S EPO Community Emails: December 2024 Sent 2024-12-09: Cancelled: Garden Tour to Wild August - The Garden Tour for December 10 will be cancelled due to Jennifer not feeling well. We will try to reschedule at a later date. We will have a get together in the library at 6:30, Tuesday, December 10 instead. Topics will be, community projects, garden cleanup day and discuss the front gate project. Dessert will be served. See you tomorrow evening. Thank you. - Susanne Sent 2024-12-09: REVISED - VIDEO: Board Mtg (Reg) Dec 9, 2024 - The video from the Dec 9, 2024 Regular Board meeting is now available for viewing on the Sunshine Web site HERE AND directly from this LINK . Please contact: Beth Parrish @ 314-960-6710 or sunshinecountryclubweb@gmail.com with any technical / website issues / questions. Scott Kronshage @ 906-250-8047 or scottkronshage@gmail.com with any meeting info questions. Scott Kronshage (by Beth Parrish) SEPO Board Secretary Sent 2024-12-09: Reminder of Sunshine Garden Club Tour - Sunshine Garden Club Reminder Wild August Flower Farm and Nursery 16803 Garrett Road, Harlingen, TX 6 min via Stuart Place Rd Field Trip: Tuesday, December 10 Gather: 10:30 am our library parking lot. If you didn't get signed up, come anyway. Walking Tour starts: 11 am Feel free to bring a snack or lunch -Dessert is provided. Nice Pavillion to enjoy each other's company after tour. Small gift shop will also be available. Join us to experience the beauty of these flowers and Jennifer Wilson. Thank you, - Susanne Ulrich Sent 2024-12-08: UNAPPROVED: SEPO Board Mtg (Reg) Minutes, Nov 12, 2024 - The UNAPPROVED minutes from the Nov 12, 2024 Board Meeting (Reg) can be accessed directly from this LINK AND viewed/printed directly from HERE . They will also be posted in the office. Please call with any issues or questions. - Scott Kronshage, SEPO Board Secretary Sent 2024-12-07: UNAPPROVED: SEPO Financials, 2024-10 (October) - The UNAPPROVED November 2024 SEPO Financials are posted on the Sunshine Website HERE . If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . Our CPA completed the 2023 year end adjustments which are reflected in the November financial reports and duly noted." - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2024-12-06: Karaoke (2024-12-18) - Karaoke in the Hall on Wednesday, December 18 starting at 5 PM (doors open at 4:30). Christmas songs will be sung, but not exclusively. It will be like our regular karaoke with some Christmas songs mixed in. If you’ve never been to a karaoke event and want to see what it’s about, come join us. - Randy Davis Sent 2024-12-05: MARKET: Home For Sale - See the home at 4312 N Missouri Street, owned by Rick & Patrice Ayala, that is for sale on the Sunshine Market . - Rick & Patrice Ayala Sent 2024-12-03: WC: Craft/Bake Sale - Updates for the upcoming Craft/Bake Sale set for this coming Saturday, December 7th. Doors open at 8:00 am event runs until 11:00 am. On Saturday we will have cinnamon rolls and coffee for sale, along with baked goods, homemade jelly, salsa, breads, pies, cakes, candy etc. Thank you to those who are helping this year's event be a success. Jerry and Glenda Wetherbee will be there to make Lefsa. Please let Terry DeBackere know if you are planning on providing cinnamon rolls. It is not too late If you want to be a vendor at the craft/bake sale. The cost is $5.00 per table. Love to have you show off your talent!!! If you have any other questions or concerns, please contact Terry DeBackere at 309-714-4743 or Nancy Lyne at 308-870-4286. ATTENTION: Baked goods, crafts, Raffle items and Silent Auction items may be brought to the Hall on Friday December 6th around 6:00 pm. until 7:00 pm. Please have your donated goods priced/marked for sale. For Raffle items it is preferred that items be new or slightly used. We could use a few more items for the Silent Auction, items we have had in the past, were a hand-crafted jewelry box, painted snowman, pickleball paddles, quilt, leave blower to name a few. A starting bid will be indicated on each sheet. At 11:00 am sheets will be pulled, who ever won the bid will be announced a little after 11:00. Please plan on paying and picking up your items right after the craft/bake sale or prior to 12:00 pm. A huge Thank you to this year's committee and again everyone who participated in bringing goods to share and attending this event. Hope to see you there!!!! - Terry DeBackere and Nancy Lyne 2024 Sent 2024-12-03: AGENDA: Residents Mtg, Dec 10, 2024 @ 1 PM - The agenda for the 'Hybrid' Dec 10, 2024 Residents Meeting at 1 PM can be accessed directly from HERE and on the Sunshine website HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Jim Kennedy, SEPO Board President Sent 2024-12-03: AGENDA: Board Mtg (Reg), Dec 9, 2024 @ 1 PM - The agenda for the 'Hybrid' Dec 09, 2024 Board Meeting (Regular) at 1 PM can be accessed directly from HERE and on the Sunshine website HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Jim Kennedy, SEPO Board President Sent 2024-12-03: WC - Christmas Dinner - We are thrilled to share the wonderful news that Cindy Hulswit has graciously accepted the role of chair for our community Christmas Dinner! A big thank you to Cindy for stepping up to make this event happen! Keep an eye out for further updates from Cindy and her dedicated team. - Pam Davis, Women’s Club President 214-516-4844 Sent 2024-12-03: MARKET: Home For Sale - Price Lowered - The selling price for the home at 4236 N Minnesota Street has been lowered. See details on the Sunshine Market . - Marketed By: Cindy Shriver/Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-12-02: B&N Club: Meeting Minutes from Nov 4, 2024 - The minutes from the Birding & Nature (B&N) Club meeting on Nov 4, 2024 have been uploaded to the Sunshine Website HERE . - Deb Jones Sent 2024-12-02: WC Christmas Dinner team needed - Greetings, neighbors! It's December, and the hall is adorned with beautiful trees! We’re excited for a joyful holiday season ahead! However, we currently lack a team for this year’s Christmas potluck. If you’re interested in organizing / helping with the event, please contact me or Jill. If we don’t hear from anyone, we won’t be able to hold the potluck this year. Thank you!🎄 - Pam Davis, Women’s Club President, 214-516-4844 Back to Top

"WINTER" (2024-2025) DETAILED INFORMATION about the various SEPO Activities/Meetings below can be found by clicking on the links in each different section of events. Summary 2-Pager (2024-2025 Winter) Board/Residents & Club/Committee Mtgs Women's Club (2024-2025) Daily-Weekly-Monthly (Winter) Golf, Clubs, Committees, Special List of Clubs & Committees I will be continually updating this 2-pager as the SEPO Calendar is updated. See 'updates since last publication' in BLUE . If you would like to print the 2-pager without the BLUE updates click on this LINK . Back to Top ******************************** Meetings (WINTER: Oct 1, 2024 thru Mar 31, 2025) Click H ERE for Details SEPO Board & Residents Women's Club OTHER Clubs/Committees Back to Top ****************************** SEPO: Women's Club Activities Schedule (WINTER: Oct 1, 2024 thru Mar 31, 2025) Click HERE for Details The Women's Club Committee Activities Committee Signup Sheets are posted in the SEPO Library. Jill Ventrello Women’s Club Activities Director 720-660-8417 jillybeanbean56@gmail.com Back to Top ****************************** SEPO: Daily/Weekly/Monthly Activities Overview (WINTER: Oct 1, 2024 thru Mar 31, 2025) SUNDAY: 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 7 - 9 pm, PO KE NO (All Year: Weekly / Library) MONDAY: 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 9 am - Noon, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 9:30 am - 12:30 pm, Line Dancing (Advanced) (All Year: Weekly / Retzlaff) 1 - 3 pm (through Mar 2025), Rock Painting: (Monthly - 1st & 4th Monday / Retzlaff Hall) 1 - 3:30 pm Bridge (All Year / Card Room) 1 - 4 pm, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 10 pm, Euchre (Winter / Card Room) TUESDAY : 8:30 - 11:30 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 8:30 -10 am, Men's Golf League: Tee Time #1 (Weekly in Winter / Golf Course) 9 am - Noon, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 10:15 - 11:45 am, Men's Golf League: Tee Time #2 (Weekly in Winter / Golf Course) 10:30 - 11:45 am, Line Dancing (Beginners) (All Year: Weekly / Retzlaff) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 1 - 3:30, Mahjong (All Year / Card Room) 1 - 4 pm, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 9 pm, Poker (Winter: Tue, Thu / Card Room) WEDNESDAY : 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 9 am - Noon, Ladies' Golf Tee time (Winter: Weekly / Golf Course) 9 am - Noon, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 9:30 am - Noon, Bible Study (Private) (Winter (11-13-24 thru 03-26-25) / Card Room) 1 - 4 pm, Bridge (All Year: Weekly / Library) 1 - 4 pm, Samba (All Year: Weekly / Card Room) 1 - 4 pm, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6 :3 0 - 9 pm, Mexican Train (Dominos) (All Year: Weekly / Card Room) THURSDAY : 8:3 0 - 11:30 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 9 am - Noon, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 9:00 am - 2 pm, Quilting: Killer Bees (All Year: Weekly / Retzlaff Hall) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 1 - 2:30 pm, Cards: Hand & Foot - Ladies (All Year: Weekly / Card Room) 1 - 4 pm, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 4 - 6 pm, Happy Hour & Potluck (All year: Weekly / Retzlaff Hall) 4 - 9 pm, Happy Hour (finger food only) (All Year: Weekly / Pavilion) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 9 pm, Poker (Winter: Tue, Thu / Card Room) FRIDAY : 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 9 am - Noon, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 10:30 am - 12:30 pm, Jokers (Card/Board Game) (All year: Weekly / Card Room) 1 - 4 pm, Woodshop open (as long as there is a monitor present) (Winter: Mon thru Fri / Woodshop) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 8:30 pm, Open Games (All Year / Card Room) SATURDAY : 9 - 10 am, Saturday Golf Scramble (All Year: W eekly / Golf Course) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 4 - 6 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 9 pm, Mahjong (All Year: Daily / Card Room) 6:30 - 9 pm, Five Crowns (All Year: Daily / Card Room ) Back to Top SEPO: Golf, Clubs & Committees and Special Events Ove rview below (Winter: Oct 1, 2024 - Mar 31, 2025) View DETAILS of the Events Below by clicking on: G OLF or C LUBs & COMMITTEEs or SPECIAL or WC O CT 2024 : 4 - Health Fair (Women's Club / Retzlaff Hall) 4-5 - Garage Sale (Special / 4316 N Missouri St) 10 - Calling All Dogs and Cats too! (Special / Your Home) 16 - Oktoberfest (Women's Club / Pavilion Area & Retzlaff Hall ) 25 - Karaoke (Special / Retzlaff Hall) 31 - Halloween (Women's Club / Parade in Streets & Party in Retzlaff Hall) NOV 2024: 9 - Chili Cook-O ff (Women's Club / Retzlaff Hall) 11 - Veterans Day Tribute (Women's Club / Retzlaff Hall) 15 - Karaoke (Special / Retzlaff Hall) 23 - Country Fair (Women's Club / Pavilion Area & Retzlaff Hall) 28 - Thanksgiving Dinner (Women's Club / Retzlaff Hall) 28 - Private Event (Special / Pavilion) DEC 2024: 7 - Craft/Bake Sale & Raffle (Women's Club / Retzlaff Hall) 14 - Private Event (Special / Retzlaff Hall) 18 - Karaoke (Special / Retzlaff Hall) 25 - Christmas Potluck (Women's Club / Retzlaff Hall) 29 - Celebration of Life: Jack Baethke (Special / Retzlaff Hall) 31 - NYE Party (Women's Club / Retzlaff Hall) JAN 2025 : 8 - Women's Golf Guest Day (Women's Golf / Golf Course) 11 - New Homeowners' Party (Women's Club / R etzlaff Hall ) 14 - Spaghetti Dinner (Woodworkers / Retzlaff Hal l) 22 - Women's Golf Guest Day (Rain Date) (Women's Golf / Golf Course) 25 - Taste of Sunshine (Women's Club / R etzlaff Hall ) (NEED CHAIRPERSON) FEB 2025: 1 - Potato Bake (Women's Golf / Retzlaff Hall) 4 - Brush & Bubbles (Women's Club / Retzlaff Hall) 7-8 - Guys & Dolls Golf Tournament (Golf / Golf Course) 8 - Guys & Dolls Golf Tournament Awards (Golf / Retzlaff Hall) 14-15 - Guys & Dolls Golf Tournament (Rain Dates) (Golf / Golf Course) 15 - Guys & Dolls Golf Tournament Awards (Rain Dates) (Golf / Retzlaff Hall) 16 - Concert: Brett Dana (Special / Retzlaff Hall) 22 - Casino Night (Women's Club / Library & Retzlaff Hall) 27-28 - Good Neigh bor Day Golf Tournament (GNDGT): Days 1 & 2 (Golf / Golf Course) 27-28 - Good Neighbor Day Golf Tournament (GNDGT) Luncheon: Days 1 & 2 (Women's Golf / Retzlaff Hall & Pavilion) MAR 2025: 1 - Good Neigh bor Day Golf Tournament (GNDGT): Day 3 (Golf / Golf Course) 1 - Good Neigh bor Day Golf Tournament (GNDGT) Happy Hour (Golf / Pool & Pavilion) 1 - Good Neigh bor Day Golf Tournament (GNDGT) Awards Banquet (Golf / Retzlaff Hall) 4 - Fat Tuesday (Shrimp Boil) (Women's Club / Retzlaff Hall) 6 to 8 - Good Neigh bor Day Golf Tournament (GNDGT) (Rain Dates) (Golf / Golf Course) 6 - 7 - G ood Neighbor Day Golf Tournament (GNDGT) Luncheon (Rain Dates) (Women's Golf / Retzlaff Hall) 8 - Good Neigh bor Day Golf Tournament (GNDGT) Happy Hour ( Rain Date) (Golf / Pool & Pavilion ) 8 - Good Neigh bor Day Golf Tournament (GNDGT) Awards Banquet (Rain Date) (Golf / Ret zlaff Hall) 12 to 14 - Women's League Golf Tournament (Golf / Golf Course) 17 - St. Pat's Party (Special / Retzlaff Hall) 19 - Women's League Golf Awards Banquet (If not needed for Tournament Rain Date ) (Golf / Pavilion & Retzlaff Hall) 19 to 21 - Women's League Golf Tournament (Rain Dates) (Golf / Golf Course) 23 - High Tea (Women's Club / Retzlaff Hall) 26 - Women's League Golf Awards Banquet (Rain Date ) (Golf / Pavilion & Retzlaff Hall) Will these events be taking place in Mar 2025? TBD - Men's League Golf Tournament (Golf / Golf Course) TBD - Men's League Golf Awards Party (Golf / Pavilion) TBD - Men's League Golf Tournament (Rain Dates ) (Golf / Golf Course) TBD - Men's League Golf Awards Party (Rain Date ) (Golf / Pavilion) APR 2025: 4 - End of Season Party (Women's Club / Retzlaff Hall) 22 - Earth Day Trash Pickup (Women's Club / Where ?) 23 - Private Event (Special / Retzlaff Hall) Back to Top ****************************** SEPO: CLUBs & COMMITTEEs (20 24 - 2025) GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE QUILTING (KILLER BEES) LINE DANCING NEIGHBORHOOD WATCH / CERT SEPO BOARD NOMINATING COMMITTEE SEPO BOARD ELECTION COMMITTEE SUNSHINE GIFT & MEMORIAL COMMITTEE SCCE FISHING ASSOCIATION SUNSHINE GARDEN CLUB SUNSHINE NATURE & BIRDING CLUB SUNSHINE ROCK PAINTING CLUB VETERANS' HONOR WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Newsletter Historian Librarian Purchasing Back to Top

