Print This Document Sunshine Country Club Estates, Inc. ​ RULES AND REGULATIONS PERTAINING TO NON-COMPLIANCE TO COVENANTS FEE SCHEDULE ​ (Below is the Original document dated September 1, 2021 which was filed with Cameron County, State of Texas) (As updates occur to this document, all previous copies are replaced by the update.) WHEREAS, the Board of Directors (the "Board") of Sunshine Country Club Estates, Inc., (SEPO/the "Association") finds that there is a need to establish orderly procedures and structure for the imposition of fees for non-compliance by a homeowner to the declaration of Covenants, Conditions and Restrictions, and all amendments thereto for Sunshine Country Club Estates, Inc. (the "Declaration") and the Bylaws of Sunshine Country Club Estates, Inc., (the "Bylaws"); and ​ WHEREAS, pursuant to Article II, Sections 2.1, of the COVENANTS, where the “DECLARANT or OWNERS ASSOCIATION shall be refer to SUNSHINE COUNTRY CLUB ESTATES PROPERTY OWNEERS, INC,” and Section 8.1, where the DECLARANT, (acting through its Board of Directors), shall have responsibility and authorization to prescribe Rules and Regulations covering the use of the Common Areas, streets, utilities and any other portions of the properties and to collect fees and fix assessments, and not specifically reserved to the membership by the Declarant, Articles of Incorporation, or by other provisions of the Declaration, Articles of Incorporation or by other provisions of the Declarations of these Bylaws; and WHEREAS, pursuant to Article IV Board of Directors, Section 4.01 of the Bylaws, “The affairs of the Sunshine Estates Property Owners, Inc. shall be managed by its Board of Directors.” ​ WHEREAS, the Board has determined that it is in the best interests of the Association for it to promulgate Rules and Regulations pertaining to fees and specifically establish a fee structure. ​ NOW, THEREFORE, IT IS RESOLVED that the following Rules and Regulations Pertaining to Non-compliance to Covenants Fee Schedule are established for the imposition of fees in Sunshine Country Club Estates, Inc., as follows: ​ I. NOTICE OF VIOLATION ​ For violations other than construction without Architectural Control Committee ("ACC") approval, the Board shall give an Owner written notice of the violation and opportunity to cure the violation before imposing a fee. The following notification procedure shall be followed: ​ A. First Notice: The Association shall notify the Owner of the violation by written letter sent by first class mail. The notice shall contain the following information: 1. A description of the violation and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. ​ 2. A statement that the violation must be corrected within fifteen (15) days from the date of the "First Notice." ​ B. Second Notice: After issuance of the "First Notice" and expiration of the fifteen (15) day compliance period, the Association shall notify the Owner, by first class mail and certified mail, return receipt requested, if the violation described in the "First Notice" has not been resolved. The "Second Notice" shall contain the following information: ​ 1. A description of the violation and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. 2. A statement that the violation must be corrected within fifteen (15) days from the date of the "Second Notice" or a fee will be applied to the Owner's account. 3. The amount of the fee that will be assessed if the violation is not cured within the time allowed. 4. A statement that the Owner will be charged attorney's fees and costs incurred by the Association in enforcing the Declaration and/or abating the violation if the violation is not cured within thirty (30) days from the date of the "Second Notice." 5. A statement that the Owner may request a hearing before the Board of Directors by submitting a written request for the same to the Board within thirty (30) days of the Owner's receipt of the "Second Notice." C. Third Notice: After the issuance of the "Second Notice" and expiration of the compliance period, the Association shall notify the Owner by first class mail and certified mail, return receipt requested, if the violation described in the "Second Notice" has not been resolved. The "Third Notice" shall contain the following information: 1. A description of the violation that is the basis for the fee and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. ​ 2. A statement that the fee for non-compliance is being added to the Owner's account for not curing the violation within the specified period of time contained in the "Second Notice." ​ 3. A statement that there will be continuing fees in accordance with the "Fee Schedule" as each subsequent fifteen (15) day period elapses and the violation is not cured. ​ 4. A statement that there is no aggregate amount of the fees which may accrue for the same violation. Additionally, that if the matter is referred to legal counsel for further enforcement measures, all attorney's fees and costs incurred by the Association will be charged to the Owner's account in accordance with Chapter 209 of the Texas Property Code. ​ 5. A statement that the Owner may request a waiver of the fees by submitting a written request to the Board of Directors after the violation is cured. ​ 6. The amount of fees being assessed against the Owner. ​ II. HEARING ​ The Board shall follow the procedures stated in Chapter 209 of the Texas Property Code in conducting a hearing. Within ten (10) days of the hearing before the Board of Directors, any documents relied upon by the Board as to the violation shall be provided to the homeowner, and failure to meet such deadline shall result in an automatic fifteen (15) day extension of the board hearing on the Homeowner’s appeal. ​ III. FEE SCHEDULE ​ The imposition of fees will be on the following basis: ​ A. First Violation: $100.00 imposed for each fifteen (15) day period that the same violation continues to exist until cured. ​ B. Addition but Separate Violations of the Same Restriction Within Six Months of Receipt of the “Second Notice": $200.00, which may be imposed every fifteen (15) days that the violation continues to exist until cured. C. Aggregate Limit: There is no limit to the aggregate limit amount of fees imposed for the same violation. IV. CONSTRUCTION WITHOUT ACC APPROVAL ​ A. Pursuant the Declarations, Architectural Control Committee ("ACC") approval, in writing, is required prior to commencing construction or demolition, or making any changes to the exterior design or appearance of any improvement on a lot in the Association. ​ B. Any construction of exterior home improvements, modification and/or additions including but not limited to fencing, sheds, barns or other outbuildings started prior to written approval by the The Association and/or ACC will incur an immediate $500.00 fee. Notice of the violation and fee will be sent as soon as the violation is discovered by the ACC or Board. ​ C. If said construction does not halt immediately upon receipt of violation and fee notice, an additional fee of $100.00 will be imposed every day until construction ceases. V. INFORMATION REGARDING FEES ​ A. Fees will be imposed in addition to and not in lieu of any other rights or remedies of the Association allowed by the Declaration or other Rules and Regulations adopted by the Board. ​ B. Fees are imposed against the Owner and are the obligation of the Owner of the property. ​ C. An Owner should notify the Board when a violation is cured. Upon verification, the violation will be deemed to no longer exist. Unless fees are waived by the Board, the Owner will remain liable for all fees imposed under these Rules and Regulations. If the fees are not paid on demand, the account may be referred to legal counsel for collection. The Owner shall be responsible for all attorneys’ fees incurred in connection with the enforcement of any provision of the Declaration and/or the Rules and Regulations in accordance with the provisions of Chapter 209 of the Texas Property Code. ​ IT IS FURTHER RESOLVED that the purpose of these Rules and Regulations Pertaining to Fees and Fee Structure is to provide a standard for the Association. Notwithstanding these Rules and Regulations, the Board may set fee amounts on a case-by-case basis, provided the fee is reasonable considering the nature, frequency, and effects of the violation. The Board may also establish a schedule of fees for certain types of violations. If circumstances warrant a variance from the Association's published Rules and Regulations, the Board will document the reasons for the variance in the minutes of its meeting. The amount and cumulative total of a fee must be reasonable in comparison to the violation and should be uniform for similar violations of the same provision of the Association's documents. Back to Top

In Memoriam Please note that the SEPO Office will be keeping a list of names of all 'Residents' or 'former Residents' we lose during the year. If you know of anyone who passes, please notify Valerie in the Office @ sepo.office@gmail.com To see a list of the persons who will be missed by their many friends and family click on the Years below. 2021-2023 2016 - 2020 ***************************** Also please remember that the SUNSHINE GIFT & MEMORIAL COMMITTEE is in charge of the "Gift and Memorial Fund". ​ ​ When either a Current or Former resident of Sunshine passes, everyone has the opportunity to donate funds in their memory. You will find everything you need in order to do this in the Lounge area of the Office Building - on the left as you exit the front door. ​ The Purpose of the Sunshine Gift & Memorial Committee is defined in the S EPO ByLaws. The below is a synopsis. All funds accumulated shall be administered by a committee of five members appointed by the Board of Directors. Duties of this committee include the keeping of detailed records of contributors and the amount given. The committee shall act as advisories to the Board of Directors in the use of these funds. You can view addition details about this committee and it's members HERE . Back To Top

Recipes You're probably saying to yourself - How is a Recipe an Amenity? Just think of it as a Bonus you are receiving after you have tasted some wonderful food at an Activity/Event held right here in Sunshine Estates. Now keep reading and prepare to take a trip to the grocery store so that you can cook up a storm in order to enjoy yourself again with these savory delights !!! ***************************************************************************** ​ Chinese Cabbage Salad (from Women's Club - Casino Night: 02-23-2019) Salad: 1 head of Napa cabbage(chopped fine) A large package of cole slaw mix was used for Casino Night. 1 bunch of green onions, chopped These were not added for Casino Night Crunchies: 3 packages of Ramon Noodles, any flavor You will not use the seasoning packet so discard or save for another use. Place the noodles in a large ziplock bag and crush into small pieces. Melt 1/2 cup butter in large fry pan and add the crushed crunches and brown and add 1 cup slivered almonds. Shaved almonds were used for Casino Night. Remove from heat and let cool. Pour on top of salad - Dressing: 1 cup oil 1 cup sugar 1/2 cup white vinegar 2 Tbl soy sauce Pour dressing on top of salad just before serving, then toss ​ This makes a very large salad. Enjoy! ​ Questions? Contact Vickie Jones ​ ***************************************************************************** BBQ Pork (from Women's Club - Casino Night) Barbecue pork was purchased at Sam’s Club and is pre-made. It is in the frozen meat section and is called Bryons Barbecue Pork. ***************************************************************************** Chicken Philly Cheese Steak (from Women's Club - Casino Night) 2 Tbsp oil 2 Tbsp butter 2 skinless, boneless chicken breast OR 4 large boneless, skinless chicken thighs - thinly sliced garlic powder(3 tsp) or minced garlic(to your taste) salt and pepper 2 bell peppers, thinly sliced 1 large onion, thinly sliced 1 chicken bouillon cube, crushed 1 Tbsp brown sugar 1 Tbsp worcestershire sauce Add oil and butter to a large skillet over high heat. Season the thinly sliced chicken generously with garlic, salt and pepper. Add chicken to the skillet and cook for 5 minutes stirring every minute. Add bell peppers, onions crushed bouillon, brown sugar and worcestershire. Continue cooking, stirring occasionally and adjust heat to medium high when necessary. Continue cooking for 15-20 minutes or until any liquid is absorbed and chicken and veggies start to really caramelize.. Place cheese on both sides of a sub roll and place meat and veggie mixture the middle. Wrap each sub in aluminum foil and place in a pan in oven for 5-10 minutes at 350 degrees or until bread is warmed and cheese is melted. ***************************************************************************** Potato Rolls (from New Homeowners’ Party: 01-13-17) This is a bread machine recipe. It makes 32 dinner rolls per batch. Put in machine in the following order; § 1 3/4 C water § 4 C bread flour § 3 Tbsp. olive oil § 1 1/4 tsp. salt § 2 Tbsp. sugar § 1/2 C instant potato flakes § 1 3/4 tsp. yeast Process on dough cycle, when complete shape into desired forms. ***************************************************************************** ​ Brisket (from New Homeowners’ Party: 01-13-17) Ingredients: · 3-4 lb. flat, well-trimmed beef brisket · 3-4 cups cold water · 1 cup white vinegar · 4 bay leaves · 2 Tbsp. veg, oil · 1 Tbsp. liquid smoke · garlic powder to taste · salt & pepper to taste · your favorite bar-b-que sauce Preparation: 1. Marinate brisket in water, vinegar and bay leaves for at least 8 hours or overnight. - Do this in a plastic or glass container. 2. Drain and pat dry. 3. Rub with mixture of oil, liquid smoke, garlic powder salt & pepper. 4. Wrap tightly in foil and place in roasting pan. 5. Bake in oven at 300 degrees for 4 hours. 6. Cool, slice and place back in foil. (I remove all fat when slicing) 7. Cover brisket slices with your favorite bar-b-que sauce (Sweet Baby Ray's was used at the dinner) diluted with the juice from your cooked brisket. 8. About 1 hour before you plan to serve, heat at 325 degrees for 1 hour. ***************************************************************************** CHOCOLATE TRUFFLE RECIPE 1/2 cup water 1/2 cup sugar 18 ounces semi sweet chocolate chips 1 cup butter 6 eggs Preheat oven 300*. Grease 9 " pan & grease parchment paper & put in bottom of pan. Put water & sugar in pan heat till sugar is dissolved completely. Set aside to cool. Melt butter in pan add chocolate chips & stir till melted. Add eggs one at a time & mix well. Add cooled sugar water, mix well. Pour batter into prepared pan. Add boiling water to larger pan & place pan into. Bake for 45 minutes. Center should be soft set. ***************************************************************************** BUTTERNUT SQUASH SOUP from Ladies' Luncheon 2 large butternut squash [6 lbs.] 4 large carrots 1 large onion 1 head garlic 3 large stalks celery [chop, boil till very soft, retain liquid and blend] 1 1/2 L. chicken broth 1 stick butter crème fraiche salt & pepper olive oil parsley Peel squash, carrots and onion. Cut into cubes. Drizzle baking sheet with olive oil. Spread cubed veggies on sheet, drizzle with oil, sprinkle with salt and pepper. Slice top off head of garlic and drizzle inside with olive oil, place on sheet. Roast veggies @ 350 for 30 minutes or until soft and starting to brown. Cool veggies and squish garlic out of skin. Place veggies, including blended celery, in batches, in blender with enough chicken broth to blend to a smooth consistency. If still too thick, add 1 T. chicken soup base powder to 1 cup water, mix into soup till desired consistency is achieved. Add 1 stick butter and reheat soup. Salt and pepper to taste. Garnish with Crème fraiche and chopped parsley. Enjoy !! submitted by Dale Hopfner ***************************************************************************** CHOCOLATE TRUFFLE RECIPE 1/2 cup water 1/2 cup sugar 18 ounces semi sweet chocolate chips 1 cup butter 6 eggs Preheat oven 300*. Grease 9 " pan & grease parchment paper & put in bottom of pan. Put water & sugar in pan heat till sugar is dissolved completely. Set aside to cool. Melt butter in pan add chocolate chips & stir till melted. Add eggs one at a time & mix well. Add cooled sugar water, mix well. Pour batter into prepared pan. Add boiling water to larger pan & place pan into. Bake for 45 minutes. Center should be soft set. ***************************************************************************** BUTTERNUT SQUASH SOUP from Ladies' Luncheon 2 large butternut squash [6 lbs.] 4 large carrots 1 large onion 1 head garlic 3 large stalks celery [chop, boil till very soft, retain liquid and blend] 1 1/2 L. chicken broth 1 stick butter crème fraiche salt & pepper olive oil parsley Peel squash, carrots and onion. Cut into cubes. Drizzle baking sheet with olive oil. Spread cubed veggies on sheet, drizzle with oil, sprinkle with salt and pepper. Slice top off head of garlic and drizzle inside with olive oil, place on sheet. Roast veggies @ 350 for 30 minutes or until soft and starting to brown. Cool veggies and squish garlic out of skin. Place veggies, including blended celery, in batches, in blender with enough chicken broth to blend to a smooth consistency. If still too thick, add 1 T. chicken soup base powder to 1 cup water, mix into soup till desired consistency is achieved. Add 1 stick butter and reheat soup. Salt and pepper to taste. Garnish with Crème fraiche and chopped parsley. Enjoy !! submitted by Dale Hopfner Several have asked for this recipe and seeing as I can't remember who they were I will print it here. ***************************************************************************** Microwave Peanut Brittle 1 cup sugar 1/2 cup light corn syrup 1 cup salted peanuts 1 tsp. butter 1 tsp. vanilla 1 tsp. baking soda generously butter a cookie sheet and have it ready next to the mico. In 2 qt. mico. bowl, combine sugar & corn syrup; stir until well mixed. micro on high for 4 mins. Remove from oven, stir in peanuts. and mix well. Micro on high for 4 mins. Remove and add butter & vanilla; stir well. Micro for 1-1/2 mins. Remove and add baking soda. Gently stir until light & foamy. Quickly pour on cookie sheet & spread with buttered spatula. (this should be done quickly or it will harden in bowl) Cool for 30 - 60 mins. Break in pieces. Makes about 1/2 pound. Lorraine Lewis ***************************************************************************** Recipes from Farewell Party Chicken or Turkey Casserole Cover the bottom of a 11X15 pan with buttered bread Add 4 to 6 cups cooked coarsely cut chicken or turkey 1 small can chopped mushrooms-drained and spread over 1 small can sliced water chestnuts- drained and spread over Combine: 1 can condensed cream of mushroom soup (undiluted) 1 can condensed cream of celery soup(undiluted) 1/2 cup miracle whip Spread this mixture over the chicken layer Spread a 2 oz. jar of pimento over this Cover with thin slices of American cheese Beat 4 eggs and 2 cups of milk .....pour this slowly over all and cover with foil and chill in refrigerator over night Leave foil on and place casserole in cold oven..... turn oven to 350 and bake until the cheese melts Mix one small pkg. Pepperidge Farm dressing with 1/2 cup melted butter Remove from oven and sprinkle dressing over Return to oven and continue to bake until crisp and brown.....total baking time 1 1/2 to 2 hours ***************************************************************************** Honey Glazed Cranberry Carrots(Ina Hillman) 1/2 cup orange juice 1/4 cup butter 1 Tablespoon fresh grated ginger root 1/2 cup dried cranberries 2 Tablespoon honey 2 lb. Fresh carrots Combine all ingredients except carrots in a small sauce pan---bring to boil stirring constantly -- boil 15-20 minutes until glaze is thickened and coats back of spoon. Cook carrots --- drain well---add the honey mixture ... toss well makes 4 cups ***************************************************************************** Cherry Bliss Brownies Preheat oven to 350 degrees 1 19.5 pkg. brownie mix 1/3 cup vegetable oil 3 eggs lightly beaten 1/4 cup water put this brownie mixture in a 9 X 13 greased pan .... set aside 1 8 oz. softened cream cheese 5 tablespoon butter, softened 1/3 cup sugar 2 eggs lightly beaten 2 tablespoon all-purpose flour 3/4 teaspoon vanilla Beat cream cheese and butter in mixing bowl until fluffy. Add sugar. Beat in additional 2 eggs, flour and vanilla. Drop spoonsful of the mixture over brownie batter in pan. Use a knife to gently cut through batters to create a marble pattern. 1 21 oz. Cherry pie filling Spoon Cherry pie filling over top. Bake 50 - 60 minutes or until toothpick comes out clean. Cool and serve ***************************************************************************** Chili recipe from the potato bake supper: 1 large jar spaghetti sauce 1 package dried chili mix. at least a pound of hamburger and or Italian sausage onion. Brown meat and onions. add spaghetti sauce and dried chili mix and add other places to taste . use at least one if not two or three cans of chili beans this is also to taste preference. Simmer very low for an hour or two hours to get all the flavors through. tastes really well even if you don't have enough time to some right for more than a half an hour simple easy and I think yummy thanks for asking for the recipe Karen Luau Recipes We had requests from folks for recipes served at last evenings Luau. Here are the corn & rice recipes. The pork loins were cooked in sea salt, liquid smoke & apple cider. Linda & Marion ***************************************************************************** Creamed Style Corn 2 lbs of frozen corn, thawed 8 oz cream cheese 2 Tbsp butter Salt/Pepper 1/2 tsp cumin (optional but good) 1/4 C of 1/2 & 1/2 or milk Spray the inside of a crockpot. Place butter on bottom, add corn, cream cheese, salt/pepper, milk.Cook on high until it starts to bubble, turn to low. Cook all day. ----------------------------------------------------------------------------------------- We modified the rice recipe by cooking the rice on the stove & then adding chopped garlic, peppers & 1/3 c chopped onion. We then added the chopped sautéed vegetables & raisins to the cooked rice. We chose to omit the nuts, pineapple & parsley ***************************************************************************** Hawaiian Rice Pilaf 1 Tbs. butter 1-1/2 cups long-grain white rice 2 to 3 cloves chopped garlic 2/3 C green pepper 3 cups chicken broth 1/2 cup golden raisins 1/2 cup roasted macadamia nuts salt to taste-we did not add salt parsley Preparation: Melt butter in oven-proof casserole dish (with lid). Add rice and garlic, stirring to coat. Stir in peppers and chicken broth. Cover, and bring to boil. Stir in raisins, macadamia nuts and sage. Add salt if desired. Cover, and place in preheated 375-degree oven for 18 to 20 minutes. When rice is finished baking, gently stir in pineapple and parsley. Serve immediately. Bon appe'tit. ​ Back to Top

Stained Glass Class Contact: Cathy Chajec (708-280-8910) If you have any questions, please do not hesitate to contact me. If I don't answer, please leave me a voicemail and I will promptly return your call. 708-280-8910. Meets: Every Thursday (Jan thru Mar) from 6:30 to about 8:30 PM Location: Classes are held in the woodshop, which is located in the storage area, and you will need your front gate clicker in order to enter. Details: Stained glass classes are underway. These sessions are for all residents and renters who are interested in trying your hand at stained glass. We have many donated items, such as patterns, tools, glass, etc., so you need nothing but your own imagination, and your two hands, and a desire to try this art form. There is no exact order for the classes, so if you miss a week, that is not a problem. I am hoping to have a few other glass artists to assist in helping people feel more comfortable working with the glass. News & Events (Current Year: 2023) Sent 2023-01-09: Stained Glass class - I will begin the stained glass instructions this Thursday evening from 6:30 pm in the Woodshop. You will need your front gate clicker in order to enter the storage area. Class usually runs til about 8:30. The first couple weeks are usually large classes. If there are any experienced stained glass people, I could really use your help to break up the group into manageable sizes. There is no fee for your first project. If you have any questions, please call me at 708-280-8910. - Cathy Chajec ​ News & Events (Previous Years) ​ Sent 2022-01-02: Stained Glass Class - Dear residents: Stained glass class will begin this Thursday at 6:30 p.m. in the woodshop. Please dress according to the weather. The class is open to all residents, so the following disclaimer must be understood by all: Everyone attending the stained glass class by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending this class. We will be working in fairly close proximity to one another, so if you feel the need to wear a mask, please do so. If you are not feeling well, please stay home. Thank you for your understanding in these difficult times. Any questions, please feel free to contact me at 708-280-8910. Cathy Chajec Back to Top

Rules & Officers SEPO: 2022 Board of Directors Board Nom & Elect Committee SEPO Rules Covenants Bylaws Policies & Procedures Non-Compliance to Covenants Fee Schedule SEPO Forms & Processes Media System Communications: News Sources Guidelines E-mail E-mail (Do Not Reply) Newsletter Sale/Rent Homes Women's Club: Rules 2022-2024 Officers Bylaws Activities: Director Dir Responsibilities Committee Guide/List NEIGHBORHOOD WATCH: What is NW? Welcome Letter GOLF: Women's Golf: Officers Bylaws Men's Golf: Officers Bylaws Rules of Play O'Clockers Golf: Guidelines Birding & Nature Club: Bylaws Fishing Assosiation Bylaws Back to Top