S EPO Community Emails: November 2024 Sent 2024-11-26: MARKET: Home For Sale - See the home at 4336 N Minnesota Street, owned by Judy Albert, that is for sale on the Sunshine MARKET . Judy Albert @ 956-264-0256 (Leave a message for a return call. Otherwise, it will go to spam.) Sent 2024-11-26: SUNSHINE NEWSLETTER: Dec 2024 - Here's your Dec 2024 Sunshine Newsletter. Thanks to everyone who contributed. You can view/print a copy of it directly from HERE or on the Sunshine website HERE . Valerie will be placing copies in the library. - Beth Parrish, SEPO Newsletter Mgr Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-11-24: WC: Thanksgiving - more information - We invite you to celebrate Thanksgiving with us this Thursday, November 28th, in our Hall. The event starts at 2 PM, with dinner being served at 2:30 PM. Please check the signup sheet in the library to let us know what side dish you’ll be bringing and how many people will be in your party. We will take care of providing the turkeys. As a friendly reminder, there will be a $5 per person fee at the entrance to help cover the cost of the turkeys and other meal essentials. We can’t wait to share this special occasion with you, filled with camaraderie and community spirit! - Pam Davis (from SEPO Facebook) Sent 2024-11-23: MARKET: Home For Sale - See the home at 1941 W Iowa Avenue, owned by Nile & Marlene Hall, that is for sale on the Sunshine MARKET . - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC 956-970-0449 Sent 2024-11-23: Country carnival happening today! - We are thrilled to announce that our community Country Carnival is taking place today from 3 to 6 PM! If you missed the chance to grab your tickets at the library yesterday, don’t worry! You can pick them up at 11 AM while we prepare for the festivities, or you can get them when the event begins at the 50/50 table. Make sure to bring some extra cash for our 50/50 raffle, delicious Fatboy ice cream treats, ice cream sandwiches, and fluffy cotton candy. For those who signed up to contribute a cake for the cakewalk, please drop it off by 12 PM. We are looking forward to an amazing time together as a community! A big thank you to everyone involved!! - Pam Davis (Event Co-Chair) Sent 2024-11-23: Preparing for "All Things" 2025 SEPO Election - I know - You are probably thinking - It's crazy to be talking about the 2025 SEPO Election already. But - oh contrar - it is not. I just finished updating the SEPO Nominating Committee Guidebook and have obtained Board approval. I have started working on updates to the SEPO Election Committee Guidebook this week and hope to obtain approval in the next few days. As in the past I have added web pages to display election info ongoing HERE . You can contact me with website issues/questions. Please contact Board members HERE with Election issues/questions . - Beth Parrish, SEPO Web site Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-11-23: Women’s Club Logo Merchandise is now available! - 🎉 Exciting News Alert! 🎉 Our amazing community just got a little better! 💖 Anita Smith’s daughter is now taking orders for our fabulous women's club merchandise! 👚 ✨ 🌐 Click the link to shop and show your support for a woman-owned, veteran-owned business. A portion of the proceeds will go back to our club/neighborhood! I snagged my shirt with zero hassle! 🙌 Got questions? Just reach out to me or Anita! Let’s support our local talent & rock our club merch! 💪💕 For more information, please click this link: https://tmkdesignsllc.company.site/ Sincerely, - Pam Davis, Women’s Club President Sent 2024-11-23: REMINDER (FINAL): DEC 2024 Newsletter Articles Due by End of Day NOV 24, 2024 - This is the FINAL reminder that next month's Newsletter articles are due by end of day on the 24th of this month. All articles need to be submitted to seponewsletter@gmail.com . Any information you can provide for new homeowners OR a reminder to others about the various activities and meetings in the "MARK YOUR CALENDAR" document HERE would be beneficial. And even if you don't have all of the information finalized by the Newsletter deadline, at least put 'what you do know so far' or even just a 'Save the Date' sentence in the Newsletter. Newsletter Guidelines are posted on the website HERE . Prior Newsletters, which you can use as examples, can be found HERE . Please call with questions. - Beth Parrish, SEPO Newsletter Editor Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-11-22: WC: Thanksgiving information - Lenore Combs (Event Chairperson) Sent 2024-11-21: Country Carnival - We appreciate all who have bought tickets for the Country Carnival! Tomorrow, Friday (November 22nd) you can stop by the library between 2 and 3 PM to collect your envelope containing your game and food tickets, otherwise, they will be available at the event, this Saturday (November 23rd). Additionally, tickets will remain available for purchase virtually in the library until 11AM the event day (This Saturday, November 23rd). Thank you! Sincerely, - Pam Davis, Event Co-Chair/ Women’s Club President Sent 2024-11-20: Former resident passing - I was informed yesterday by Jerry Wetherbee that Former resident Jim Crouse passed away on Fri, Nov 15. I did know Jim and he was a well-respected resident who did many great things for this community when he and his wife lived here. He served on the Board and, I believe, the Crouse's were the ones who originated the process of sending SEPO emails to the Community. In fact, they continued to do that for most of a year even after they moved away. Prayers to his family in their loss. - Beth Parrish Sent 2024-11-19: UNAPPROVED: WC - Minutes from 2024-11-15 - The 'UNAPPROVED' minutes from the Women's Club meeting on Friday, Nov 15, 2024 are available on the Sunshine website HERE . - Lisa Perrier, WC Secretary Sent 2024-11-18: MARKET: Home For Sale - Price Lowered - The selling price for two homes has been lowered: 2029 Montana, owned by Deb Salemi 1937 Montana, owned by Jim & Helen Perry See details on the Sunshine MARKET . - Marketed By: Sue Ann Taubert, sueann.taubert@yahoo.com M: 956.245.4184 O: 956.496.2012 Sent 2024-11-17: REMINDER: DEC 2024 Newsletter Articles Due by End of Day NOV 24, 2024 - Here's your first reminder that next month's Newsletter articles are due by end of day on the 24th of this month. They should be submitted to seponewsletter@gmail.com . This is a super way to get the word out about upcoming activities. Even if you don't have all of the information finalized by the Newsletter deadline, at least put 'what you do know so far' or even just a 'Save the Date' sentence in the Newsletter. It's also a perfect opportunity to recap past events and/or thank those who helped you with prior events/activities. The Newsletter Guidelines are posted on the Web site HERE . Prior Newsletters, which you can use as examples, can be found HERE . Please call with questions. - Beth Parrish, SEPO Newsletter Editor Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-11-17: Golfers - As a reminder to all golfers, please start on the number one tee box, unless in league or tournament play. Thanks. - Randy Davis, Golf Course Director Sent 2024-11-17: Free Palm Frond Painting Class - Reminder: Free painting event sponsored by the rock painting club Monday at noon in the Hall! We have washed, bleached and dried palm fronds for you to decorate your way. I’m not an artist but I can copy so I made this snowman. I used half a frond and in between coats of paint I dried it with a hair dryer so it went pretty fast. Come join us and we will provide everything you need to make a pretty Christmas decoration. - Cathy Richmond (from SEPO Facebook) Sent 2024-11-15: MARKET: Home For Sale: Available for Showing now & Pictures Added - See the home at 1920 W Indiana Circle, owned by Denny Arment & Su McCurdy, that is for sale on the Sunshine MARKET . The 'available for showing date' has been moved up to NOW. And pictures have been added to the listing. - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-15: Resident Passing - The Whitley family has informed the office that John Whitley passed away today, Nov 15, 2024. They want to say Thank You to all of the SEPO family ....... - Valerie Basaldua, SEPO Office Sent 2024-11-15: WC: Virtual tickets for the country carnival are on sale now! - VIRTUAL TICKETS FOR THE COUNTRY CARNIVAL ARE ON SALE NOW!😊 Get ready for an unforgettable day filled with cake walks, dunk tanks, striker, clowns, face painting, fortune telling, duck game, bean bag toss and fun jail and so much more! The country carnival committee is thrilled to share that we are boosting the number of tickets available for next Saturday's festivities! If you sign up and pay in full by Tuesday, you'll snag 25 game tickets! After Tuesday, you'll still get a great deal with 20 game tickets. Don't forget, your ticket includes a delicious meal featuring sausage on a stick, walking tacos (frito pie), cookies, and your choice of tea, lemonade, coffee, or water. Plus, enjoy free popcorn throughout the event! For just $2, you can also treat yourself to Fatboy ice cream sandwiches and fluffy cotton candy. We invite you to join us for a day packed with fun and community spirit, all for a wonderful cause! - Pam Davis (Event Co-Chair) Sent 2024-11-14: VIDEO: Residents' Mtg, Nov 13, 2024 - The video from the Nov 13, 2024 Residents' Meeting is now available for viewing on the Sunshine Web site HERE and directly from this LINK . Please contact Scott with any issues/questions about the meeting. Please contact Beth for any technical issues with watching the video. This is Beth: I encourage the community to view this video as it is only 30 minutes long. There is some great info about WC events and also info about Communications that I wanted to share. Thx. - Scott Kronshage (by Beth Parrish), SEPO Board Secretary Sent 2024-11-14: REMINDER: WC meeting 11 15 24 - Women’s Club meeting Nov 15,2024 Retzlaff Hall 9:00 a.m. Come join us for for apple fritters and coffee. See you there! - Lisa Perrier Secretary Women’s Club Sent 2024-11-13: Free Palm Frond Painting Class - It’s not too early to start thinking about Christmas decorations. Mark your calendar because next Monday, the 18th of November the rock painting club is sponsoring a FREE painting event open to all from noon to 2:30. We have prepared palm fronds for you to decorate any way you want. We provide all the supplies you need to create this one of a kind decoration. See a few examples below. Cathy Richmond (from SEPO Facebook) Sent 2024-11-12: MARKET - Home for Sale - See the home at 4113 N Nebraska Street, owned by Gary & Chris Price, that is for sale on the Sunshine MARKET . - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-12: SEPO 2025 HOA Assessment Fees - Please view the Residents' Financial section HERE to view this data. - Tracy Wagner, SEPO Treasurer Sent 2024-11-12: APPROVED - 2025 SEPO Budget - The APPROVED 2025 SEPO Budget is posted on the Sunshine Website HERE . If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc. 1957 W Michigan Drive, Harlingen, TX 78550-3100, sepotreasurer@gmail.com Sent 2024-11-12: VIDEO: Board Mtg (Reg) Nov 12, 2024 - The video from the Nov 12, 2024 Regular Board meeting is now available for viewing on the Sunshine Web site HERE AND directly from this LINK . Please contact Beth Parrish @ 314-960-6710 or sunshinecountryclubweb@gmail.com with any issues/questions. - Scott Kronshage (by Beth Parrish), SEPO Board Secretary Sent 2024-11-12: Fishing Association Meeting Reminder - Don't forget this Wednesday is the fishing association meeting if you have any questions feel free to contact Bill Peterson @ 309-945-2108. - Bill Peterson Sent 2024-11-11: FINAL REMINDER: WC, Veterans Day Celebration - Join us this afternoon for a heartwarming Veterans Day Celebration! Date: 11-11-2024 Doors Open: 3 PM for the ceremony Potluck: 4 PM A huge shoutout to the incredible Women’s Club members Liz Deitrick, Lori McCurry, Lois Bjornson, Carolyn Shewmaker and Geneva Carr for decking out our hall in gorgeous patriotic décor! Let’s come together to honor our amazing veterans and share some delicious food! We can't wait to see all of you there! - Pam Dave (from SEPO Facebook) Sent 2024-11-11: Karaoke this Friday, Nov 15, 2024 - This Friday, November 15, Karaoke in the Hall. Doors open at 4:30, singing starts at 5pm. You don’t have to be a singer to come enjoy a fun filled evening. Let your neighbors and friends impress you with their singing abilities. We hope to see you there. - Randy Davis (from SEPO Facebook) Sent 2024-11-11: WC: Country Carnival - Join us for a fun-filled day at the Community Country Carnival! 🎟️✨ 🗓️ When: Saturday, November 23rd at 3PM 📍 Where: Retzleff Hall 💰 Just $20 gets you: - 🎟️ 10 game tickets - 🎨 Face painting - 🎈 Balloon animals - 🔮 Fortune teller - 😋A complete dinner of: - 🌭 Delicious sausage on a stick - 🌽 Tasty Frito pie/ walking taco with fixings- 🍭 Sweet treats & FREE popcorn 🍿 - 🧉☕️Tea/ Coffee 🍦Don’t miss out on Fat Boy ice cream sandwiches & fluffy cotton candy for sale! 🎈 🎉 Plus, take part in our 50/50 drawing – double the fun! Bring your friends for a day of laughter, prizes, and community spirit! 🙌 Let’s make memories together! - Pam Davis (Event Co-Chair) Sent 2024-11-11: MARKET - Home For Sale - See the home at 4332 N Minnesota Street, owned by Nile & Marlene Hall, that is for sale on the Sunshine MARKET . - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-11: Sunshine Garden Club Time Change - Sunshine Garden Club Time Change November 12th Retzlaff Hall 5:15pm - 6:30pm Guest Speaker Topic: Soil Rejuvenation and Amendments Can you give new life to old potting soil. Absolutely! What about clay garden soil, Yes. Do you have container pots filled with old soil with or without plants? Do you toss the dried up dirt and replace with big box bags of potting mix? What if you need a small amount such as a handful or quart? What if you have lots of containers? Those bags of commercial potting mix can really add up in cost. Let’s breathe new life into that old soil. That just makes sense (cents)! Reusing old potted mix is more satisfying, sustainable, and environmentally friendly. Let’s revitalize that old soil! Are you ready to dig in? Join us for our November get together featuring Michael Navarro. 4:45 pm. Plantings/cuttings are available for a small donation. Snapdragon vine, salvia, basil, porterweed, milkweed, canna starts, crown of thorns, sweet potato vine. If you have extras in your garden feel free to bring. Donations will be put towards edging for gardens. See you this Tuesday. - Susanne Ulrich Sent 2024-11-11: REMINDER: Restricted golf times on Wednesdays - REMINDER TO ALL SEPO RESIDENTS: THE GOLF COURSE IS RESTRICTED TO WOMEN'S GOLF LEAGUE EVERY WEDNESDAY FROM 9:00 AM UNTIL NOON. This is stated in the SEPO Policies & Procedures , Number 20 in the 'Golf Course' section. THANK YOU FOR YOUR COOPERATION. - Dana Szretter, Women's Golf League President Sent 2024-11-10: Women’ Club meeting - Reminder: Women’s Club meeting November 15th, 9:00 a.m. Retzlaff Hall Refreshments and apple fritters will be served. Don’t forget your name tag for a chance at a prize. If you’re on the Country Carnival committee, we will meet right after the Women’s Club meeting to finalize details. See you there! - Lisa Perrier, Secretary Sunshine Estates Women’s Club Sent 2024-11-08: WC, Chili Cookoff Scorecard +Misc - We’re excited for our second annual chili cook-off happening this Saturday in our Hall! A quick reminder for all you chili contestants: below is the scorecard that the judges will use to evaluate your delicious creations. Doors will open at 3:30 PM for our chili chefs and cornbread bakers, while everyone else is invited to join us at 4 PM. Admission is just five dollars at the door. We can’t wait to see you there for an enjoyable evening filled with camaraderie and tasty food! Additionally, we will be offering Fatboy ice cream sandwiches for just $2 each, and we’re excited to continue a "share the wealth" initiative! Don’t forget to bring along some extra cash for even more fun! - Pam Davis (from SEPO Facebook) Sent 2024-11-08: Santa Cops 2024 - Harlingen area - Dear Friends - The Harlingen Police just dropped off the TOYS FOR TOTS project box for 2024. The box is in the Library . Toys will be picked up for delivery to families about the second week of December. The HPD with our assistance will deliver toys to special families. Please, Place BOY -- GIRL and the age of the child on the bottom of the wrapped gift. Thanking you in advance for your kindness and support . Every child deserves the joy and magic of Christmas and we can provide these gifts to these children who otherwise would go without. -- Lenore J Combs 956 245 1276 Sunshine Neighborhood Watch Harlingen Citizens Police Academy Alumni Sent 2024-11-08: UPDATED: Sunshine Event Calendar (2-pager) & Sunshine Website - Several new or updated Activity Requests have been submitted and approved by the SEPO Office. So it was again time to update the Activities 2-pager and the Summary Page on the Sunshine Website HERE . Click on the 'Mark Your Calendar' icon to see the 2-pager with updates marked in BLUE . The 'link' below the icon will take you to the updated calendar you may want to print and hang on your fridge or save to your phone, pad etc. As always, if you see anything that isn't accurate, please contact me. - Beth Parrish, SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-11-07: UNAPPROVED: SEPO Financials, 2024-10 (October) - The UNAPPROVED October 2024 SEPO Financials are posted on the Sunshine Website HERE . If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2024-11-07: MARKET: Home For Sale - See the home at 4104 N Nebraska Street, owned by Kay Sluyter, that is for sale on the Sunshine MARKET . - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-06: Coffee & Donuts in the Library - I wanted to let everyone know that 'Coffee & Donuts' will be available again this winter season on every Thursday in the Library @ 8 AM, starting tomorrow (Nov 7). Donuts are $1 each and coffee is free. So come on over and chat with your friends and neighbors while enjoying a sweet treat. - Valerie Basaldua, SEPO Office Mgr Sent 2024-11-06: WC: VETERANS DAY Monday 11 November 2024 - Dear Friends Veterans Day at Sunshine -- plans: Our group met the other day and on Veterans Day (Monday 11 November) we shall have a patriotic program sponsored by several residents followed by a Potluck. There is a team for each project. We will all meet in Retz Hall for the program at 3pm. If you would like to participate - please sign up in the Library (carry a Flag etc) and I will contact you. The program may take about 30 minutes or so and then there will be ample time for you to get your dish from home. The Potluck will begin at 4pm and I believe there are volunteers supporting this as well. - Lenore & John Combs 956 245 1276 (Event Co-Chairs) Sent 2024-11-05: MARKET: Home For Sale - See the home at 1920 W Indiana Circle, owned by Denny Arment & Su McCurdy, that is for sale on the Sunshine MARKET . - Marketed By: Cindy Shriver, Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-05: SEPO Policies & Procedures: Updated/Approved at Oct 7, 2024 Board Mtg (Reg) - An update concerning the minimum timeframe a homeowner may rent his/her home was discussed and approved to be added to the SEPO Policies & Procedures at the Oct 7, 2024 Board Mtg (Reg). The updated Policies & Procedures document can be found on the Sunshine Web site HERE AND viewed/printed directly from this LINK . The RENTERS section that was updated can be viewed below (underlined in blue). Please call with any issues or questions. - Share Nelson (SEPO Board Secretary Assistant) Sent 2024-11-05: O'Clockers Golf Scramble: Time Change - O’clockers golf scramble will be moving to 4:00 pm on Wednesday, Nov. 6th. Meet beside shuffleboard court at 3:45 for team assignments. Open to all golfers in our community. There is no charge. Just a fun time for players. - Donna Myers Sent 2024-11-05: AGENDA: Residents Mtg, Nov 13, 2024 @ 1 PM - The agenda for the 'Hybrid' Nov 13, 2024 Residents Meeting at 1 PM can be accessed directly from HERE and on the Sunshine website HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Jim Kennedy, SEPO Board President Sent 2024-11-05: AGENDA: Board Mtg (Reg), Nov 12, 2024 @ 1 PM - The agenda for the 'Hybrid' Nov 12, 2024 Board Meeting (Regular) at 1 PM can be accessed directly from HERE and on the Sunshine website HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Jim Kennedy, SEPO Board President Sent 2024-11-05: UNAPPROVED: SEPO Board Mtg (Spec) Minutes, Oct 29, 2024 - The UNAPPROVED minutes from the Oct 29, 2024 Board Meeting (Special) can be accessed directly from this LINK AND viewed/printed directly from HERE . They will also be posted in the office. Please call with any issues or questions. - Share Nelson, SEPO Board Secretary Assistant Sent 2024-11-05: UNAPPROVED: SEPO Board Mtg (Reg) Minutes, Oct 7, 2024 - The UNAPPROVED minutes from the Oct 7, 2024 Board Meeting (Reg) can be accessed directly from this LINK AND viewed/printed directly from HERE . They will also be posted in the office. Please call with any issues or questions. - Share Nelson, SEPO Board Secretary Assistant Sent 2024-11-05: Chili Cook Off signup! - With all of the events happening around our neighborhood, this is just a friendly reminder that the signup sheet for our chili cook-off is available in the library for anyone interested in participating (making chili and/or cornbread)! We will be awarding prizes for first, second, and third place, as well as for the whackiest chili! The event is scheduled for this Saturday 4 PM in the hall, and the Harlingen Fire Department will be there to serve as judges! Additional details about this event are always available on the Sunshine website HERE . - Women’s Club Board (event co-chairs) Sent 2024-11-03: MARKET: Home For Sale - Price Lowered & Photos Revised - The selling price for the home at 4236 N Minnesota Street has been lowered and revised pictures have been added. See details on the Sunshine MARKET . - Marketed By: Cindy Shriver/Broker, Dream Valley Properties, LLC, 956-970-0449 Sent 2024-11-03: Sunshine Workout Room - Onward Upward. Today’s world is more focused on staying stronger and healthier (at least we hope so). There are some great ideas and possibly grant writing experienced leaders and smart cookies in our community brainstorming to possibly get some better/safer/more up-to-date equipment. If you have grant writing experience or ideas to improve our facility, this is a great time to step up. 4 o’clock Tuesday, November 5 in the library there will be a brainstorming meeting. Yea for friends and neighborhood that take action for improvement. Hope to see you there. - Pam Adams Sent 2024-11-02: MARKET: Sunshine Home For Rent - See the home at 1932 Michigan Drive that is for rent on the Sunshine MARKET . - Lisa Wetherbee, Manager, Toadally Sunshine, LLC 303-324-3707 email toadallysunshine@gmail.com Sent 2024-11-01: SCCE Fishing Association - All Sunshine Residents - On Wednesday Nov 13, The SCCE Fishing Association, a fishing group of Sunshine Residents, Renters & Guests who want to learn about saltwater fishing meet at Retzlaff Hall at 6:00PM. We had an open discussion about our fishing experiences from the month before. We also try to have an expert speaker, a Guide Captain or someone who knows about a style of fishing. That includes where to fish, baits to use, type of tackle to use etc. We start with zero knowledge. We have poles and tackle you can use to get started before you invest in your own. You all are invited to come to the meeting and check us out. After our open discussion and speaker, you are welcome to stay for our business meeting. If you decide to participate with our group there is a small lifetime participation fee. Hope to see you there. Feel free to contact the President of the Association Bill Peterson @309-945-2108 . Sent 2024-11-01: Save the date for our WC Country Carnival! - Get ready for an incredible experience at our inaugural Country Carnival hosted by the Women’s Club! On Saturday, November 23rd, join us outside our Hall for excitement featuring activities like Strong Man Striker, Duck Game, Cake Walk, and Dunk Tank and soo much more!!! Indulge in a selection of delicious treats, including sausage on a stick and walking Frito pie. Plus, enjoy complimentary popcorn and satisfy your sweet tooth with cotton candy or Fat Boy ice cream sandwiches available for purchase! Beginning November 13th, you can grab your virtual tickets at the Library. We can’t wait to celebrate community spirit with you for a fantastic cause! Stay tuned for more information coming soon! - Pam Davis (Event Co-Chair) Back to Top

CURRENT SEPO BOARD OF DIRECTORS 2024 - 2025 SEPO Directors Terms Vary based on Year Elected Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). Members of the Board of Directors must be "deeded lot owners of record of Sunshine Country Club Estates, and/or their spouse" (as stated in Article II of the Bylaws). Elections for approximately half the Board are held each February creating staggered terms which provides continuity. (Additional details can be found in the Bylaws .) Previous Boards SEPO Board of Directors 2024 - 2025: Contact information for your 202 4 - 2025 Board members can be found in the Residen ts section of the website . Jim Kennedy (t erm expires Feb 2025) P residen t Scott Kronshage (te rm expires Feb 2026) Secretary & Governing Documents (click HERE to view all SEPO R ules) Tracy Wagner (term expires Feb 2026) Treasurer Randy Davis (term expires Feb 2026) Director of Golf Cou rse - & 1st Vice President Golf Course Equipment Irrigation Maintenance Maintenance Area Tony Adams (term expires Feb 2025) Dire ctor of Common Area 1 - & 2nd Vice President Offices & Lounge Pavilion Pool & Hot tub Retzlaff Hall Sunburst Building Tom Perrier (term expires Feb 2025) Director of Common Area 2 - Texas Ave Drainage and Irrigation Ditches Streets and Grounds Frank Tewell (term expires Feb 2025) Director of Common Area 3 - Storage Lot & Woodshop Shuffleboard Court Tennis Court Share Nelson (appointment expires Feb 2025) Governing Documents Assistant Mark Owen (appointment expires Feb 2025) Treasurer Assistant Back to Top

SEPO Board Meetings (Regular & Special) & Executive Sessions (Agendas - Recordings - Minutes) (10-01-2024 thru 03-31-2025) (Winter Season) Bd Mtg (Reg): 2024-12-09 Bd Mtg (Reg): 2024-11-12 Bd Mtg (Spec): 2024-10-29 Bd Mtg (Reg): 2024-10-07 BOARD MEETING (Regular): Tue, Dec 09, 2024 @ 1 PM UPCOMING BOARD MEETING (Regular): Tue, Nov 12, 2024 @ 1 PM BOARD MEETING (Special): Tue, Oct 29, 2024 @ Noon BOARD MEETING (Regular): Mon, Oct 7, 2024 @ 1 PM Back to Top

CURRENT SEPO BOARD OF DIRECTORS 2024 - 2025 SEPO Directors Terms Vary based on Year Elected Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). Members of the Board of Directors must be "deeded lot owners of record of Sunshine Country Club Estates, and/or their spouse" (as stated in Article II of the Bylaws). Elections for approximately half the Board are held each February creating staggered terms which provides continuity. (Additional details can be found in the Bylaws .) Previous Boards SEPO Board of Directors 2024 - 2025: Contact information for your 202 4 - 2025 Board members can be found in the Residen ts section of the website . Jim Kennedy (t erm expires Feb 2025) P residen t Randy Davis (te rm expires Feb 2026) Secretary & Governing Documents (click HERE to view all SEPO R ules) Tracy Wagner (term expires Feb 2026) Treasurer Scott Kronshage (term expires Feb 2026) Director of Golf Cou rse - & 1st Vice President Golf Course Equipment Irrigation Maintenance Maintenance Area Tony Adams (term expires Feb 2025) Dire ctor of Common Area 1 - & 2nd Vice President Offices & Lounge Pavilion Pool & Hot tub Retzlaff Hall Sunburst Building Tom Perrier (term expires Feb 2025) Director of Common Area 2 - Texas Ave Drainage and Irrigation Ditches Streets and Grounds Frank Tewell (term expires Feb 2025) Director of Common Area 3 - Storage Lot & Woodshop Shuffleboard Court Tennis Court Share Nelson (appointment expires Feb 2025) Governing Documents Assistant Mark Owen (appointment expires Feb 2025) Treasurer Assistant Back to Top

A Community for 55+ Seniors To Just Enjoy Life We Welcome You Sunshine Country Club Estates (SCCE) Retirement Community located in Harlingen, TX We are a 55+ , debt free, private member-owned and operated community. The wide variety of activities offered provides both flexibility and independence for you to create the lifestyle of your choice. Debt Free and Self Governing You own your own home and lot in our senior-oriented self-governing neighborhood. We have 304 residences on 57 acres with brick custom, stick built and mobile homes in the Rio Grande Valley in Harlingen, Texas. We enjoy life with minimal home upkeep. Activities offered include Golfing, Birding & Nature Club, Fishing Association, Rock Painting Club, Quilting, Woodworking, Cards, Stained Glass and many more. The large beautiful common areas include a par 3, 9-hole golf course, Retzlaff Hall for all types of activities, pool and hot tub, nicely equipped exercise room, tennis, pickleball, shuffleboard, library, billiards room, card room and meeting rooms for resident gatherings. There is a storage area for RVs, trailers and the like that does require a fee. Storage sheds may be placed on some of these lots. Use of the well-equipped woodworking building is free. Common questions For 2024, total annual Home Owners' Association (HOA) Fees are $1,410.00. These can be divided into periodic payments or are discounted 2% if you pay before Jan 20 of the year the fees are due. Residents and anyone Renting their homes enjoy the same amenities offered here in Sunshine. The golf course is owned and maintained by the Estates. There are no fees for residents to enjoy the golf course or the Woodshop . There may be additional modest fees for some activities, such as Women's Club parties. Many other activities/amenities are free to Estates residents and renters. Homeowners may enjoy the company of up to two house pets. Golf Carts are the most common mode of transportation when going from place to place within the community. Activities (HERE ) and Amenities (HERE ) The open-air Pavilion next to the pool and hot tub plays host to many neighborhood gatherings and parties. Other amenities in the heart of the community include the multipurpose Retzlaff Hall which hosts potlucks, quilting, line dancing, parties and many other social opportunities. It also serves as a Meeting venue for meetings with large numbers of participants. Residents enjoy walking, biking and our nicely equipped fitness center. If you enjoy using a cue stick, we have tables for your use. If you enjoy playing cards, there's an entire room set aside for doing that. Our Women’s Club plans many other special events throughout the year. Our Community A variety of housing styles and prices are available that match the preferences and budgets of almost any buyer. Regardless of your passions, you are sure to find other like-minded residents who share your interests. There are many clubs and interest groups as mentioned above. Shopping and dining places abound within minutes of the community. And South Padre Island with its beautiful beach is only a 30-40 minute drive away. Beautiful warm weather, low cost of living, plentiful fresh fruits and vegetables, and the lively social and cultural scene make the Harlingen area one of the top retirement destinations in the country. While the surrounding region offers many cultural and nature experiences, many residents remark that a world of endless fun can be found without ever leaving the community. The rich assortment of amenities, activities and groups suits almost any lifestyle. Description EASTER SUNRISE APRIL 16, 2017 APRIL 1, 2017 NEW HOMEOWNERS 2018 HOME OF THE GOOD NEIGHBOR DAY GOLF TOURNAMENT Annual 3 day tournament in March followed by an Awards Banquet. For seniors (55 and Over). Includes both Sunshine and Neighboring golfers. Tons of prizes and fun. Come join us. Women's Club (WC) Activities In March 2024 the SEPO (Sunshine Estates Property Owners) Board of Directors approved all WC activities being proposed at that time. The list can be found HERE . Make sure you are aware of these exciting activities the Women's Club has planned for the upcoming 2024--2025 winter season and start planning what you want to have on hand to dress up in / decorate with. The signup sheets for volunteers to work on the various activities / committees are located in the SEPO Lounge on the Women's Club bulletin board. For new residents, this is a great way to get involved and to meet and get to know your fellow residents/neighbors. We are always looking for new ideas and we never turn down help. New Homeowners Party Each year the Women's Club hosts the New Homeowners' Party. Info about this event that was held in Jan 2024 can be found at this link: New Homeowner's Party . During the 202 4-2025 winter season this party will be held on Jan 11, 2025. The theme is TBD at this time. It is a fantast ic way for new Residents to get to know their fellow neighbors. And it's also a great way for everyone to get to know more about the new homeowners. And one of the best parts for the new homeowners is that they get in free. GNGT Activities IN THE NEWS "Monthly Newsletters" "Newsletter" published monthly - October thru March (Articles are due by the 24th of each month to seponewsletter@gmail.com in order to be published by the 1st of the following month.) "SEPO Emails" "SEPO Enews Emails" published within 24 hours of the information being received - Year Round (Emails to be sent to the Sunshine Community should be sent to sepoenews@sunshinecountryclub.com at any time.) FITNESS, RECREATION & LEISURE Golf, gatherings and fun are found here. Our professional team of employees keeps our golf course maintained to high standards throughout the year. Other facilities (all of which are free to residents and renters) include a swimming pool and hot tub, and tennis, pickleball and shuffleboard courts. Theses all accommodate a wide variety of exercise levels. Many other interest groups offer even more opportunities; such as birding & nature, quilting, woodworking, stained glass, rock painting, fishing, line dancing, walking, biking, billiards, cards and more. RETZLAFF HALL PURELY WONDERFUL Retzlaff Hall offers a gathering place for many activities. Potlucks, club meetings and musical performances are just a few. The adjacent pavilion offers more space to groups and activities. GOLF COURSE HAVE A FIELD DAY Enjoy a relaxing day at our modern, world class Golf Course. You’ll appreciate a truly distinct experience on the course, reflecting the classic beauty and refinement of Harlingen, TX. The wonderfully kept surroundings of our course make for a truly wonderful golfing experience. POOL SIDE ENJOY THE BEAUTY Enjoy your community of friends and neighbors at poolside, social gatherings, water aerobics and more. Meet up with old friends and also make some new ones. Fitness,Recreation,Leisure In The News DEDICATED STAFF Serving Sunshine Valerie Lupe Lalo Manny Back to Top Joe Staff

ACC: Architectural Control Committee ACC Members ACC Request Form (2022-05-01) ACC Request Process (2022-05-01) ACC Permit Form Example (2022-05-01) The current ACC is made up of the following members - click HERE . ACC Members Architectural Control Committee Request Process (as of May 1, 2022) Where to Start – Refer to these documents. (Click each bullet point to view document.) DECLARATION OF COVENANTS, CONDITIONS and RESTRICTIONS of Sunshine: EXHIBIT “B”, ARTICLEs V & VI AND POLICIES AND PROCEDURES: Sections ARCHITECTURAL CONTROL and STORAGE AREA BUILDINGS Process for Requests – Please read ALL items on the UPDATED "ACC Request and Approval Form" below (dated May 1, 2022) Very Carefully . Prior to starting any EXTERIOR improvement, maintenance or structure, submit any required forms and information to the SEPO Office for approval by the Architectural Control Committee (ACC). Allow up to 25 days for approval/rejection notification. Plan your project accordingly. You will be notified by the SEPO Office of your approval/rejection status by email or phone. Please note the following Form and Process changes once your request has been approved. A new generic ‘project permit’ form has been developed, which does not display any of the owners’ personal information. The SEPO Office has laminated several of these forms with different permit numbers and different street names. After a resident's ACC request has been approved, the office writes the street number and date over the laminate on the Permit form and gives it to the resident. This form is to be posted near the front door of the address on the permit, so it is clearly visible from the street curb during the entire time of the project. When the project is completed, the resident returns the laminated form to the office and the work is logged in the office as completed. The street number and date are wiped from the form, so it can be used again by another resident. Dates when Requests are reviewed by the ACC – The ACC is scheduled to meet monthly on the 1st and 15th of each month, except when the date falls on a Holiday or the Weekend. In that case, they meet on the next Business day. ACC Request Process (2022-05-01) Architectural Control Committee Request Form (as of May 1, 2022) - View/P rint Form HERE or obtain from SEPO Office ACC Request Form (2022-05-01) Architectural Control Committee Permit Form (as of May 1, 2022) - This form is supplied to the Resident upon approval of the ACC Request Form Below is an 'example' of a 'completed form. ACC Permit Form Example (2022-05-01) Back to Top