Woodshop News & Events ​ Previous Years Sent 2022-03-08: Wood Shop Orientation Class Thursday March 10th 5 pm - Wood Shop Orientation Class Thursday March 10th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Call John Chajec 708-280-8940 with any questions. ​ Sent 2021-12-13: Date Change for wood lathe class - The next wood lathe discussion concerning mounting projects to the lathe scheduled for Tuesday has been rescheduled for Wednesday morning, 11 AM in the wood shop. This will be our last class as we discover new ways to attach projects to the lathe. Sorry for any inconvenience. Vern Luellen ​ Sent 2021-12-09: Wood Shop Orientation Class Thursday Dec 16th 6pm - ​ Wood Shop Orientation Class Thursday Dec 16th 6 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Call John Chajec 708-280-8940 with any questions. Sent 2021-10-18: Wood Shop Orientation Class Thursday Oct 21st 6pm ​ Wood Shop Orientation Class Thursday Oct 21st 6 pm in the wood shop. ​ This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. ​ Call John Chajec 708-280-8940 with any questions. (From SEPO Newsletter (2021-04) This is the last article for the Woodworkers Club until fall. Thank you to all who have helped with cleanup, winterization, orientation and instruction. The woodshop will continue to operate on the days when a monitor is present. As we come nearer to the summer season, two woodworkers will make themselves available on specific days of the week. Vic Hillman will serve as monitor every Tuesday from 9 am until noon. Pat Harvey will serve as monitor every Friday from 9 am until noon. Safe travels and safe summer woodworking. Jerry Wetherbee President (From SEPO E-News during Winter Season 2020-2021) Subject: Woodshop Orientation Class was held on the following dates: Oct 5, 2020, Oct 28, 2020, Dec 30, 2020, Jan 13, 2021, Jan 20, 2021, Jan 27, 2021 & Mar 29, 2021. There were several Woodshop Orientation Classes held this winter in the wood shop. A one-time attendance is a requirement for use of the wood shop. The shop will be closed during the class. All residents are invited to attend. Limited attendance due to Covid-19 restrictions. Face Masks Required. Call John Chajec at 708-280-8940 to register. (FROM SEPO E-News) Sent: Thursday, October 15, 2020 5:35 PM Subject: Wood Shop 1st Meeting Hi Neighbors, I'm sending this out to the community to encourage new residents, who might be interested, to join the Wood Shop. We will be having our first meeting at the pavilion on Friday, October 23 at 1:00 pm. Jack Berning, Vice President, will conduct the meeting. Masks and social distancing are required. The Wood Shop has several members who can answer questions about woodworking, stained glass, other projects, and the use and care of the equipment. All are welcome! Marian Young, Secretary (FROM Newsletter: 03-2020) Woodworkers' Club Report - The days are flying; by and, if you drive by the Woodshop, you’ll hear the woodworking power tools buzzing away. The woodworkers, some of whom will be leaving next month, are spending time on the projects they want to take home. The Woodshop now has two SAWSTOPs (see pictures and additional info directly above). Suzie Sawyer, President ​ (FROM Newsletter: 02-2020) Woodworker’s Club Report - Once again, the residents of Sunshine Estates gave outstanding support to the Woodworker’s Club and its spaghetti dinner this past week. And the number of people who gave their time to prepare the food (special kudos to the kitchen help), served the food and drinks, baked cakes and cleaned up afterwards are thanked for spending their time and efforts to help the Woodshop as well. As some of you know, the Woodshop is replacing the current table saws with SAWSTOPS that instantaneously shut down should a finger or hand touch the blade when the machine is running. Thanks to Pat Harvey and his committee for undertaking this huge task. One of the SAWSTOPS will be purchased with Woodshop funds; the other through a fundraising effort. If you’d like to support the Woodshop in this project as well, you can do so by delivering a check to the Woodshop. Monitor trainings have been given by Jack Berning and there are currently 24 authorized monitors for the Woodshop; in January, 13 more people took the Orientation and Safety Class done by John Chajec. Consider giving woodworking a try! On Tuesday, February 4, from 6:00 p.m. to 9:00 p.m., Dennis Pickett will be teaching a class on lathing acrylics in the Woodshop. He has made some beautiful bowls and vases and it’s another hobby that can be fun and challenging. No need to sign up; just show up! Thanks, Dennis, for doing this for us. Wednesday, February 5, at 8:00 a.m. is the monthly scheduled woodshop clean-up and we sure would love to see a few more faces to help the dependable 4-5 people who always show up to clean. Woodworker’s Club meetings in February will be held on the 14th and 28th at 1:00 p.m. in the Woodshop. Suzie Sawyer, President ​ (FROM SEPO E-News) Sent: Monday, January 13, 2020 9:39 AM Subject: Woodshop News TWO IMPORTANT WOODSHOP TRAININGS will be held on Thursday, January 16 at the Woodshop. A Monitor Refresher Course will be held at 1:00 p.m. This is a mandatory class each year for all authorized monitors at the Woodshop. No refresher course, no key! At 4:00 pm. an Orientation and Safety Class will be held. This class is mandatory for any SEPO residents who wish to use the equipment within the Woodshop. Because of these two trainings, the Woodshop will be closed the afternoon of January 16. Suzie Sawyer 573-216-4792 (FROM SEPO E-News) Sent: Tuesday, January 7, 2020 9:55 AM Subject: Woodshop Orientation Class on Thursday, January 16th at 4 pm There will be a Woodshop Orientation Class on Thursday, January 16th at 4 pm in the wood shop. A one-time attendance is a requirement for use of the wood shop. The shop will be closed during the class. All residents are invited to attend. No signup is necessary. Any questions call John Chajec at 708-280-8940 (FROM Newsletter: 01-2020) Woodworkers' Club Report - Activity at the Woodshop is finally picking up as the late snowbirds make their migration south. At the most recent meeting, the Woodworkers’ Club elected new officers for 2020. They include Cathy Chajec, Treasurer; Marian Young, Secretary; Jack Berning, Vice President; and Suzie Sawyer, President. The term of office begins on January 1, 2020. A heartfelt thank you to Chuck McEvoy who served as the Woodshop Secretary for 4 years. The membership was recently presented with a proposal to investigate the possible purchase of a miraculous table saw called SAWSTOP. If you google it, you will see that somehow the whole table saw shuts down in a flash if flesh or dampness touches the saw blade. A demonstration of the SAWSTOP was held on Tuesday, December 17, and over 30 woodworkers attended. All were amazed at the split-second response of the table saw that eliminates the hazard of being cut by the saw. At the January 10 meeting, the membership will consider purchasing a SAWSTOP from the treasury and having a fund-raising effort to purchase a second SAWSTOP. The technology is available to end the possibility of serious injuries on table saws, so the matter is worth addressing. We encourage woodworkers to attend the January 10 meeting at 1:00 p.m. at the Woodshop to vote on this matter. It is our hope that SEPO residents will once again support the Woodworkers’ Spaghetti Dinner scheduled for Tuesday, January 21. Cathy Chajec is again heading up the event and will need several 9x13 cakes, cooks, servers and a clean-up crew to provide a nice evening at Retzlaff Hall. Tickets will be on sale starting January 6 and can be purchased from members of the Woodworkers’ Club. Securing help for the spaghetti dinner will also be an item on the agenda at the January 10 meeting. Wishing everyone the best of the Christmas season and a Happy New Year. Suzie Sawyer, President 573-216-4792 (FROM Newsletter: 12-2019) WOODWORKERS - Our Tool Committee has evaluated the drills within the shop and are giving away the items in the pictures below. If you want a drill, some with batteries or chargers and some without, visit the Woodshop and select the tool you want. If they don't find a new home by December 6, they will be disposed of. THE WOODSHOP WILL BE CLOSED ON THANKSGIVING! It will also be closed on Friday, November 29, for maintenance. We are still a little short of having enough monitors to keep the shop open from Monday through Friday from 9:00 a.m.-noon and 1:00p.m.-4:00 p.m. So, if you go there for some reason and it is closed, bear with us. Things will perk up after the holidays. There will be a monitor class/refresher course on Wednesday, December 4 at 1:00 p.m. that will cover monitor responsibilities and some additional shop safety information. Elections will take place at the December 13 meeting (held at 1:00 p.m. at the Woodshop) and there will not be a meeting on December 27. If you are interested in holding an office in the Club, please leave a message to that effect on 573-216-4792. Suzie Sawyer, President ​ (FROM SEPO E-News) Sent: Saturday, August 3, 2019 4:30 PM Subject: August Woodshop Hours The woodshop will be open Monday, Tuesday, Thursday and Friday mornings from 9:00 AM this month. The shop may close before noon depending on how much activity there is, so don't wait until to close to noon if you need something. If you have any comments on the scruffy, junky sign on the Woodshop, please let me know. Ignoring the ink-jet printer lettering, it is a "sample" of what a permanent sign might look like (size, color and wording). Thanks Pat Harvey ​ (FROM SEPO E-News) Sent: Friday, June 7, 2019 1:35 PM Subject: Sunshine Woodshop - June Hours It's Summer time and like everything else in Sunshine, the woodshop slows down in the summer. In spite of the summer heat, the woodshop Monitors are making an extra effort to keep the woodshop available. For the month of June the shop will be open: ​ Tuesdays 9:00 until Noon Tuesdays 1:00 until 3:00 Thursdays 9:00 until Noon Fridays 9:00 until Noon In fairness to the Monitors, if there is little activity, they may close early, so if you wait until 5 minutes before closing time you may be disappointed. ​ If you have a crisis need, you can contact any Monitor to find a time other than the above. Enjoy the summer. Pat Harvey ​ (FROM FEB 2019 NEWSLETTER): Woodworkers’ News It’s nice to welcome back the late-comers who finally found their way to the Rio Grande Valley. Weather here certainly is better than it is in the northern states. And, business sure has picked up at the Woodshop. It is also amazing how supportive the people living in our development are of the woodworkers’ group. The Woodworkers’ Spaghetti Dinner on Tuesday, January 29, is going to be a SOLD OUT event once again. Our thanks to everyone who purchased tickets. The woodworkers look forward to serving you dinner on Tuesday. The woodworkers have held orientation classes for new woodworkers, refresher classes for monitors at the woodshop, and turning classes for people who want to make their own bowls, vases, and anything else that can be made on a lathe. ​ The woodworkers have two meetings a month on the second and fourth Friday at 1:00 p.m. at the woodshop. February’s meetings will be held on the 8th and 22nd. Feel free to join us to meet a lot of great guys and gals, now that more women are getting involved. If you have visitors at your house, feel free to bring them to see woodshop because we believe SEPO has one of the best woodshops in the Rio Grande Valley! Again, thanks to everyone for ensuring that the Woodworkers’ Spaghetti Dinner will be another great success. Suzie Sawyer, President

Birding & Nature Club Contact: Tom Stone Meets: 1st Monday each Month @ 7 PM (Nov - March) Location: Library Details: Do you have an interest in nature (expertise not required)? The Sunshine Birding and Nature Club is open to all residents of our community. We typically host a community-wide potluck and bring in a featured speaker for a very enlightening program in January. Watch for notices to be in the Sunshine Newsletter and SEPO E-mails for more information closer to that time. Later in the spring we try to have a field trip related to the program, which is also open to the community to participate. Some past trips have included; Port Aransas to see the whooping cranes, South Padre Island Birding boat tours, Laguna Atascosa tour, the Turtle center and the National Birding center. Occasionally a birding walk through our community is hosted by someone with experience in identifying birds. Watch the Sunshine Newsletter and SEPO E-Mails for announcements. Background on the Club: The Birding and Nature Club is an offshoot from the volunteers who cleared the area along Texas avenue after hurricane Dolly (July 2008). Prior to hurricane Dolly the brush and trees grew up all the way to the chain link fence in the area past the front gate. Further the swamp and bushes grew up along much of Texas avenue to your left as you drive into our neighborhood. After hurricane Dolly the residents / volunteers decided to clean up the area significantly. Besides clearing the area of brush and broken trees they also raised the money to plant 56 new trees. Those same volunteers built and funded the pergola, the gazebo and the park benches that you now see and enjoy. As you look at the gazebo you will notice that there are a group of panels below the railing. All of the birds shown in those panels have been seen in our Sunshine swamp. Tap HERE for the Bylaws Tap HERE for Meeting Information Tap the timeframe below you are interested in for Activities: Additional Details 2022-2023 (Winter) 2022 (Summer) 2021-2022 (Winter) 2021 (Summer) 2020-2021 (Winter) 2020 (Summer) 2019-2020 (Winter) 2019 (Summer) Other Info Prior to 2023 Sent 2022-06-05: Killdeer nest - I came across a Killdeer nest along the west fence in the storage area and put a block on either side to mark location. Parents back in attendance after blocking so no interruptions. Donn Perkins Newsletter 2022-02: The Sunshine Birding and Nature Club will meet in the library at 7:00pm on Monday, February 7, 2022. All are invited. We will be discussing the rescheduled field trip and planting trees. Questions? Text Debi Warner at 956-357-8999. ​ Sent via SEPO E-News E-Mail 2021-08-29: Blackie has come back - We are in luck. An old friend has decided to come back and visit our neighborhood. Blackie has been seen a few times around the neighborhood recently and we haven't seen blackie for some time. That's really unfortunate because blackie is perhaps one of the best friends in nature that we can have. Blackie is officially known as a Texas indigo snake. Now you are probably repulsed by the idea of a snake being our best friend. But do not fear but rarher respect blackie because blackie eats other snakes, poisonous ones as well as a wide variety of other small creatures. Blackie is neither poisonous nor aggressive but really a very placid creature. Blackie is the subject of a Texas Parks and Wildlife brochure from which I will share some excerpts with you. _____ https://tpwmagazine.com/archive/2015/mar/scout5_wildthing_indigo/ "Indigo snakes are big snakes. Most adult indigo snakes grow to between 5½ and 6½ feet in length. The longest recorded indigo snake was nearly 8½ feet long. Texas indigo snakes are diurnal predators, meaning they are active during the day. They will eat almost any vertebrate animal they can subdue with their strong jaws, including toads, frogs, salamanders, lizards, turtles, birds, small mammals and other snakes. One specimen was found with three mice, two Mexican burrowing toads and two juvenile snapping turtles in its stomach. They are also known to eat rattlesnakes and copperheads , which can be three to four times heavier than an indigo snake. “It’s a gorgeous snake, and it’s not aggressive,” says Andy Gluesenkamp, Texas Parks and Wildlife Department herpetologist. “If you’re nice to the snake, it’ll give you a chance to look at it.” Texas indigo snakes are listed by the state as a threatened species, and because of its protected status, it is illegal to harm, kill, collect or sell Texas indigo snakes. The Texas indigo snake is revered in South Texas, where many ranchers are aware of its propensity for eating predatory rattlesnakes. Ranchers have a fondness for the Texas indigo snake,” Gluesenkamp says. “It’s a true South Texan snake: charismatic, big and tough.” ____ So - since we have seen Blackie around the Estates lately, I would ask you to "just let it be" if you see it. It is your friend, even if it is a snake. Take Care Pat Harvey Birding and Nature Club ****************************** From: SEPO Community Sent: Monday, October 19, 2020 6:40 PM To: sepoenews@gmail.com Subject: Birding and Nature Birding and Nature Club will be meeting on Monday, Nov. 2nd at 5:00 p.m. in the gazebo on Texas Avenue. Please, wear a mask, maintain social distancing, and wear your name tag. You may remain in your golf cart, if your prefer. A microphone will be used. Business to be discussed includes appointment of two officers, Christmas Bird Count, and plans for 2021. This group is open to anyone in Sunshine who enjoys birds and nature. No expertise is necessary. After the business meeting, we will stroll through the Texas Avenue area discussing whatever birds and vegetation we encounter. Perhaps, a brief history of the part the Birding and Nature Group played in the creation of this area will be given. Newcomers are always welcome. See you there. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, January 21, 2020 11:13 AM To: sepoenews@gmail.com Subject: Birding and Nature Enthusiasts The Birding and Nature Enthusiasts will hold their monthly meeting in the library on Monday, February 3rd at 7:00 p.m. Anyone interested is invited to attend. Items on the agenda include our February field trip and the upkeep of the Texas Avenue area. The fountain in the butterfly garden needs attention. See you at the meeting. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, March 5, 2019 2:28 PM To: sepoenews@gmail.com Subject: Texas Master Naturalist Joyce Hamilton of the Texas Master Naturalists will be giving a “BIRDS OF THE VALLEY/SPI” presentation on Thursday, March 7th, at 2 pm in Lakeside Main Room. Residents of SCCE are invited to attend. Light refreshments will be served. Questions can be directed to Ralph Peterson. ****************************** From: SEPO Community Sent: Thursday, March 21, 2019 5:25 PM To: sepoenews@gmail.com Subject: Monarch Butterflies In our new Butterfly Garden at the former log site the Birding and Nature Club planted native milkweed. The photos, displayed below show Monarch caterpillars which have been feeding on the plants. If left alone by people and birds they will become Monarch Butterflies! Hurray! Mark Warner ​ Back to Top

Birding & Nature Club Meeting Minutes (2021-2022 Winter Season Minutes (2022-03-07) Minutes (2022-02-07) Minutes (2022-01-03) Minutes (2021-12) Minutes (2021-11) Minutes of B&N Club Meeting Mar 7, 2022 Minutes (2022-03-07) Minutes of B&N Club Meeting Feb 7, 2022 Minutes (2022-02-07) Minutes (2022-01-03) Minutes of B&N Club Meeting Jan 3, 2022 Minutes of B&N Club Meeting Dec 2021 Minutes (2021-12) Minutes (2021-11) Minutes of B&N Club Meeting Nov 2021 Back to Top

BYLAWS OF THE SCCE FISHING ASSOCIATION ​ As of September 16, 2022 Fishing Assoc Home Page Back to Top

SEPO Activity/Meeting Room Request Click here for Acty/Mtg Request Process Click here for Acty/Mtg Request Form Click here for 2022-2023 Activities Calendar ​Sunshine Activities/Meeting Room Request Process (Revision 4 dated September 5, 2022) - View/Print Request Process HERE - “PRIORITY” of Activities/Meetings for Approval – Board and Residents' Meetings. Good Neighbor Day Golf Tournament & Banquet. Architectural Control Committee (ACC) Meetings. Women's Club Activities. ‘League’ Golf Events (first submitted are the first reviewed for approval). Women’s/Men’s Golf Leagues: Dates & Tee Time(s) Tournament Rewards Party All other activities/meetings (first submitted are the first reviewed for approval). Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others (i.e., Other Golf events, Quilters, Line Dancing etc). “WHEN” Activities/Meetings are Reviewed for Approval – Required to be submitted for each March Board (Reg) Mtg (for the next Winter Season): Board and Residents' Meetings. Good Neighbor Day Golf Tournament & Banquet. Architectural Control Committee (ACC) Meetings (are held year-round). Women's Club Activities. Can be submitted for each March Board (Reg) Mtg or as soon as dates become available: ‘League’ Golf Events (Dates & Tee Times, Tournament, Rewards Party) for Women/Men. Women’s Club Meetings. Neighborhood Watch (NW) Meetings. After each March Board (Reg) Mtg or as soon as dates become available (first submitted are the first reviewed for approval). All other activities/meetings (i.e., Other Golf events, Quilters, Line Dancing etc). “PROCESS” for getting an Activity/Meeting Room request approved. Requestor : Obtains Activity/Meeting Room Request Form from: SEPO office or Document Slot in the Library or Sunshine Web site HERE (or see below) Submits completed Request Form to SEPO Office Mgr (at least three (3) days prior to event, if at all possible). SEPO Board : The Board formally approves/rejects requests submitted for review at each March Board (Reg) Mtg (see 2.a. and 2.b. above). NOTE: These requests should be submitted to the Board before March 1 to give the Board time to review them prior to the March Board (Reg) Mtg. For all other requests the SEPO office may contact the Board Secretary to get questions answered, issues resolved and/or obtain advice from the Board Secretary concerning approval/rejection of the request. SEPO Office Mgr : Reviews requests not addressed at the March Board (Reg) Mtg to ensure the date(s) and time(s) requested do not conflict with anything already scheduled and approved. Approves/rejects the request. NOTE: The Office Mgr may consult with the Board Secretary (see 3.b.ii. above). Notifies the Requestor of ‘Acceptance’ or ‘Rejection’ (and reason why, if rejected) of the request. (The requestor should obtain and file a copy of the accepted Request Form for their records​.) Files the Request Form in the SEPO office (either electronically or physically). Records the activity/meeting in the SEPO office calendar. Ensures the Sunshine Web site Manager receives the information to post on the Web site. “Changes” after Approval. If anything changes concerning the approved activity/meeting request, this needs to be noted by the requestor on the original form and a new Activity/Meeting Request Form needs to be completed and approved/rejected by the SEPO Office Mgr (with assistance from the Board Secretary as required). If there are any questions concerning any of the above, please contact the Board Secretary. SEPO BOARD Click here for Acty/Mtg Request Process Click here for Acty/Mtg Request Form ​Sunshine Activities/Meeting Room Request Form (Revision 3 dated May 1, 2022) - View/P rint Form HERE - Click here for 2022-2023 Activities Calendar The SEPO Calendar of Activities and the 2-Pager for the 2022-2023 Winter season can be found HERE ​. Back to Top

SEPO Board Nominating Committee For 2023 SEPO Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information is presented in reverse chronological order.) Nominating Committee Activity for 2023 Election Nominating Committee Process Guide (11-2022) Nominating & Election Committees Index Nominating Committee Activity for 2023 Election NOMINATING COMMITTEE ACTIVITY ​ Sent via SEPO ENews 2022-12-01: SEPO Board Nominations - The Nominating Committee needs your help! Many of the residents, who we know, have already served terms on the Board. Many residents have arrived in the last three years that we don’t know. Please- if you have a desire to work with a team to maintain or improve our beautiful community, please contact Janis or Derek McFee, 651-271-8214, Marian Young or Sue Swidryk. The Nominating Committee would also appreciate names of people we could approach. In the meantime, remember to thank our present SEPO Board members for the time and effort they donate on our behalf. ​ Janis McFee- Nominating Committee Chairperson ​ Sent via SEPO ENews 2022-11-18: SEPO Board Nominating Committee Roster and Request for Potential Candidates - Members of the SEPO Board Nominating Committee are: Janis McFee Derek McFee Sue Swidryk Marian Young The purpose of this committee is to identify and recommend Sepo Residents who would like to serve on the SEPO Board of Directors. There are 4 positions to fill for the forthcoming SEPO Board election in February 2023. Candidates must be Homeowners or their spouses. If you are undetermined as to whether you would like to serve on the SEPO Board, please ask yourself the following: Do you have great ideas about how your community can be managed more efficiently? Would you like to become more involved in your HOA's daily operation? Do you have the time, dedication, and enthusiasm to regularly volunteer your skills for the benefit of your community? If you would like to be considered and possibly nominated by the Nominating Committee as a SEPO Board Candidate, please contact any Nominating Committee member to set up an interview. If you know a resident who you think would make a valuable Board member, please contact the Nominating Committee, who could approach that person. Janis McFee SEPO Nominating Committee Chairperson 2028 W. Michigan Dr. 651-271-8214 ​ Sent via SEPO ENews 2022-10-17: Nominating Committee or Election Committee member - The Board is looking for volunteers for the SEPO Board Nominating and Election Committees. Several residents in our community have previously served on one or both of these committees. The Board is confident they will either volunteer again, or be available to assist this year's committee members with any questions / issues they may have. If you have any interest in being on either of these committees or just have questions, please contact any Board member at your earliest convenience. The deadline for formation of these committees is November 5, 2022, which will be here very quickly. Share Nelson @ 309-269-0686 Beth Parrish @ 314-960-6710 Mark Owen @ 972-567-8665 Larry Keller @ 615-812-2600 Randy Davis @ 214-783-4604 Jean Burgoine @ 956-244-0442 Lenore Combs @ 956-245-1276 Nominating Committee: Primary Duties - After determining how many open positions are available for next year’s SEPO Board, the goal of the Nominating Committee is to identify and vet qualified candidates for these open positions. The requirement is to have a committee chairperson and from two to four additional committee members. The document at this link is the current draft of the SEPO Board Nominating Committee Process Guide . Election Committee: Primary Duties - The committee shall prepare the election ballots, stuff envelopes, man the registration tables at the Annual Shareholders Meeting in February and count votes cast in the ballots provided. We need a committee chairperson and from five to ten additional committee members. The current draft of the SEPO Board Election Committee Process Guide If you would like to view some of the activities of the previous committees, you can find that on the Sunshine Web site HERE . The Board is working to finalize these two documents prior to November 5 in order to assist each committee with their responsibilities. We look forward to working with the committee volunteers and thank you in advance for your assistance and support of this wonderful community. SEPO BOARD Sent via SEPO ENews 2022-09-24: NEED: Volunteers for 2023 SEPO NOMINATING & ELECTION Committees - The Board is currently looking for volunteers for both the Nominating and Election Committees. Several residents in our community have previously served on one or both of these committees. The Board is confident they will either volunteer again or be available to assist this year's committee members with any questions / issues they may have. Nominating Committee: Primary Duties - After determining how many open positions are available for next year’s SEPO Board, the goal of the Nominating Committee is to identify and vet qualified candidates for these open positions. We need a committee chairperson and from two to four additional committee members. Election Committee: Primary Duties - The committee shall prepare the election ballots, stuff envelopes, man the registration tables at the Annual Shareholders Meeting and count votes cast in the ballots provided. We need a committee chairperson and from five to ten additional committee members. The plan is to have committee process documents / manuals available in the next couple of weeks to assist each committee. If you have any interest in being on either of these committees or just have questions right now, please contact any Board member at your earliest convenience. The Board looks forward to working with the committee volunteers and thanks you in advance for your assistance and supporting this wonderful community. SEPO BOARD NOMINATING COMMITTEE PROCESS GUIDE Nominating Committee Process Guide (11-2022) Board Nominating & Election Committees Index Nominating & Election Committees Index Back to Top

Residents Only This section of the Web site contains information that is proprietary to 'only' Sunshine Estates Property Owners and requires a password to view. ​ If you already have the PASSWORD click HERE ​ If you don't have the PASSWORD follow the instructions below. All Residents must request this password by sending an e-mail that contains your Name & Sunshine Address to sunshinecountryclubweb@gmail.com . ​ ​ Please do not give this password to anyone outside of your immediate household. You wouldn't want your 'private' information available to just anyone, would you? ​ ​ If you have questions, please contact Beth Parrish (Web site Admin) at the e-mail address above. Back To Top