S EPO Community Emails: July 2023 Sent 2023-07-31: ACTION REQUIRED: Truck Parked on Michigan Drive - The truck in the pictures below has been parked on Michigan Drive for several days. This vehicle must be identified to the office, whether it belongs to a resident or someone else. If not identified within 24 hours, it will be towed. Valerie Basaldua Office Manager 956-425-1420 sepo.office@gmail.com Sent 2023-07-31: Rock Painting Club Suspended - I wanted to let everyone know that the Rock Painting Club is being suspended until further notice (probably for the next three months or so). - Karren Amos Sent 2023-07-29: Former Resident Passing - Diane Foster, former resident passed June 26. Many residents have fond memories of Diane. - Cathy Richmond Sent 2023-07-27: Invitation - NATIONAL NIGHT OUT Hgn community celebration - Dear Friends You are invited - National Night Out 40th Anniversary Lon C Hill Park (on Fairpark Blvd just up from the Police Dept) Tuesday 1 August - 6PM till 9PM Dear Neighborhood Watch and CERT Friends On Tuesday 1 August at 6pm, there will be a crime and drug prevention event in Harlingen. Bring your chair - sit a spell and share your ideas and stories. The NW and CERT will have a table, the Harlingen PD and the Citizens Police Academy will also have a table - amongst many other informational partners supporting this endeavor in our area. Goals of NNO: Heighten crime and drug prevention awareness, Generate support for, participation in local anti-crime efforts, Strengthen neighborhood spirit and police-community partnerships, and Send back a message to the Bad Guys letting them know who is in charge! We would appreciate your support so just show up and enjoy the fellowship and the evening's free activities. You may call me for questions. PS Many of you are aware John and I are members of the Citizen Police Academy Alumni Assn (Hgn PD) and members of CERT with the Hgn Fire Dept. We have learned alot from them at our meetings which help our community. Hurricane Donna showed up in 2008 and having this relationship with HPD & HFD - lessons learned were just the beginning. So come out and say THANKS and share the wealth. -- Lenore J Combs 956 245 1276, Coordinator Sunshine CC Estates NW-CERT Sent 2023-07-19: Sunshine Golf Course Improvement: New Fountain - New water fountain on the number seven pond. Hopefully, this will help with the algae situation. - Randy Davis Sent 2023-07-17: Pool Jets - Hi pool users. Need your help!! The jets in the pool are adjusted to make the skimmers work more efficiently. They steer any floating objects like leaves towards the skimmers. If you try adjusting these jets it just cuts the way the water is moving towards the skimmers. We would like to ask you to leave the jets in the position they are in now. Thank you and your cooperation is much appreciated. - Jim Kennedy Sent 2023-07-17: UNAPPROVED: SEPO Financials, 2023-05 (May) - The UNAPPROVED Jun 2023 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Mark Owen SEPO Treasurer Sent 2023-07-12: Bad Guys luv SEPO and send their thanks - Dear Friends - Please, again, DO NOT LEAVE YOUR STUFF OUT FOR THE BAD GUYS! They are beginning to think about a picnic dinner each time your doors are unlocked and your area is dark. This Is not a Police action - it is your responsibility to Lock doors and Light up your area.- Stop feeding the Bad Guys, please. Lenore J Combs 956 245 1276, Neighborhood Watch Sent 2023-07-11: Scott McCullen - Lisa and I wanted to share with the community that our brother and friend Scott McCullen passed away on Saturday from a heart attack at home. We want to thank everyone who has helped us with Scott over the past few days. And thank you to all that have befriended Scott down here in Sunshine, Scott really enjoyed the community and the people. His smile will be missed Lisa and Tom Perrier Jerry McCullen Sent 2023-07-09: RESIDENTS, REALTORS, RESALE CERTIFICATES and more - Although the following has been provided in meetings with residents and shared in the Sunshine newsletter, it has come to the attention of your Board of Directors that many of our residents are not familiar with certain procedures associated with the sale of homes. If you are contemplating the sale of your home, either on your own or with the help of a realtor, the following information is for you, or your realtor if that is the case. Please share. Our policies restrict your advertising signs as follows: One sign may be placed at the front of the property and one sign at the rear of the property. These signs can be either single sided or two-sided signs, but no larger than one hundred forty-four (144) square inches in size. RESALE CERTIFICATES: In the Board Meeting of September 12, 2022, the Board adopted the following language in Policies & Procedures relating to Resale Certificates. To comply with Texas Property Code, Sec. 207, because we are a Subdivision subject to mandatory membership in a Property Owners’ Association, we require that any owner selling his residence must provide a resale certificate to the buyer prior to closing. This must be done whether by sale through a realtor, or a private sale between individuals. This will be provided by SEPO not later than ten days following a request for same at a cost of $250. The resale certificate will provide, in part, the following information: Financial condition of the association, any unpaid amounts due the association on the property, any known violations of noncompliance for the rules (Covenants) of the association. In the Board Meeting of October 11, 2022, upon attorney’s advice, it was decided by unanimous vote, that an inspection report by the ACC would be attached to the Resale Certificate . This report is informational only and not for the purpose of deterring a sale. It is strongly recommended, if a property is listed for sale in Sunshine, a request be made right away to the office for an inspection by the ACC. This allows the owner to be prepared, if necessary, to make any corrections prior to requesting the Resale Certificate. There is no charge for such an inspection. Any owner who would like to have an inspection may do so. A report will be kept in the office file of your property. If you have any questions, please do not hesitate to contact the undersigned. Sincerely, Share Nelson, President Sunshine Estate Property Owners, Inc. 309 269 0686 Sent 2023-07-08: Rock Painting Club - Sunshine Rock Painting Meeting, Monday, 10 July 2023. Karren Amos Sent 2023-07-06: Bad Guys on patrol - Dear Friends - The evening of July 4 our local Bad Guys were out shopping. They have been in Sunshine a few times and thru the RV Park. Usually, they won't disturb anything except rifle thru your vehicle - especially if the doors are NOT locked. So, please make sure your home and vehicles are secure all the time. HPD is aware. Gracias -- Lenore J Combs, 956 245 1276, Coordinator Neighborhood Watch Sent 2023-07-06: TIME CHANGE: O'clockers golf - We will be moving the O'Clockers golf scramble to 6:30 pm this Sunday, July 9th. Should be a little more tolerable starting later. - Donna Myers Sent 2023-07-03: SEPO Board Resignation - Regretfully, The SEPO Board has accepted the resignation of Linda Davis as Secretary and member of the Board of Directors. We thank her for her service and wish her well. - SEPO Board Sent 2023-07-02: Sunshine Web Updates: Directories & Photos - Hi All - I hope everyone is enjoying their summer and keeping cool, dodging storms and whatever else may be needed to do so. And Happy July 4th to all. I have updated the Directories on the Sunshine website today based on info I have been receiving from the SEPO Office recently. Dates on the files (Resident by Name and by Address, Email Address and Renter Info) should all be as of 06-30-2023. I have also updated the Photo Pages: Current and Former . If updates are needed to any of the info provided above, let me know by replying to the email in my signature below. - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Back to Top

Sunshine Garden Club: Meetings, News & Events Back to Garden Club Home Sent 2024-11-11: Sunshine Garden Club Time Change - Sunshine Garden Club Time Change November 12th Retzlaff Hall 5:15pm - 6:30pm Guest Speaker Topic: Soil Rejuvenation and Amendments Can you give new life to old potting soil. Absolutely! What about clay garden soil, Yes. Do you have container pots filled with old soil with or without plants? Do you toss the dried up dirt and replace with big box bags of potting mix? What if you need a small amount such as a handful or quart? What if you have lots of containers? Those bags of commercial potting mix can really add up in cost. Let’s breathe new life into that old soil. That just makes sense (cents)! Reusing old potted mix is more satisfying, sustainable, and environmentally friendly. Let’s revitalize that old soil! Are you ready to dig in? Join us for our November get together featuring Michael Navarro. 4:45 pm. Plantings/cuttings are available for a small donation. Snapdragon vine, salvia, basil, porterweed, milkweed, canna starts, crown of thorns, sweet potato vine. If you have extras in your garden feel free to bring. Donations will be put towards edging for gardens. See you this Tuesday. - Susanne Ulrich Facebook 2024-09-24: Garden Club Tour - The Garden group is making plans to visit Wild August Gardens in November or December. Stay tuned. - Susanne Ulrich Sent 2024-02-18: Garden tour - Thank you all for joining us at Salinas Family Farm in Lyford on Tuesday. It was a beautiful day and very informative for vegetable and fruits. Cruz Salinas shared some of his experiences and garden secrets with us. One I can share is: he has good luck planting celery with tomatoes. In the valley we have a problem with white fly. This has proven to help with his crop. Some went home with celery, tomatoes, strawberries, cabbage, purple sweet potato and oranges. They have a Facebook page and will announce "U Pick" for their produce when available. - Garden Club, Susanne and Debbie Sent 2024-02-18: Garden Club Speaker: Pictures - If you remember this announcement (see below) or even if you don't, the Sunshine Garden Club welcomed speaker Dr. Julie Mustard on Jan 9. The day started with a tour of Texas Avenue at the Butterfly Garden. She pointed out what pollinators were present and how to attract more. Very Informative. See her BIO (below in original announcement) and pictures of the participants intensely listening to Julie below. Also Beth Parrish (Website Mgr) wanted me to remind you that she also posts our Garden Club News, Pictures etc on the Website HERE . If you haven't visited those pages recently or never, please take a peek. - Susanne and Deb Sent 2024-02-08: Salinas Family Farm Tour - Sunshine Garden Club Tour Final details on our February Garden Tour in place of a regular garden meeting. Date: February 13th, Tuesday Speaker: Cruz Salinas, Agricultural Specialist Where: Salinas Family Farm, 7233 Simon Gomez Road, Lyford, Texas. Time: Meet by the library at 2:00pm. Let me know if you want to carpool. The tour will start about 2:30pm. We will have to limit to 20 people. A signup sheet will be in the library. If more than 20 we can schedule another tour, so put your name down and we can keep you informed. Cruz will be showing us his vegetable garden, fruit and citrus set up. He has strawberries planted and in the future you can schedule a "U Pick Day". Will discuss his raised beds, drip systems and custom made planting tunnels. - Susanne Ulrich Sent 2024-01-06: Garden Club Speaker Tuesday afternoon - Sunshine Garden Get Together this Tuesday, January 9th. Speaker Dr. Julie Mustard will start our day at 3:30 with a tour of Texas Avenue at Butterfly Garden. She will point out what pollinators are present and how to attract more. (Bad weather cancels). Next at 4:30 in Retzlaff Hall, Julie will give a presentation of pollinator insects and is open to all our questions. Everyone is welcome, cookies and bars will be provided. A good will donation will be collected for UTRGV to purchase a few pollinator plants for their gardens. See you Tuesday, Susanne and Deb Sent 2023-12-11: Garden Club Get-Together - Garden Club Get-Together Save the date: Tuesday, December 12th Retzlaff Hall at 6:30 - 7:30 We will have an open discussion about weeding, plants, projects and possible tours. If you have an item to share or extra plants or clippings, please bring them. We can learn from each other and all are welcome. See you Tuesday. - Susanne Ulrich Sent 2023-11-14: Garden Club Tonight (2023-11-14) - Garden Club Speaker Tonight Retzlaff Hall at 6:30-7:30 Container Gardening and Display by, Rosie Garza Martinez, Master Gardener. One of her displays will be the door prize. All are welcome. - Susanne Ulrich Sent 2023-04-04: Garden Club Plant Sale - Thank You - A huge thank you to all who donated and visited the Garden Club plant sale today. It was a tremendous success. Everyone has been so generous. Thank you Robin and Dave for all your hard work, donated plants, and decorations. Couldn't have done it without you. Good luck planting and enjoy. Thank you all again, - Susanne Sent 2023-03-26: GARDEN Club: Garden Cleanup - If you can make it, the Garden Club and resident volunteers are needed for garden cleanup on Tuesday, March 28th. Meet at the office garden at 10am. We always appreciate the help. We will focus on office garden and plants by the gazebo. Rain cancels. Thank you all so much. - Susanne Event 2023-03-13: Combined Mtg w/Sunshsine Garden Club and B&N Club - The Sunshine Garden Club and the Birding & Nature Club will be having a 'combined' meeting on March 13, 2023 from 5 pm to 8:30 pm. There will be a guest speaker talking on the topic of 'Butterflies'. - Susanne Ulrich & Tom Stone Sent 2023-03-09: Reminder of Butterfly Speaker - Reminder of Birding and Nature & Garden Club Speaker Monday The Garden and Birding and Nature Clubs will be joining together for a March speaker on "Attracting Butterflies-All Year Long". Anita Westervelt, Texas Master Naturalist, author, blogger, photographer and much more, will share colorful butterfly photo's and how to bring beautiful butterflies to your landscape. Date: March 13th Time: 6:00pm. *Note earlier than usual. Place: Retzlaff Hall If you want, a good will donation will be collected to continue Anita's research. Birding and Nature will hold monthly meeting after Anita's presentation. - Susanne Ulrich & Tom Stone Sent 2023-02-22: Garden & Birding and Nature - The Garden & Birding and Nature Clubs will be joining together for a March speaker on "Attracting Butterflies-All Year Long". Anita Westervelt, Texas Master Naturalist, author, blogger, photographer and much more, will share colorful butterfly photo's and how to bring beautiful butterflies to your landscape. Date: March 13th Time: 6:00pm. *Note earlier than usual. Place: Retzlaff Hall If you want, a good will donation will be collected to continue Anita's research. Thank you, Susanne and Tom Sent 2023-02-13: No Garden Club Meeting - Just a reminder there will be No regular meeting on Tuesday, February 14th. Instead we are doing a tour on Friday, February 17th. See signup sheet in library. - Thank you, Susanne Newsletter 2023-02: Sunshine Garden Club - There will be no meeting on February 14th, Valentine's Day, instead we will tour a local native plant park on February 17th. See details and signup in the library. Thank you to the community for your help, interest and donations to the Sunshine Gardens. - Susanne Ulrich for the entire Garden Club Sent 2023-01-24: Garden Club Pics - I'm finally getting a little more free time to work on the Web site. Today I was able to add a 'few' of the pics I have of the wonderful work the Garden Club and all of their helpers are doing this season at the 'butterfly garden' on TX Ave. I'll keep adding them as I come across more in my files. Please send me additional pics as you guys work on various areas around the community. And thank you all so much for helping make Sunshine a beautiful place to live. The Garden Club Home Page is under the 'Amenities' Tab here: https://www.sunshinecountryclub.com/garden-club The Garden Club Pics Page (linked to from the Home Page) is here: https://www.sunshinecountryclub.com/garden-club-pics Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-01-09: Garden Club - Reminder of Tuesday meeting - Reminder: Sunshine Garden Club Get Together When: Tuesday, January 10, 2023 Where: Retzlaff Hall Time: 6:30 pm - 7:30 pm Topic of the evening: "My Favorite Native Plants" Please join us along with Janet Schofield, Cameron County Master Gardener, providing an educational class on Native Plants. You may ask yourself, why native plants for my landscape? Janet provides information on the benefits of planting native plants, which help under these conditions. Landscaping with native plants can save you money, time, water and resources. They have better resistance to our weather; require less maintenance and sometimes no fertilizer or pesticides needed. All are welcome. Come February we will plan a trip to a park which features native plants. - Susanne Ulrich Sent 2022-12-20: Garden Club: Tips (Before & After a Freeze) - It's disheartening, but we do have a need for the knowledge provided in this email. I want to thank one of our Sunshine neighbors, Debbie Gossman, for supplying me with two documents concerning Plants and Freezing: What to do 'before' and 'after' a freeze. They are on the Web site HERE where they can be both viewed or printed. The Garden Club Web page (under the Amenities Tab) is also in the process of being spruced up by Beth. So watch for more info and pics getting placed out there. - Susanne Ulrich Sent 2022-11-07: Reminder of the Sunshine Garden Club Get Together - Tuesday, November 8th, Library Social at 6:15pm Program starts at 6:30 - 7:30. Come join us for lots of tips and tricks in relation to gardening. We learn so much from each other. Thank you, - Sue, Terry, Glenna, Susanne Sent 2022-03-06: Reminder of Garden Club Tuesday, March 8 - Garden Club News Welcome to all residents/renters to The Garden Club Event, Tuesday, March 8th at 6:30pm in Retzlaff Hall. Topic of interest: Best RGV Plants for your landscape. Special guest speaker is a Master Gardener from Cameron County Extension Office, in San Benito. Coffee, tea, bars and cookies will be available. See you Tuesday evening. Thank you, Susanne Sent 2022-02-06: REMINDER, Garden Club - Sunshine Garden Club - New Meeting Time: 6:30 - 7:30 pm. - February 8th in the library. We will have a Social at 6:15 with treats and coffee. Very interesting and informative topic for the night is "Cut Flower Arrangements" and tips of the trade by Terry DeBackere, florist. *** Covid precautions will be in place. *** Thank you, Sunshine Garden Club (by Susanne Ulrich) Sent 2022-02-02: Garden Cleanup Day Postponed - Monday, February 7th looks like rain and a high of 52. I will search out a better day once our chances of frost will be gone. Thank you all for offering to help. Susanne Ulrich Newsletter 2022-02: New Meeting Time: 6:30 - 7:30 pm. February 8th in the library. Very interesting and informative topic for the night is "Cut Flower Arrangements" with our very own Terry DeBackere. *Community volunteers needed. I am planning a garden cleanup day on Monday, February 7th, meet at gazebo at 10:00am. Inclement weather will cancel. Area's we will focus on is the plantings around the gazebo and the community office garden. Tasks will include, weeding, deadheading, planting seeds and rearranging of small plants. I have a few tools, but feel free to bring what you may have. Your help will be greatly appreciated. Thank you. Susanne Ulrich Sent 2021-11-05: SUNSHINE GARDEN CLUB - If you like or find gardening interesting come join us Tuesday, Nov. 9th, 7:00pm in the library. All residents/renters are invited. Topic of evening is container planting. Looking forward to fun, prizes and desserts. Susanne Ulrich Garden Club Back to Top