S EPO Community E-Mails: November 2022 Sent 2022-11-30: CORRECTED - WC: Valley Voices Concert - An incorrect poster was sent out by me in the previous email concerning this event. Please see the information below that pertains to us here at Sunshine Estates. ​ Jill Ventrello Sent 2022-11-30: HPD - Marines 2022 TOYS for TOTS 501 C3 - Dear Friends - Toys for Tots date of distribution for Harlingen is 16 December 2022. Some of the HPD Officers will be by to pick up this box tomorrow and leave another in its place. There are some gifts still to be wrapped - I did a bunch earlier. - Maybe one of the Sunshine elves can wrap one or two. Thanks - reminder to please put the age and Boy / Girl on the bottom for distribution purposes. Since the 1940's, the USMC program has assisted families nationwide who are struggling financially. The mission is to provide a tangible sign of hope for the disadvantaged children at Christmas. Wrapping the gifts with BOY / GIRL and age really speeds up the process. Thanks again. Makes the project easier for the PD. THANK YOU for Getting Involved and Making a Difference. God Bless you and God Bless the USA -- Lenore J Combs 956 245 1276 (Santa's helper) ​ Sent 2022-11-30: FINAL APPROVED: SEPO 2023 Budget - Although the Approved SEPO 2023 Budget can be linked to from the Nov 15 Board Meeting (Regular) minutes, I decided to go ahead and also send the link in a separate email. It is housed: on the Sunshine Web site HERE and can be viewed/printed directly from HERE . - Beth Parrish SEPO Board Secretary & Governing Documents sepoboardbeth@gmail.com 314-960-6710 Sent 2022-11-30: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, November 15, 2022 - The UNAPPROVED minutes from the November 15, 2022 Board Meeting (Regular), can be found HERE . The minutes can also be viewed/printed directly from this link . They will be posted in the office on Wednesday. Please call with any issues or questions. - Beth Parrish SEPO Board Secretary & Governing Documents sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-30: TOYS FOR TOTS - THANKS for your generosity with Toys For Tots. You are wonderful! and appreciated. We could have a quick wrapping party in the Library soon. I will be checking with Harlingen Police on their pickup day. Stay tuned. - Lenore Combs ​ Sent 2022-11-30 : WC: CHRISTMAS DINNER 2022 - Dear Friends, Christmas is coming faster than we think There is a CHRISTMAS DINNER "volunteer" signup sheet with only 'two' lonesome names. 😟 It is located on the WC Activities billboard in the Library. I would like to have a planning meeting early next week and even if you can't make the planning part, we can use your help on Christmas day. One potential early consideration is if we have turkey and/or ham. We will need chefs (and carvers for the turkey) as most ham is already pre-sliced. If we don't get a committee we together, we can have a Charlie Brown Christmas dinner: Peanut butter & Jelly sandwiches Root Beer Floats Popcorn Thanks - Lenore J Combs 956 245 1276 Coordinator for Christmas dinner Sent 2022-11-28: SUNSHINE NEWSLETTER: Dec 2022 - Thanks to everyone who contributed to this month's Newsletter. You can view/print a copy of it directly from HERE or from the Web site . Valerie will be placing copies in the library area later today. - Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2022-11-23: WC: Thanksgiving Day Update - Thanksgiving Day the doors of the hall will open at 1:30pm for everyone. Thank You for your patience. - Vicky Leroy Krueger ​ Sent 2022-11-22: WC: Thanksgiving (Final Reminder - Signup due by EOD Tues) - November 24, 2022 Signup cut off is Tuesday end of day! Happy Short Hour > 2:00pm Eating at > 2:30pm Potluck Dinner / Turkey provided (There is a $5.00 per person charge for the turkey and other items) Signup and payment in the library Hope to see you there!!! - Vicky Leroy Krueger ​ Sent 2022-11-22: Food drive - Once again we are having a food drive for Valley Haven Children's Home and Loaves and Fishes of Harlingen. Items needed include but are not limited to: canned vegetables, fruits and meats, packaged beans, rice and pasta, boxed dinners and fruit drinks, cereal and peanut butter. If you can help there are containers in the library for you to put your items in. We will be delivering all food collected on December 20th so please make sure you drop off your items before then. Thank you in advance for your kind generosity. - Deb Jones & Jill Ventrello ​ Sent 2022-11-22: FINAL REMINDER: DEC 2022 Newsletter Articles Due by End of Day on Nov 24, 2022 - Due to Thanksgiving being on Nov 24, I'm sending the FINAL reminder that next month's Newsletter articles are due by the 24th of this month a day earlier than normal. If you have an article you would like published in the Sunshine Dec 2022 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on Nov 24, at the latest. If you aren't quite sure what to include in your article, lots of examples from prior newsletters can be found HERE . The Newsletter Guidelines, which were updated on August 23, 2022, are posted on the Web site HERE . If you do not get a 'Received For Newsletter' reply from seponewsletter@gmail.com with 36 hrs of sending your article, please contact me via phone call or text at the number below. Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 ​ Sent 2022-11-22: House for Rent - Additional details about the house I have for rent at 4121 N Missouri Street have been added to the Sunshine Web site Market . Sam Davis ​ Sent 2022-11-22: VIDEO: Board Mtg (Regular) on Nov 15, 2022 - The video from the November 15, 2022 Regular Board meeting is now available for viewing on the Sunshine Web site HERE or directly from this link: https://video.wixstatic.com/video/2851bf_f0937b1c3a9940038e7dbc3ffee34008/720p/mp4/file.mp4 It appears the mute button was still on the video for the first few minutes of this meeting. No worries. That muted portion will be included in the written minutes, which will be available soon. Please contact me with any issues/questions. Beth Parrish SEPO Board Secretary & Governing Documents sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-22: VIDEO: SEPO Residents' Mtg on Nov 14, 2022 - The video from the November 14, 2022 Residents' meeting is now available for viewing on the Sunshine Web site - HERE or directly from this link: https://video.wixstatic.com/video/2851bf_e69933401abd4443a4d2e6378b235f5e/720p/mp4/file.mp4 As a reminder, there will not be any written minutes created from this meeting. Please contact me with any issues/questions. Beth Parrish SEPO Board Secretary & Governing Documents sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-22: SEPO Comm Mgr & SEPO Board Secretary return & Thanks - I'm back from vac and have been working on Web site updates most of Monday. I have several emails that will be going out overnight. And I know there are several more that I will be working on tomorrow. I want to give a huge thanks to my SEPO enews helper while I was away. Great job. CYA all around. - Beth Parrish SEPO Communications & SEPO Board Secretary ​ Sent 2022-11-21: CANCELLED: Men’s Golf League, 11-22-2022 - Tuesday 22 November 2022 No golf due to weather condition and course will resume November 29 2022 any questions call Rocky Lockwood at 360-481-0124 ​ Sent 2022-11--19: NEIGHBORHOOD WATCH MEETING this Monday 21 November 2022 at 3:00 PM - Dear Friends Wish you all a very wonderful Happy Thanksgiving. You are appreciated and we are grateful. Please mark your calendars for our important business meeting on Monday 21 NOV at 3pm in Retz Hall We will have the usual meeting and also discuss planning for Finger Lickin' Chicken for Jan 16th (Monday). This is a fundraiser for Neighborhood Watch. Thanks -- Lenore J Combs 956 245 1276 Coordinator NW - CERT Team ​ Sent 2022-11-18: Donations for New Residents' Party - The Womens’ Club will be celebrating our new residents with a party on January 13, 2023, at Retzlaff Hall. We would like to show these new homeowners the greatness of our community and surroundings. If you, or your Club, want to donate an item for a door prize, please let us know. Also, we are trying to gather gift cards from local vendors that we support. So, if you’re a regular somewhere, maybe ask for a donation. We are looking forward to our event and can’t wait to meet our new residents. For additional information, contact Pam Davis (214-516-4844) or Lisa Perrier (651-485-7293) ​ Sent 2022-11-18: SEPO Board Nominating Committee Roster and Request for Potential Candidates - Members of the SEPO Board Nominating Committee are: Janis McFee Derek McFee Sue Swidryk Marian Young The purpose of this committee is to identify and recommend Sepo Residents who would like to serve on the SEPO Board of Directors. There are 4 positions to fill for the forthcoming SEPO Board election in February 2023. Candidates must be Home Owners or their spouses. If you are undetermined as to whether you would like to serve on the SEPO Board, please ask yourself the following: Do you have great ideas about how your community can be managed more efficiently? Would you like to become more involved in your HOA's daily operation? Do you have the time, dedication, and enthusiasm to regularly volunteer your skills for the benefit of your community? If you would like to be considered and possibly nominated by the Nominating Committee as a SEPO Board Candidate, please contact any Nominating Committee member to set up an interview. If you know a resident who you think would make a valuable Board member, please contact the Nominating Committee, who could approach that person. Janis McFee SEPO Nominating Committee Chairperson 2028 W. Michigan Dr. 651-271-8214 ​ Sent 2022-11-17: 2023 HOA Assessments - Hello Sunshine Homeowners - This is to inform you of any new or adjusted rates for 2023, approved by the SEPO Board of Directors at the November 15, 2022, Regular Board meeting. The HOA Assessment Fee for 2023 will now be $1,410.00 for the year. This is a total increase of $45 over the prior year amount, which the Board is permitted to approve per the SEPO Covenants. NOTE: If you pay in full between now and Jan 20, 2023, you will receive a 2% discount, which will lower this fee to $1,381.80 for the year 2023. The Storage Lot rates will remain the same: Lots 01-12 & 301 are $165.00. Lots 401-414 are $181.50. Lots 101-114, 201 & 214, 601-613, 701-713 are $231.00. Lots 302-315 are $247.50. Lots 202-213 are $264.00. The Golf Course Improvement Fee of $25.00 for Golf Cart Permit will remain the same for 2023. Resale Certificates produced by the SEPO Office for $250.00 will continue to be collected. TX RE law requires this certificate be provided prior to the sale of all homes that have mandatory assessments. This fee will be collected by the seller prior to closing. This information will also be posted outside the SEPO Office. Thank you. SEPO Board ​ Sent 2022-11-17: REMINDER: DEC 2022 Newsletter Articles Due by End of Day Nov 24, 2022 - Here's the first reminder that next month's Newsletter articles are due by the 24th of this month. If you have an article you would like published in the Sunshine Dec 2022 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on Nov 24, at the latest. If you aren't quite sure what to include in your article, lots of examples from prior newsletters can be found HERE . The Newsletter Guidelines, which were updated on August 23, 2022, are posted on the Web site HERE . I will not be able to reply with the usual 'Received For Newsletter' reply from seponewsletter@gmail.com until I return to Sunshine after Nov 20. So. if you do not receive a reply by end of day Nov 22, please contact me via phone call or text at the number below. Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 ​ Sent 202-211-16: Former Residents Passing - The Office has been informed of the following former residents who have passed: Nov 3, Ann Bergan Nov 13, Chuck Nelson Sincerely, Valerie Basaldua Office Manager ​ Sent 2022-11-16: SEPO Employees time off for Thanksgiving - FYI - All SEPO Employees will be taking off for Thanksgiving. They are all entitled to be off on Thursday, Nov 24, which is Thanksgiving day and also Friday, Nov 25, the day after Thanksgiving. In addition, the office will be closed the following Monday, Nov 28 as Valerie will be taking a vacation day. - SEPO Board ​ Sent 2022-11-16: New Rental - I have a house at 4121 N Missouri Street for rent. 3 months minimum. Please contact me at 956-425-4193 for further information. Sam Davis ​ Sent 2022-11-15: Women's Club Meeting Friday November 18th - Reminder of Women's Club Meeting - Friday, November 18th Starting at 9am In Retzlaff Hall Thank You, Vicky LeRoy Krueger ​ Sent 2022-11-15: Thanksgiving Dinner Reminder - Thanksgiving Dinner / November 24, 2022 Happy Hour 2:00pm / Eating at 2:30pm Potluck Dinner / Turkey Provided (There is a $5.00 per person charge for the cost of the turkeys and other needs) The signup is setup in library with virtual payment. Also, there are signup sheets for what potluck items you will bring. Thank You Everyone! Any question text or call. - Vicky LeRoy Krueger 785-418-6208 ​ Sent 2022-11-14: Activity PO KE NO - Will now start at 7:00 PM thru 9:00PM, which started on 11-14-22. - Joy Olson & Sandy Lowe ​ Sent 2022-11-11: Political Signs - If you have political signs on display in your yard, they must be taken down immediately after November 18th. This is according to the Election Code of the State of Texas. Thank you for your compliance. - SEPO Board ​ Sent 2022-11-11: Toys for Tots - Toys For Tots Dear Friends, We briefly spoke about this at Woman’s Club the other day – so as a reminder: Our Harlingen Police dropped off a TOYS FOR TOTS box. It is in the Library. Toys For Tots – is the premier community action program sending a message of hope through the gift of a new toy to help bring the joy of Christmas to the less fortunate children. The mission is to collect new toys each year and distribute these toys as Christmas gifts to these children in our community. The Harlingen Police Department becomes familiar with these families, currently is collecting toys and hereby requests if anyone at Sunshine can please donate a gift ($10.00 or so). They (HPD) are waiving the “unwrapped” part since the Harlingen PD is most familiar with us thru NW & CERT and wrapping would be handy – just put GIRL/BOY and AGE __yrs. on the gift – visibly on the bottom. The Officers will pick up the boxes in a few weeks. THANK YOU Lenore J. Combs 956 245 1276 Resident and member of the Hgn. Citizens Police Academy Alumni Association Coordinator NW - CERT at SCCE ​ Sent 2022-11-10: SEPO: October 2022 Financials The October 2022 Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Mark Owen SEPO Treasurer ​ Sent 2022-11-10: MARKETPLACE: New Listing - House for Sale - I have listed Kitty Olson's home at 4316 N MO for sale. You can view it on the Sunshine Web site HERE . - Cindy Shriver, Broker/Owner Dream Valley Properties, LLC 956-970-0449 ​ Sent 2022-11-10: MARKETPLACE: House for Sale - Updated w/more pictures and pricing - I have updated the listing of my house that I have For Sale at 4341 N KS with additional pictures and pricing information. You can view it on the Sunshine Web site HERE . - Steve Valmassoi 313-407-5826 ​ Sent 2022-11-09: Calling All Dogs and Cats - Hey Everyone - Sandra Delaunay will be coming to the Estates on Wednesday, November 16th, 2022, to take care of your pet's nails. She will be starting at 1:00 pm. The cost is ten dollars per pet. Please text or call Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, - Marian Young 719-468-4556 ​ Sent 2022-11-09: Thanksgiving Dinner 2022 - Thanksgiving Dinner / November 24, 2022 Happy Hour 2:00pm / Eating at 2:30pm Potluck Dinner / Turkey Provided Come and enjoy dinner with our extended family! (There is a $5.00 per person charge for the cost of the turkeys and other needs) The sign-up is setup in library with virtual payment. Also, there are signup sheets for what potluck items you will bring. And last but not least there signup sheets for helping > none of this is possible unless we get help to accomplish all of the tasks that are needed to make all of this happen Thank You Everyone! Any question text or call. - Vicky LeRoy Krueger 785-418-6208 ​ Sent 2022-11-09: AGENDA for BOARD (Regular) Meeting on Tuesday, Nov 15, 2022 @ 1 PM - PLEASE NOTE: The Google Meet code has changed for this meeting and for all upcoming Board meetings. It is now: https://meet.google.com/vbc-posz-spm The agenda for the 'Hybrid' Nov 15, 2022 Board Meeting (Regular) at 1 PM can be accessed: directly from HERE on the Web site HERE Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes by 1 PM today. Please call with any questions / issues. - Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-09: AGENDA for Residents Meeting on Monday, Nov 14, 2022 @ 1 PM - PLEASE NOTE: The Google Meet code has changed for this meeting and for all upcoming Board meetings. It is now: https://meet.google.com/vbc-posz-spm The agenda for the 'Hybrid' Nov 14, 2022 Residents meeting at 1 PM can be accessed: directly from HERE on the Web site HERE Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes by 1 PM today. - Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-08: Out of Office: SEPO Communications & Board Responsibilities - I've mentioned this on several occasions but wanted to do it again this one final time. SEPO Community Emails: I will not be available to send your emails from Nov 11 thru Nov 20. Lenore has been let off-the-hook (so to speak) and I have found a new volunteer to help with this. Please continue to send your information to sepoenews@gmail.com during this timeframe. However, your emails need to be in text only. Attachments, embedded posters, links to documents etc. cannot be accommodated during my absence. Sunshine Web site: There will not be any Web site updates made during this timeframe. Newsletter: The first reminder concerning the Dec Newsletter is already queued and ready to be sent on Nov 17. Send your articles anytime and I will reply with the normal ‘Received For Newsletter’ by Nov 22. SEPO Board: Please contact one of the other six Board members with any Board questions/issues during this timeframe. Thank you for your understanding. Call me before Nov 11 with any questions. - Beth Parrish SEPO Enews Email Manager E-Mail: sepoenews@gmail.com 314-960-6710 ​ Sent 2022-11-08: NOTES to Community: SEPO Board Executive Session on November 1, 2022 - “NOTES to Community” SEPO Board Executive Session Tuesday, November 1, 2022 (Immediately after ‘Regular’ Board meeting in Retzlaff Hall and Google Meet.) (Board members Only) --------------------------------------------------------------------------------------------------------------------------------------------- This Board Executive Session was a closed session, open to only SEPO Board members, as permitted by Texas law since the meeting pertained to: A possible SEPO Rules Violation Employee compensation for the 2023 SEPO budget The meeting was called to order at 1:50 PM. All Board members were present in Retzlaff Hall. The Meeting Notice had been made available to the community by the required day/time. There were no agenda amendments formally requested by the Board. The Board acknowledged receipt of the Board Executive Session Summary from October 11, 2022. It was determined there was no SEPO Rules Violation. The Board agreed on employee compensation figures for the 2023 SEPO budget. Respectfully submitted, - Beth Parrish SEPO Board Secretary ​ Sent 2022-11-08: UNAPPROVED: SEPO Board Meeting (Special) Minutes, November 1, 2022 - The UNAPPROVED minutes from the November 1, 2022 Board Meeting (Special), can be found HERE . The minutes can be viewed/printed directly from this link . They will be posted in the office today. Please call with any issues or questions. - Beth Parrish SEPO Board Secretary & Governing Documents sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-08: Thursday morning Coffee & Donuts in the Library - We are attempting to resurrect a previous tradition here at Sunshine - Thursday morning Coffee & Donuts in the Library. The first one will be this Thursday, Nov 10th from 8 am-10 am. Grab a donut and a hot cup of coffee for only $1. Please come check it out. Visit with current friends/neighbors and possibly make some new friends. - Share Nelson ​ Sent 2022-11-08: RESENDING - MARKETPLACE: Sunshine Home for Sale (Updated) - Please see additional pictures and an updated description of my home that is for sale at 4341 N KS. - Steve Valmassoi ******************* My apologies to Steve - I should have included the link to the Web site - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 ​ Sent 2022-11-08: LOST: Book - I unintentionally returned the book “Poison” by John Lescroart to the Sunshine Library. It’s a Harlingen Public Library book. Please return it to me (Donna Magyar) at 4316 N Missouri Street or call and I’ll pick it up at your house. Phone: 303-746-8197. Thanks. - Donna Magyar ​ Sent 2022-11-07: WC: Veterans Day Tribute Friday 11 November 2pm - Dear Friends Game Plan for Friday: Please join us this Friday for a Veterans Day Tribute Golf Cart Parade, Ceremony and Pot Luck. Everyone is most cordially invited Parade: 2PM meet at the Office, line up, * Flags ready (you carry it or zip tie it to the cart) 2:15 Golf Cart Parade starts - heads to Gazebo 2:30 Flag Ceremony and etc 4:00 Social & Pot Luck set up 4:30 Welcome 5PM Pot Luck Readiness Team: We need 8 Flag Bearers + 2 ? 4 escorts (Flags are in Retz Hall) These Flag bearers will carry their Flag to the Gazebo (on their Golf cart) Also could use some help with Flag readiness prep (simple) such as help getting flag stands to & from Gazebo (John will be at the Gazebo) Veterans Day Program at the Gazebo (John & Hoppy - mc) Need 2 Traffic control volunteers - station: near the Gazebo steps Duty - simple assistance w parking around Gazebo for presentation as parade comes up Texas Ave. Route = go in between the marked trees and park either side of the Gazebo Everyone will remain in their Golf Cart for the Ceremony Except the 8 Flag Bearers and the 4 Flag escorts -- they will post colors etc in the Gazebo USA Canada Army Navy Marines Coast Guard Air Force POW-MIA Our committee could use some volunteers to carry our Flags etc Could use some general assistance We need 2 volunteers for parking assistance at the Gazebo Vicky is handling the Pot Luck arrangements Who can pick up the cake ) local bakery by Post Office New Combes Road will be ready by 12 noon -- then take it to Retz Hall kitchen There is a signup sheet (assignment). Leave me your name, phone & duty) - please & thanks Any questions - Please call us. Thanks Lenore Combs 956 245 1276 Genie Newsom 608 697 6719 Marlene Hall 641 351 9973 Thanks, as usual -- Lenore J Combs 956 245 1276 ​ Sent 2022-11-07: Fishing Association Meeting Time Update - Fishing Association Meeting will start at 5:30PM rather than 7:00PM. Thanks Bill Peterson ​ Sent 2022-11-07: Reminder of the Sunshine Garden Club Get Together - Reminder of the Sunshine Garden Club Get Together. Tuesday, November 8th, Library Social at 6:15pm Program starts at 6:30 - 7:30. Come join us for lots of tips and tricks in relation to gardening. We learn so much from each other. Thank you, - Sue, Terry, Glenna, Susanne ​ Sent 2022-11-04: BEES: Have been located - A bee hive has been located on #9 Fairway. Pest Control will be out today to resolve. - Valerie Basaldua SEPO Office Sent 2022-11-04: SUNSHINE ROCK PAINTING CLUB NEWS - Sent 2022-11-04: Upcoming SCCE Fishing Association Meeting - On Wednesday Nov 9 @ 7:00 the SCCE Fishing Association will have its first seasonal meeting for all the participants and newcomers that may be interested in learning more about the many styles of saltwater fishing and tackle to use and places to go and everything related to fishing and outdoor activities in the RGA This meeting we will be taking orders for shirts Hats and collecting the Lifetime due of $10. We are having a speaker from Hook Line and Sinker to enlighten us on Angling items of all sorts. Please come and Join us we would like you input for future meeting topics Hope to see you their Bill Peterson President Email: sccefa2022@gmail.com 309-945-2108 ​ Sent 2022-11-04: Upcoming Birding & Nature Club Meeting - The Birding & Nature Club will be holding their first meeting of the season in the Library on Monday Nov 7 @ 7:00 PM. If you are interested in Birds or any type of wildlife or nature plan on attending. Some of the events we do throughout the season are: field trips nature walks Bird count (the RGV has the most diversified species of birds in the world) guest speakers fellowship with folks with lots of interesting topics lots of fun and excitement Bill Peterson Acting Secretary Email: bandnclub@gmail.com Cell: 309-945-2108 ​ Sent 2022-11-04: REMINDER: Garage Sale: Nov 4 & 5, 2022 - As A Reminder: We have sold our home at 1920 W Iowa Ave and are having a garage sale Fri, Nov 4, and Sat, Nov 5 from 8 am to 1 pm both days. Blanca Hiett ​ Sent 2022-11-02: Former Resident Passing - Former resident, Earl Wier, passed away 11/01/22. Called in by Mecca Henry. ​ Sent 2022-11-02: VIDEO: Board Mtg (Special) on Nov 1, 2022 (updated direct link to video) - Last evening the video wouldn't load to the Web site so I sent another link where it could be viewed. Good News - Today it is where it should be and can be found at the links below. The video from the Nov 1 ,2022 Special Board meeting is now available for viewing on the Sunshine Web site HERE OR directly from this 'updated' LINK . Please contact me with any issues you may have viewing this video. - Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2022-11-02: New Web site Activity Pictures page - Last evening I added a new 'page' to the Sunshine Web site. If you hover on the 'Events' Tab you can access this new page entitled "Acty Pics (Winter 2022-2023)". Clicking on that title will take you HERE . I will be uploading pics that you guys send to me from all of the great activities this winter season here at Sunshine. If anyone tooks pics at the Shrimp Boil last week, please send them to me and I will get them out there asap. Note - This page will house all activity pics, i.e golf tournies except and not just Women's Club events. Thx in advance for sending great pics to me after each of the events this year. Call w/questions or issues. - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 ​ Sent 2022-11-02: WC: Halloween Parade - Pics on Web site - Thanks to everyone who supplied the great pics from the Halloween Golf Cart Parade. I have uploaded everything I received HERE . - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-11-02: WC: Halloween Parade - Thx for Donations - We would like to thank everyone for the generous food drive the park had for SONshine Ministries Halloween Eve. Hundreds, perhaps a couple of thousand, food items were received. They will all be delivered shortly to less fortunate people in Mexico. God bless you all. Keith and Linda Axvig--SONshine Ministries. ​ Pictures of the donations can be found on the Sunshine Web site HERE . ​ Sent 2022-11-02: WC: Halloween Parade - Thank You - Thank You to everyone what fun night we had even with a little rain. The food and donations will be put work starting Tuesday. We have helped a lot of people in much need with a chance of having food for their families. Pics of the collection can be found on the Sunshine Web site HERE . - Vicky Leroy Krueger ​ Sent 2022-11-02: O'Clockers Golf - The O'Clockers golf scramble will move to 4:00 pm on Sunday Nov 6th due to time change. Open to all golfers in community. We meet beside the shuffleboard court at 3:45 for hole assignments. Come on out and have some fun. - Questions call Donna Myers at 956 245 0188 ​ Sent 2022-11-02: Garage Sale: Nov 4 & 5, 2022 - We have sold our home at 1920 W Iowa Ave and are having a garage sale Fri, Nov 4, and Sat, Nov 5 from 8 am to 1 pm both days. - Blanca Hiett Back to Top

SEPO E-News E-Mail Guidelines Revision 8 - Updated 03-15-2022 Print this Page Sending SEPO Community E-Mails is a ‘public service’ to Sunshine residents performed by a SEPO Resident Volunteer . Guidelines have been developed to help everyone know what WILL and what WILL NOT be sent to Sunshine Residents and Renters who are on the SEPO E-News E-Mail Distribution List. ​ If you, or any other Resident or Renter you know, are not on the distribution list but would like to be, please send the request to be added to this list to both sepo.office@gmail.com AND sepoenews@gmail.com . Be sure to include your Name, E-Mail address and Sunshine address. ​ Thank you for your cooperation with this attempt to provide structure to the information that is distributed via SEPO e-mails. I do believe they are an excellent form of communication to the Sunshine Community. Please contact me with questions, etc.​ ​ Beth Parrish Sunshine Country Club E-News E-Mail: sepoenews@gmail.com 314-960-6710 ​ E-mails you would like to have distributed to the Sunshine community should be sent to sepoenews@gmail.com from your e-mail account and not via a Phone Call or Text . SEPO e-mails will generally be sent to the community within 24 hours of receipt. If your e-mail is an emergency, please contact the E-News manager. E-Mails that CAN BE SENT to the Community: SEPO Board and SEPO Office announcements. Information, reminders etc about Sunshine Events / Committees / Clubs / Meetings etc. that take place on SEPO grounds. These are listed on the Sunshine Web site HERE . Items that have been Lost or Found . Notice of a Garage Sale within Sunshine . You should list: Who is having the sale (Contact Info, etc., Phone # optional) Address of the Sale Days, Dates & Time Type of Items for Sale (optional) ‘MARKET’ E-mails advertising a Home For Sale or For Rent can be sent by adhering to the guidelines listed on the Web site HERE . NOTE: The Web site pages listing “For Sale or Free Household etc” items and “Looking For” items was removed from the Web site on March 15, 2022. These types of items can be posted on the Bulletin board outside the Office. E-Mails that CAN BE SENT to the Community WITH QUALIFICATIONS : An e-mail from a resident/renter that states the Board of Directors has ‘said’ or ‘approved‘ something can be sent if it contains the resident’s/renter’s signature and information to ‘prove’ that all members of the Board have approved the e-mail can be sent to the Community. E-Mails that CANNOT BE SENT to the Community: Information, reminders etc about events/functions that, even though they may be attended by Sunshine residents/renters, are taking place outside of the SEPO grounds. (Example – An event taking place on South Padre Island) E-mails that do not contain the signature of the composer. Personal opinions. Back to Top

SUNSHINE HOMES/LOTS FOR SALE/RENT Are you looking for a place to call your Getaway Escape OR to call your Full Time home ? In either situation, you've come to the right place. We believe you'll love it here at Sunshine Country Club Estates. ​ Click on either the 'For Sale' or 'For Rent' houses below to find a list of available properties along with contact info. ​ And remember - Check back periodically for Updates to available Sunshine Properties for Sale or Rent. ​ Back to Top

Activities: Day/Week/Month (2022-2023) Additional Details If you are involved in one or more of the activities below and you see something that needs to be updated, please contact the Web site Manager, Beth Parrish, at sunshinecountryclubweb@gmail.com. ​ (Items currently labelled like this need verification/clarification. SUN 2 - 4 pm, Cards/Games (All year: Weekly / Card Room) Contact: Bev McIntosh Location: Card Room Details:​ ​ Various types of Cards and Games are played 4 - 6 pm (currently), (time adjust s as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Contact: Donna Meyers (or just Show Up) Ti me: (currently starting play at 4:00 PM) Location: Meet in the street by the Shu ffleboard Courts 15 minutes before start of play to pick teams and get your hole assignments. Details:​ ​ Tea ms are picked by drawing cards. No charge, just a good time. All are welcome to join the fun. It is Scramble play for Fun & Exercise - no money or prizes. All skill levels welcome. Final scores are compared at the end if anyone hangs around ​​. MON 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Contact: Vic Hillman Location: Tennis Courts Details: Furnish your own equipment Rotate foursomes, no teams Lots of skill levels, no problem Lots of fun. Not to serious. Come watch us. ​ 8:30 - 9:30 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) Contact: Vicky LeRoy Krueger Location: Pool Details: Everyone Welcome. We play Music CDs that contain the Workout Instructions. ​​ 9 am - noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Contact: Chuck McEvoy Location: Woodshop Details: Hours: Normal (Winter Seasons) - Woodshop is open for use (as long as a 'monitor' is available) Monday thru Friday from 9:00 am to noon AND 1 to 4 pm. In fairness to the Monitors, if there is little activity, they may close early, so if you wait until 5 minutes before closing time you may be disappointed. If you have a crisis need, you can contact any Monitor to find a time other than the above. Normal (Summer Hours) - Summer hours are limited to (as long as a 'monitor' is available) Monday thru Friday from 9:00 am to noon and closed in the afternoon due to the heat. No fee (most HOAs, RV resorts charge a fee). Shop is open to members year around. Shop is a 40' by 60' building. Woodworking building holds the latest and some of the best woodworking tools around. The lathes are used often. Members can work with power equipment after attending a Safety and Information class. 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) Contact: Vicky LeRoy Krueger Location: Pool Details: Everyone Welcome. We p lay Music CDs that contain the Workout Instructions. ​ 10 am - Noon, Line Dancing (Weekly / Retzlaff) Contact/Instructor: Donna Myers Location: Retzlaff Hall Music: Dance to all kinds (Country, Rock 'N Roll, Tango, Mambo, Big Band etc.) Other Details: Most dances are beginner or intermediate. Class moves fast. Dancers are experienced. Would be too hard for ultra-beginners. ​ ​ 1 - 3 pm, Rock Painting (Monthly - 1st & 4th Monday / Retzlaff) Contact: Karren Amos Location: Retzlaff Hall Participants: Open to all Sunshine Residents/Renters and their immediate adult family members. Cost: In order to cover the cost of rocks and painting materials being supplied, there is a $5 per participant fee per session. Details: We anticipate spreading joy and kindness throughout the community. The Sunshine Rock Painting Club would/could paint and distribute painted rocks to: friends, family & others nursing homes extended care facilities children's floors at local health facilities (if acceptable) schools (younger ages) 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM - noon) info above for additional details. ​ 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 6:30 - 10 pm, Cards: Euchre (Winter: Weekly / Card Room) Contact: John Chajec Location: Card room 7:30 - 9 pm, POKENO (All year: Weekly / Card Room) Contact: Joy Olson & Sandy Lowe Location: Card room Participants: All Sunshine residents/renters Details: This is a game like Bingo, but we play with cards that have pictures of playing cards on them. Then somebody shuffles the deck and calls the cards one by one. If you get 5 across, up and down or diagonally you have a Pokeno. Before each hand people put some pennies in containers. Also, as you're playing you put a penny on each spot that matches the card that's been called. If you get a Pokeno you win everybody's pennies that they have on their cards at that time. There are other ways to win also, like if you get 4 of a kind, 4 corners, etc. No skills needed. No partners. If 3 or less people show up, we cancel. It's not hard, it's a lot of fun. You should show up with a few dollars' worth of pennies so that you're not always running to the bank. TUE 8:30 - 11 am, Pickleball (All Year: Tue & Thu / Tennis Court) Contact: Marlene Hall (or just Show Up) Location: Tennis Courts (Pickleball nets are put up in place of the Tennis nets.) Details: All skill levels of players are invited to come out and enjoy the Fun and get some Exercise. We do have two Pickleball Courts (set up on the Tennis Court) which accommodate four players on each court at a time. Whoever arrives first usually starts the process of setting up the net. As more people arrive, we assess the need for another net to go up. Some like to play continuous and some like to take a rest between games. Wind: We have had some pretty windy days when we choose not to play. In the fall, we need volunteers to put up the “wind” screen that will help block a lot of that wind hazard. ​ 8:30 - 9:30 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 9:30 - 10:30 am, Water Aerobics: S ession #2 (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details for both sessions ​ 9 am AND 10:30 am, Men's Golf League, Winter: Two Tee Times (Winter: Weekly / Golf Course) Golf Course closed to all - other than Men's Golf League - 8 AM until noon​ - Two tee times start up when more residents return for the winter - usually first Tuesday in Nov through sometime in April OR 9 - 11 am Men's Golf League, Summer: Only One Tee Time (Summer: W eekly / Golf Course) Golf C ourse closed to all - other than Men's Golf League - 9 AM until 11 AM - Play reverts back to one tee time when fewer residents are here - usually sometime in April ​ Contact: Rocky Lockwood Location: Sunshine Golf Course. Come to Retzlaff Hall 15 minutes prior to starting play. Cost: Dues - Yearly: $20 Weekly Play: $1 Hole-In-One Money Cache: $2 puts you in the running. Signup: If you plan to golf on Tuesday you need to have your name on the signup sheet by noon Monday. The sheet is located on the Men's Golf League bulletin board in the Library.​ Teams are formed according to who is playing at what time. If bad weather on Tuesday, we attempt to play on Friday the same week unless weather is bad on Friday as well. ​ 9 am - noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 am - Noon) info above for additional details. ​ 12:30 - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Contact: Bob Auclair (or just Show Up) Location: Pool Room Everyone welcome to play. 1 - 3:30 pm, Game - Mahjong (All Year: Weekly/ Card Room) Contact: Trudy Weitzel Location: Card Room Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM - noon) info above for additional details. ​ 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 5:30 - 7:30 pm, Fishing Club (Winter: 2nd Tue of month, Nov thru Apr / Retzlaff Hall) Contact: Bill Peterson Meets: Monthly on 2nd Tuesday of the month from Nov 2022 thru Apr 2022 Location: Retzlaff Hall & Google Meet Participants: Open to all Sunshine Residents/Renters. Details: There has been lots of interest in fishing and fishing related activities here at Sunshine. I have organized a Fishing Club to address the interest in different styles of fishing in the Rio Grande Valley (RGV). It is quite different than most Winter Texans are used to. With this Club platform we can share ideas, methods, and trade equipment. There are many activities and projects that are possible. Future plans could include: Working with area captains and work out deals for the club. Have guest speakers about fish and fish habitat and how our club could make a difference. We may plan a fish fry as a money maker for the club. Work with the SEPO Board in pond flora, fauna & habitat. If organized correctly and run positively this club could be a driving force in SEPO's future. 6:30 - 7:30 pm: Garden Club (Winter: 2nd Tue of month, Nov thru Mar / Library) Contact: Susanne Ulrich, Brenda Crothers, Glenna Boardman, Terry DeBackere and Sue Swidryk Meets: 2nd Tuesday each Month (Nov thru Mar) @ 6:30 PM Location: Library Details: Do you have an interest in gardening? We will be putting together meetings for our Sunshine residents/renters to celebrate the love of gardening. Together we can have fun taking care of some of the community gardens, organize plant or seed swaps, garden tours and especially tap into the Sunshine resident's knowledge of specifically how to garden. This will be a volunteer group with no dues or officers. The sky is the limit. 6:30 - 9 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) Contact: Jack Baethke Location: Card Room ​ WED 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Refer to Monday info above for additional details. 8:30 - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details for both sessions. 9 am - Noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 am - Noon) info above for additional details. ​ 9 am - Noon, Ladies' Summer Golf Tee time (Summer (Apr thru Oct): Weekly / Golf Course) Golf course closed to all - other than Women's Golf League - until Noon) NOTE: Summer Women's Golf starts first Wed in Apr and ends last Wed in Oct. Contact: Donna Myers Location: Sunshine Golf Course Be at the Library at 8:30 am for hole assignment and announcements. Play begins at 9 am. Cost: None More Details: Play is open to all residents/renters, no matter what skill level. 9 am - Noon, Ladies' Winter Golf League Tee time (Winter (Nov thru Mar): Weekly / Golf Course) Golf Course closed to all - other than Wom en's Golf League - until Noon. NOTE: Winter Women's Golf League starts first Wed in Nov and ends last Wed in Mar. Contact: Deloris Pearcy Location: Sunshine Golf Course Be at the Pool Pavilion at 8:45 am for hole assignment and announcements. Play begins at 9 am. Cost: $25 More Details: Membership is open to all residents/renters, no matter what skill level. Fun special events are being planned. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM - noon) info above for additional details. 1 - 4 pm, Samba (Winter: Weekly / Card Room) Contact: Bev McIntosh Location: Card Room Participants: All residents/renters from Sunshine and their guests can attend. Details: It is card game like hand and foot but more advanced. You do not need a partner to participate. We try to include all who show up. We can have tables of 3, 4 or 6 players. As the amount of players increase, we do a blind draw of numbers which match numbers on the tables. This helps to discourage people who want to play only with their friends. The idea is to get to know each other and have an enjoyable time. 1 - 4 pm, Bridge (All Year: Weekly / Library)​ Contact: Jean Burgoine Location: Library​​ Details: There must be four (4) players at each table. If you already know how to play, recruit three (3) additional knowledgeable players and join us. We (sort of) have a signup sheet to make sure we have complete tables of four (4). Bridge is not a game one can learn in 10 minutes. If enough people are interested, we would start a series of lessons. ​ 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 6:30 - 9:30 pm , Mexican Train (Dominos) (All Year: Weekly / Card Room) Contact: Mary Grandy Location: Card Room Participants: All Sunshine residents/renters Details: Mexican Train is a double 12 dominoes game. Easy to learn. No partners. Just show up everyone can play. How long depends on the players. Usually 630pm-830pm. THU 8 - 10 am, Coffee & Donuts ( All Year: Weekly / Library ) Contact: Valerie Basaldua Location: Library Participants: All Sunshine residents/renters Details: We are attempting to resurrect a previous tradition here at Sunshine - Thursday morning Coffee & Donuts in the Library. The first one will be this Thursday, Nov 10th from 8 am-10 am. Grab a donut and a hot cup of coffee for only $1. Please come check it out. Visit with current friends/neighbors and possibly make some new friends. ​ 8:30 - 11 am, Pickleball ( All Year: Tue & Thu / Tennis Court) Refer to Tuesday info above for additional details. 8:30 - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details for both sessions . 9 am - noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 am - Noon) info above for additional details. 9:30 am - 2 pm, Quilters: Killer Bees (All Year: Weekly / Retzlaff Hall ) Contact: Jan Baethke Location: Retzlaff Hall Details - Meetings/Schedule: Meetings consist of every week briefly going over what is on our schedule. The schedule changes every year depending on what projects the members want to do/learn. The schedule is usually created in April and covers the next Nov through Apr. ​The days that we have a class/project scheduled we do bring our machines to the hall and sew after the meeting and our "Show and Tell", until about 2 pm. Of the 80-90 ladies throughout the RGV that come each Thursday, October - April, usually 15-20 will stay and sew. Our yearly retreat is to The Retreat House in Rockport (Quilting/Scrapbooking/The Retreat House) . We were booked thru 2024 for our stay; usually in Nov or Dec. Our group...The Killer Bees...is very informal. 12:30 - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Refer to Tuesday info above for additional details. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM - noon) info above for additional details. ​ 1 - 2:30 pm, Cards: Hand and Foot (Winter: Weekly / Card Room) Contact: Karen Baase Location: Card Room Details: Open to all ladies who wish to play. Partner helpful but not required. If too many show up, some offer to go home. We also call ladies if we need more players. If you have never played, experienced players are always willing to teach you. You can bring a snack, but don't have to every time. Coffee is available. Hand and Foot is an easy game to learn and doesn't take much concentration, so it's easy to visit with each other. 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 4 - 6 pm, Happy Hour & Potluck (All year: weekly / Retzlaff Hall) Contact: Cathy Richmond or Dee Novak Location: Retzlaff Hall Details: Everyone is welcome. Please bring a dish to share. We provide coffee, iced tea, plates, utensils, and napkins, but you can bring your own drinks and eating utensils if you'd like. 4:30 - 10 pm, Happy Hour (All Year: weekly / Pavilion) Contact: Just Show Up Location: Pavilion Details: Propane heaters (2 of them) are available if the weather gets on the chilly side. This event is NOT a potluck. B ring "finger food" to share if you plan to partake yourself. BYOB There are usually plates, utensils and napkins available for everyone. If you don't want to eat and/or drink, just come and join in the fun. We have a blast. ​ 6:30 - 9 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) Refer to Tuesday info above for additional details. FRI 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Refer to Monday info above for additional details. 8:30 - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details for both sessions . 9 am - noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 am - Noon) info above for additional details. 10:30 am - 12:30 pm, Jokers (Card/Board Game) (All year: Weekly / Card Room) Contact: Mary Grandy Location: Card / Board Game Participants: All Sunshine residents/renters Details: Joker is similar to the game sorry. Boards were made by my dad and others. Uses cards and marbles. Easy to learn. Just show up. Based on how many are there we do individual and partners. I have instructions printed out. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM - noon) info above for additional details. 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 7 - 9 pm, Hand & Foot (Weekly / Card Room) Contact: Connie Robertson Location: Card Room Participants: All Sunshine residents/renters Details: Open to all ladies who wish to play. Partner helpful but not required. If too many show up, some offer to go home. We also call ladies if we need more players. If you have never played, experienced players are always willing to teach you. You can bring a snack, but don't have to every time. Coffee is available. Hand and Foot is an easy game to learn and doesn't take much concentration, so it's easy to visit with each other. SAT 9 am, Golf Scramble (All Year: Weekly / Golf Course) Contact:​ There is not an existing committee or formal leader. These scrambles are conducted by volunteers among the players. The person in charge usually changes every month on a volunteer basis. Participants: Any Resident/Renter and any guest you wish to invite to play. Details: All skill levels are welcome. Please sign up in the library/lounge by noon on Friday. Teams are balanced by handicap, as best we can. Early signup helps. The cost is $1 and should be deposited in the Saturday Box in the library/lounge. Everyone meets in the library at 8:40 to find out which hole you start on. Tee off on your hole is at 9 am. Play lasts until around 10:30 am. If the weather is bad, play is cancelled until the next Saturday. 12:30 - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Refer to Tuesday info above for additional details 4 - 6 pm (currently), (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 6:30 - 9 pm , Game - Mahjong (Winter: Weekly / Library ) Contact: Jean Burgoinne Location: Library Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game 6:30 - 9:30 pm , Five Crowns (Cards) (All year: Weekly / Card Room) Contact: Mary Grandy Location: Card Room Participants: Participants: Everyone is welcome to join in the fun. Back to Top

Women's Golf League Officers ( Current ) President: Deloris Pearcy Vice President: Nancy Lyne Secretary: Marlene Hall Treasurer: Connie Robertson

Activities: Special (2022 Summer) Additional Details Potlucks: Summer (Special) Grooming: Dogs & Cats (Periodic) *********************************************************************** PERIODIC - COMPLETE Summer Potlucks: Special ********************** COMPLETE August summer potluck (08-18-2022) ​ Sent 2022-08-15: August Potluck - Our August potluck will be this coming Thursday, the 18th. Doors open at 4 and we’ll eat between 4:30 and 5. Iced tea, coffee and ice will be provided. Bring a dish to pass, wear your name tag and we’ll see you there! - Cathy Richmond ​ Update 2022-08-06: Mark your calendars! The next summer potluck will be August 18th! Bring a dish to pass and we will see you there! - Cathy Richmond ********************** COMPLETE July summer potluck (07-04-2022) ​ Update 2022-07-04: Thanks to everyone who came to our July 4th potluck! We had a good time and welcomed new and not quite so new residents Vicki and Ralph and Domingo! Small world reared its head again as Vicki went to junior high with Fred and Sandy Lowe. More Chiefs fans! Our next summer potluck will be in August. Stay tuned for more information. Meanwhile we have a happy potluck hour every Thursday in the hall at 4PM. See you there! ​ Sent 2022-06-27: July potluck - Our July potluck will be Monday, July 4th. Please join us to celebrate Independence Day! Cathy Richmond. ********************** COMPLETE June summer potluck (06-16-2022) ​ Sent 2022-06-12: June summer potluck - Our June potluck will be Thursday, June 16th. Doors open at 4 and we’ll eat about 5. Remember to wear your name tags. See you there! Cathy Richmond ********************** COMPLETE Memorial Day Potluck (05-30-2022) ​ Sent 2022-05-27: Memorial Day potluck/picnic - I am proud to announce that Spencer Smith, Sgt. Army retired will present a short service in recognition of all who gave their ultimate for our country. About 5pm please join us in this remembrance. Cathy ​ Sent 2022-05-26: Memorial Day potluck picnic - Slight change of plans for our Memorial Day potluck and picnic. After an informal survey I have decided not to collect money and worry about getting enough food to cook on the grills. Instead, I’m asking you (if you want to) cook an extra hotdog or hamburger or piece of chicken to share as your dish to pass. We will still bring a salad, dessert or appetizer to share. Looks like it will be hot so games indoors will be popular. We will have corn hole, Jenga and ring toss. We could use another corn hole set if anyone would loan us one for the day. Contact me if you would let us borrow yours. Hope to see everyone on Monday starting 4ish and eat at around 5. Cathy Richmond (303)990-2730 ​ Sent 2022-05-10: Memorial Day potluck - We are calling this potluck a Memorial Day picnic! We will get the grills out and you can cook whatever you want. We will also cook you a hamburger or hotdog for $5. Bring a salad, dessert or appetizer. After the potluck we will play games inside and outside! We will have corn hole, ring toss, shuffleboard and many other games. I will put a virtual ticket box in the library for those who want us to cook for them. Cathy Richmond ********************** COMPLETE Cinco de Mayo (05-05-2022) ​ Pics from Cinco de May Potluck - Sent 2022-05-04: Cinco de Mayo Potluck - Come celebrate Cinco de Mayo with the first potluck of the summer in the hall this Thursday, May 5th starting at 4:30! Please bring your favorite dish and we will provide margaritas, ice tea, coffee music, and more! Don’t forget your name tags!😊 If you have any questions, feel free to contact Pam Davis at 214-516-4844. ​ Sent 2022-05-04: Cinco de Mayo potluck - Mark your calendar! Lots of fun on May 5th! See attached for details. See you there 🇲🇽 Cathy Richmond ************************************************************************************** COMPLETE Grooming: Dogs and Cats (08-31-2022) ​ Sent 2022-08-25: Calling All Dogs and Cats - Hey Everyone, Sandra Delaunay will be coming to the Estates on Wednesday, August 31st, 2022 to take care of your pet's nails. She will be starting at 1:00 pm. The cost is ten dollars per pet. Please text or call Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, Marian Young 719-468-4556 ​ COMPLETE Grooming: Dogs and Cats (07-07-2022) ​ Sent 2022-07-05: Calling All Dogs and Cats Too - Sandra Delaunay will be coming to the Estates on Thursday, July 7th, 2022 to take care of your pet's nails. She will be starting at 1:00 pm. The cost is ten dollars per pet. Please text or call Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, Marian Young 719-468-4556 ​ COMPLETE Grooming: Dogs and Cats (05-25-2022) ​ Sent 2022-05-19: Calling All Dogs and Cats - Hi Everyone, Sandra Delaunay will be coming to the Estates on Wednesday, May 25th, 2022 to take care of your pet's nails. She will be starting around 12:30 or 1:00. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, Marian Young 719-468-4556 ​ COMPLETE Grooming: Dogs and Cats (04-07-2022) ​ Sent 2022-04-04: Calling All Dogs and Cats - Hi Everyone, Sandra Delaunay will be coming to the Estates on Thursday, April 7, 2022 to take care of your pet's nails. She will start at 1:00 pm. Please text or call Sandra, and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home, and the cost is ten dollars for each pet. Thanks, - Marian Young, 719-468-4556 Back to Top

SEPO Resident Emergency Key Checkout/Checkin Click here for Request Process Click here for Request Form ​SEPO Resident Emergency Key Checkout/Checkin Process (Aug 25, 2022) - View/Print Checkout Process HERE - SUNSHINE ESTATES PROPERTY OWNERS, INC, 1957 W. Michigan Drive Harlingen, Tx. 78550 Directions to SEPO Office for providing Owners’ Emergency keys 08-25-2022 ​ At the Owner’s request (handwritten, e-mail or phone call – if at all possible) to the SEPO office, the office is authorized to furnish the Owner’s “Emergency” key(s) to the named recipient. The recipient shall sign the “Resident Emergency Key Checkout/Checkin” form when receiving the key(s). It is the Owner’s responsibility to see that the key(s) is returned to the office in a timely manner. Upon return of the key(s), the form will be completed indicating who the key(s) was turned in to and when. This form will be filed in the Owner’s file in the SEPO office. This procedure shall be followed, with the exception of a key(s) being furnished to an emergency responder. SEPO Board ​SEPO Resident Emergency Key Checkout/Checkin Process (Aug 25, 2022) - View/P rint Form HERE - Back to Top