Golf Course The large beautiful common areas of Sunshine include a par 3, 9-hole golf course. (See Pictures at Bottom of Page) Sunshine is the Home of the Good Neighbor Day Golf Tournament. It is free to play to all Residents and their Immediate Families. Guests can play for a nominal fee. There are both Ladies' and Men's Golf Leagues. Men play on Tuesday mornings. Ladies play on Wednesday mornings. Several Golf Scrambles are played on multiple Days & Times. Various Golf Tournaments are played throughout the year. Information below contains excerpts from the SEPO Policies & Procedures COMMON AREA The term ‘Common Area’ refers to all real property contained in Sunshine C ountry Club Estates and includes the golf course. GOLF COURSE The golf course may NOT be reserved for private parties. It may only be reserved for SEPO events, with SEPO Board approval. Sunshine Country Club Estates’ guests (not qualifying as immediate family members of owners) as well as ENCORE residents are required to pay green fees before starting play. ENCORE residents must wear their RV name badges and display the green fee tag on their golf bag. All golfers are required to have their own clubs and bag or other appropriate carrier. Foursomes are suggested when the golf course is busy except during league play. More than five should never play at one time. Play is required to start at the number one tee at all times from October 1st through April 30th. However, persons may join players already in progress as long as it is agreeable to those players and does not make more than a foursome. Use of a tee is required at all times when teeing off. Practice is not allowed on any part of the golf course except on the putting green by number one tee box. Keep riding carts on cart paths when teeing off and 20 feet from greens when possible and practical. Replace divots on tee boxes and fairways. Repair ball marks on greens. Do not trespass upon owner’s property at any time except to retrieve straying golf balls. Never hit the ball out of an owner’s yard. Do not rake for balls during active play. Everyone is required to wear appropriate clothing including shirts at all times on the golf course. No bicycles or motor scooters are allowed on the golf course. Anyone wishing to use a riding golf cart to play golf may do so by paying an annual Golf Course Improvement fee. A sticker must be purchased each year and placed in plain view on the windshield of the cart. All Golf Course Improvement Fees collected shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to, masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and pond lighting improvements. All of these improvements shall be located within the limits of the golf course. When the golf course is closed because of excessive rain accumulation or for maintenance procedures, signs will be posted in front of the Office and at the number one tee box. At times when the course does remain open there may be posted restrictions on the use of riding golf carts even though walkers are permitted. If in question, you should check the office area before proceeding to the first hole to play, in the event you are not starting on the number one tee in league play. The golf green fee for a temporary guest as defined under GUESTS is $2.00 to play in scramble for nine holes, which includes tournaments and guest days. The green fee for a temporary guest to play nine holes is $5.00. These fees are paid at the office. The golf green fee for an incidental guest as defined under GUESTS is $10.00 for nine holes and $15.00 for eighteen holes. This same fee will apply to residents of ENCORE. You may only enter or exit the golf course by means of a cart path, never from your backyard or a neighbor’s back yard. There are cart paths leading from each street to enter and exit the course. The course is for playing golf. It is not a shortcut from one street to another. The SEPO golf course is restricted during Men’s and Women’s Golf League play as follows: During the months from April 1 thru September 30 the SEPO golf course is restricted for: Tuesday Men’s League play from 8:30 to 10 AM. Wednesday Women’s League play from 8:30 to 10 AM. During the months from October 1 through March 31 the SEPO golf course is restricted for: Tuesday Men’s League play from 8 AM to Noon. Wednesday Women’s League play from 9 AM to Noon. If you are not participating in the Men’s or Women’s scheduled Golf League play, you must wait until the entire League play is completed before gathering to play. Golfers who wish to play ‘after League play has completed’ are requested not to stage at Hole #1, as this has shown to prevent League players from using the cart paths to advance on the course. Non-League golfers should gather on Michigan Avenue, away from the cart path, in anticipation of League play completion, in order to reduce congestion on Hole #1 tee box “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. USE OF COMMON AREA Guests other than immediate family shall pay green fees for golfing. ENCORE (Sunshine RV Park) residents wearing their badges may use the golf course during open hours by filling out a green fee tag, displaying it on their bag and depositing the correct green fees in the mailbox used for collection located at Number One tee. All outdated green fee tags must be removed from their golf bag. Use of the golf course by ENCORE residents will be reviewed at least annually by the Board of Directors and will be restricted or eliminated if the Board finds the course is overcrowded or such restriction is needed for any other reason. Organizers of approved golf tournaments shall be allowed to invite persons other than owners to enter and play golf in tournaments subject to paying the appropriate green fees. In the event an Owner is the single owner/occupant of a home, then he or she is allowed to invite one guest to accompany him or her in the use of the common facilities at any time. GUESTS An incidental guest is defined as not being a member of your immediate family and who resides within a 50 mile radius. Guests who wish to play golf must be accompanied by the host resident and no more than three (3) guests may play with the resident. Such incidental guest is limited to no more than two occasions per year of use of the common facilities. Private party guests in Retzlaff Hall or the Lounge, Sunburst and the Pavilion are excluded from this rule. Greens fees are set forth under GOLF. A temporary guest is defined as not being a member of your immediate family and who resides outside of a 50 mile radius. Such temporary guest includes those staying with the owner in his home or elsewhere while visiting. If the guest is staying outside the resident’s home, the resident must accompany the guest while playing. This temporary guest is limited to use of the common facilities for no more than thirty consecutive days per year. Greens fees are set forth under GOLF. A badge is no longer required for in-house overnight guests who are entitled to use all facilities in the common area. All children under age 16 years must be accompanied by an adult. If your in-house guest wishes to play golf you must obtain a yellow tag which must be displayed on the golf bag. The tag must be returned to the SEPO office. If an owner wishes to pay for their house golf guest they may do so by keeping track of the number of times their guest plays and pay the proper amount after the guest leaves. PETS Pets are never allowed on the golf course. PROPERTY AND YARD MAINTENANCE No placement of any type of enhancement on the golf course area (flagpole, bird house, tree, shrub, flower, etc.) is allowed without approval of the SEPO Board. In order to control water pressure for the golf course, owners are prohibited from watering their own yards using Resaca water between the hours of 7 p.m. and 7 a.m. Noncompliance may result in the capping off of the Resaca water to their property. SMOKING REGULATIONS Smoking will be allowed on the Golf Course but no cigarette butts may be discarded on the grounds. Consideration should be given to nonsmokers if riding in the same golf cart. Extinguished cigarette butts may be placed in the cup holders used for broken tees. GOLF COURSE IMPROVEMENTS and OTHER INFO OVER THE PAST FEW MONTHS 2024-02-03: Golf Course Cart Path - If you see this on the golf course cart path, it’s an indication that you’re 50 yards from the center of the green. The one pictured is on # 4, but we’ll be adding more holes later this week. - Randy Davis: SEPO Board (from Facebook) 2024-02-03: Golf Course Cart Path - If you see this on the golf course cart path, it’s an indication that you’re 50 yards from the center of the green. The one pictured is on # 4, but we’ll be adding more holes later this week. - Randy Davis: SEPO Board (from Facebook) 2023-08-12: Golf Cart Street Crossings - We have added golf cart street crossings on Indiana Circle (from hole 4 to 5) and Michigan (from hole 5 to 6). Street signs have been ordered. - Randy Davis, SEPO Board Golf Course Director 2023-07-19: Sunshine Golf Course Improvement: New Fountain - New water fountain on the number seven pond. Hopefully, this will help with the algae situation. - Randy Davis 2023-05-23: Golf: Aerating the Greens - It appears the weather will cooperate this week to allow us to begin aerating the greens. We will start around Wednesday noon and should be completed by Friday afternoon. The course will be open, but please play around the workers. - Randy Davis, Golf Course Director 2023-04-20: Golf Course Maintenance - All of the following information is contingent on the weather (rain, wind conditions, etc.): At noon Wednesday, April 26, we will begin aerating the greens. We will be completed Friday afternoon. The course will be playable, but the greens will be rough and you will need to skip holes that are being actively worked. Throughout the next few months, on Thursday mornings (while it’s still dark), we will be spraying turf management solution. This is purchased at Home Depot over the counter. It helps with our grass and as a side by-product helps kill mosquitos where they breed. It does not affect ornamentals, roses, flowers, shrubs, trees, fruits, citrus, and vegetables. If you don’t drink it, it’s safe for humans and pets. It has a smell to remind you to be extra aware for you and your critters. Also as needed, there will be periodic spraying to kill clover and encroaching carpet grass in small sections of the course. Thank you for your patience. - Randy Davis Golf Course Director 2023-01-16: Golf course bridge closure - This is to advise that Wednesday (1/18/23) at noon, the bridge from the # 1 green to the # 2 tee box will be closed. You will be directed to go in front of the # 3 green and up # 2. The bridge will be reopened Thursday morning. - Randy Davis, Golf Course Director 2022-11-17: 2023 HOA Assessments - The Golf Course Improvement Fee of $25.00 for Golf Cart Permit will remain the same for 2023. - SEPO Board 2022-10: SEPO Newsletter - The course is shaping up nicely. Manny and Joe have done an excellent job of maintaining the area, especially during long drought times and lack of irrigation water. Each time you play, think about leaving the course nicer than you found it. All of us, golfers and non-golfers, should want a nice course to see and play. Any help you bring will be appreciated. Any questions or concerns, please let me know. - Remember, a good golf partner is one who's always a little bit worse than you are. - Randy Davis, SEPO Golf Course Director 2022-08-15: Golf Course: Looks Great - Manny and Joe have done a great job at keeping our golf course green. It’s a beautiful thing and great to play on! - Randy Davis SEPO Board - Golf Course Director Back to Top

Golf Events (Oct 2021 thru Mar 2022) Additional Details O'clockers Golf Scramble Women's Golf League Guys & Dolls Good Neighbor Golf Tournament GNGT WC Luncheons ************************* ONGOING O'clockers Golf Scramble (Year-round) Sent 2022-03-12: O'clockers golf - Due to daylight savings time the O'clockers golf scramble will move to 5:00 on Monday, March 14th. This is a daily golf event that is open to all golfers in the community. We will meet next to the shuffleboard court at 4:45 daily to receive team assignments. This is a fun event. No cost. Hope to see y'all there. Donna O'clockers Golf Scramble Women's Golf League ************************* COMPLETE Women's Golf League (Starting Nov, 2021) Newsletter 2021-04: Women's Golf League - The Sunshine Women's Golf League invites all new residents to join us in Nov for the 2021-2022 golf league season. All skill levels welcome. We want you to come and meet Sunshine residents. . . enjoy the camaraderie and have some fun. There will be a guest day and luncheon the first part of Nov (if Covid-19 restrictions allow). Date to be determined. I hope you will give it some thought and join us in the fall. Terry DeBackere League President Back to Top ************************* COMPLETE Guys & Dolls Tournament (Feb 11-12, 2022) & Guys & Dolls Tournament: Awards Happy Hour/Ceremony (Feb 12, 2022) Rain Dates are Feb 18-19 for Golf and Awards Sent 2022-02-06: REMINDER: Guys and Dolls - We want to remind everyone that the last full day to sign up for the tournament is Monday February 7th. The sheets will come down Tuesday morning so don’t miss out on the fun. There are Guys on the list that need a Doll to make a team, so ladies come in and sign up. It’s not too late! Deloris Pearcy Newsletter: 2022-01 - This tournament will consist of one Guy (man) and one Doll (woman) on each team and will take place on Friday & Saturday, February 11 & 12. Rain dates are scheduled for Friday & Saturday, February 18 & 19. Start time for mornings is 9:30, afternoon start time is 12:30. Signup sheets are posted in the library. There are two signup sheets - one for teams and one for singles without partners. Cost is $10.00 per person (cash only). Saturday evening there will be an old fashion Happy Hour and awards ceremony. Bring your favorite finger food to share. BYOB. It will be a lot of fun for all!!!! Deloris Pearcy Sent 2022-01-15: Guys & Dolls Golf Tournie - SAVE THE DATE Friday and Saturday February 11 & 12 GUYS AND DOLLS TOURNAMENT Play will follow typical scramble format. Rules will be published to avoid any confusion. Each team consists of one male and one female, so choose a partner. Sign-up sheets will be posted in the library before the first of February. Watch for more complete information coming soon. Rain out dates will be Friday and Saturday, February 18 & 19. Guys and Dolls committee - Sent from Deloris Pearcy Sent 2021-12-18: GOLF Event: Guys & Dolls - You will see on the various mediums that list this winter season's Sunshine activities, there is a spot slotted for the Guys & Dolls Golf Tournament & Banquet on Feb 19 & 20, 2022. But it also says "Need Chairpersons". These dates were requested last March by me, only in order for this event to get on the calendar. We haven't had it for the last two seasons, due to Covid-19. So, I know there are residents who really want to see it started up again. Although that seems like a long time off, if this event is going to take place this season, now is the time for residents to step and volunteer to chair it. If you have never chaired such an event there are several residents who have chaired this and other similar golf events. I'm assuming they would be more than happy to get you going and answer any questions you may have. I believe a committee of about six to eight people can put this on. If you are interested, please contact me and I will assist you with getting the paperwork going for this. I do not play golf, but I know the people who have played in this tournament in the past have enjoyed it immensely. Thanks for your consideration. Beth Parrish 314-960-6710 Guys & Dolls Back to Top Good Neighbor Golf Tournament ************************* COMPLETE Good Neighbor Golf Tournament (GNGT) (March 3-5, 2022 w/Rain Dates March 10-12, 2022) Sent 2022-03-06: CORRECTION - GNDGT: Day 3 - Closest to Pin, Longest Putt & Hole-In-One Winners- Here are the winners for Saturday AM & PM "Closest to the Pin" and "Longest Putt". And, can you believe it, there was a 'Hole in One', not only in the AM but also in the PM. Congratulations to all of the winners of this portion of the tournament for all three days. Dick Parrish (by Beth) Sent 2022-03-04: GNDGT: Day 2 - Closest to Pin & Longest Putt Winners - Here are the winners for Friday AM & PM Closest to the Pin and Longest Putt. Dick Parrish (by Beth) Sent 2022-03-03: GNDGT: Day 1 - Closest to Pin & Longest Putt Winners - Here are the winners for Thursday AM & PM Closest to the Pin and Longest Putt. Dick Parrish (by Beth) Sent 2022-02-27: Good Neighbor Day Golf Tournament Registration - We are only accepting Standby Registrations for the Good Neighborhood Day Golf Tournament, which is located in the Library. We would love to have a few people on Standby in case the needed to fill a position(s) arises. Sent 2022-02-24: FILLING UP FAST - Register Now: Good Neighbor Day Golf Tournament - Due to an excellent response, registration for the Good Neighbor Day Golf Tournament is nearing its goal. We encourage those interested to sign up as soon as possible, since we are filling up quickly. Please note that if your registration is received after the number of teams is established, you may be placed on our reserve/standby list. If you have any questions, feel free to contact GNDGT Committee. Sent 2022-02-23: Good Neighbor Day Golf Tournament - The 2022 Good Neighbor Day Golf Tournament registration is open to SEPO residents and their guests now! Attached is a photo of the registration area located in the library. Get your registration in early. We are in need of resident’s golf carts for persons who need to use a golf cart in the GNGT. If you can make your golf cart available to GNGT players, please send an email response to: trtramel@icloud.com . Beer, sodas and water will be provided as we have done in the past. Our Neighbors will be registering starting Thursday, the 24th. All registration ends on Monday, February 28th at 5:00PM. Women’s Golf will be serving lunch on Thursday and Friday for a nominal cost. We will be providing Closest to the Pins awards each day for the morning and afternoon groups. Award prizes will be provided on Saturday after each group finishes their round. We will be playing a “Florida” type scramble this year. These rules will be clearly explained before starting. Currently the long range weather forecast looks pretty good! Tony Tramel 2022 GNGT Chairman Sent 2022-02-19: Good Neighbor Day Golf Tournament Registration - Good Neighbor Day Golf Tournament Registration Registration for the Good Neighbor Day Golf Tournament will begin on Monday, February 21, 2022 in the Library. This will be a self-registration process. Registration forms and envelopes will be provided on the bulletin board next to the door to the pool. The entry fee is $40.00 The white dropbox with the golfer silhouettes will be used as a depository for your registration envelopes. The tournament is scheduled for March 3,4,5, 2022. Sunshine player registration will run from February 21 until noon on February 28. Outside player registration will begin on Thursday, February 24 and run until noon on February 28. If you have any questions please contact Jerry Wetherbee, 425-418-3345 or Randy Davis, 214-783-4604. Jerry Wetherbee Sent 2022-02-06: GNGT: March 3, 4 & 5, 2022 - Thursday, Friday & Saturday - I am happy to announce Good news and Good news. The Good Neighbor Golf Tournament, and its name, is back. The event is scheduled for March 3, 4 & 5, 2022, which is a Thursday through Saturday. The GNGT committee has decided to forge ahead with this event with a few modifications because of Covid. It will be an outside event. We will be inviting our Neighbors to participate as in the past. We have plans to award daily prizes to both the morning players and the afternoon players. We will not, however, be having an awards dinner on Saturday evening. Sunshine Women's Golf League has again agreed to prepare hot dogs / brats / sloppy joe sandwiches for $5 on Thursday and Friday. It will be a Bring Your Own (alcoholic) Beverages (BYOB) for the tournament. Water and soda will be provided. We will have registration for Sunshine players in the library beginning Feb 21st. Registration will start for outside players on Feb 24th. We are giving Sunshine the first opportunity to get in the game. So please register early. The registration fee is $40 a player. This gets you three (3) days of competitive golf, along with cash and golf prizes being awarded. We will pay out closest to the pin each day for the morning and afternoon sessions. Saturday we will determine the overall tournament award winners, again for the morning and afternoon groups. The final day to register for our GNGT is Noon on February 28, 2022 in the Library. Tony Tramel, GNGT, Chair 2022, Cell 337-693-6344 Newsletter: 2022-02-01 - Good News and Bad News - We will be having a golf tournament on March 3, 4, and 5, 2022, Thursday through Saturday. However, the committee decided we would call it the Sunshine Country Club Estates Golf Tournament, rather than the Good Neighbor Golf Tournament, for this year only. The name change is because of input from the organizing committee and others. We will be limiting participation to only residents/renters of Sunshine and/or their immediate family. Additionally, the golfers must be 55 years of age or older. We plan to host everything outside, so we will not have an awards dinner on Saturday. We hope to award prizes every day by drawings beginning the first day for the morning and afternoon participants. We moved the dates back a month in hopes of having great weather. We will be reducing the entry fee as well. Stay tuned for more updates and details. Tony Tramel, 2022 Sunshine Country Club Estates Golf Tournament, Chairman Back to Top ************************* COMPLETE Good Neighbor Golf Tournament (GNGT) Lunch Stand (Sponsored by Women's Golf League) (March 4-5, 2022 w/Rain Dates March 11-12, 2022) Sent 2022-03-01: GNDGT: Women's Golf League Luncheons - The luncheons provided by the Women's Golf League for the Good Neighbor Day Golf Tournament will be on Friday and Saturday this year. Friday's menu will include barbecues, chips and a drink. Saturday's menu includes brats and hot dogs, chips and a drink. Both days cost will be $6. Glenna Boardman GNGT WC Luncheons Back to Top