SEPO Suggestions / Complaints / Ideas "Results of SEPO Board Review" ******************************** COMPLETE (June 28, 2022) ******************************** COMPLAINT: Rules Violations concerning a Resident's yard (Submitted on April 12, 2022) ​​ Complaint - Rules Violations Who has Responsibility - Beth Parrish initially - then entire Board. Status / Action Taken - 2022-04-21: Beth acknowledged receipt of the complaint to the submitter. 2022-05-20: An attempt was made by the Office to call the resident. The phone # on file was no good. An e-mail was sent from the Office to the resident indicating the need to resolve the rules violations. Several Times between sending e-mail and violation notice: A Board member spoke to the resident. 2022-06-22: Board sent a Formal Violation Notice to resident giving him/her seven days to resolve per the Policies & Procedures. Between 2022-0-22 & 2022-06-28: Resident's yard is no longer in violation. 2022-06-29: Beth contacted the submitters via e-mail to inform them the violations no longer existed and the Board is considering this item COMPLETE . ******************************** COMPLETE (via Board e-mail vote on May 7, 2022) (Item is Pending 'formal' Board approval at next Regular Board Mtg) ******************************** IDEA: Establish a Sunshine Rock Painting Club (Submitted on May 5, 2022) ​​ Suggestion / Idea - A resident would like to establish a Sunshine Rock Painting Club. Who has Responsibility - 2022-05-05: Beth Parrish Status / Action Taken - 2022-05-07: Beth obtained approval from the Board via e-mail vote to allow the formation of a Sunshine Rock Painting Club. This item will be put on a future Regular Board meeting agenda in order to 'formally' approve the establishment of this club. Beth notified the submitter via e-mail she can proceed with creating this club and she will be notified when the Board meeting vote is final. ******************************** COMPLETE (June 16, 2022) ******************************** IDEA: Use the Woodshop 'spraying painting' area for painting rocks. (Submitted on June 13, 2022) ​ ​​ Idea - The Rock Painting Club would like to use the Woodshop's 'spray painting' area to 'spray rocks'. Who has Responsibility - 2022-06-11: Beth Parrish Status / Action Taken - 2022-06-11: Beth received pictures from the submitter showing the area behind the Woodshop that the Rock Painting Club would like to use to spray paint rocks. The submitter had received a complaint from a resident about why the club was using this area. 2022-06-13: Beth sent an e-mail acknowledgement to the submitter that the Board had received the 'idea'. Beth determined the Woodshop had approved the Rock Painting Club could use this area. Due to the 'resident' complaint Beth proceeded to seek 'formal' approval of the request from the Board. 2022-06-15: The Board approved the request. 2022-06-16: Beth contacted the submitter via e-mail to inform her the request was approved, and the Board is considering this item COMPLETE . ******************************** COMPLETE (June 16, 2022) ******************************** Suggestion/Complaint: Ditch Drainage @ intersection of MN & KS (Submitted on Mar 14, 2022) ​​ Complaint - Declining drainage in the ditch. Could the ditch possibly be dredged? Who has Responsibility - 2022-03-16: Larry Keller Status / Action Taken - 2022-03-16: Jean talked to submitter today about this issue. 2022-03-25: Larry, along with some of the SEPO staff, have reviewed the situation. Larry is working to determine who has responsibility for this ditch as it appears it is not SEPO's property. 2022-04-02: Having found no formal acknowledgement e-mail to the submitter of the form, Beth sent the acknowledgement of receipt e-mail today. 2022-05-09: Share reported the following to the Board after having a conversation with Alan Moore, manager of Drainage District No. 5. They are to begin dredging this week at the north end of the ditch making their way south and it should take a few days. They control the ditch from our maintenance buildings north. There are a number of things feeding into the ditch to the north and they keep a close watch on it. 2022-06: Randy and Larry have been monitoring the situation. 2022-06-16: At this time the conclusion is that the ditch has been cleaned out to the Board's satisfaction. An e-mail was sent to the submitter thanking her for all of the information supplied to the Board to help remedy this issue. The submitter was asked to inform the other residents whose names had been on the complaint. The Board is considering this issue COMPLETE . ******************************** COMPLETE (June 15, 2022) ******************************** COMPLAINT: Issue with eroding ditch behind homes by the Pond on MN (Submitted on Jan 28, 2022) ​ ​ Complaint - ​ Issue with eroding ditch behind homes by the Pond on MN. Who has Responsibility - 2022-02-14: The form did not get forwarded to the Board per process until today. Larry Keller will take over responsibility. Status / Action Taken - 2022-03: There was no e-mail acknowledgement to the submitter since the SEPO form had been received several days after it was submitted. Since it was already in the process of being investigated Beth talked to the submitter in person concerning status. 2022-04-21: The submitter was allowed to speak at the Board mtg on April 21, 2022. Some good suggestions were proposed, which the Board will take into consideration when determining solution(s) to this issue. After the Board meeting, Larry & Randy agreed on a plan to clean out the south ditch using SEPO equipment. 2022-05-26: Randy reported to the Board that there have been heavy rains in Harlingen lately and the submitters are very pleased with the flow of water in the ditch behind their homes. 2022-05-27: Beth contacted the submitters via e-mail to confirm they were ok with the Board closing out their SEPO complaint. 2022-06-15: No reply was received from the submitters. The Board is considering this item COMPLETE . 2022-06-21: Beth sent an e-mail to the submitters informing them of the 'formal' completion of this submission. ******************************** CLOSED (May 18, 2022) ******************************** Complaint/Suggestion - Virtual Mtgs & Board Director Reports (Submitted on Oct 18, 2021) ​ ​​ Suggestion / Complaint Resident would like to go back to 'normal' meeting agendas, no more virtual meetings, and more clear / inclusive Director Reports. Who has Responsibility - 2021-10-24: Tony Tramel Status / Action Taken - 2021-10-24 : E-mail to submitter acknowledging receipt by Board of this Suggestion / Complaint and requesting a Face-to-Face meeting. 2021-11: Due to illness in the submitter's family this meeting never took place. 2022-05-18: During review of open SEPO Suggestion/Complaint/Idea forms this was marked COMPLETE since the items listed in the submission centered around returning to Board meetings and Director reporting as was done pre-Covid. ******************************** COMPLETE (May 18, 2022) ******************************** COMPLAINT: See Below for Explanation (Submitted on April 6, 2022) ​​ Complaint - ​ The complaint cannot be described as it pertained to a possible SEPO Rules violation. Who has Responsibility - 2022-04-09: Share Nelson Status / Action Taken - 2022-04-09: Previous to Complaint submission - Based on a verbal complaint to the Board by this submitter, several Board members were involved in determining what/if anything could be done concerning the complaint. 2022-04-09: Beth sent an e-mail to the submitter acknowledging receipt by the Board of this Complaint. ​2022-04-21: At the April 21, 2022 Board Executive Session it was agreed the Board would not be involved in any continuing issues concerning this submission. 2022-05-18: Between the April 21 Exec meeting and May 18 instances pertaining to this submission prompted the Board to consult the SEPO attorney. The attorney agreed it was indeed not a Board issue. The submitter was informed via e-mail the Board is considering this submission COMPLETE . ******************************** COMPLETE (May 18, 2022) ******************************** SUGGESTIONS & COMPLAINTS: Don't need New Rules. Need to Enforce Current Rules. (Submitted on April 5, 2022) ​ ​ Suggestions & Complaints - The suggestions and complaints cannot be described as they pertained to possible SEPO Rules violations. Who has Responsibility - 2022-04-05: Entire Board due to the volume of complaints. Status / Action Taken - 2022-04-05: Beth acknowledged to the submitter the SEPO form had been received and the appropriate Board member(s) would investigate the issues. 2022-04-21: At the April 21, 2022 Exec Session the Board made several decisions concerning all of the items listed on the form. 2022-05-15: Beth sent an e-mail to the submitter stating what the decisions from the April 21 Exec Session were. The submitter was also asked to supply additional information by EOD May 31 pertaining to some of the items of concern. 2022-05-18: The Board consulted the SEPO attorney on one item. However, the reply from the submitter contained no additional information the Board could act on. The submitter was informed the Board is considering this submission CLOSED . ******************************** COMPLETE (May 15, 2022) ******************************** SUGGESTION: Suggest a metal roof for Retzlaff Hall ​ ​ Suggestion - Resident suggested putting a metal roof on Retzlaff Hall. Who has Responsibility - 2022-03-10: Jean Burgoine Status / Action Taken - 2022-03 & 04-: Jean has been meeting with various contractors and knowledgeable residents to determine what should be done to the Retzlaff Hall roof - repair or replace. 2022-04-21: It was decided Jean would get bids for both a repair and a replacement. Depending on the cost, the board may need to get involved to determine how to pay for what is decided to do. 2022-05-15: Beth informed the submitter via e-mail the Board is taking his suggestion into consideration, and the Board is formally COMPLETING his submission at this time. ******************************* COMPLETE (May 5, 2022) ******************************* COMPLAINT: ACC form during work should not contain resident Personal info ​ ​ Complaint - Resident is requesting the ACC form that is displayed while work is in process at a resident's home be made simpler and not contain a resident's personal information or the type of work being done. Who has Responsibility - 2022-02-17: Randy Davis Status / Action Taken - 2022-03 & 04: Randy developed a simple form and the ACC approved its use ongoing. 2022-04-21: Randy reported the ACC recently started using the new form. Beth continued working with the ACC to get the 'ACC Request Form' updated and the new process defined. 2022-05-04: Beth updated the Web site with the new and updated forms and the revised process. She informed the submitter via e-mail of this and that the Board was considering the submission COMPLETE . 2022-05-05: The community was informed all of the changes above had been completed. ******************************* COMPLETE (May 1, 2022) ******************************* SUGGESTION: Light at TX & MN is blinking ​​ Suggestion - Issue with one of the new lights on TX Ave. Who has Responsibility - 2022-04-09: Larry Keller Status / Action Taken - 2022-04-09: Beth acknowledged to the submitter the SEPO form had been received and Lalo has been working to determine a solution. 2022-04-21: Larry reported at the Board meeting that a bad light on TX Ave was being replaced from the vendor. 2022-05-01: Larry informed Beth the light had been replaced. 2022-05-15: Beth informed the submitter via e-mail the light had been fixed and the Board was considering his submission COMPLETE . ******************************** COMPLETE (April 21, 2022) ******************************** SUGGESTION via E-mail: Golf Cart parking spots on TX Ave ​​ Suggestion - Resident would like Golf Cart parking spot lines painted on TX Ave. Who has Responsibility - 2022-02-07: Larry Keller 2022-03-??: Lenore took over responsibility to follow-up on this. Status / Action Taken - 2022-02-08: Beth requested the resident submit a formal SEPO Suggestion form. 2022-02-14: A form was never submitted, but since this is similar to a SEPO form received from another resident it is being posted here. 2022-02 & 03 Board Mtgs: This topic was discussed at several board mtgs without resolution. 2022-04-21: At the Apr 21, 2022 Board meeting Lenore reported that she has talked with residents who take their dogs to TX Ave. They have agreed to be very careful when driving their golf carts on the grass and/or they will park along TX Ave. The residents requested the grass cutting level be raised on the mower. Larry had already asked Lalo to do this. The Board is considering this item COMPLETE . ******************************** COMPLETE (April 21, 2022) ******************************** COMPLAINT/SUGGESTION: Golf Carts are tearing up TX Ave (Submitted on Feb 14, 2022) ​​ Complaint / Suggestions - A resident is complaining Golf Cart traffic is tearing up TX Ave and made several suggestions in her submission to resolve this. Who has Responsibility - 2022-02-14: Larry Keller 2022-03-??: Lenore took over responsibility to follow-up on this. Status / Action Taken - 2022-02-15: Beth informed the submitter the Board had received her submission. 2022-02 & 03 Bd Mtgs: This topic was discussed at several board mtgs without resolution. 2022-04-21: At the Apr 21, 2022 Board mtg Lenore report that she has talked with residents who take their dogs to TX Ave. They have agreed to be very careful when driving their golf carts on the grass and/or they will park along TX Ave. They requested the grass cutting level be raised on the mower. Larry has already asked Lalo to do this. The Board is considering this item COMPLETE . 2022-05-15: Beth informed the submitter the Board is considering her submission COMPLETE per process. ******************************** COMPLETE (April 21, 2022) ******************************** SUGGESTION/IDEA - establish a Sunshine Fishing Club (Submitted on April 2, 2022) ​​ Idea - Establish a Sunshine Fishing Club. Who has Responsibility - 2022-04-01: Beth Parrish Status / Action Taken - 2022-04-01: Beth obtained approval from the Board via e-mail vote to allow the formation of a Sunshine Fishing Club. This item will be put on the April 21, 2022, Board meeting agenda in order to 'formally' approve the establishment of this club. The submitter has been informed to proceed with starting this club and will be notified when the Board meeting vote is final. 2022-04-21: The Board formally approved the formation of the Sunshine Fishing Club at the Apr 21, 2022 Board Meeting and the submitter was notified of this formal vote. The Board is considering this item COMPLETE . 2022-05-09: A follow-up e-mail was sent to the submitter, after the community was informed, indicating this item is complete. ********************************* COMPLETE (April 9, 2022) ********************************* COMPLAINT - Resident felt a card received from the Women's Club was insensitive. (Submitted on April 6, 2022) ​​ Complaint - Resident felt a card received from the Women's Club was insensitive. Who has Responsibility - 2022-04-09: Beth Parrish will address to WC. Status / Action Taken - 2022-04-07: A SEPO E-news E-Mail was sent to the community in an attempt to find out who had submitted this form. 2022-04-09: It appears no one is going to acknowledge the submission. Since the WC needs to be aware, Beth forwarded the form to the WC President. The Board is unable to acknowledge to the submitter the action that has been taken. The Board is considering this item COMPLETE . ******************************** COMPLETE (April 2, 2022) ******************************** Complaint: GNDGT Priority (Submitted on Mar 3, 2022) ​​ Complaint - Resident wants to know why the Good Neighbor Day Golf Tournament (GNDGT) has priority over Women's and Men's League golf tournaments when it comes to approving the 'next' Winter season's events in March of each year. Who has Responsibility - 2022-03-03: Randy took the lead on this one. 2022-03-07: Beth worked out the details of when the Ladies Golf League would hold their tournament in March 2023. Status / Action Taken - 2022-03-05: Randy talked with the current Ladies' Golf League president to explain that the GNDGT had been the priority event of Sunshine for 34 years. He pointed out the front entrance into Sunshine says 'Home of the Good Neighbor Day Golf Tournament' and not the home of any other of Sunshine's many events. 2022-03-07: Based on Randy's discussion with the Women's Golf League president, Beth worked with the responsible residents to come up with acceptable dates for the 2022-2023 Winter Season for the Board to approve at the Mar 8, 2022, Board Meeting. The Women's Golf League president relayed this information to the submitter of this complaint. 2022-04-02: Notice of closure of this item was sent to the submitter on April 2, 2022. The Board is considering this item COMPLETE. ******************************** COMPLETE (March 31, 2022) ******************************** SUGGESTION - Publish the BIO of the new SEPO Board President (Submitted on March 29, 2022) ​​ Idea - Request to publish BIO of newly appointed Board President, Share Nelson. Who has Responsibility - 2022-03-29: Beth Parrish Status / Action Taken - 2022-03-31: The new Board President’s (Share Nelson) BIO was sent via e-mail to the community and has been posted on the Sunshine Web site in the ‘Residents Only ’ section. COMPLETE 2022-04-02: Beth informed the submitter via e-mail that the Board was considering this submission COMPLETE . ******************************** COMPLETE (Mar 25, 2022) ******************************** Complaint - Woodshop requirement to show Proof of Vaccine or Negative Covid-19 Test (Submitted on Sep 22, 2021) ​ ​ Complaint - On-duty monitors at the Woodshop are SEPO residents and should not be privy to other residents Covid-19 related status. Who has Responsibility - 2021-09-22: Tony Tramel Status / Action Taken - 2021-10-06 : E-mail to submitter acknowledging receipt by Board of submission concerning the Woodshop restrictions relating to Covid-19. 2021-10-12: Tony is having conversation with Jerry Wetherbee (Woodshop President) about this issue. 2022-03-25: Throughout the winter the woodshop Board/Monitors maintained varying degrees of restrictions pertaining to Covid-19. Upon investigation of the Board the following, pertaining to Covid-19, was voted on and approved at the Mar 25, 2022 Board mtg. The Board is considering this submission COMPLETE . NEW BUSINESS: SEPO & Covid-19. MOTION: Randy moved and Beth seconded every SEPO owned facility/building on SEPO property no longer have any Covid restrictions and we no longer need to read the Covid statement/disclaimer at meetings and events. DISCUSSION: Lenore stated the updated justification for lifting any restrictions came from the CDC and Cameron County statistics dated March 2022. She stressed the need to be vigilant and that the Board could adjust their comments accordingly if things change. Jean pointed out, since we are officially dropping our restrictions, this does not prohibit people from wearing face masks if they feel the need. If you feel ill, please remain at home. VOTE: The motion passed unanimously. Update: The Web site has been updated to reflect this announcement . ******************************** COMPLETE (Jan 11, 2022) ******************************** COMPLAINT / IDEA: Take down cable & do not put a fence at the end of #6 (Submitted on Jan 7, 2022) ​​ Complaint / Idea - A resident would like the cable at the end of Hole #6 removed and the Board does not put a fence there. Who has Responsibility - 2022-04-01: Tony Tramel Status / Action Taken - 2022-01-07: Beth acknowledged to the submitter the Board would put his submission on the Jan 11, 2022 Board Mtg agenda. 2022-01-11: After discussion the Board approved Lyn to proceed with putting up the fence. The submitter was in attendance at the meeting. No formal e-mail acknowledgement of completion of this submission was sent since the submitter was in attendance at the Jan 11, 2022 Board mtg. The Board is considering this item COMPLETE . ************************************ COMPLETE (Dec 14, 2021) ************************************ Suggestion - Do Not put SEPO Christmas Decorations until up until after Thanksgiving - (Submitted on Dec 3, 2021) ​​ Suggestion - Do Not put up SEPO Christmas Decorations until after Thanksgiving. Who has Responsibility - 2021-12-06: Tony Tramel will pose this to the entire Board. Status / Action Taken - 2021-12-06 : Tony suggested this item be added to the Dec 14 Board mtg agenda 2021-12-14 : There was a consensus by the Board that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion: Do Not put up SEPO Christmas Decorations until after Thanksgiving - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion of "Do Not put up SEPO Christmas Decorations until after Thanksgiving". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. See the excerpt from that meeting's minutes, Excerpt from minutes for the Dec 14, 2021 Board meeting: Differing Resident opinions on when to put up and light them – before or after Thanksgiving. MOTION: Lyn moved and Beth seconded that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. ​ The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ************************************ COMPLETE (Dec 14, 2021) ************************************ Suggestion - Clarify "When & Where" pets need to be on a Leash (Submitted on Dec 2, 2021) ​​ Suggestion - Clarify "When & Where" pets need to be on a Leash. Who has Responsibility - 2021-12-02: Beth Parrish & Tony Tramel Status / Action Taken - 2021-12-02 : Beth sent e-mail to submitter acknowledging receipt by the Board of this Suggestion. Tony suggested this item be added to the Dec 14 Board mtg agenda to determine what, if anything, might need to be changed/updated in the "Policies & Procedures". 2021-12-03 : The submitter was notified via e-mail that the Suggestion will be on the Dec 14, 2021 Board mtg agenda and was also invited to attend the Residents meeting on Dec 13, 2021 to talk about this Suggestion if they wished. 2021-12-14 : The Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property. Covenants also state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating completion of this item, since the 'current' rule was clarified in the Dec 14, 2021 Board meeting. Therefore, the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion: Clarify "When & Where" pets need to be on a Leash - ​ As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion to "Clarify When & Where pets need to be on a leash". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. At this meeting the Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property " Covenants" clearly state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. Excerpt from minutes for the Dec 14, 2021 Board meeting: We received a SEPO ‘Question’ from a new resident asking where pets could be leash-free. Tony indicated it was defined in both the Covenants and the Policies & Procedures that, unless your pet is on your personal property, it must be on a leash. To not do so is a violation of our current governing rules. It would take a 66% vote to amend the Covenants. MOTION: Lyn moved and Mark seconded we put it on the ballot to do away with the leash law. In its place we create some sort of language stating the owner is responsible for their own pets. VOTE: The motion passed unanimously by all Board members present. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. ​ The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 14, 2021) ******************************** Suggestion/Complaint - Feeding of Ducks on the Golf Course (Submitted on Nov 15, 2021) ​​ Suggestion - A resident wanted the Board to address the issue of residents feeding the ducks on the golf course, which is resulting in extreme amounts of 'bird poop'. Who has Responsibility - 2021-11-23: B eth Parrish and Tony Tramel took Responsibility Status / Action Taken - 2021-11-05 : Beth sent e-mail to submitter acknowledging receipt by Board of this Suggestion/Complaint. 2021-11-27: Tony suggested this item be addressed in the Policies & Procedures. It will be added to Dec 14, 2021 Board mtg agenda. 2021-12-02: Resident was notified via e-mail that the Suggestion/Complaint had been received and put on the Dec 14, 2021 Board mtg agenda. 2021-12-03 : The submitter was invited to attend the Residents meeting on Dec 13, 2021 to talk about this Suggestion/Complaint if they wished. 2021-12-14 : The Board voted at the Dec 14, 2021 Board meeting to include a section in the SEPO "Policies & Procedures" stating 'Feeding ducks on the golf course is prohibited.' 2021-12-29 : An e-mail was sent to both the submitter and the community indicating completion of this item. Therefore, the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion/Complaint: Feeding of Ducks on the Golf Course - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion/Complaint concerning "Feeding of Ducks on the Golf Course". This Suggestion/Complaint was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board updated the SEPO "Policies & Procedures" to address this issue. Excerpt from minutes for the Dec 14, 2021 Board meeting: Feeding of Ducks on Golf Course: ​ DISCUSSION: Lenore read the following: Per TX Parks & Wildlife it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The Board agreed the community needs to be educated concerning this matter and there wasn’t a need to impose fees. We will put up signs – where TBD – and emphasize all of this in the next Sunshine Newsletter. AMENDED MOTION: Lenore moved and Beth seconded to update the Policies & Procedures with the following: GOLF COURSE “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. DISCUSSION: We continue to have resident turnover and there needs to be ongoing education. Beth suggested it be included in the new homeowner ‘Orientation’ materials. VOTE on Amended Motion: Beth, Lenore, Jean and Mark voted YES. Lyn voted NO. The motion passed. The Board is considering this SEPO Suggestion/Complaint COMPLETE and would like to thank the resident for their submission. ​ The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 14, 2021) ******************************** Suggestion - Reinstate Vendor Program (Submitted on Oct 21, 2021) ​​ Suggestion - A resident would like to see the Vendor Program reinstated. Who has Responsibility - 2021-11-05: B eth Parrish took Responsibility Status / Action Taken - 2021-11-05 : Beth sent e-mail to submitter acknowledging receipt by Board of this Suggestion. 2021-12-02 : Beth sent e-mail to submitter informing them this item would be on the Dec 14, 2021 Board meeting agenda. 2021-12-03 : The submitter was invited to attend the Residents meeting on Dec 13, 2021 to talk about this suggestion if they wished. 2021-12-14 : The Board voted at the Dec 14, 2021 Board meeting 'not' to reinstate this program. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating the Board is considering this submission COMPLETE . ​ Sent 2021-12-29 to Community: SEPO Suggestion: Reinstate Vendor Program - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion concerning the reinstatement of the Vendor Program. This suggestion was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board voted ‘not’ to reinstate this program. Excerpt from minutes for the Dec 14, 2021 Board meeting: Tony/Board – SEPO Suggestion from Resident: Reinstatement of Vendor Program We have not had this program for the past two years. The Board has not been made aware of any problems without it. The administration of this process is not easy. The Vendor Program was a process for identifying unmarked vehicles which were legitimate contractors hired by a resident to do work. This program had been in effect several years when a previous Board voted to dissolve it. Lenore has a protocol for the program. There was discussion on the inability to guarantee a vendor was displaying the proper credentials every time he entered the premises and how it is difficult for residents to ‘police’ it. It was proposed that everyone keep an eye on suspicious activity at their neighbors’ house and inform/question their neighbors of such. MOTION: Lyn moved and Mark seconded to ‘not’ reinstate the Vendor Program. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 3, 2021) ******************************** Suggestion - Christmas Decorations be put up before Thanksgiving and left up thru New Years (Submitted on Oct 18, 2021) ​​ Suggestion - A resident would like to see the Christmas Decorations on TX Ave put up before Thanksgiving and left up until New Years (and be lighted). Who has Responsibility - 2021-10-31: Beth Parrish took responsibility 2021-11-05: Beth has requested one of the other Board members take over responsibility for this until it is resolved. Lenore volunteered to do this. Status / Action Taken - 2021-10-31 : E-mail to submitter acknowledging receipt by Board of this Suggestion and clarified the request was concerning 'only' TX Ave and not what the Women's Club does in the Hall. 2021-11-29: Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday, they did do it the Monday after Thanksgiving. Lenore is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. 2021-12-02: An e-mail was sent to the submitter today indicating the solution and closure of this item. 2021-12-03: An e-mail was sent to the community indicating the Board is considering this submission COMPLETE . ​ Sent 2021-12-03: SEPO Suggestion: Christmas Decorations on TX Ave - One of our residents had suggested that the Christmas decorations on TX Ave be put up prior to Thanksgiving this year and left up through New Year's day - and lighted. Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday this year, they did do it the Monday after Thanksgiving. The board is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. I’m hope you all enjoy these festive decorations. SEPO Board ******************************** COMPLETE (Nov 26, 2021) ******************************** Complaint - Can't see Lake from a Bench on TX Ave (Submitted on Nov 15, 2021) ​​ Complaint - Would like bushes blocking the view to Encore's lake from the Dog Park area on TX Ave cut back. Who has Responsibility - 2021-11-23: Larry Keller Status / Action Taken - 2021-11-23 : Larry contacted the submitter to tell her Lalo would be working on it. 2021-11-26: Work has been completed and the Board is considering this item COMPLETE. ******************************** COMPLETE (Nov 23, 2021) ******************************** Complaint - Covenants Violation (Submitted on Sep 21, 2021) ​​ Complaint - This complaint contained signatures of multiple residents. Because this issue is related to a SEPO Covenants violation, no additional details are permitted to be talked about. Who has Responsibility - 2021-09-22: SEPO Board President Tony Tramel took the lead keeping the entire Board informed of actions taken and obtaining the required Board approvals throughout the entire process. Status / Action Taken - 2021-10-02 : SEPO Board P resident Tony Tramel is working with the SEPO Lawyer and the rest of the Board members to determine the best and legal course of action. 2021-11-23: The submitter was informed via e-mail, and asked to inform all others who had signed the form, that the Board had resolved the issue utilizing a Covenants Violation process obtained from our lawyer and approved by the Board in August, 2021. The submitter was informed via e-mail the Board is marking this item COMPLETE. ********************************* COMPLETE (Nov 23, 2021) ********************************* Complaint - Covenants Violation (Submitted via three separate e-mails on Aug 23, Sep 7 & Sep 12, 2021) ​​ Complaint - Complaints were submitted via three separate e-mails to SEPO Board President Tony Tramel.​ Because this issue is related to a SEPO Covenants violation, no additional details are permitted to be talked about. Who has Responsibility - 2021-09-10: SEPO Board President Tony Tramel took the lead keeping the entire Board informed of actions taken and obtaining the required Board approvals throughout the entire process. Status / Action Taken - 2021-09-10 : SEPO Board P resident Tony Tramel is working with the SEPO Lawyer and the rest of the Board members to determine the best and legal course of action. 2021-10-06 through 2021-11-22: Tony continually kept the resident who submitted the complaint informed of Board progress. 2021-11-23: The resident was informed the Board had resolved the issue utilizing a Covenants Violation process obtained from our lawyer and approved by the Board in August, 2021. The resident was informed via e-mail the Board is marking this item COMPLETE. ******************************** COMPLETE (Nov 3, 2021) ******************************** Suggestion - Physically Post Board & Resident Mtg Agendas by the Mailboxes (Submitted on Oct 20, 2021) ​​ Suggestion - A resident would like the Board & Residents Mtgs Agendas and Notices physically posted by the Mailboxes along with being posted in the Office and the poolside door into Retzlaff Hall. Who has Responsibility - 2021-10-24: Tony Tramel & Beth Parrish Status / Action Taken - 2021-10-31: E-mail to submitter acknowledging Suggestion is being investigated. 2021-11-02: The Residents & Board mtgs agenda were also posted by the mailboxes. The Board is considering this submission COMPLETE. ******************************** COMPLETE (Oct 6, 2021) ******************************** Complaint - Contractors Speeding on Sunshine Streets (Submitted on Sep 21, 2021) ​​ Complaint/Idea - A resident requested the issue of Contractors speeding on Sunshine streets be addressed. Who has Responsibility - 2021-09-21: Beth Parrish Status / Action Taken - 2021-10-02: After conferring with the rest of the Board, it was decided sending a SEPO E-mail would be the best course of action to take. 2021-10-06: The e -mail below was sent to the Community on Oct 6, 2021. ​ Sent 2021-10-06: SEPO Complaint: Contractors Speeding on Sunshine Streets - One of our Sunshine residents has submitted a 'complaint' to the Board concerning Contractors speeding on Sunshine streets. We are asking everyone to please remind any Contractors you are employing that they need to observe the Speed Limit signs posted within Sunshine in order to keep our streets safe at all times. Thanks for your immediate attention to this matter. Beth Parrish (for SEPO Board) ******************************** COMPLETE (Oct 2, 2021) ******************************** Complaint - Speeding on Sunshine streets during Flooding (Submitted on Oct 1, 2021) ​​ Complaint/Idea - A resident requested an e-mail be sent to the Community asking everyone to drive slower when the streets are flooded to prevent creating a wake. Someone was driving so fast last week it knocked off their skirting. Who has Responsibility - 2021-10-01: Beth Parrish Status / Action Taken - 2021-10-02 : After conferring with the rest of the Board, it was decided sending a SEPO E-mail would be the best course of action to take. The e -mail below was sent to the Community on Oct 2, 2021. ​ Sent 2021-10-02: SEPO Complaint: Sunshine Flooded Streets & Speeding - Those of you currently physically residing at Sunshine are aware you had 4+ inches of rain yesterday. Even being up here in St. Louis, I know what that means, flooded streets. I'm glad to hear it is dried up today. However, while the streets were flooded, there were apparently some folks 'speeding' on them even after signs to 'drive slow' and 'no wake' signs were put up on the flooded streets. Please remember this creates wakes that could cause damage to residents' property, ie skirtings. Please be respectful of your neighbors' property, during flooding and always. Thanks for your attention to this matter. Beth Parrish (for SEPO Board) ******************************** COMPLETE (Sep 28, 2021) ******************************** Complaint - Don't need mandates to restrict where Vaccinated vs Unvaccinated people can participate in events (Submitted on Sep 24, 2021) ​​ Suggestion/Complaint/Idea - Community is divided and assaulting each other. We should work to find a mutual solution and not impose more mandates to restrict those Vaccinated and those Unvaccinated from co-mingling. Who has Responsibility - 2021-09-27: Beth Parrish & Tony Tramel Status / Action Taken - 2021-09-28 : The resident who submitted this has been informed of the following via e-mail - The Board is working to resolve any issues that may be causing you to feel the community is divided and assaulting each other. It appears you are under the impression there are forthcoming mandates to segregate vaccinated vs unvaccinated persons within the community. Let me assure you, if that is what you are hearing, that is definitely not the case. It is only rumors. The SEPO Board position has not changed since the decisions made and published on May 20, 2021. The Web site states: The SEPO Board met earlier today (May 20, 2021 @ 1:30 PM via Google Meet) One of the agenda items was as follows: Determine next steps (Review/Change or Not/Approve) SEPO Covid-19 Restrictions with discussion and potential Action. During the discussion of this item, each board member voiced his/her opinion on what the next step should be pertaining to the current SEPO Covid-19 restrictions. At the end of this discussion, a motion was made and seconded to ‘remove’ all current SEPO Covid-19 restrictions. A formal vote was taken with the following results – YES from Beth Parrish, Larry Keller, Lenore Combs and Jean Burgoine & NO from Mecca Henry and Lyn Swonger. Since the vote was not a tie, President Tony Tramel did not vote. **************************** CLOSED (Sep 19, 2021) **************************** Complaint - Water Behind W IA Ave (Submitted via e-mail on Jul 28, 2021) ​​ Complaint - A complaint was submitted via an e-mail to SEPO Board President Tony Tramel. It stated - the ditch behind this resident's house has never been properly maintained, including that it contained standing water where mosquitoes were breeding, for the two years this person has lived in Sunshine. the embankment was rarely mowed, contributing to the mosquito problem, and spraying from the street on a four-wheeler does not address the breeding ground in the ditch. Who has Responsibility - 2021-07-28: SEPO Board P resident Tony Tramel. Status / Action Taken - 2021-07-28 : SEPO Board P resident Tony Tramel acknowledged receipt of the resident's e-mail during his vacation. The resident was informed of the 'formal' process for submitting issues such as this, but was told it wouldn't be necessary to fill out the normal paperwork and that the e-mail would suffice as the submittal of the Complaint. Tony informed the resident he would contact her upon his return the first full week in August. 2021-08-12: Tony attempted on three different occasions (August 7, 10 & 12) via e-mail to set up a date and time to meet with the resident. No reply was ever received from the resident. 2021-09-19: It has been determined by the Board that the resident no longer wishes to pursue the issue. Therefore the Board is considering it CLOSED . The resident has been informed of this action via e-mail. ******************************** COMPLETE (Sep 14, 2021) ******************************** Tree Replacement on Golf Course (Submitted on Jul 28, 2021) ​​ Suggestion - It has been suggested that the tree on the back of Tee Box #5, that was lost during the 2021 winter freeze, be replaced. ​ Who has Responsibility - This is being addressed by the Board Golf Course Director - Lyn Swonger.​ ​ Status / Action Taken - Lyn has spoken to the ​ ​person who submitted this request and it has been agreed that a new tree will be planted on Tee Box #5. Additional details will continue to be provided until this Suggestion is completed. 2021-09-14: A replacement has been planted on Tee Box #5. 2021-09-15: The resident was informed via e-mail the Board is marking this item COMPLETE. *************************** CLOSED (Sep 7, 2021) *************************** New Sunshine Activity - Bingo (Submitted on Jul 27, 2021) ​​ Suggestion - Have Bingo at Sunshine one night a week, to start, and see how much interest there is. Who has Responsibility - 2021-08-04: SEPO Board Secretary Beth Parrish solicited input from the Board and it was agreed that this is something that would be best addressed by the Women's Club (WC). Status / Action Taken - 2021-08-21: ​ Beth Parrish sent the Bingo Suggestion to all members of the WC Board and also the WC Activities Director requesting they look into possibly having Bingo at Sunshine. Additional details will continue to be provided as they develop. 2021-08-27: The Women's Club has found out that we will not be able to have Bingo at SEPO because we are a 55+ community, which prohibits us from having Bingo, selling cards or paying out money. It would be considered gambling if we did it. We could only get a one-time license for $25 for a one-time event, but not ongoing. If we were 60+ we would be exempt.​ 2021-09-07: The composer of this SEPO Suggestion was officially informed today via e-mail by the Board of the Women's Club findings (above) and that the Board was considering this Suggestion CLOSED. Back to Top