Household, Golf, Outdoor etc. Items "For Sale" Guidelines Revision #3 - Updated 01-21-2022 Print this Page There is currently a "For Sale" Web page for items other than Homes. It is located HERE . If you are a resident or renter in Sunshine Country Club Estates and have personal items that you would like to advertise "For Sale" on the Sunshine Web site, you can do so by following the Guidelines below. Send an e-mail to sunshinecountryclubweb@gmail.com containing - For Sale - Other along with the item(s) in the Subject of your e-mail. Contact info - Name(s), Phone (s), e-mail and/or other. A list of the item(s) you are Selling. Description and pictures (optional) of the item(s). Show the price you are asking for each item OR indicate the seller can be contacted for pricing. Key thing to remember about this process is - You need to keep the Web Administrator informed when your item(s) need to be removed from the listing page. Do this by sending an e-mail to sunshinecountryclubweb@gmail.com . Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Back to Top

SEPO Board / Residents Meetings Click an ICON below to go to the appropriate TIMEFRAME. 10/01/24 THRU 03/31/25 (Winter) BOARD Mtgs (Regular, Special, Executive Sessions) RESIDENTS 04/01/24 THRU 09/30/24 (Summer) There were no BOARD Mtgs (Regular, Special , Executive Sessions) held during this time period. 10/01/23 THRU 03/31/24 (Winter) BOARD Mtgs (Regular, Special, Executive Sessions) RESIDENTS 04/01/23 THRU 09/30/23 (Summer) BOARD Mtgs (Regular, Special , Executive Sessions) 10/01/22 thru 03/31/23 (Winter Season) BOARD (Regular & Special) BOARD (Executive) RESIDENTS 04/01/22 THRU 09/30/22 (Summer) BOARD (Regular & Special) BOARD (Executive) 10/01/21 thru 03/31/22 (Winter Season) BOARD (Regular & Special) BOARD (Executive) RESIDENTS 04/01/21 THRU 09/30/21 (Summer) BOARD (Special) BOARD (Executive) Back to Top

SEPO Board Meetings: Regular & Special (Agendas - Recordings - Minutes) (04-01-2022 thru 09-30-2022 Summer Season) Go directly to the Information you are looking for by clicking an item below. Board Mtg (Reg) Minutes (2022-09-12) Board Mtg (Reg) Agenda (2022-09-12) Board Mtg (Reg) Video (2022-09-12 Board Mtg (Spec) Minutes (2022-06-10) Board Mtg (Spec) Video (2022-06-10) Board Mtg (Spec) Agenda (2022-06-10) Board Mtg (Reg) Minutes (2022-04-21) Board Mtg (Reg) Video (2022-04-21) Board Mtg (Reg) Agenda (2022-04-21) ************************* BOARD MEETING (Regular) Minutes Thu, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Minutes (2022-09-12) ************************* BOARD MEETING (Regular) Video Thu, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Video (2022-09-12 ************************ BOARD MEETING (Regular) NOTICE OF & AGENDA FOR Mon, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Agenda (2022-09-12) ************************* BOARD MEETING (Special) Minutes Thu, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Minutes (2022-06-10) ************************* BOARD MEETING (Special) Video Fri, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Video (2022-06-10) ************************ BOARD MEETING (Special) NOTICE OF & AGENDA FOR Fri, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Agenda (2022-06-10) ************************* BOARD MEETING (Regular) Minutes Thu, Apr 21, 2022 @ 1 PM Board Mtg (Reg) Minutes (2022-04-21) Board Mtg (Reg) Video (2022-04-21) ************************* BOARD MEETING (Regular) Video Thu, Apr 21, 2022 @ 1 PM Board Mtg (Reg) Agenda (2022-04-21) ************************ BOARD MEETING (Regular) NOTICE OF & AGENDA FOR Thu, Apr 21, 2022 @ 1 PM Back to Top

Sunshine Garden Club Contact: Susanne Ulrich, Chris Snyder and Educational Resource Liaison, Debbie Gossman Meets: 2nd Tuesday each Month (Nov thru Mar) @ 6:30 PM Location: Library Note: On special occasions, this meeting is held in other locations. You will be notified when this occurs. Details: Do you have an interest in gardening? We will be putting together meetings for our Sunshine residents/renters to celebrate the love of gardening. Together we can have fun taking care of some of the community gardens, organize plant or seed swaps, garden tours and especially tap into the Sunshine resident's knowledge of specifically how to garden. This will be a volunteer group with no dues or officers. The sky is the limit. Stay tuned. For Club Meetings, News, Events and Pictures click here . For Gardening Tips click here . For Club Projects & Pictures click here . Back to Top