This page will direct you to the pages that contain E-Mails sent to the SEPO Community from Jan 1, 2021 to Current Day. Click on the ICON depicting the year and month the SEPO E-News E-Mails were sent. ​2021 - December ​2021 - November ​2021 - October ​2021 - September ​2021 - August ​2021 - July ​2021 - June ​2021 - May ​2021 - April ​2021 - March ​2021 - February ​2021 - January Back to Top

SEPO Board Meeting Agendas & Minutes (Apr 2020 thru Sep 2020 Summer Season) Go directly to the Minutes or Agenda you are looking for by clicking an item below. Board Minutes (2020-07-20) Board Agenda (2020-07-20) Board Minutes (2020-06-05) Board Agenda (2020-06-05) Board Minutes (2020-05-05) Board Minutes (2020-04-29) Board Agenda (2020-04-29) Board Minutes (2020-04-22) Board Agenda (2020-04-22) Bottom of Page ********************************************************************************** SEPO BOARD MEETING MINUTES 3:00 PM, Retzlaff Hall, Monday, July 20 , 2020 (Approved November 30, 2020) ​ The following minutes from the July 20, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary ​ The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, July 20, 2020, and asked for a roll call. Those present at the meeting included, Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead and Tony Tramel. Mecca Henry moved to dispense with the reading of the prepared minutes and to accept them as submitted. Tony Tramel seconded the motion and it was accepted unanimously. The minutes of June 5, 2020 were approved and are below for reference and noted as being approved on July 20, 2020. Jim Kennedy indicated the purpose of this meeting was related to requests made by Treasurer, Mecca Henry, regarding “re-designating” the Executives named on our Wells Fargo Bank Account. Secondly, Mecca Henry requested the Board to review financial information regarding SEPO Accounts and to evaluate the need to modify if the Board deemed it appropriate. Our current Wells Fargo account lists existing Executives on file for the account as John Chajec, former President, and Pat Harvey, former Board member. Mecca felt it is most appropriate to remove these two persons’ names who are no longer Board members, and to designate two current Board members to replace them. Resolution 2020-02, a copy of which can be found HERE for ease of reference, was offered up for introduction to the Board by Tony Tramel and indicated the two Executives to be listed on file as Jim Kennedy and Mecca Henry. There was no second to this motion. Therefore, the motion died for lack of second. After more discussion by Lyn Swonger, where he indicated Mecca Henry should not be one of the listed Executives and instead the persons should be Jim Kennedy and Frank Tewell, a motion was made by Lyn Swonger and seconded by Tony Tramel, with this provision. Those voting in favor were Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead and Tony Tramel. Mecca Henry did not vote in the affirmative on this motion. The motion therefore was adopted by the Board. The Board then individually signed Resolution 2020-02 and it was to be notarized by Valerie Basaldua, Office Manager, who witnessed the signatures. A draft of this Resolution had been presented to Wells Fargo representatives, who indicated this document, once executed, would suffice to modify the Executives on file for our Wells Fargo bank account. At the last Board meeting discussion was opened about the interest rates we are receiving for three accounts held by SEPO. Mecca Henry pointed out we are receiving interest on all our accounts, except the Wells Fargo account. She further indicated the Wells Fargo account requires a minimum of $25,000 to be maintained to minimize fees that are typically assessed to non-personal bank accounts. This Wells Fargo account is used primarily as our operating account. Mecca Henry then followed up on her indication she would report back to the Board concerning the amounts and related interest for each account. ​ Mecca Henry then presented a summary of the bank accounts which are currently under the control of SEPO, which are HERE . ​ The current accounts noted above represent our “Cash Account Balances”, as noted earlier. SEPO also has a Wells Fargo Account which is used to pay for recurring expenses and our budgeted items. Funds are moved periodically throughout the year, when needed, from one of the three accounts noted above to our Wells Fargo operating account. Mecca expressed her concern about our ability to interface with First Internet Bank, because there is no staff locally, and it is almost impossible to speak to someone on the telephone. The CD for First Internet is scheduled to mature on August 3, 2020. So, if SEPO were going to change banks, we need to do it at maturity for this CD, because it would automatically roll over on this date. After a discussion regarding the interest rates and other related advantages by Mecca Henry, a motion was made by Mecca Henry and seconded by Lyn Swonger, that action should be initiated to move funds as follows . The motion was passed unanimously by those present at the meeting. Mecca was requested by Jim Kennedy to set up any required meeting with Banking staff related to either of the issues approved by the Board on this date. A motion was made and accepted to adjourn the meeting at 3:30 PM. Submitted Tony Tramel Board Secretary ********************************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, July 20/ 2020 Proposed Agenda: Call to Order Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Review and approval of prior minutes of Board Meetings June 5, 2020 Board Meeting Discussions: Items to be discussed: Amendments to listing of Authorized Executives for Wells Fargo Account Bank Account (See Draft Form ) Report from Mecca concerning financial institutions. Unfinished Business New business. Announcements Future Board Issues Adjournment Attachments: Unapproved June 5, 2020 Minutes (Scroll Down to See) Pond Report Draft Form for Discussion Item 1 ********************************************************************************** The following minutes from the June 5, 2020 SEPO Board Meeting were approved by the Board on July 20, 2020. Tony Tramel SEPO Board Secretary ​ SEPO BOARD MEETING MINUTES 3:00 PM, Retzlaff Hall, Friday, June 5 , 2020 (Approved July 20, 2020) Jim Kennedy called the Board meeting to order at 3:00 PM, June 5, 2020, and asked for a roll call. Those present at the meeting included, Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, and Tony Tramel. Jim Kennedy indicated the primary purpose of this meeting was to review and approve the minutes of April 29, 2020, as well as those of May 5, 2020. Documented approval by the Board was needed by Mecca Henry, Treasurer to provide an official / documentation of the Boards actions on those dates for the financial institutions SEPO uses. Specifically, Mecca Henry wanted confirmation the 2020 Budget had been approved by the 2019 Board, which is reflected in the April 29, 2020 Minutes. Secondly, documentation was also needed regarding the appointment of Jim Kennedy, as President, to clearly document the change in our SEPO officers on May 5, 2020. Mecca Henry moved to dispense with the reading of the prepared / published minutes and to accept them as submitted. Lyn Swonger seconded the motion and it was accepted unanimously. A secondary issue of documenting a virtual meeting concerning replacement of the fountain hardware in the pond between fairway eight and nine was also acknowledged. Jim Kennedy indicated on June 4, 2020, he had discussed with all Board members the attached report prepared by Tony Tramel, concerning this issue, and each member indicated their approval. Jim Kennedy further indicated Frank Tewell moved to approve the report, to authorize the unplanned expenditure of $3,300 to the Pond Guy in accordance with their written quotation, and that all Directors should attempt to minimize future expenditures to offset this unplanned expense. Jim Kennedy indicated, Neil Moorehead seconded this motion, and that a majority of the Board approved this motion. A copy of the subject report is attached to these minutes. Discussion was opened about the interest rates we are receiving for three accounts held by SEPO. Mecca Henry pointed out that we are receiving interest on all our accounts, except the Wells Fargo account. She further indicated the Wells Fargo account requires minimum of $25,000 to be maintained in order to minimize fees that are typically assessed to non-personal bank accounts. This Wells Fargo account is used primarily as our operating account. Mecca Henry indicated she would report back to the Board concerning the amounts, and related interest each account has accumulated in the near future. Jim Kennedy is interested in this matter and will be researching options that may be available to the Board. Mecca is prepared to assist in this matter with Jim Kennedy. The last discussion of the meeting centered on modifying the list of authorized signature / names for all of SEPO bank accounts Mecca Henry indicated she felt there was no need to add additional names. However with the change in the President position, with the resignation of John Chajec, and the appointment of Jim Kennedy as President, it was apparent this needed to occur. There were several Board members in 2019 that were not full-time residents, which lead to a condition where there was only a single member who was in Harlingen from the list of authorized signatures last summer. That is not the case with the 2020 SEPO Board. Five of the seven Board members are full time residents. Notwithstanding these facts, Frank Tewell moved to add a third person to our financial authority names and have all Board members who “full-time residents“ as signers on the Wells Fargo account. Frank Tewell moved to delete John Chajec name from the list of authorized representatives regarding our bank accounts, add Jim Kennedy as his replacement, and to also add Lyn Swonger, first vice-president to this financial approval listing. Neil Moorehead seconded the motion. The motion was approved with the Treasure, Mecca Henry, indicating she did not vote for this motion. The meeting was adjourned at 3:15PM Tony Tramel SEPO Secretary Pond Fountain Funding Background There are two water fountains within the ponds of Sunshine Estates golf course. There is one on the fairway of hole number 1, and the other is located within the pond between number 8 and number 9 fairways. The equipment used for these two fountains is combination of older fountain nozzles, floats, and most recently Home Depot sump pumps. The sediment laden pond water often causes the pumps and spray nozzles to not function as designed. Each of these locations has until recently had not been functional. Effort by Lyn Swonger and staff to rebuild these two fountains was recently completed. This effort has resulted in varying degrees of success. The hole number 1 appears to be the most functional of the two units. Consideration of replacing the fountain between hole 8 and 9 however, is being explored, because the fountain operates in only a marginal manner even after rebuilding. Residents have expressed their desire to get this fountain repaired/fixed. Analysis Review of Alternatives President Jim Kennedy researched potential commercial equipment that might be used to replace our existing fountain between holes 8 and 9. He contacted “The Pond Guy” via their website and obtained a proposal which would provide a 1/2 HP motor/pump, with 3 fountain patterns, LED light which can display red, green, blue, and white lights, a mooring kit, and necessary wiring. Also included in this proposal is a “Complete Care Program 5 year The Pond Guy AquaStream extended warranty. A copy of the Quote dated 6/2/202 is attached for reference. It would appear securing equipment designed for the specific purposes of providing fountains for ponds, would be more appropriate than to continue attempting to repair / replace parts from our existing fountain at this location. The material cost shown in the attached quote is $3,279. Fiscal Analysis Equipment within the pond is part of the Golf Course. One might argue the ponds are “common ground” and might fall within Neil Morehead area, however, it felt this is an unreasonable position to make this argument. When the pond project was undertaken, the funding for this effort was under the Golf Course budget. Sand traps, cart paths, and our ponds are integrated in what we call a golf course. A request was made to fund this fountain using money appropriated for Streets and Common Areas, (Neil Morehead area), since it was argued “funding is more available in this area”. This would, however, be inconsistent with the intent and standard accounting practices associated with budgeting and it reporting requirements. Expenditures need to be accounted for within the designated line items with our Budget for 2020. This new fountain equipment can be purchased, assuming funding can be made available by reducing other line items in the Golf Course, and / or recognizing this proposed unexpected $3,279 expenditure will not cause SEPO total budget to be exceeded by $20,000, at the end of the fiscal/calendar year. If authorized by the Board, the expenditure must be placed in the Golf Course section of our 2020 Budget, as recommended by the Treasure of SEPO. Recommendation/ Conclusion The SEPO Board can authorize expenditures to replace the existing fountain between holes 8 and 9 by passing a motion to do so. The Treasure will identify this expenditure under the Golf Course. The Board must also recognize this unplanned expenditure will have a negative impact on the requirement in our Bylaws that the Board cannot exceed our total SEPO budget by more than $20,000 in total. Savings in other Areas of Responsibilities may well cover this issue, and each Director should try to reduce their anticipated expenditures to accommodate this $3,279 unplanned expense. Prepared by Tony Tramel SEPO Secretary Attachments: Quotation Images of Fountains from “Pond Guy Web Site” ********************************************************************************** SEPO BOARD AGENDA 3:00 PM, Retzlaff Hall, Friday, June 5 , 2020 Proposed Agenda: Call to order Roll Call: Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Review and Consideration of New Expense for Pond Fountain located between Fairway 8 and Fairway 9 on the golf course Review and approval of prior minutes of Board Meetings April 29, 2020 May 5, 2020 Unfinished Business New business Announcements Future Board Issues Budget 2021 Preparation Adjournment ********************************************************************************** The following minutes from the May 5, 2020 SEPO Board Meeting were approved by the Board on June 5, 2020. Tony Tramel SEPO Board Secretary ​ SEPO BOARD MEETING MINUTES 2:30 PM, Retzlaff Hall, Wednesday, May 5, 2020 (Approved June 5, 2020) ​ Lyn Swonger called the Board meeting to order at 2:30 PM, May 5, 2020, and asked for a roll call. Those present at the meeting included, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost, and Tony Tramel. The purpose of this meeting was to provide an official / documented process of nominating / appointing a person to the Board to fill a vacancy in accordance with the Board’s Bylaws. Lyn Swonger indicated he had contacted Jim Kennedy asking him if he would take the position of President on the Board. He then discussed it with another Board Member, and he initiated action and had Valerie issue a release to SEPO News, announcing Jim Kennedy had been appointed to the Board on May 2, 2020, without formal Board Action. Lyn indicated, this process is what had been done in the past, and even he, had not always been contacted for Board appointments since serving on the Board. Both Mecca Henry and Tony Tramel, indicated our Bylaws clearly provide language of how vacancies on the Board are to be filled in Section 5.03, page 5 of 11, of our SEPO Bylaws: Vacancies 5.03 A vacancy in any office because of death, resignation, disqualification, or otherwise, may be filled by an appointment by the Board of Directors to serve for the unexpired portion of the term. Mecca pointed out in dealing with our banks / financial issues we must be able to show official Board actions when appointing officers of the Board. Minutes of the meeting are needed to substantiate / document these changes on the Board for our officer positions. In an offer to resolve this situation, Tony Tramel offered the following motion: “I move to nominate and appoint Jim Kennedy to the SEPO Board in accordance with our Bylaws; contingent upon his acceptance of this nomination, and acceptance of the position of Board President, with the understanding Lyn Swonger would relinquish his current position of President, and would return to his prior position as 1st Vice President of the SEPO Board, if Jim Kennedy accepts todays Board action.” The motion was seconded by Mecca Henry. The motion passed unanimously. Jim Kennedy was then contacted via cell phone by Lyn Swonger, and wherein he asked Jim to come to the Board’s meeting place. Jim Kennedy arrived within five minutes of the phone call and was informed of the motion noted above, which had been approved by the Board. Two questions were then posed to him, asking if he would accept being on the Board, first, and second would he also accept the position of Board President? He provided a verbal “Yes” response to each of these two questions posed to him. Jim Kennedy by his responses and the Board’s action, became (1) an official Board Member, and (2) was appointed as President of the SEPO Board, effective May 5, 2020. Each Board member then formally Introduced themselves to Jim Kennedy. Jerry Drost indicated there was a water supply issue with the Woodshop, and discussion about how to resolve it. Apparently, the copper water supply line was covered with concrete, after the line was originally installed, and the chemical reaction of the copper with the lime in the concrete mix caused the copper pipe to deteriorate and created a major water leak. Action was initiated to resolve this maintenance matter. Openings / closings of SEPO buildings was discussed because of Covid19. It was decided a formal statement would be prepared and reviewed with Board Members and then provided to Beth Parrish to publish in a SEPO Community E-mail to residents. Tony Tramel agreed to prepare a draft and review with Frank Tewell. Discussion about the need to keep SEPO Board meetings open to the public was initiated by Tony Tramel. Section 4.03, page 4 of 11, of our Bylaws which is noted below: mandates our meeting to be open to the public: Open Meetings 4.03 All meetings of the corporation’s Board of Directors shall be open to the public. Additionally, it is his understanding SEPO Board meetings fall under the rules of the State of Texas and Texas Non-Profit Corporation Act, which can and does change by Texas Legislative actions, as noted in our Bylaws, page 10 of 11 under Articles XVII -Compliance which is restated as follows: ARTICLE XVII-COMPLIANCE 17.01 These Bylaws are set forth to comply with the requirements of the Texas Non-Profit Corporation Act and the Protective Covenants of Sunshine Country Club Estates. In case these Bylaws conflict with provisions of said Act or said Protective Covenants, it is agreed and accepted the provisions of the Texas Non-Profit Act and the Protective Covenants of Sunshine Country Club Estates shall govern. Both controlling documents indicated SEPO / the Board falls within complying with Open Meeting laws. Each meeting should follow a published agenda, and the public should be informed of same. Additionally, To comply with Opening Meeting laws of Texas, we also need to provide sufficient notice of a pending meeting, i.e. one to be called, in the future. We need to “Provide Notice” to the public at least 24 hours in advance of the meeting. This typically would be as a minimum, a notice posted on the Office Door and the location where the meeting will take place. The Board might also consider providing this information via a SEPO Email blast. The public, and in our case, residents of SEPO, may have interests in observing Board meetings and actions they make take and / or consider. Tony Tramel pointed out typically a Public Comment item should be included in any typical SEPO Meeting Agenda. Persons would be able to provide their comment to the Board. Specific rules can be developed and approved by the Board for such public comment periods on the Proposed Agenda for Board meetings. Examples of such potential rules might be: (1)public comments should be direct, (2) not involve personal attacks, (3) no inflammatory language is permitted during the public comment period, (4) specific time limits could also to be developed, like 1-2 minutes, etc., to ensure a smooth process might exist for both residents and the SEPO Board. Follow -up discussion about this issue was initiated, which alluded to perceived requirements related to this subject by the Boards’ Policy and Procedures. Lyn Swonger indicated if someone wished to speak at a Board Meeting, the person had to submit their request in writing and describe the subject of the issue, all of which had to happen several days prior to the Board meeting, and be approved by the Board President. What Lyn described does not appear in the Board’s adopted Policy and Procedures but may have been a personal procedural request at one time by a sitting Board President, with the consent of the then sitting Board members and appears to be inconsistent with the Open Meetings laws. The Board reviews the forms received in the suggestion box. Several Board members indicated if a complaint is received anonymously, they discounted the concern expressed. For this process to be effective, the Board members request the suggestion form be signed, to legitimize the concern. Using this approach, the Board might be able to directly contact the person to get more details relating to same. The specific name of the person submitting the suggestion should not be openly discussed at the Board meeting. Mecca noted that she had received a suggestion form which indicated the golf Trail Fees may not have been continuously in effect since 2003. The identification and use of these annual Trail Fees are contained in the Board’s Policy and Procedures document. This document can and has been changed by sitting and former Boards multiple times in efforts to address and clarify language contained in this document. (The last change to this document occurred on March 5, 2020, where the siting board expanded “immediate family” definition to include siblings of SEPO residents.) It is alleged in one of the received suggestion forms, in at least one document copy of the Board Policy and Procedures, which had a 2015 date, the current language, which dedicates the Trail Fees to concrete pathway construction and maintenance were excluded from the published Board Policies. Mecca indicated she would be researching that matter, and her findings could have an impact on her report made at the last Board meeting about this subject. Frank Tewell indicated interior renovation had been completed in the exercise room during the closure of that facility. This work included new paint on walls and baseboard, carpet cleaning and re-stretching of same in the room. Meeting adjourned at 2:52 PM. Tony Tramel Board Secretary ********************************************************************************** SEPO Board Meeting Minutes April 29, 2020 (Approved May 5, 2020) ​ The following minutes for the April 29, 2020 SEPO Board Meeting were approved by the Board on May 5, 2020. Tony Tramel SEPO Board Secretary ​ Minutes of the April 29, 2020 Board Meeting ​ President Lyn Swonger called the meeting to order at 11:00AM, April 29, 2020. All Board members were acknowledged as being present, which included, Lyn Swonger, Mecca Henry, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel. Larry Keller was also present as an observer. No amendments to the proposed Agenda were considered by president Lyn Swonger. Lyn requested the minutes of April 22, 2020 be read by Tony Tramel. After the minutes were read aloud, a motion to approve them as read was made by Mecca Henry and seconded by Tony Tramel, the motion passed unanimously. A second motion by Mecca Henry to approve the February 18, 2020 meeting was made, this meeting had two segments; the 2020 Annual Board Meeting, where the results of the election were announced, and the first Board meeting of the newly elected members for 2020. The Board took some time to read the provided minutes for the February 18, 2020 Board meeting, and the Board approved the Minutes as submitted. Copies of the approved minutes for each of the meeting dates are attached and made part of the minutes for the April 29, 2020 meeting. Tony Tramel inquired if Jerry Drost and Neil Morehead had taken the Board members Oath of Office, and completed the required statement with their signature pledging they would, (as identified in Section 4.02 of SEPO’s Bylaws, page 3 of 11); ​ “I, ____________________ will faithfully discharge the duties of the Board of Directors of Sunshine Estates Property Owners, Inc., and will to the best of my ability uphold and follow the Covenants, By-Laws, Conditions, and Restrictions of Sunshine Country Club Estates, so help me God.” ​ “This executed Oath of Office, shall be keep on file at our office, for a period of 2 year past the end of service as a Director.” Both Neil Morehead and Jerry Drost indicated in the affirmative they each had executed the required pledge and provided the original to SEPO’s office prior to the Board meeting. Discussions Mecca reported on her research regarding golf cart trail fees. A summary of her findings was presented to the Board and is shown in the summary table which follows, showing the amount of funding collected for Golf Cart Trail Fees, and expenses associated with concrete Golf Cart paths, from 2003-2020: ​ Summary of Collected Trail Fees and Expenses for 2003-2020 ​ Currently the total Trail Fees collected from 2003 through the date of this report is almost $47,000. It should be noted this fee could be considered a “User” type of fee. If you do not drive your golf cart on the golf course, no Trail Fee is needed or collected. Only if you “use” the golf cart trails, do we require a Trail Fee payment. Approximately $10,800, has not yet been used for the purpose intended. The Golf Trail segments where no concrete pathways existing include: Number 1 fairway, from tee box to existing pond bridge Number 3 fairway, from tee box to number 4 tee box, and Number 4 fairway, from tee box to the existing cart path, leading to Indiana Circle Mecca Henry indicated it took some time to verify the expenses, because in at least one prior budget year, the expenses for this effort were not clearly identified. Lyn Swonger stated he has consistently marked / annotated the related expenses for golf trails and he will continue this practice. Funds that remain in this account should be carried forward in each budget year for construction and maintenance of the concrete pathways pursuant to current Board Policy and Procedures. Neil Morehead asked if the trail fee would be eliminated once the concrete paths are completed. Lyn indicated maintenance will still be needed. Since this issue is part of the Board Policy and Procedures, the Board can set any new and / or revised policies to address this matter in the future. Mecca indicated our current budget document did not identify the revenue for trail fees to be carried forward as currently described in the Board’s Policy and Procedures. Mecca intends to consult with our CPA firm to identify these Trail Fee revenues and related expenses and account for them in accordance with accepted accounting principles and practices. She indicated a journal entry most likely will need to be made, in order to provide documentation regarding this oversight in carrying the Trail fees forward when the 2020 Budget was prepared, and also to continue this practice in accordance with the Board’s adopted Policy and Procedures. Tony Tramel moved to accept Mecca Henry’s report on Trail Fees and authorize her in consultation with SEPO’s CPA firm to make the necessary budgetary adjustments consistent with accepted accounting practices. Motion was seconded and approved unanimously. Mecca Henry also reported the budget sheets provided to her, and which she has published, and the 2020 Budget document presented by Mark Owen, do not match. There were two expense line items lines that were not put into QuickBooks, which is our accounting bible. Two project type expenditures; concrete trail construction of $6,000, and $2,400 for LED lighting type improvements for the buildings within Michigan Circle, needs to be included under QuickBooks line item as “Other”, in our 2020 Budget. Each Director has the funding, it is just split a little differently, when the April financials were posted at the end of the month. Mecca Henry will notate those two lines in the budget and provide the documentation concerning these two projects. The Budget is not changed, the entry of all the 2020-line items was not verified before Mecca assumed her position as Treasurer. Mecca also asked if someone could report on when or if the Board approved the 2020 Budget, as she could not find anything in the minutes approving same. She voiced her concern that nothing official was in the 2019 Minutes of the Board, regarding approval of the 2020 Budget. Both Lyn Swonger and Frank Tewell verbally reported the 2020 Budget document had been approved by the prior Board in a meeting, and it must have been an oversight in not reporting the approval of the 2020 Budget in the minutes. Based upon those statements, which Mecca Henry is relying upon, she indicates she would provide monthly financial reports as noted per her discussions and presentation. Mecca Henry presented the following Treasurers report to the Board. ​ Board Review of Potential LED Lighting for Texas Avenue ​ Tony Tramel presented material related to potential options for street lighting for Board discussion for Texas Avenue. He explained that before taking the position of Secretary he had been assigned the Directorship which included streets, common ground, and Texas Avenue. While in this first week of assignment, he inventoried several potential improvements that might be considered for projects. One of them was to determine if the Board might consider changing the daytime, and more importantly the nighttime appearance of Texas Avenue. Obviously, this central entrance sets the tone for Sunshine Estates Country Club impression for visitors and our residents. He indicated, this hopefully open discussion, was in no way a criticism of how we got here, regarding street lighting on Texas Ave. Tony Tramel felt the look of Texas Avenue at night could be called the Lowes or Home Depot of lights. Adequate but not modern, or attractive to the eye. He indicated he had found a LED downward facing light fixture, that appealed to him and was seeking feedback about the potential use of these type fixtures. There are total of 24 fixtures on Texas Avenue, with 4 of these fixtures located outside our gates. A copy of the product information sheets was provided to each of the Board, and follows: ​ Potential LED Lighting for Texas Avenue - Submitted to Board These 60-watt fixtures would replace, the 150-watt bulbs used in the 24 existing lights, which represents a significant cost saving, (estimated to be approximately $1,200 per year for all 24 lights based on an assumed rate of $.12 / kWh). Additionally, Tony Tramel proposed we could “try out four of these fixtures” outside the gate so we could see what they look like and evaluate them. If this Board decided they did not like them, or if the Community did not like them, we could easily remove the light fixtures and send them back, as these light are listed on Amazon, and they allow free returns. By using this technique, we have little or no risk in trying something Tony felt would be enhancement to the quality of life and environment of SEPO. Lyn Swonger, said, “I think the existing light is a good light”. He indicated the Memorial Committee had paid for those lights and they were installed in June 2015, and he already had one person indicate they did not want to see any change. This led to discussion where, Tony Tramel continued to advocate, this project, or for that matter all capital- intensive projects should be determined by a positive consensus of the Board during budget preparation and or when presented to the Board. Currently the Director responsible for Texas Ave, Neil Morehead, has complete and total authority to decide, what if anything, using budgeted SEPO funds can be expended on Texas Ave. Tony Tramel maintains there is a need for the entire Board to discuss projects and build consensus regarding this proposal. When others asked Neil what he thought, and also saying, “it is Neil Morehead’s decision” it became apparent, there would be no Board consensus on this proposal. Neil Morehead indicated he thought the light was a good light but was not a $130 worth light. He indicated he is only here until the end of the year and he does not want to get involved in any project that has to be left for someone else. Neil Morehead noted each of the 24 light fixtures are being repainted and re- connected to the vertical pole to provide a better appearance, and LED light bulbs will replace the current incandescent bulbs as time allows by our SEPO employees. He indicated that he thought 4 of the lights had new LED lightbulbs. Tony Tramel indicated he was aware of this effort, however, if one were to move towards the LED streetlights, we would not be using staff time to repair our existing lights fixtures, if we choose new equipment. Tony Tramel indicated he was amazed at how the Board reacted to this proposal to try 4 fixtures outside the gate considering: There is no financial risk. The fixtures look modern and clean. The light generated by the fixtures is aimed at the ground where it is needed, rather than 360 degrees. We get a trial period, to try them out, before deciding on their suitability, and acceptance. The change from 150 to 60 watts for each fixture saves significant money in power cost, estimated to be enough such that this saving in 2-3 years would pay for the cost of the proposed LED fixtures. The lights have a 5-year warranty. SEPO residents could be surveyed and / or they could provide comments during the trial period. If the Board or Community does not like the new look and light color, one can return to our existing fixtures, and The initial proposed project would only include 4 fixtures, with a maximum financial cost of $500 or less. There was not a single positive feedback / discussion by the Board regarding this proposal. Tony Tramel indicated to the Board he had strong feeling regarding this matter, and he offered the Board another proposal. He offered to personally pay for the 4 lights outside the gate, have them installed, and the Board and the Community could decide within 2-3 weeks of their installation if they liked them or hated them. If it was determined the Board did not like them, then he would replace the existing Home Depot type fixtures to the 4 lights outside the gate, and we would remain as we are today. He asked for the Board to consider this request. Jerry Drost indicated he thought the LED light fixtures would provide a very crisp light and the light would be directed where it needs to be onto the ground rather into space. Jerry Drost thought the light was a great design for Texas Avenue. Tony Tramel then inquired, if someone on the Board in general, could identify what specific items are programed to be used in the 2020 budget for the $5,500 identified for Texas Avenue. Frank Tewell responded, “that is an extraordinarily strong question!” Tony Tramel responded he thought it was in fact a very fair one, as he did not know what was planned or programmed for the $5,500 identified for Texas Avenue. The Board failed to respond in any positive way to either of the proposals provided concerning potential change in lighting for Texas Avenue, and Tony Tramel dropped the discussions other than he would like to continue the pursuit of this request. He asked the Board members to work together in building better communications and consideration of other ideas to provide what is best for our SEPO community. ​ Unfinished Business ​ Tony Tramel indicated for the record; Lenore Combs had withdrawn her request for $1,000 from SEPO to purchase a replacement golf cart for Neighborhood Watch services. It appears she was able to define an alternate means of securing sufficient funding without SEPO assistance, through outreach and private donations. Therefore, no further discussion for this item is needed under Agenda item Unfinished Business. Under other Unfinished Business it was indicated we would have more discussions about use of Lyn Swonger’s personal golf cart while acting as the Director responsible for the golf course. Lyn indicated the point Mecca noted at last meeting, that Lyn Swonger could use one of the maintenance golf carts when providing duties supervising the golf course. Lyn Swonger indicated this is the course of action he is now using. Discussion about how SEPO should respond to the Covid-19, the Texas governor’s and Cameron County’s restrictions would be implemented. The consensus was to take a wait and see approach, use good judgement and social distancing, and to also protect our own employees as well. There were no recommended changes to our current restrictions that were in place on the date of the meeting, other than opening the Woodshop. It was decided later that restrictions in the Woodshop would include social distancing, masks and a maximum occupancy of 7 persons. We agreed a review of our current and future changes would be addressed in future Board meetings. Frank Tewell indicated the Library was open on weekends so persons could gain access there for library resources, board games and puzzles, which have become popular r. It was decided Tony Tramel would prepare a draft Board release for Frank Tewell and others to review, and/or comment, and once it was in writing we would publish SEPO restrictions out via an Email blast and post signing, and we also agreed we would adjust as needed in the future. Jerry Drost then inquired about what expenses he should, or might anticipate, in the storage shed area. It was indicated Mecca would provide him a condensed version of the prior year budget to see what was historically spent in this area. Weed poison was identified as a major cost for this large graveled area. Other related discussion included there were about four times a year 120,000 lb. heavy trucks delivering golf course sand, and some discussion about paving a portion of the storage area, even though it most likely is not very practical or economical to consider. ​ Filling of Vacant Board Position ​ Mecca Henry asked Lyn Swonger if he was going to discuss the above referenced agenda item he had requested about the filling of the Board President position. He indicated it would not be discussed as it was not the right time, therefore no discussion took place. A motion to adjourn the meeting was made and approved at 11:58 AM. Submitted Tony Tramel SEPO Secretary Click HERE to view above referenced "copies of the approved minutes from previous Meetings on Feb 18, 2020 and April 22, 2020". ​ ********************************************************************************** SEPO Board Meeting Agenda 11:00 AM, Retzlaff Hall Wednesday, April 29,2020 Proposed Agenda: ​ Call to order. Roll Call ​ Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Administer Oath of Office and execute same if needed for: Neil Morehead Jerry Drost Review and approval of prior minutes of Board Meetings April 22, 2020 February 18, 2020 ​Annual Meeting from 1:00PM – 3:00PM First Meeting of New Board 4:00PM - 4:30PM Discussions: Budget 2020 Cart Path Funding & Accounting Process LED Lighting Project for Retzlaff Hall Board Review of Options for Lighting Change for Texas Ave (Neil and Tony) Filling of Vacant Board Position ​ Unfinished Business New business Announcements Future Board Issues Adjournment ********************************************************************************** ​ SEPO Board Meeting Minutes April 22, 2020 (Approved April 29, 2020) Minutes of April 22, 2020 Board Meeting The meeting was called to order by President, Lyn Swonger at 11:00 AM on April 29, 2020 with the following Board Members present: Lyn Swonger Frank Tewell Neil Morehead Mecca Henry Jerry Drost Tony Tramel Discussion ensued about a request received from Lenore Combs / Neighborhood Watch to provide $1,000 to supplement other available funding to replace the existing golf cart, which has become an unreliable vehicle to operate Neighborhood Watch patrol. The discussion revolved around the current condition of the cart and options which might be available to repair / replace Neighborhood Watch cart. It was determined there were too many unanswered questions before the Board could act on the request. The board asked that Lenore obtain written proposals for a new golf cart, and have Frank obtain information regarding prior maintenance. A tentative Board meeting was scheduled for next Wednesday, April 29, 2020 to resolve this matter. ​ Lyn Swonger requested consideration for naming Jerry Drost to the Board, who would responsible for Area 3, Storage & Shop Area, Shuffleboard, & Tennis Court. Neil Morehead moved to nominate / accept Jerry Drost for that position on the Board and was seconded by Tony Tramel. Said motion passed unanimously. Jerry was welcomed to the Board. A formal swearing in will occur at the next Board Meeting, noted above as being scheduled for next Wednesday, April 29, 2020. ​ Lyn Swonger noted Golf Cart Trails / pathways have been recently completed from tee box 5 to number 9 green. Funding for these improvements comes from the annual $25 per cart fee. Researching this matter after the meeting, it was determined that on page 5 of 8, Item 8 of the adopted Boards Policy and Procedures, the following is provided: ​ “18. All Trail Fees collected will be placed in a designated fund for golf trails (concrete paths) and not be placed in the general funds. Such funds will be strictly used for maintenance or installation of new golf trails.” ​ There was significant discussion about how this funding has been handled in SEPO budgets over the years. Mecca indicated she would review the historical records and provide a report at the next meeting and provide recommendations for Board action, if needed. ​ Jerry Drost asked if the storage lot fees should be limited to improvement in the storage area. It would appear those fees are not restricted to that use; these fees would be general fund revenues. ​ Motion by Tony Tramel to approve the minutes as provided at the meeting; to approve and accept the minutes provided / submitted to the Board as published on SEPO Web site for Board Meeting of March 9, 2020, which is provided HERE . ​ Board voted to approve the minutes unanimously. ​ New Business ​ Neil Morehead asked consideration for SEPO to provide a golf cart for the Director in charge of the Golf Course for his use in carrying out his SEPO duties. This was prompted because Lyn has used his “new” golf cart for significant hours in conducting his duties. Options considered, was some form of “mileage compensation”, maintenance paid for personal cart, etc., however, there cannot be any compensation to Board members. SEPO has an extra golf cart, and therefore, could be used by Lyn rather than his personal golf cart. It was decided to place this item in unfinished business to be discussed at next Board meeting, again scheduled for Wednesday, April 29, 2020. ​ Mecca briefed members that once a monthly financial report has been provided, one cannot change those reports after they are published. Apparently, a request was made to change an expense line item more than a month after the monthly financials had been closed. Expense items assigned to an incorrect expense items are legitimate adjustment; however, it must be made in the following month(s) report. A journal entry will be needed to acknowledge these types of changes. No adjustments / reassignment of expenses or revenues can be made retroactively. Mecca will document these type of journal entries when needed. Frank Tewell indicated he could not find a line item that he had submitted for the current year project to do LED lighting in Retzlaff Hall. Mecca indicated she would look at this matter and report at the next meeting. Jerry Drost requested that the shop area be improved to make it look more professional. Lyn responded that several residents have decided to “drop off” miscellaneous items, which occurs two or more times a week. It was pointed out that Harlingen residents can dispose of up to 500 lbs. of trash at the Harlingen Landfill each month, if they bring proof that they pay Harlingen utilities, (i.e. a copy of their water bill). Other solutions offered were locking the gate, video surveillance, signs, emails, etc. This issue will be followed up in next meeting, to see if it is a real problem and / or options under unfinished business. Tony Tramel requested that descriptions of “projects” for next year’s budget be developed so every Board member can see the requests. Once compiled each project can be presented by the responsible Director, so that they can be discussed, reviewed, receive comments and the Board will be aware of each project so it can be prioritized for inclusion in next year’s 2021 Budget year. Tony Tramel also volunteered to help in this effort by leading this financial programming / planning request. Meeting was adjourned 11:25AM. Submitted Tony Tramel SEPO Board Secretary ​ ********************************************************************************** ​ SEPO Board Meeting Agenda April 22, 2020 ​ Discussion of Golf Cart for Neighborhood Watch Finishing of Cart Paths on Golf Course Appointing of a new Director Reading of the minutes, which have not been read in record. For SEPO Board Meeting Minutes March 9th, 2020 10:30AM ********************************************************************************** Back to Top

Women's Club Meeting Minutes (2021-2022 Winter Season Minutes (2022-03-18) Minutes (2022-02-18) Minutes (2022-01-17) Minutes (2021-12-17) Minutes (2021-11-19) Minutes (2021-10-15) Minutes of Women’s Club Meeting & Attachments March 18, 2022 (Approved at the Oct 21, 2022 mtg ) Minutes of Women’s Club Meeting & Attachments February 18, 2022 (Approved at the Mar 18, 2022 mtg ) (NW Report Attachment) (Treasurer's Report Attachment) Minutes of Women’s Club Meeting & Attachments January 21, 2022 (Approved at the Feb 18, 2022 mtg) (NW Report Attachment) (Treasurer's Report Attachment) Minutes of Women’s Club Meeting & Attachments December 17, 2021 (Approved at the Jan 21, 2022 mtg) (NW Report Attachment) (Treasurer's Report Attachment) Minutes of Women’s Club Meeting November 19, 2021 (Approved at the Dec 17, 2021 mtg) Minutes of Women’s Club Meeting (and attachments) October 15, 2021 (Approved at the Nov 19, 2021 mtg) (NW Report Attachment) Back to Top

Women's Club Meeting Minutes (2019-2020 Winter Season 2020-02-21 (Approved) 2020-01-17 (Approved) 2019-12-20 (Approved) 2019-11-15 (Approved w/Corrections) 2019-10-11 (Approved) Minutes of Women’s Club Meeting February 21, 2020 ​ The meeting was called to order at 9:00 a.m. by President Eileen Anderson. John Chajec, SEPO Board President addressed the group, thanking them for the support they provide the SEPO Board. He discussed efforts to cut costs and maintain the pool, and answered questions regarding golf course usage by those outside the Sunshine community. Susanne Ulrich led us in prayer. OFFICERS REPORTS Vice President Janis McFee stated she had sent out 2 get well cards and 2 sympathy cards. Minutes of the January 17, 2020 meeting was read by Glenda Wetherbee in the absence of Linda Almond Secretary. Minutes will stand approved as read. Treasurer Cathy Richmond presented the treasurers report of Income of $4821.36, and Expenses of $4022.85. Leaving a balance of $25,855.66. Report will be filed for audit. NEW RESIDENTS New residents present at today’s meeting were: Robin Fleiner, and Terry Mensing COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch Activities. Areas of concern: Front gate code – Should it be changed and how frequently? Keypad entry at the Card and Exercise Rooms - Who should have and how often changed? Vender Patrol - currently disbanded Review of classes available and volunteer opportunities that are available. Vickie Jones thanked the attendees for all the help they had provided this year and reported on the past and upcoming activities. a. Remember When - Share Nelson reported will be this Saturday with tickets still available. b. You, Me and Alexa will be March 7, Lassey Dahlstorm C. Shrimp Boil - We now have a chairman. d. Sue Swidryk, Activity Director for next season, will be holding a meeting soon to work on ideas and dates. Beth Parrish - Media Communications: Communications Guidelines are being developed When setting up activity displays please send pictures to Beth. Send any Resident directory changes to Beth Any changes in Committee Guidelines should be forwarded to Beth. Pam Lacey reported the Super Bowl Party was a success with great food and over 70 people in attendance. OLD BUSINESS Carolyn Clements has purchased 70 patches for next seasons Veterans’ Day Event. We still need a chair for this event. Deb Robins and Sue Swidryk reported that the directory is ready and will be sent to the printer by Monday. Books will be ready by the end of March for distributing. The Directory will be full of pictures of events and around the community. We need a volunteer to take over the Historian position. Mary Dronen described the position responsibilities as taking pictures of events and writing a brief description of the event. President Eileen Anderson thanked the group for all their support and for the opportunity to serve on the Board. INSTALLATION OF OFFICERS Share Nelson read the duties of each office and presented flowers of each office. President - Janis McFee Vice President - Marian Young Secretary - Glenda Wetherbee Treasure - Diane Tewell New Board Members began their duties. NEW BUSINESS Linda Jones reported the purchase of a Hot Water Kettle Mari Tennant described the new Honor Wall representing those in our community who have served in the Military, as Police, Fire fighters and EMS. Lenore Combs made the motion to support the Honor Wall project by donating $500. Sally Hardy seconded the motion. Discussion ensued. Motion Carried. Lenore Combs made the motion that we give $1,100 to Neighborhood Watch to help with the recent expenses of new batteries for the AED of $28.00 and batteries for the Neighborhood Watch golf cart of $1,000 and new light for $82. A total of $1,100.00. Eileen Anderson seconded the motion. Discussion ensued. Cathy Richmond called for the vote. Motion carried. Jean Eich reported that on March 1 at 4:30 p.m. we will have a Potluck Dinner to thank the musicians who we have enjoyed every Sunday evening. Dale Hopfner made a suggestion that we look into good quality flooring for our kitchen. Heidi Dill reported that Crafty Creation will soon be having their final day of the season in March. She is contemplating whether to continue with the classes. She would appreciate any input. Winner of the gift for wearing her name tag was Judy Boyachek. Jean Eich made the motion that the meeting adjourn. Kathy Chajec seconded. Meeting adjourned at 10:30 a.m. Respectfully submitted, Glenda Wetherbee, Secretary Back to Top ****************************************************************************** ​ Minutes of Women’s Club Meeting January 17, 2020 ​ The meeting was called to order at 9:00 a.m. by Vice President Janis McFee. John Chajec, SEPO Board President, stated he will start trying to attend the Women’s Club meetings for the purpose of hearing issues identified by the members. Two comments were presented to him: 1) the signage for the trees in the dog park are being damaged and, 2) reflective clothing or flashlights need to be used for the evening/night walkers. He announced that Valerie is off for 3 working days and Marion Young will be filling in at the office. The SEPO Board is working on the budget; one component will be evaluating current wages for SEPO employees. Nancy Luellen led us in prayer. Lenore Combs asked that a prayer be said for a local military member recently killed in combat. OFFICERS REPORTS Vice President Janis McFee stated that 2 get well, 4 sympathy and 1 thinking of you cards have been sent since the December 2019 meeting. The minutes of the December 20, 2019 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Vice president Janis McFee presented the treasurer report as submitted by Cathy Richmond. Total Income of $344.73, Total Expenses of $416.53 and the bank balance is $25057.15. The report will be filed for audit. New Residents New residents present at today’s meeting were: Genie Newsome, Deloris Pearcy, and Tracy Wagner COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities. She announced the following: “Finger Lickin Chicken” was a big success. The code for the front gate has not been changed, to date. New lights and new batteries have been installed on the Neighborhood Watch golf cart. The January 20th Neighborhood Watch meeting is canceled due to the Winter Texan celebration being held on that date at the Harlingen Convention Center. Garage sales are being held on January 17 and 18th; anyone wishing to do a random patrol are encouraged to wear the Orange vests. Ambulances do periodic drive throughs to familiarize the drivers with the streets. Vickie Jones reported on the past and upcoming activities: New Homeowners party on January 13 was a great success; Marion Young reported there were 36 new homeowners present and thanked all members who volunteered to organize the event. The profit from this event was $735.68 A Valentine dance will be on February 14, 2020; the meal will consist of pizza, a salad bar and dessert. The cost will probably be $10.00; more information will forthcoming. The scheduled shrimp boil is still in need of a chairperson to head up the committee. Pam Lacy and Eileen Anderson will co-chair the Super Bowl Party on February 2nd. Share Nelson announced a “Back When” party will be February 22, 2020. More information will be announced in the near future. The new Activities Director, Sue Swidryk will be announcing a date and time for a planning meeting for developing the 2020-2021 activities. There was no report on Media Communications (Beth Parrish) or You, Me and Alexa (Lassey Dahlstorm) Deb Robins and Sue Swidryk are beginning work on the photo directory; there may be an option for a paper directory as well as a web-based/digital directory. Marion Young reported 89 residents attended the Christmas dinner; the profit from this event was $284.73 Deb Robins reported the media / tv instructions for the equipment in Retzlaff Hall has been developed, is laminated and they are posted on the wall by the tv. Cathy Chajec announced the Woodworkers spaghetti dinner will be January 21 from 4:30 – 6:30 p.m. For the individuals who have signed up to furnish dessert they should have them at the hall by 2 p.m. on the 21st. Old Business For new homeowner orientation materials, the new Executive Board will pick up this project once the installation of the new officers has taken place. New Business Mary Dronen announced her resignation as Historian and requested someone to step up to fill the position. Also, she is co-chair of the Memorial Luncheon committee and is also resigning from that position. Lenore Combs suggested a committee be formed to fulfill the needs of these two positions. No action was taken. Deb Robins suggested a telephone be placed by the pool to be used for any emergency situation (use of AED, etc). This item will be placed in the SEPO Board suggestion box. A gift was given to the individual randomly selected for wearing her name tag (Linda Jones). There being no further business a motion to adjourn was made by Val Hertel and seconded by Lorraine Lewis. The meeting adjourned at 9:50 a.m. Respectfully submitted, Linda Almond, Secretary Addendum: Following the meeting Lorraine Lewis volunteered to take Mary Dronen’s place on the Memorial Lunch Commmittee. Back to Top ****************************************************************************** ​ Minutes of Women’s Club Meeting December 20, 2019 The meeting was called to order at 9:00 a.m. by Vice President Janis McFee. ​ Lois Humburg led us in prayer. ​ OFFICERS REPORTS Cathy Richmond, reported for Janis McFee, that 2 get well cards and 2 sympathy cards have been sent since the November 2019 meeting. ​ The minutes of the November 15, 2019 meeting were read by Secretary Linda Almond. The following corrections were made: The video being prepared is titled You, Me and Alexa; the photo directory will be digital/web based versus paper; and, the danglers for the Crafty Creations project will be available for $10.00. The minutes will stand approved as corrected. ​ Cathy Richmond presented the treasurer’s report stating Total Income as $1253.66, Total Expenses of $1132.39 and the bank balance is $24,828.95. The report will be filed for audit. ​ New Residents New residents present at today’s meeting are: Barbara Young and; Donna Magyar COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities; the next Neighborhood Watch meeting will be January 20th at 3:00 p.m. She announced the following: Two (2) residents have completed 40 hours of study from the Citizens’ Police Academy. There may be a change in the code for the front gate; further information will be forthcoming. Vendors and contractors are required to get an orange card from the office if their company name is not displayed on their vehicle(s). In addition to safety patrols, include vendor patrols as part of that function. Reminder that the AED is located by the swimming pool. On January 10, 2020 the “Finger Lickin’ Chicken” will be prepared; this is a fundraiser for Neighborhood Watch; the cost is $10.00. The health history forms are available and should be placed in the red envelopes. The Winter Texan Appreciation Day will be held at the Harlingen Convention Center versus Casa de Amistad on January 20, 2020. The town of Combes wishes to involve our community more and more in their events such as National Night Out, Christmas Parade, etc. Upcoming activities: Marian Young announced the Christmas potluck is on December 25th; social time starts at 1:00 p.m. followed by the meal at 1:30 p.m. The New Homeowners Party will be January 13, 2020. The event is chaired by Denise Utterback and Carolyn Anderson. Social hour will be at 5:00 p.m., dinner at 5:30 p.m. followed by music with a DJ and a hat parade. The cost will be $10.00 per person. It was announced that the free will offering for Dr. Leibert’s HOPE performance netted $400.00 Beth Parish announced the Sunshine Web site has been updated as of December 19th. She also said the deadline for the next newsletter will be December 26th. ​ Sherri Gardner and Mecca Henry presented the findings from their research on the purchase of a new stove for the kitchen. The approximate cost would be $10,000 which includes a required new breaker box. Discussion ensued relative to the need to change from the current stove. Carolyn Anderson made a motion, seconded by Lassey Dahlstrom to not purchase a new stove. The motion carried. Sherri offered to provide instruction on safe and correct usage of the stove to anyone and particularly chairpersons of events which required its use. Cathy Chajec sent an email reporting on the Thanksgiving Dinner. 120 people attended and positive feedback was received from the attendees. This activity raised $336.68. Cathy also stated the Woodworkers spaghetti dinner is scheduled for January 21, 2020; tickets will go on sale on January 6th. Marian Young reported on the Craft/Bake Sale. The number of donations was down compared to previous years and indicated there may need to be consideration of a different date next year. The amount of money raised from this event was $1198.10. Lassey Dahlstrom stated the You, Me and Alexa program on March 7th will consist of 2 parts. Part one will be singing, dancing, magic, etc.; Part two will be the video of Sunshine activities. Janis McFee announced she will be taking photos for this program between 10 and 11 a.m. on December 21 on the streets between Minnesota and Michigan. Carolyn Anderson presented the Nominating Committee report. The nominees are Marian Young for Vice President (4 year commitment), Treasurer, Diane Tewell (2 year commitment) and Secretary, Glenda Weatherbee (2 year commitment). There were no nominations from the floor nor was there any opposition to the named nominees. The nominees were voted in by acclamation. ​ Old Business Deb Robbins was not present to discuss the development of instructions for the media / TVs in Retzlaff Hall. ​ Lorraine Lewis was thanked for requesting the SEPO Board purchase additional microphones; they approved the purchase but as of this date they have not yet arrived. ​ Beth Parrish indicated the committee working on the photo directory project, with her guidance as needed, will develop the guidelines for the digital/web based directory. ​ New Business There is a need to evaluate and update the Newcomer Orientation information. This will be discussed by the Women’s Club Executive Committee to determine further action. A gift was given to the individual randomly selected for wearing her name tag (Sue Ann Crapsey). ​ There being no further business a motion to adjourn was made and seconded. The meeting adjourned at 10:00 a.m. ​ Respectfully submitted, Linda Almond, Secretary Back to Top ****************************************************************************** ​ Minutes of Women’s Club Meeting November 15, 2019 ( NOTE: The Nov 2019 minutes were approved with corrections at the Dec 20, 2019 meeting. The corrections are stated in the Dec 20, 2019 minutes above.) The meeting was called to order at 9:00 am by President Eileen Anderson. Terry DeBackere led us in prayer. OFFICERS REPORTS ​ Cathy Richmond, Acting Vice President, reported 2 get well cards, 1 sympathy card and 1 thinking of you card have been sent since the October 2019 meeting. The minutes of the October 11, 2019 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $998.55, Total Expenses of $594.28 and the bank balance is $24,707.68. The report will be filed for audit. (Report attached) New Residents ​ New residents present at today’s meeting are: Janet Peterson and Sharon Ridlon COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities ; the next Neighborhood Watch meeting will be November 18th at 3:00 p.m. She announced the following: A program on “Stop the Bleed” and a review of use of the AED will be presented at that meeting. The Golf Cart Parade, in conjunction with Encore RV park, will be on December 7, 2019. Details will be forthcoming. Vendors and contractors are required to get an orange card from the office if their company name is not displayed on their vehicle(s). Since the June flood many workers and contractors have been used to complete repairs; if you are satisfied / happy with their work have their name added to the Mr. Fixit list. On January 10, 2020 the “Finger Licking Chicken” will be prepared; details will be forthcoming. The Police Department is encouraging everyone to complete their Personal Inventory list. The Winter Texan Appreciation Day will be held at Casa de Amistad on January 20, 2020 ​ Vickie Jones, Activities Director , reported on the following: Thanked the committee members for the Octoberfest party; this activity made $980.00 for the Women’s Club. She announced that Dr. Leibert’s group will present a program/music in Retzlaff Hall on December 16, 2019 at 7 p.m. She encouraged members to sign up for the upcoming activities which are posted in the library. Cathy Chajec announced that the signup sheet for Thanksgiving Dinner is posted in the library; follow the instructions for using the virtual tickets. The committee will meet after completion of today’s Women’s Club meeting. No one was present from the committee evaluating the pros and cons of the current kitchen stove versus purchase of a new one. Lassey Dahlstrom was not present to report on the progress of the video presentation, You, Me, and Alexis. Old Business Terry DeBackere and Sue Swidryk volunteered to work on the Photo Directory. Beth Parrish indicated once the project is complete, she will post it on the SSCE website. Beth also reminded the members that she has sent an email requesting email addresses for several residents and asked for anyone to help getting that information back to her. ​ New Business Members of the Nominating Committee were announced by President Anderson; they are Carolyn Anderson, Pam Lacy and Denise Utterback. ​ Concern was expressed regarding a lack of microphones for use during meetings. Motion was made and voted upon and passed by majority vote that the SEPO Board be contacted regarding purchasing additional microphones. Lorraine Lewis volunteered to contact a Board member for this request. ​ Lorraine Lewis announced that for Friday November 29, 2019 bell ringers are needed for Salvation Army donations at Walmart; a signup sheet was circulated to the members present. ​ President Anderson received a request from the SEPO board to purchase four (4) sets of shuffleboard equipment (cues and discs); with a 10 percent discount the cost of 4 sets would be $600.00. A motion was made to donate $100.00 towards the purchase of this equipment; the motion failed to pass. A second motion was made, seconded and approved by a majority vote that the Women’s Club donate $600.00 towards the purchase of said equipment. Per Marion Young, this activity will be every Wednesday at 6:00 p.m. ​ It was stated that detailed instructions are needed for operation of the media system in Retzlaff Hall. President Anderson will contact Wade Prater to see if he would be willing to develop these instructions. ​ Terry DeBackere announced the Craft / Bake Sale will be December 7, 2019 from 8:00 to 11:00 a.m.in Retzlaff Hall. The baked items are due the evening of December 6, 2019 and they should be wrapped and labeled. ​ Heidi Dill announced the next Crafty Creations will be December 4, 2019; members must pre-register in order to participate; the cost is $50.00. ​ Jean Eich announced that a signup sheet for serving ice cream at 7:00 p.m. for Sunday night music is posted in the library; the Eich’s will continue to purchase the ice cream. ​ Jean Burgoine said a new boom box that uses CD-R writable discs is needed for the swimming pool exercise activity. If anyone knows where one can be purchased or if someone would like to donate one, please contact her or Cathy Chajec. ​ A gift was given to the individual randomly selected for wearing her name tag (Bev McIntosh). ​ There being no further business a motion to adjourn was made and seconded. The meeting adjourned at 10:03 am. ​ Respectfully submitted, Linda Almond, Secretary ​ Back to Top ******************************************************************************** ​ Minutes of Women’s Club Meeting October 11, 2019 The meeting was called to order at 9:00 am by President Eileen Anderson. Nancy Luellen led us in prayer. OFFICERS REPORTS Cathy Richmond was acting Vice President over the summer and sent out 27 cards since March. The minutes of the March 15, 2019 meeting were read by Vickie Jones. The minutes will stand approved as read. Cathy Richmond presenting the treasurer’s report stating Total Income as $150.00, Total Expenses of $2001.99 and the balance is $24,303.41. The report will be filed for audit. NEW RESIDENTS There were five new residents present at todays meeting. COMMITTEE REPORTS Lenore Combs invited the Sunshine community to participate in a teaching event lead by the Harlingen Fire Department. The event will take place on Monday, October 21 at 3 pm. She also announced the following: Neighborhood Watch is continuing and Linda Jones is the contact person for scheduling. Vendors and contractors must report to the Office for orange cards, to confirm they are doing work for a resident in our community. Red Envelopes are the new way to keep your history current for you and your pet. Save the date: Saturday, December 7, Golf Cart Parade. Breast Cancer Awareness Walk Saturday: October 26 starting at 9 am. The Combes PD needs a few volunteers to help with the event. Vickie Jones reported that there are many activities that still need co-chairs and volunteers. So please talk to your friends and sign up for an event. The Goofy Golf scheduled for November will be cancelled for this season because the co-chairs will not be here until after Christmas. Eileen Anderson and Vickie Jones will be in charge of the Oktoberfest party on October 30. Lassey Dahlstrom reported that the video presentation “You, Me and Alexa” is in the works and will hopefully be completed soon. OLD BUSINESS Photo Directory, no one volunteered to take this on. We needed to vote on an updated amendment to the WC Bylaws for Article V, Section 4, regarding an annual audit of the treasurer’s books. The proposed amendment would read: …official audit to be conducted on March 1st of each year and in the event the treasure changes, at the time the books are transferred to the new treasure. A motion was made and voted upon and passed by majority vote. NEW BUSINESS Bonnie Fransene, President of the Women’s Golf stated that league play would start November 6. The fee is $25.00 for the year. The women play every Wednesday morning at 9 am. There is no sign up, you just need to show up at 8:30 by the office and teams will be assigned. SEPO Informational Meetings – there was discussion as to how we felt about the change in the informational meetings not being open to all the residents. A vote was taken that a letter should be written to the SEPO Board encouraging them to have open informational meetings, so we keep the lines of communication flowing between the board and the residents. A gift was given to the individual randomly selected for wearing her nametag (Jan Baethke). There being no further business a motion was made to adjourn and seconded. The meeting adjourned at 10:00 am. Respectfully submitted, Vickie Jones, Acting Secretary Back to Top

Women's Club Meeting Minutes (2018-2019 Winter Season Go directly to the Minutes you are looking for by clicking on the Year/Month combination. Top of Page 2019-03 WC Minutes 2019-02 WC Minutes 2019-01 WC Minutes 2018-12 WC Minutes 2018-11 WC Minutes 2018-10 WC Minutes Bottom Of Page Back to Top ******************************************************************************** ​ Minutes of Women’s Club Meeting March 15, 2019 ​ The meeting was called to order at 9:00 am by President Eileen Anderson. ​ Sally Dronen led us in prayer. ​ OFFICERS REPORTS Vice President Janis McFee reported 7 get well cards, 2 sympathy cards and 1 thinking of you card have been sent since the February meeting. ​ The minutes of the February 15, 19 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $6168.60, Total Expenses of $5536.93 and the bank balance is $26,155.40. The report will be filed for audit. New Residents There were no new residents present at today’s meeting. COMMITTEE REPORTS ​ Lenore Combs reported on the Neighborhood Watch activities; the next Neighborhood Watch meeting will be March 18th at 3:00 p.m. She announced the following: There will be a class on “active shooter” in the future; details will be announced at a future date. AED maintenance tests have been completed. Best practices for the Vendors program are being reviewed. A new form has been designed for personal medical information to be placed in a red envelope; this replaces the Vial of Life form; this will be proposed to the SEPO board at a cost of approximately $90.00. A South Texas All Hazards Conference will be held March 27-28 in the McAllen Convention Center. Vickie Jones reported on the following: The Ronald McDonald charity dance held last night has netted $1400 with more donations coming in. A planning meeting for activities for next season (October 2019 through March 2020) will follow this meeting; the planned activities need to be presented to the SEPO Board next Monday. Casino Night Report: Dale Hopfner and Sherri Gardener thanked everyone for their participation in Casino Night; they noted this activity has generated over $20,000 over the past six years for the Women’s Club. Old Business Deb Robbins stated the Media System is installed and functional; information and instructions for use are on the SEPO web site. She indicated that if deemed necessary tan covers for the TV’s can be purchased for approximately $30.00 each. President Anderson thanked Deb and her committee for working on this project. Lassey Dahlstrom continues to work on the video presentation of SSCE activities. There will be another committee meeting next Wednesday at 4:00 p.m. She stated it is an evolving project and hopefully it will be completed on the target date of March 2020. New Business Last month there was an inquiry regarding developing a SEPO photo directory; to date, volunteers for a chairperson and committee members have not come forth.. A member inquired about purchasing a Fire Pit; it was determined this would be a SEPO Board decision. An amendment to the Women’s Club bylaws for Article V, Section 4 regarding an annual audit of the treasurer’s books is proposed. The current bylaw reads…books shall be available once a year for an official audit; the proposed amendment to the bylaws would read: …official audit to be conducted on March 1st of each year and in the event the treasurer changes, at the time the books are transferred to the new treasurer. This amendment will be voted on at the October 2019 meeting. Concern was expressed regarding the kitchen stove/oven. Several members stated they were afraid to use it and didn’t feel safe using it. A motion was made by Marge Lehman and seconded by Karen Peterson to form a committee to develop pros and cons of keeping or replacing the current stove. Mecca Henry volunteered to chair the committee and Sherri Gardner and Linda Jones volunteered to serve on the committee. A motion was made by Mary Hendricks and seconded by Linda Jones to purchase 3 additional pool lounge chairs; the cost would be approximately $300.00 per chair. Motion carried. Helen Perry stated the 2 large heaters do not work; this concern should be placed in the suggestion box as it is SEPO’s responsibility for authorizing repair work. Members voted to post the minutes of the Women’s Club meeting on the SEPO web site as suggested by Beth Parrish. Linda Jones announced clear cups have been added to the kitchen inventory. ​ Share Nelson announced there is a benefit luncheon for Loaves and Fishes on April 2nd; the cost is $45.00. A gift was given to the individual randomly selected for wearing her name tag (Shirley Vickers). There being no further business a motion to adjourn was made by Cathy Chajec and seconded by Lenore Combs. The meeting adjourned at 10:00 am. Respectfully submitted, Linda Almond, Secretary ​ ​ ​ ​ ******************************************************************************** ​ Minutes of Women’s Club Meeting February 15, 2019 ​ The meeting was called to order at 9:00 am by President Eileen Anderson. Ladonna Harvey led us in prayer. OFFICERS REPORTS Vice President Janis McFee reported 2 get well cards and 1 sympathy card have been sent since the January meeting. The minutes of the January 18, 2019 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $2097.00, Total Expenses of $2098.88 and the bank balance is $25,523.73. The report will be filed for audit. New Residents There were no new residents present at today’s meeting. COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities; the next Neighborhood Watch meeting will be March 18th. She announced the following: ​ The front gate code will change to 0214# Encore Neighborhood Watch is releasing the chain for special events; however unauthorized individuals messing with the chain could be charged with criminal mischief. Concern was expressed about golf carts, autos, etc. in violation of the one way traffic sign; there has been an initiation of police involvement for this infraction. Guest tags are available for visitors as well as vendors. All Hazards Conference will be held March 27-28 in McAllen. Harlingen Citizens Police Academy class will be coming soon. Vickie Jones reported on the following upcoming activities: New Homeowners Party and the Art Show were great successes. Deb Robbins and Tiffany Prater are chairing the March 14 party; they have decided to not have a potluck; the dance with Wade Prater’s band will be from 7 - 10 pm. A good will donation will be taken for the Ronald McDonald house. More information will be forthcoming. There will be a St. Patrick’s Day party on March 17 in the pavilion; more information will be published in the future. Dale Hopfner stated the Casino Night is sold-out. Check SEPO emails for individuals offering tickets for private sales. Old Business President Anderson announced that 2 70 inch TV’s will be purchased Monday for mounting in Retzlaff Hall. Lassey Dahlstrom continues to work on the video presentation of SSCE activities. She stated it is an evolving project and will extend into next year. New Business Jean Lawrence brought up a concern regarding the Memorial Book and Board; the names are placed in the book / board IF money is donated in that individual’s name. It’s been discovered that 7 out of 18 names were not included in the book due to no money donated in memory of the individuals. Jean Lawrence made a motion that the Women’s Club donation of $5 so the names can get in the book. Motion seconded by Sue Stinnet. Jean then requested to amend her motion and recommended publishing the deaths in the SEPO newsletter as a means of tracking the names and the Women’s Club give a donation of $50 at the end of the year so names can be entered in the book. Cathy Chajec seconded the motion. Motion carried Linda Jones distributed a list of 5 different sweeteners stored in the pantry; members were asked to indicate their preference and hopefully the inventory can be decreased. Waynette Kennedy inquired about the possibility of having a photo directory; this topic was tabled and will be discussed at the March meeting in anticipation of developing a committee for this project. Heidi Dill brought a sample of some of her crafts and polled the members present if they would be interested in forming a Crafting Club; she’s looking at 2 hour sessions one time per month. Many members present indicated by raise of hands a high interest in this activity. Linda Abernathy is resigning her position as editor of the SEPO newsletter. Beth Parrish volunteered to take the editor position after Linda’s resignation date is final. Karen Baase announced there will be a memorial service for Joe Millsap on Wednesday, February 20th at 11:00 am in Retzlaff Hall. A gift was given to the individual randomly selected for wearing her name tag (Kay Sluyter). ​ There being no further business a motion to adjourn was made by Lois Humburg and seconded by Nancy Luellen. The meeting adjourned at 10:00 am. Respectfully submitted, Linda Almond, Secretary ​ ​ ​ ******************************************************************************** ​ Minutes of Women’s Club Meeting January 18, 2019 ​ The meeting was called to order at 9:00 am by President Eileen Anderson. Carolyn Clements led us in prayer. OFFICERS REPORTS Vice President Janis McFee reported 5 get well cards, 1 sympathy card and 2 thinking of you cards have been sent since the December meeting. The minutes of the December 21, 2019 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. President Anderson reported for Cathy Richmond’s treasurer’s report stating Total Income as $1281.00, Total Expenses of $1057.20 and the bank balance is $25,525.61. The report will be filed for audit. NEW RESIDENTS New residents were introduced; they are: Debbie Ciotti Geneva Carr Florence Parrish (renter) Judi Cripple Carol Breneman COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities; The next Neighborhood Watch meeting will be moved to January 28. She stated the date change is to allow residents to attend the Winter Texan Appreciation festivities on January 21 from 1-5 p.m. at Casa D’Amistad. Lenore also outlined the agenda for the January 28th Neighborhood Watch Meeting. Vickie Jones reported on the following upcoming activities: New Homeowners Party is Tuesday, January 22; the cost is $10.00 per person. There are 18 new home owners and to date 120 residents have signed up to attend. Vickie distributed a “Wish List” for donations to the Ronald McDonald House in Harlingen which lists a variety of items need to support this charity. Grace Clark made a motion that the Women’s Club donate up to $5000.00 to this charity; motion seconded by Sylvia Nelson. Discussion followed; a vote was taken with only one vote in favor and all other members opposed. The motion failed to pass. The March Mystery Theater party has been canceled and will be replaced with a potluck dinner followed by Wade Prater’s band providing the entertainment. This is scheduled for March 14, 2018. Debbie Robins and Tiffany Prater will be chairpersons for this activity. Susanne Ulrich made a motion, seconded by Share Nelson, that a free will offering for the Ronald McDonald house be collected during this event. Motion carried. Vickie stated the art show “Young at Heart” will be January 26 from 6 – 9 p.m. and from 10 a.m. to 4 p.m. on January 27. There is no charge to attend; there will be a silent auction on Saturday evening. Kathleen Sunders stated 70 dinners and 6 to go dinners were provided for the Christmas Day party. The profit for the Women’s Club was $164.00. Pam Lacy reported that 118 tickets were sold for the New Year’s Day brunch; the profit for this event was $328.00; she thanked her committee for the success of this new event. Sherri Gardner reported on the Casino Party scheduled for February 23. She stated there is a need for donation of more prizes and also additional help is needed in the kitchen. Beer and wine, plus a dessert bar will be available during the night. She announced that she and co-chair Dale Hopfner will be resigning as chairpersons of this annual event and encouraged other residents to step up to this Women’s Club very profitable event. OLD BUSINESS Debbie Robbins reported on the research completed to date on upgrading a media system for Retzlaff Hall. She stated the sound system has been checked out and it does not need any upgrading. She stated that to install two 70 inch television sets with surround sound would cost approximately $3000.00. Discussion ensued regarding a problem with live streaming; its was noted that Spectrum would need to assist with this. Nancy Luellen made a motion to continue pursuing options available for installation. Motion carried. Beth Parish stated Lassey Dahlstrom continues to work on the video presentation of SSCE activities. All photos and videos should be forwarded to Irene Phillips. President Anderson thanked Terry Debackere and her “elves” for the beautiful Christmas decorations this past season. NEW BUSINESS Linda Jones announced that 2 new regular handle can openers and a bigger can opener for the large cans have been purchased; they are designed to be more “user friendly”. A gift was given to the individual randomly selected for wearing her name tag (Bev Jamison). There being no further business a motion to adjourn was made by Linda Covey. The meeting adjourned at 10:10 am. Respectfully submitted, Linda Almond, Secretary ​ ​ ​ ******************************************************************************** ​ Minutes of Women’s Club Meeting December 21, 2018 ​ The meeting was called to order at 9:00 am by Vice President Janis McFee Susanne Ulrich led us in prayer. OFFICERS REPORTS Vice President Janis McFee reported 4 Get Well cards and 1 thinking of You card have been sent since the November meeting. The minutes of the November 16, 2018 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $3095.97, Total Expenses of $1786.95 and the bank balance is $25,301.81. The report will be filed for audit. COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities; the next Neighborhood Watch meeting will be January 21. She asked for suggestions on how to improve the neighborhood watch program. The front gate code will be changed on Valentine’s Day and will be 0214#. She also talked about data being collected on speeding, non-stops at stop signs, etc. The information will be forwarded to the SEPO Board as they consider the pros and cons of speed bumps. Lastly, she distributed light activated bands to be worn when walking at night. Vickie Jones reported on the following upcoming activities: The tentative date for the New Homeowners Party is January 8; it will be chaired by Vickie Jones and Eileen Anderson. The art show “Young at Heart” will be January 26; Items will be for sale and there will be a silent auction. Vickie also indicated the Ronald McDonald house is in need of donations; Vickie has a list of needed items and she will bring more information to the January meeting. She received a request from Lupe that when the stove/oven in the kitchen and the grill are used, they need to be cleaned immediately after use. Janis McFee announced a $50.00 donation from Goofy Golf activity was donated to the Women’s Club. Mary Hendrickson stated 108 residents were present for the Thanksgiving dinner. There was no report from the Leslie Blasing concert; members present indicated it was well attended and enjoyed by all. Jane Olson announced the December 15th Bake Sale / Craft Raffle was well attended and resulted in successful sales in the amount of $1419.45. Lenore Combs spoke briefly about the Golf Cart Parade and Cookie Contest. She thanked her Santa’s Elves and announced the winners for cookies and golf cart entries. First, second and third prizes were awarded. (Report Attached) OLD BUSINESS Lorraine Lewis stated 44 residents participated in the Salvation Army Bell Ringing; This year’s collections exceeded last years with intake of more than $1300.00. Beth Parish stated she has not started on the work for the media system; she will have a committee meeting after the 1st of January. Lassey was not present to discuss the video production; residents were encouraged to look for good pictures to forward to her. Vickie Jones talked about the pool chairs; by turning the fabric over, the foam that retains water can be removed. It is suggested that be done and then in the future set a timeline to replace the chairs in the next few years. NEW BUSINESS Vice President McFee requested that residents who become aware of residents needing cards for illness, sympathy, etc. send the names to her and Cathy Richmond. Beth Parrish encouraged members to put suggestions on which streets they would like speed bumps in the suggestion box located in the office. She also stated the resident directory is up and running on the SEPO web site. Pam Lacy encouraged residents to attend the New Year’s Day Brunch; the food will be furnished by the committee and in addition to food they have fun activities planned. Dale Hopfner reminded the members that the Casino Night committee would appreciate donation of prizes. Tim Elliott requested the announcement be made regarding a meeting on January 2 at 5:30 pm at City Hall regarding proposed plans for Tony Butler Golf Couse and encouraged SEPO residents to attend. A gift was given to the individual randomly selected for wearing her name tag (Paula Tramel). There being no further business a motion to adjourn was made by Lenore Combs and seconded by Sylvia Nelson. The meeting adjourned at 10:00 am. Respectfully submitted, Linda Almond, Secretary ​ ​ ​ ******************************************************************************** Minutes of Women’s Club Meeting November 16, 2018 ​ The meeting was called to order at 9:00 am by President Eileen Anderson. Nancy Luellen led us in prayer. OFFICERS REPORTS Vice President Janis McFee reported 3 Get Well cards and 3 Sympathy cards have been sent since the October meeting. The minutes of the October 19, 2018 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $657.02, Total Expenses of $00.00 and the bank balance is $23,992.73. The report will be filed for audit. Aida Leach, current resident on Missouri, was introduced as it was her first attendance at Women’s Club. COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch activities; the next Neighborhood Watch meeting will be November 19. She also spoke about the upgrade to the McGruffmobile; asked for someone to assist with the monthly maintenance of the Neighbor Watch generator and announced the Stop the Bleed kits are located in the woodshop, Manny’s work area and the SEPO office. (Report attached) Marsha Santow reported on the Shrimp Boil held on October 27, 2018. There were approximately 30 less attendees than last year; the profit was $657.02 . Lenore Combs stated the Veteran’s Day program and potluck was a success and thanked Carolyn Clements and Helen Perry for their presentations. Vickie Jones reported the following on upcoming activities: Two events, Christmas Dinner, and the New Homeowners Party, are in need of volunteers for chairing these events. Goofy Golf is scheduled for November 18 and the Leslie Blasing Concert is scheduled for December 6th from 6 – 8 p.m. The posters for every event are to remain on the bulletin board even if the event has concluded. Janis McFee announced Goofy Golf is planned for Sunday, November 18 at 2 p.m. 100 players have signed up; there is a “spare list” posted if a space opens up. The “bring your own picnic lunch” will be at approximately 4:30 p.m. Mary Hendrickson stated between 65– 70 have signed up for Thanksgiving dinner. She stated turkey, ham, gravy, stuffing and drinks will be furnished. Doors will open at 1 p.m. and dinner will be served at 2 p.m. Mary Dronen – Announced the Memorial Committee provided 6 lunches this year. For the historian book, she would like to have photos of summer activities forwarded to her. Dee Novak noted that more information on the December 6th Leslie Blasing Concert will be forthcoming. Jane Olson announced the Bake Sale / Craft Raffle will be on December 15th; the doors will open at 8 a.m. So far, only 3 have signed up to help so there is a need for more volunteers. The baked goods should be packaged and priced. Crafts can be set up Friday night. She requested gently used items be donated for the raffle. Lenore Combs said the Golf Cart Parade will be December 15; staging will be at 4:30 and the parade will start at 5 p.m. The parade will go down every street here. At this point Encore will not be involved however Lenore and Helen Perry volunteered to work on this with the SEPO board. OLD BUSINESS Irene Philllips stated she now has help with watering the plants at the front gate. She has researched a “drip” system which would cost about $200.00. After discussion Vickie Jones made a motion to form a group of volunteers to further investigate how to work on solutions to improve the décor. Motion was seconded by Sherri Gardner. Debi Warner volunteered to serve on the committee and a suggestion was made that Ralph Peterson be approached to assist with this project. To volunteer, contact Irene Phillips. Lorraine Lewis requested that SSCE residents please adopt angels for the Christmas Angel Tree. The angels can be procured at local businesses or contact Lorraine and she will get them for you. NEW BUSINESS President Anderson discussed the issue of the pool lounge chairs; they are 5 years old and are in need of repair. The estimated cost to repair is $45 per chair and replacement is approximately $185.00. Repair would probably last a year or so. President Anderson and Vickie Jones volunteered to conduct a cost analysis for repair and replacement. Joyce Smith reported on Ladies Golf; dues are $25.00 and she encouraged more women to join. The Las Vegas scramble will be December 8th followed by a potato bake. Cathy Richmond announced a request for a microwave oven on a cart for Thursday Night Happy Hour. Kay Sluyter donated her microwave; a cart will need to be purchased as the current number of carts are needed for events in the hall. Discussion was held on the need to update the media system for Retzlaff Hall. A motion was made by Pam Lacy to have volunteers investigate options; The motion was seconded by Sally Hardy. Beth Parrish volunteered to chair the committee; Lassey Dahlstrom volunteered to serve on the committee. Lassey Dahlstrom would like to put a video presentation of all activities SSCE together; She will have a meeting at her house on November 20th at 2 p.m. Irene Phillips volunteered to help and it was suggested Warren Hertel be invited to attend. Beth Parrish announced she is taking over from Stan Nelson, the communications for the sepoenews@gmail.com . Beth is also taking over the SEPO Web site (www.sunshinecountryclub.com ) for marketing purposes and updating the activities tab. She is working on inclusion of the SEPO board minutes which would be private and only accessible to SSCE residents. Jan Anderson announced that Mahjong is scheduled for Saturdays from 6:30 to 8:30 pm in the Library and Tuesdays from 1 – 3 p.m. in the card room. A gift was given to the individual randomly selected for wearing her name tag (Lowene Werkmeister). There being no further business a motion to adjourn was made by Sherri Gardner and seconded by Vickie Jones, the meeting adjourned at 10:30 am. Respectfully submitted, Linda Almond, Secretary ​ ​ ​ ​ ******************************************************************************** Minutes of Women’s Club Meeting October 19, 2018 ​ The meeting was called to order at 9:00 am by President Eileen Anderson. Lois Humburg led us in prayer. OFFICERS REPORTS Vice President Janis McFee reported 21 Get Well cards, 2 Sympathy cards and 1 thinking of you card have been sent since the March meeting. The minutes of the March 16, 2018 meeting were read by Secretary Linda Almond. The minutes will stand approved as read. Cathy Richmond presented the treasurer’s report stating Total Income as $323.58, Total Expenses of $1084.46 and the bank balance is $23,335.77. The report will be filed for audit. The new residents present were: Heidi Dill, 1925 W. Iowa Ave. Marsha Remington, 1949 W. Michigan Kathleen Sunders, 1909 W. Montana Ave COMMITTEE REPORTS Lenore Combs reported on the Neighborhood Watch and Cert activities; the next Neighborhood Watch meeting will be November 19. She also spoke about an upcoming 20 hours CERT class. Those individuals who are interested in attending the class should contact her. Cathy Chajec reported for Marsha Santow on the Shrimp Boil scheduled for October 27, 2018. Virtual tickets are on sale now for $10.00 per person. Volunteers are needed to assist with clean-up. She indicated attendees could dress up for Halloween if desired. Social hour starts at 4:30 p.m. with dinner at 5:00 p.m. President Anderson reported for Vicki Jones on upcoming activities: Veteran’s Day will be honored on November 12; Lenore Combs stated the flag burning will be at 4 p.m. and veterans are needed to help with colors. Lenore will be working with other residents relative to having a potluck after the Veteran’s Day ceremony. Janis McFee announced Goofy Golf is planned for Sunday, November 18 at 2 p.m. The contest will be in the same format as the previous contests. A “bring your own” picnic lunch will be held in the pavilion at approximately 4 p.m. President Anderson announced the Thanksgiving dinner will be on Thursday November 22. Bob and Mary Hendrickson are chairing that event and details will be announced at a later date. Irene Phillips reported on the new garden area outside of the SEPO office and her activities related to caring for the plants and other greenery at the SSCE gate. Her report is attached to these minutes. Discussion ensued for using a professional landscaper for the front gate area; it was suggested this item be placed on the November agenda as there will be more residents in attendance to share their thoughts. It is likely if this avenue is pursued, the SEPO board will need to be involved in the discussion, and decision. The Memorial Lunch Committee needs additional members; Please contact Karen Baase for more information. OLD BUSINESS There was no old business on this meeting agenda. NEW BUSINESS Lorraine Lewis spoke about the Salvation Army bell ringing that will be held at Walmart on November 23rd. She needs approximately 40 individuals to volunteer 1-2 hours from 9:00 am to 7:00 pm. that day. Sharon Schaub stated due to a change in leadership at the Salvation Army SSCE will not be participating in the Angel Tree giving at Christmas this year. Lenore Combs gave a presentation on Wreaths Across America. Harlingen will participate in this event which is scheduled for December 15 at 11 a.m. at Pendelton Park. Ten (10) cemeteries will be participating in this event. Additional information will be forthcoming. A gift was given to the individual randomly selected for wearing her name tag (Cathy Chajec). There being no further business a motion to adjourn was made by Sherri Gardner and seconded by Cathy Chajec. The meeting adjourned at 9:55 am. Respectfully submitted, Linda Almond, Secretary Back to Top Back to Top Back to Top Back to Top Back to Top Back to Top