SEPO Board Meeting Agendas & Minutes and Periodic Updates (Oct 2020 thru Mar 2021 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item in the list below. Board Meeting Minutes (Special) (2020-03-22) Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) Board Meeting (Regular) Minutes (2021-03-08) Video of Board (Regular) Meeting (2021-03-08) Board Meeting (Special) Minutes (2021-02-25) Video of Board (Special) Meeting (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Agenda (2021-03-08) Board Meeting (Special) Agenda (2021-02-25) Board Executive Session: Notes (2021-03-08) Board Executive Session: Notice (2021-02-25) Board Executive Session: Notes (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) Video of Annual & New Board First Mtgs (2021-02-16) Board Meeting Minutes: New Board (2021-02-16) Board Meeting Minutes (2021-01-05) Board Meeting Agenda: New Board (2021-02-16) Board Meeting Agenda (2021-01-05) Board Meeting Minutes (2020-12-14) Board Meeting Agenda (2020-12-14) Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) Board Minutes: Executive Session (2020-11-24) Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) Board Update (2020-10-16) Board Update (2020-10-12) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the May 20, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM. ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 17 2021 @ 10:15 AM the Agenda for the meeting was sent via e-mail to the community and also posted on the Sunshine Web site, outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://video.wixstatic.com/video/2851bf_f2b0355f9d1c4f68aaf621f756f57d7a/720p/mp4/file.mp4 President Tony Tramel asked if there were any amendments or additions to the posted Agenda. Larry Keller asked to include a proposal from some of the residents to start a Sunshine Gardening Club. Everyone present at the meeting agreed by acclamation that it be added to the Agenda. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 8, 2021 Board meeting. Beth indicated the ‘unapproved’ minutes published to the community previously had two proposed amendments that needed to be considered prior to approving them. Item 1: concerned New Business - Martin houses placed on the golf course. Tony would like the minutes to be revised and state the following: Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Item 2: concerned Lenore’s Director report . The suggestion she had received from a resident was to give a facelift to the recycle bin for ‘cans’ (and not cardboard). The minutes have been revised as follows under REPORTS OF OFFICERS, 4) Lenore Combs, c) Resident Suggestions, iv) – Recycle bin for cans needs a facelift. Beth moved both of these items be incorporated into the Mar 8, 2021 minutes as amendments. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. UNFINISHED BUSINESS Covid-19 & SEPO Restrictions - President Tony Tramel explained the primary purpose of today’s meeting was to review the proposal of Lenore’s Covid-19 & SEPO review committee results and vote on whether to implement them. Lenore thanked everyone for the opportunity, everyone who worked with her on this and the community for being patient with this process. Lenore had many discussions with people both on and off the committee. This resulted in a series of policies which are relatively consistent with what we are doing today. But at the same time a hard look was taken at what possibilities might exist that would allow some modifications. SEPO Common Areas were identified. The spreadsheet that the board had been given prior to this meeting defined for each common area – Area name. Who could utilize those areas by owner/renter, immediate family and guests. Identified social distancing and masks specifications for each area. It was also noted some changes had already been implemented that were approved at the Mar 8, 2021 meeting: Effective Immediately after the Mar 8, 2021 Board meeting: The following areas were reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Lenore reviewed the recommendations for each Common Area. Tony asked if there was any discussion after Lenore moved and Jean seconded the motion to accept the committee’s recommendations. Larry Keller wanted a clarification on why the pool was proposed to remain closed to family and guests, but the Library and Gazebo no longer had that restriction. He also questioned who was going to monitor social distancing. Lenore explained it was their hope that those in Sunshine would judiciously follow the restrictions and not need to be monitored. It is much easier to social distance at the Gazebo than it is in the pool with potential splashing and the playing of water games. The committee questioned whether travelers might have been exposed. Lenore indicated Sunshine residents/renters have been for the most part very judicious with shopping, traveling etc. Every family she spoke with was sympathetic to both sides of the issue. The committee looked at the age of our residents and comorbidities and that is what tilted the scale. Lenore hoped everyone knew these decisions were made with a very heartfelt effort to make a fair judgement. Lenore indicated since the Covid-19 situation is fluid we can re-evaluate things down the road. Larry stated that if any of us leave Sunshine and go to HEB, etc and come back here, we could have been exposed. It’s the same as if someone travels from AZ to here or HEB to here. He thought the chances of being exposed outside is very limited. Tony asked if Larry would like to amend the proposed pool recommendation. Larry made the motion to make an amendment that the pool, hot tub and pavilion be available to everyone, with social distancing required and masks optional. Beth seconded the motion. A vote was taken with these results. NO - Mecca Henry, Lenore Combs and Jean Burgoine. YES - Larry Keller and Beth Parrish. Lyn Swonger was not present at the meeting. The motion was denied three to two. The motion to accept the original proposal was reinstated. The vote was unanimous to accept by all present at the meeting. The adopted Covid-19 & SEPO amendments will be published to the community via e-mail and placed on the Web site later today. UPDATE: They can be found on the Web site HERE . AGENDA – Addition: Sunshine Gardening Club – Larry Keller had received a proposal from Susanne Ulrich, Brenda Crothers, Terry DeBackere and Glenna Boardman to start an organized, voluntary Sunshine Gardening Club. Their Goals and Objectives to start would be to take care of established community gardens; the circle garden by the office and at the front gate. They would hold monthly meetings for SEPO residents at no charge, which would include “How To” workshops, plant exchanges and speakers from inside and outside of the community. They are asking the SEPO board to approve the formation of this club. If approved they would honor all Covid-19 restrictions. Larry Keller made the motion to acknowledge receipt of this request and approval of same. They would also need to coordinate any meetings etc with the SEPO office to schedule them to ensure no conflicts with anything else. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. Larry will inform Susanne that the board took affirmative action of their request. OTHER ITEMS: Capital Improvement Plan: Tony had sent an e-mail to the board wanting to establish a 2-3 member board-only panel to develop a Capital Improvements plan. He proposed himself, Lyn Swonger and Larry Keller be on the panel. The output would be a 2-3 page document identifying various kinds of capital improvements that need to be identified and addressed over a period of time. Some items may be cost intensive, i.e. street rehab. Other major items would include irrigation and the security system Lenore has spoke about. Tony indicated that unless anyone objects, this will be the committee that works on the plan. Once completed it will be presented to the board to review. There were no objections voiced by those at the meeting. Covenant Violations: Tony said the board is currently looking into what we believe to be Covenants violations. We have initiated discussion and direct contact with these residents. We will probably have an Executive Board meeting relating to these issues within the next couple of weeks. Memorial Committee: Mel Wendel has offered to serve on the Memorial committee and is also looking for some other people to help him. He will be working with Irene Phillips on this. ADJOURNMENT Larry Keller made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:05 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Meeting Minutes (Special) (2020-03-22) **************************************************************** SEPO BOARD MEETING (SPECIAL) VIDEO Monday, March 22, 2021 Link to Virtual Google Meet Video The SEPO Board held a special meeting on Mar 22, 2021 which was Virtual, using Google Meet, and it was recorded. The Board has been notified that if you use an Apple device to access the video, but don’t have a Google account, it requires you to set up an account. To resolve this issue, the video is now available to everyone, without restrictions, HERE . If you still can’t access the video please let me know. Thx for your patience with this issue. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) ********************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 8, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business: Board – Review of Sunshine Covid-19 policies. Adjournment Attachments: March 8, 2021 Unapproved Minutes of Board Meeting (click this link ). ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, March 8, 2021 3:00 PM, Retzlaff Hall (Board Only w/Social Distancing) This Executive Board Meeting was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. Call to Order President Tony Tramel called the meeting to order at 3:00 PM. Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Agenda The Notice for this meeting was made available to the community and met the 72-hour pre-Board Executive meeting requirement for posting. The Board approved the February 25, 2021 Board Executive Meeting Minutes. New Business A resident violation of the Architectural Control Committee process was discussed and appears may have been resolved. Unfinished Business: How to pay employees for the “Bad Weather” work week of February 15-19, 2021 was resolved. The Board discussed various alleged SEPO Covenants & Bylaws violations and what has been done since the Feb 25,2021 Executive Meeting. A meeting with the SEPO Attorney has been held concerning these issues and he has provided direction. ADJOURNMENT The meeting was adjourned at 3:50 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Executive Session: Notes (2021-03-08) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Monday, March 8, 2021 3 PM, Retzlaff Hall (Board Only w/Social Distancing & Masks) This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Monday, March 8, 2021 at 3 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Minutes (2021-03-08) ********************************************************** SEPO BOARD MEETING MINUTES (print from HERE ) Monday, March 8, 2021 1:00 PM, Virtual Google Meet Only (AMENDED then APPROVED at the March 22, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:00 PM ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 5, 2021 @ 1:30 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On March 5, 2021 @ 4 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://1drv.ms/v/s!ArA0fRIwdohihKlO98BSAKkFn6hMSw President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the February 25, 2021 Board meeting. Fiscal Policy addition to the Policies & Procedures - Beth Parrish reported a question had arisen from a resident as to what the discussion was around adding the Fiscal Policy to the Policies & Procedures. Beth has revised those minutes to add that discussion. The approved minutes will be sent to the community and posted on the Web site. (Attachment 1) Beth then moved these amended minutes, which had already been sent to the board for review prior to this meeting, be approved without being read at this meeting. Mecca Henry seconded the motion, and it was approved by all in attendance. REPORTS OF OFFICERS Lyn Swonger - Golf Course Lyn & Dan Boardman are communicating daily about the Golf Course. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Everything is running smoothly in her area and there have been no expenditures. There was a slight incident today where a family and teenagers were swimming at the pool. She informed them they could not be there. They were very nice and left. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We continue to look for contractors to address paving issues. The sprinklers on the north side of Retzlaff have been adjusted to minimize the amount of water on the street on Michigan. He will follow-up to see if that improves the area. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboad Lenore reminded us that Easter is coming up and people will be leaving. Everyone needs to tidy up their storage lot areas and their residences and secure everything before exiting the valley. Projects: Repair the golf practice tee netting. Restripe all of the storage lots. Consider laying a roadbed from the gate up to about row 6. NOTE: Tennis/Pickleball & Shuffleboard are all fine. Resident Suggestions: One resident wants to plant high thorny plants on the North fence area to hide the storage lot from view of the highway and possibly plant along the Kilbourne roadside as well. Use storage lot fees for improvements. Place lot # on your shed because the bricks with the numbers sometimes ‘disappear’. Recycle bin for cans needs a facelift. Mecca Henry - Treasurer - Financial Status / Reports Mecca has several things going on right now. Financials – Jan 2021 Financials were sent out and posted on Web site. Feb 2021 Financials should come out by the end of this week after some final tweaking. HOA Fees - We have a few people who still haven’t paid anything toward these fees. Mecca will have Valerie send out a gentle reminder that they need to start paying them. Employee timecards – All board members who are in charge of an employee need to ensure they have reviewed and signed off on timecards either late Thu or early Fri each week before Valerie does the payroll and Mecca reviews it. Timeclock – Mecca and Valerie are looking at purchasing a timeclock for the maintenance shed that is just like the one in the office. It’s slightly under $300. Valerie is going to order ink cartridges so printing is darker and get the right timecards so the timecards print correctly. Mecca made the motion that we accept the Jan 2021 financials as posted on the Web site. Beth seconded it. The motion was passed unanimously by all present at the meeting. Beth Parrish – Secretary Beth hopes everyone can view/review the documents sent to the community for the Board meetings. The Web site is pointed to often because the e-mail system we use is kind of antiquated. It’s a lot easier to use links to the documents rather than sending them in the body of the e-mails. If anyone has any issue with retrieving the documents, Beth can send them via her personal e-mail account (rather than the sepoenews account). Tony Tramel – President Tony didn’t report anything at this time since he has been involved in many of the items below under New and Unfinished business. NEW BUSINESS Board – Determine/Review/Approve Dates for 2021-2022 Activities: It is customary for the board to approve various events/meetings for the next Winter Season at the last meeting of the current Winter Season. The priority order for events/meetings is: Board & Resident meetings. Good Neighbor Golf Tournament. Women's Club activities. Other Golf events – Women’s Golf League Men’s Golf League Other events/meeting (in no particular order) – Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others – Will need to be requested through the SEPO Office. The exact Request Process will be documented by Beth Parrish and Valerie (SEPO Office) and distributed to the community. Larry Keller moved the dates identified by Beth and Mecca be put in the 2021-2022 calendar. Jean Burgoine seconded the motion. It was approved unanimously by all present at the meeting. The calendar is now available. (Attachment 2) Mecca, Treasurer – Change the executives on the Wells Fargo Account. An Executive can close and view activity on the account. John Chajec and Pat Harvey (both previous board members) are the current executives. Mecca Henry motioned the current executives be removed and the current Board President (Tony Tramel) and Board Treasurer (Mecca Henry) be named as the new executives. Beth seconded the motion. It was approved unanimously by all present at the meeting. Mecca Henry has the form for all board members to sign before we go into executive session. Mecca, Treasurer – Company credit cards. Lupe and Manny use the SEPO Chase Credit Card. They can get it from Valerie when they need it during the week from 8 to 4. However, if they need to make any purchases over a weekend, they use their own money and get reimbursed. Mecca monitors this credit card on the SEPO laptop. She would like to see a card given to both Lupe and Manny to keep in their possession. Larry Keller made the motion to give a Chase Credit Card to both Lupe and Manny. Lenore Combs seconded the motion. It was approved unanimously by all present at the meeting. Mecca, Treasurer - Consideration to amend the Employee Handbook. Employee Lunch Breaks – The Employee Handbook states the maintenance workers and grounds keeper (Manny, Lalo and Joe) should be working 7-4, taking an unpaid hour for lunch and two paid 15-minute breaks. However, they work 7-3, skipping the unpaid lunch hour and using their two 15 minutes breaks together for lunch. This is not legal. Mecca Henry suggested we change the Handbook to say they work 7-3:30, taking an uninterrupted and unpaid 30-minute lunch break. The other option is to leave the Handbook as it is now and make them work 7-4. Beth Parrish made a motion to change the Employee Handbook. Larry Keller seconded the motion. It was approved unanimously by all present at the meeting. When to pay overtime (OT) – The Employee Handbook says you get paid OT if you are paid for a holiday in a week and end up reporting over 40 hours. A holiday is counted as worked hours. Vacation and personal time are not addressed. The options were to either pay or not pay OT for hours over 40 if vacation or personal time was taken during the normal 40-hour workweek. Beth moved we change the Employee Handbook to pay them OT. Larry seconded the motion. Jean abstained. Beth, Larry, Lenore and Mecca voted yes. The motion passed. Beth – Clarification of Heading on SEPO Policies & Procedures. ( Attachment 3) After the Policies & Procedures were updated at the Feb 25, 2021 meeting a Resident asked - What exactly did this nullify and void on Feb 25, 2021? Beth is proposing we change the text in the header to say: (All previous Policies & Procedures are replaced by this Update of Month Day, Year.) Mecca Henry moved to approve the text chg. Beth seconded the motion. It was approved unanimously by all present at the meeting. Tony – Martin houses placed on the golf course. Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Board – Review of Sunshine Covid-19 policies. Click HERE . The restrictions on the Web site, which were piecemealed over time by the previous board and haven’t been updated since Dec 20, 2020. There are a variety of things happening in TX right now, so these need to be revisited. We can continue the current rules if we want, or we can change some things. Jean Burgoine made a motion to do the following. Larry seconded the motion. Mecca Henry abstained. Beth, Larry, Lenore and Jean voted yes. The motion passed. Effective Immediately: The following areas will be reopened to Residents’ family and overnight guests – Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Remaining Closed to Visitors: Pool Hot tub SEPO buildings 3. Jean Burgoine made a motion to do the following. Mecca seconded the motion. It was approved unanimously by all present at the meeting. Effective Immediately: The following areas will be reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. 4. Lenore requested she be allowed to quickly form and ad-hoc committee of nurses from the community for the purpose of creating a bonafide, professionally done recommendation on the remaining Board Covid-19 restrictions, taking into account Judge Trevino’s opinion. This will take a couple of days to complete. 5. In the meantime, Beth will send out an e-mail to the community notifying them of the decisions made above to open up various areas of the community (with some additional restrictions). 8. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. We want to be sure there’s a formal process for someone to follow when an ACC ruling is made. Tony will develop this and ensure residents are responded to quickly. 9. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. This in part ties in to item (8) above. A formal process needs to be established and adhered to. UNFINISHED BUSINESS Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. This was a huge success. 60 people from Sunshine got their first shot. Lenore thanked everyone who was a part of this. She has had requests to do this again for additional residents who have yet to receive this first vaccine. It will be simpler this time because she has a process. The board agreed that she proceed. Tony – Update on Rules Review Committee selection and next steps. Five residents were nominated by the board to serve on this committee. They have all been contacted and have agreed to take on this effort. Those residents are: Steve Fransene, Share Nelson, Earl Weir, Pat Harvey and Jerry Wetherbee. Tony will send an e-mail to these five confirming they have been appointed by the Board and charged with this responsibility. He will attempt to set up the first meeting with this group and lay out some of the deliverables the Board is expecting to receive within 60 days. Once the Board receives the committee’s report, we will decide what should be addressed and decide next steps. Tony – Requested approval to obtain feedback with google forms or other methods: The items we were originally going to gather residents’ opinions on were resolved earlier during this meeting. We are still considering some other issues to obtain feedback on. More about this ongoing. Lenore would like to resurrect the Suggestion Box. Beth and Lenore will visit this and come up with a process to bring it back. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Tony would like volunteers from the board or names of others who would be good for this committee. ADJOURNMENT Jean Burgoine made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:38 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary ATTACHMENTS: Addition to the Feb 25, 2021 minutes of “discussion” surrounding the Fiscal Policies that were added to the Policies & Procedures at the Feb 25, 2021 Board meeting. Approved Calendar of Events for 2021-2022 Winter Season Text change to the heading of the Policies & Procedures Attachment 1 Information added to the Feb 25, 2021 meeting minutes and submitted for approval by the Board. New Business – Item 2: Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2). Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. (Attachment 2) 2021-2022 Calendar of Events approved by the Board during the March 8, 2021 meeting. Click HERE to view/print. (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 (All previous Policies & Procedures are replaced by this Update of February 25,2021.) ***************************************************************** 2021 SEPO BOARD MEETING Monday, March 8, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Mar 8, 2021 was Virtual, using Google Meet, and was recorded. (Note: There were some technical difficulties at the beginning of the meeting for around 6 or so minutes. You can fast forward through the silence.) HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 2-3 days or sooner. If you have any questions about or issues with viewing this video, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Regular) Meeting (2021-03-08) ***************************************************************** SEPO BOARD (REGULAR) MEETING AGENDA (print from HERE ) Monday, March 8, 2021 1 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 25, 2021 Board Meeting (Attachment 1) 5. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 6. New Business: Board – Determine/Review/Approve Dates for the following 2021-2022 Activities: SEPO Board Meetings & Resident Informational Meetings (TBD) Will Board Meetings continue to be on Monday? Will there be a need for Informational meetings if we continue to use Google Meet for the Board meetings? Good Neighbor Golf Tournament: Feb 3-5, 2022 with rain dates of Feb 7-10, 2022. Women's Club Activities (Attachment 2) Any other activities that need to be approved at this meeting. Mecca, Treasurer – Change the executives on the Wells Fargo Account. Mecca, Treasurer – Company credit cards. Mecca, Treasurer - Consideration to amend the Employee Handbook concerning the definition of overtime. Beth – Clarification of Heading on SEPO Policies & Procedures. (Attachment 3) Tony – Martin houses placed on the golf course. Board – Review of Sunshine Covid-19 policies. (https://www.sunshinecountryclub.com/covid-19-sepo) (Attachment 4) Open discussion about impacts of Texas Governor changes in mask mandates and related restrictions. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same 8. Unfinished Business. Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. Tony – Update on Rules Review Committee selection and next steps. Tony – Requested approval to obtain feedback with google forms or other methods: Allowing immediate family to play golf in insolation and/or Allow immediate family to utilize the pool and hot tub. If approved, the information would be compiled and would be reported back to Board for potential reconsideration. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Committee could be Directors only or a mix of resident and Directors. Document deliverable is a 2-3 page Excel Spreadsheet listing equipment and other capital-intensive projects, like; pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc. The spreadsheet should contain a timeframe for such expenditures. We need to identify a method to fund / replace expenditures within our reserve fund. 8. Adjournment Attachments: February 25, 2021 Unapproved Minutes of Board Meeting Women's Club Activities (2021-2022) Policies & Procedure – proposed heading change SEPO & Covid-19 (Attachment 1) February 25, 2021 Unapproved Minutes of Board Meeting (click this link ) (Attachment 2) WOMENS CLUB ACTIVITIES (for approval) 2021-2022 FRIDAY, OCT 29, 2021 - MEXICAN FIESTA CHAIR - NANCY LUELLEN THURSDAY, NOV 11, 2021 - VETERAN’S Day CO-CHAIRS - LENORE COMBS & MARION YOUNG SUNDAY, NOV 21, 2021 - GOOFY GOLF CO-CHAIRS - DEREK & JANIS MCFEE THURSDAY, NOV 25, 2021 - THANKSGIVING CHAIR - ?? FRIDAY, DEC 3, 2021 - CRAFT AND BAKE SALE CO-CHAIRS - TERRY DEBACKERE AND ?? SATURDAY, DEC 25, 2021 - CHRISTMAS CHAIR - ?? THURSDAY, JAN 20, 2022 - NEW HOMEOWNERS CO-CHAIRS - VICKIE JONES & SHERRI GARDNER SUNDAY, FEB 6, 2022 - SUPER BOWL PARTY CO-CHAIRS - EILEEN ANDERSON & PAM LACY FRIDAY, FEB 25, 2022 - CASINO NIGHT CO-CHAIRS – ROY & DEBBIE ROBINS (????) TUESDAY, MARCH 8, 2022 - HILLBILLY HOG ROAST CHAIR - CAROLYN ANDERSON Sue Swidryk Women's Club Activities Director (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 Previous Policies & Procedures are replaced by this Update of February 25,2021 (Attachment 4) SEPO & Covid-19 Board Meeting (Regular) Agenda (2021-03-08) ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall (Board Only w/Social Distancing) Call to Order President Tony Tramel called the meeting to order at 3:30 PM Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Summary This notice is to inform the community that an Executive Board Meeting was held on Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks were required. This was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. The board defined several issues/problems, discussed them at length and determined either a resolution or action plan to address. Respectively submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Board Executive Session: Notes (2021-02-25) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall President Tramel has called an Executive Board Meeting to be held this Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This Executive Board Meeting Agenda follows. Consideration of adjusting Annual Leave for SEPO employees who were unable to report to work the week, of February 15-19, 2021. Various alleged SEPO violations and agreeing on an action plan to address each issue. Examine a situation related to definition of “Renters”. Identify process of resolving complaints from Residents or others. Other related items from Directors regarding personnel and or litigation. Discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-02-25) Board Meeting (Special) Minutes (2021-02-25) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only (APPROVED on Mar 8, 2021 w/Amendments) Call to Order President Tony Tramel called the meeting to order at 1:30 PM Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Agenda On Feb 22,2021 @ 4 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On Feb 23, 2021 @ 1 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded (except for the first seven minutes) and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohihKlAUoThhrC1elK7EQ . President Tony Tramel asked if there were any amendments or additions to the posted Agenda. a. Mecca Henry asked that the following items be added: i. Address the approving of check signers. This needs to be in the minutes in order for the bank to accept/make any changes. i. Obtain a Sam’s Club membership. b. Mecca Henry motioned these two items be added to the agenda. Lenore Combs seconded the motion. The vote was a unanimous yes from those present at the meeting. Discussion of Added Agenda Items Check Signers: Jean Burgoine asked that the various accounts be explained. Mecca Henry indicated we have our Checking account at Wells Fargo, CD at BBV, Checking and Money Market at Frost and Money Market at Rio. President Tony Tramel asked that Mecca Henry provide a listing what each account is, the dollar amount of each account and how often the accounts are used. (Attachment 1) Mecca Henry made a motion and Beth Parrish seconded it to list the following Board members on these accounts as follows: Wells Fargo Check signers would be in order of 1st to 4th: Tony Tramel (president), Lyn Swonger (1st VP), Larry Keller (2nd VP) and Mecca Henry (Treasurer). BBVA, Frost and Rio: Tony Tramel (president) and Mecca Henry (Treasurer) The vote was a unanimous yes from those present at the meeting. 2. Sam’s Club Membership: Often times items needed for SEPO, such as chlorine pellets and office supplies, can be purchased at Sam’s cheaper than at other stores. This would be a Business Account and Lupe and Manny would be given Sam’s credit cards. Mecca Henry moved we open a Sam’s Club business account so that items can be purchased there for SEPO. Jean Burgoine seconded the motion and it passed unanimously by those present at the meeting. Approval of Previous Meeting Minutes President Tony Tramel noted that it was not a requirement to approve the Feb 16, 2021 Annual Meeting of Shareholders minutes at this meeting, although that could be done. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 Annual Meeting of Shareholders. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 SEPO Board Meeting. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Reports of Officers: Lyn Swonger - Golf Course Lyn Swonger was not present at the meeting. However, Tony Tramel indicated Dan Boardman is coordinating activities with the SEPO employees pertaining to the golf course. Resaca water is currently unavailable due to reconstruction of a bridge upstream from Sunshine. The water should be restored Saturday or Monday. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings: The hot water tank in the Sunburst building was replaced. Pool supplies have been purchased. A lock was replaced. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave: He and Lalo and Neil Morehead have been reviewing the streets and drainage areas and are trying to determine why some have been deteriorating. Larry has initiated some contact with a contractor to do the patch work. Finding a qualified contractor to look at Indiana Circle is a challenge. Due to the recent cold weather lots of our bushes and plants died. Some of the residents have volunteered to select and maintain the plants ongoing. It has been brought up to possibly have a contest of ideas on how to revitalize and modernize Texas Avenue. A second container for dog waste is being purchased. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard: Lenore has met with Jerry Drost (who was previously responsible for these areas). The weather has hindered doing much of anything yet. You should not be using the woodworkers shop unless there is a monitor present. No high heels on Tennis/Shuffleboard/Pickleball courts. No NASCAR racing around the sheds. Easter is not far away. Folks will be heading up-north. Please make sure your shed area is tidy and is secure in case we are challenged by bad weather. Mecca Henry - Treasurer - Financial Status / Reports: Was not asked to report at this time. Beth Parrish – Secretary: Beth thanked everyone for their input into the last minutes that were approved earlier in this meeting. Tony Tramel – President: President Tony Tramel acknowledged he has received information of potential SEPO Covenant violations pertaining to people, locations and personnel. The board will be meeting at 3:30 today to discuss these items in a closed session. It’s possible these issues may require litigation. New Business: Tony - SEPO Board 101 Education Discussion Some of you are familiar with the SEPO Rules – Covenants – Master documents. They override anything that ever comes up. Bylaws – These are related to the organization, how we establish the board, the election process, the assessments etc. It’s the administrative aspect of how we deal with these types of items. Policies & Procedures – These have evolved over time and can be modified by the Board by a majority vote after a motion is made and seconded, with discussion. President Tony Tramel is proposing the board conduct surveys of residents prior to decisions directly affecting residents. We are required to operate under the Texas Legislature HOA Rules. There is no ‘grandfathering’ allowed. If the Architectural Control Committee (ACC) denies a change request from a resident and the resident appeals it to the board, the board cannot override anything that would go against the Covenants. Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2) . Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. Mecca Henry then made a motion to incorporate her proposal into the Policies & Procedures. Jean Burgoine seconded the motion. It was passed unanimously by those present at the meeting. Tony - Assignment of two Directors to each director position, as Primary and a Secondary / Backup Position. Tony stated he would like to have concurrence in having backup persons for each board position. He had prepared a chart of proposed backups (Attachment 3) and read it at the meeting. Since this was the first time the board members had seen the proposed backups Mecca Henry motioned that we ‘table’ this item until the next meeting to give everyone the chance to review the proposed listing and to let the new board first become familiar with their new responsibilities. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 4. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. President Tony Tramel requested we start a plan to get resident input/communication before we act upon decisions that affect the community. The discussion concluded that we should start with these two issues to obtain resident’s opinions. Then we could see what other items present themselves as survey candidates. The answer to Mecca Henry’s question of – would these be in additional to the informational meetings – was yes. The next step would be to develop a Google Form and send it out via e-mail to the community to gather input. We may need to do this as a paper document also. Beth Parrish motioned that we move forward with surveying the community in order to compile the data received prior to the board moving forward on issues/changes. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 5. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies. President Tony Tramel stated that some of the language in these documents is incorrect and needs to be addressed. He was thinking a committee of 3-5 people should take this on. He had some names in mind but none of those people had been approached. He had included board members in this list. Mecca stated she didn’t think anyone from the board should be on this committee. Jean Burgoine would like to see the residents come up with proposed changes. They could come to board members for clarity. Mecca Henry proposed we table this until the March Board Meeting. However, Larry Keller moved to proceed with getting this committee, consisting of no more than six people, formed quickly. The board would decide if the committee would contain any board members. Each board member (excluding President Tony Tramel) would submit a name to Tony for consideration. Mecca Henry seconded the motion. Additional discussion concluded with all names submitted to Tony must be agreed upon by the board before approaching the potential committee member. The board can do an electronic vote as long as it is communicated to the community. The board can also vote on this after the fact. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Discussion of development of a 3-5-year capital improvement program. President Tony Tramel believes the community would welcome such a plan. It could just be a 1-2 page document listing potential projects, i.e., redoing the pump system at the Resaca that pumps water onto the golf course. Mecca Henry indicated this would need to include equipment. Mecca Henry moved and Lenore Combs seconded to form a committee that would be put together using the same process as discussed above to review SEPO rules. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Review of Sunshine Covid-19 Policies. It was agreed we would not address this at this time. Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. 6. Lenore & Tony - Inventory of SEPO residents who would like assistance with obtaining their Covie-19 shots. Open discussion. The board would like to determine how big of an issue this is. Those age 65 and over who have not received their shots but want them are who the focus would be on. Lenore has reached out to some government officials. A possible plan for the distribution of vaccinations right here at Sunshine will be determined after we know how many people we are talking about needing/wanting the vaccination. It was moved by Lenore Combs and seconded by Larry Keller to take action to inventory those who still need and want to receive the vaccine. The motion was passed unanimously by all present at the meeting. 7. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. 8. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. 9. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. Items 7, 8 & 9 have previously been addressed in that the board will develop a process using Google Forms to gather data, questions and other input. Results will be compiled and relayed to the board and community prior to board action being taken. Unfinished Business The next board meeting on the schedule is Monday, March 8, 2021. The March meeting is always scheduled by the previous year’s board during their March meeting. It is customary at the March meeting for the board to schedule their meetings for the next winter season. Then they review or reject the following which should have been submitted to the board for approval. Dates for Good Neighbor Golf Tournament Women's Club list with dates of ‘next season’ activities/events Proposed dates for other golf activities Adjournment Mecca Henry moved the meeting be adjourned. Lenore Combs seconded the motion. It passed unanimously by those present at the meeting. The meeting was adjourned at 2:58 PM. Respectively submitted, Beth Parrish SEPO Board Secretary Attachments: List of SEPO Bank Accounts Proposed Fiscal Policies Proposed Board Backups ***************************************************************** 2021 SEPO BOARD (SPECIAL) MEETING VIDEO Thursday, February 25, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Feb 25, 2021 was Virtual, using Google Meet, and was recorded (except for the first seven minutes). HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days or sooner. If you have any questions about or issues with viewing this video, let me know. (And yes - I have ANOTHER e-mail strictly for board issues. But I am still monitoring the rest of the SEPO Communication e-mails.) Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Special) Meeting (2021-02-25) ***************************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verifiy the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 16, 2021 Annual Meeting of Shareholders (below ) 5. Review and consideration of approving the February 16, 2021 SEPO Board Meeting Minutes (below ) 6. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 7. New Business: Tony - SEPO Board 101 Education Discussion Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Tony - Assignment of two Directors to each director position, as Primary and a Secondary/Backup Position. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/ Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies Discussion of development of a 3-5-year capital improvement program. Review of Sunshine Covid-19 Policies Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. Lenore & Tony - Inventory of SEPO residents who have had vaccines and develop a program to help those who have not received their shots. Open discussion. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. 8. Unfinished Business. 9. Adjournment Attachments: February 16, 2021 Unapproved Minutes of 2021 Annual Meeting of Shareholders (below ) February 16, 2021 Unapproved SEPO Board Meeting Minutes (below ) ***************************************************************** 2020 SEPO ANNUAL MEETING OF SHAREHOLDERS and 2021 SEPO BOARD FIRST MEETING Tuesday, February 16, 2021 Link to Virtual Google Meet Video Both the SEPO Annual Board meeting and the first Board meeting of the new 2021 board were held on Feb 16, 2021 starting at 3 PM and ending at 3:38 PM. These meetings were both Virtual using Google Meet and were recorded. HERE is the link to the recording which everyone is welcome to view. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary 314-960-6710 ***************************************************************** SEPO BOARD MEETING MINUTES: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders (Approved @ Feb 25, 2021 Board Meeting) The 2021 Board convened their first board meeting immediately after the Feb 16, 2021 Annual Meeting of Shareholders was adjourned, using the same Google Meet login. The meeting was also recorded and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA . You can fast forward to the beginning of this meeting, which is approximately 27 minutes into the recording. This meeting was moderated by Tony Tramel. He called the first meeting of the 2021 Board to order. Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Next Steps Tony Tramel has put together a list of potential policy-related issues for consideration and assignment in the next year. The board will ultimately decide if these issues or any others need to be addressed during this time period. The initial list of items was in the Agenda (attached) but none were discussed at this meeting. Election of Directors & 1st and 2nd Vice Presidents The process to elect directors is to entertain a motion and vote on that motion. Larry Keller made the motion and Beth Parrish seconded it to nominate Tony Tramel for the position of President. The vote was unanimous from those board members present at the meeting. Tony accepted the position. The appropriate motions were made and unanimously accepted by those present at the meeting to nominate the remaining board members to the director positions listed below. A discussion followed as to the 1st and 2nd Vice President (VP) positions. Mecca Henry stated that the President, Secretary and Treasurer could not hold either of these positions. The responsibility of a VP is to take over the responsibilities of the ranking officer(s) if that person(s) is unable to perform them. It was agreed we should have Lyn Swonger decide if he did or did not want to retain the title of 1st VP. Beth Parrish motioned that Lyn Swonger remain as 1st Vice President at this time. The vote was unanimously yes from those present at the meeting. Lenore Combs made the motion and Mecca Henry seconded it to nominate Larry Keller as the 2nd VP. The vote was unanimous from those present at the meeting. Larry accepted the position. The following is the result of the above motions and acceptances. President: Tony Tramel Secretary: Beth Parrish Treasurer: Mecca Henry Golf Course & 1st Vice President: Lyn Swonger Includes Golf Course, Equipment, Irrigation Maintenance & Maintenance Area Common Area 1: Jean Burgoine Includes Offices & Lounge, Pavilion, Pool & Hot tub, Retzlaff Hall & Sunburst Building. Common Area 2 & 2nd Vice President: Larry Keller Includes Drainage and Irrigation Ditches, Streets and Grounds & Texas Ave. Common Area 3: Lenore Combs Includes Storage Lot & Woodshop, Shuffleboard Court & Tennis Court. President Tony Tramel indicated he would like to see a backup director for each of the above positions. This will be a point of discussion in a subsequent board meeting. Future Items for Board to Address President Tony Tramel stated he would like to hold another board meeting within the next two weeks or less and he would like to talk about what is expected of a board. He referred to it as SEPO Board education 101. It’s important for a board as a group to understand SEPO documents – what they say and don’t say. We also need to discuss: Issues dealing with the Covenants and how they are interpreted. The formation of a committee (3-5 people) to actively look at SEPO’s primary documents carefully and make recommendations for consideration. Each change, if any, has various specific requirements to make things happen, according to the Covenants themselves. We will determine a day/date for the next board meeting and do it virtually – unless Covid-19 restrictions change by then. The community will be invited to listen. Approval of Previous Meeting Minutes Beth Parrish brought up the fact that the minutes from the Jan 5, 2021 Board meeting were not approved at the Annual Meeting of Shareholders. President Tony Tramel noted they had been published, so if there were no objections to this board, we could approve them as published. Beth Parrish motioned we approve the Jan 5, 2021 Board minutes as published. Mecca Henry seconded the motion. It passed unanimously by those present at the meeting. Adjournment The meeting was adjourned at 3:38 PM. Respectively submitted, Beth Parrish SEPO 2021 Board Secretary ****************************************************************** SEPO BOARD MEETING AGENDA: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order for New 2021 Board - Roll Call by the Secretary Discussion about Area Assignments and Newly Elected 2021 Directors (Tramel) Listing of potential policy related issues for consideration and assignment - Consideration of having two Directors responsible for each area of assignment. Advocate the use of surveys to seek input from SEPO residents before Board considers actions. Review of Policies, Bylaws, and Covenants and potential modifications. Development of a 3–5-year capital improvement program Review of Covid-19 Polices, Committee Heads selected to address selected policies. 3. Election of Officers: President, Secretary and Treasurer 4. Assignment of Multiple Areas by Other Directors and / or by Officers noted above 5. Schedule Next 2021 Virtual Board Meeting (SEPO Board 101 Education Presentation) 6. Other Unfinished Business 7. Adjournment Board Meeting Minutes: New Board (2021-02-16) Board Meeting Agenda: New Board (2021-02-16) Board Meeting (Special) Agenda (2021-02-25) Video of Annual & New Board First Mtgs (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) ***************************************************************** SEPO Annual Meeting of Shareholders Minutes (print from HERE ) Tuesday, February 16, 2021 3 PM, Virtual Google Meet Only (Approved @ Feb 25, 2021 Board Meeting) The Agenda for the meeting was provided and is below . This was the first ‘totally virtual’ meeting held by the board. Tony alerted everyone that the meeting was being recorded. The recording can be viewed/downloaded at this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA President Jim Kennedy asked if Chuck McEvoy, Elections Committee Chairman, was present, which he was. President Jim Kennedy then asked Chuck if we had a quorum in order to continue with the meeting. Chuck replied that we had a quorum. The Annual Meeting of Shareholders was then called to order by President Jim Kennedy. Role Call was taken. Jim Kennedy, Mecca Henry, Tony Tramel, Frank Tewell, Neil Morehead and Jerry Drost were present. Lyn Swonger was absent, due to medical treatments. Election Results President Jim Kennedy asked Chuck if he would present the election results. Chuck first thanked everyone who had worked on this election process with him. He thanked Valerie Basaldua and indicated she had become much more proficient with her computer skills since last year’s elections and was of extreme help to him. He also thanked Jim & Sue Clifton and his wife Vera who assisted him with mailing the ballots and subsequently counting them. He also thanked Cathy Chajec and Vic Hillman for helping with the vote counting. Chuck indicated that 226 proxies were signed. We needed 157 for a quorum. 75% of the community voted. 25% did not. Chuck said this was one of the closest election results in terms of votes per candidate he could remember. The results were as follows: Larry Keller (206) Jean Burgoine (202) Beth Parrish (202) Lenore Combs (199) Dana Weise (81) President Jim Kennedy thanked Chuck for his hard work and told him how much he is appreciated for the tremendous amount of time he put into this voting process. Approval of Previous Meeting Minutes President Jim Kennedy asked for a motion to be made to approve the Feb 18, 2020 SEPO Annual Meeting of Shareholders Minutes that was posted in the office. Frank Tewell made a motion to accept the minutes that were posted. Mecca Henry seconded the motion. The motion passed unanimously. Director Reports Frank Tewell: Frank did not have a formal report but wanted to thank everyone for their support and helping him to maintain his area of responsibility (Common Area 1). Frank indicated: “the hottub is really hot right now if anyone wants to use it!” He said there were too many things that have been done to these common grounds to list them all here. President Jim Kennedy thanked Frank for his hard work and indicated that Frank has stocked up on supplies, etc so the next person taking responsibility for these areas would have a head start. Neil Morehead: Neil didn’t give a report during the meeting for Common Area 2, as he was unable to unmute his phone when asked during this virtual meeting. Jerry Drost: Jerry indicated he had some ideas he wants to pass along to the next person responsible for Common Area 3. Lyn Swonger: Jim Kennedy reported that Lyn, who is currently undergoing medical treatments, has done a marvelous job on the golf course this last year and was sure everyone appreciates all of his hard work. Mecca Henry: Mecca thanked the board members for the work they have done in the past year. She has the final 2020 reports to send out and post on the Web site after the meeting. Mecca said the CPA did a wonderful job this year. The 2020 tax return is complete and we won’t have to restate the final numbers for 2020. We came in under budget. See Treasurer’s report after these minute for the details. President Jim Kennedy thanked Mecca for the outstanding work she has done this past year. Tony Tramel: Tony thanked everyone for their help and guidance in making the board meetings accessible (via virtual methods) to residents during this Covid-19 pandemic. He appreciates everyone reading the minutes and the fact we have gotten some things done even during this pandemic. Jim Kennedy: Jim started off by saying – This has been quite a year. We started with Covid-19 and are ending with this cold snap. With the help of the community, we have not experienced a case of the virus within Sunshine – to his knowledge. We might be the only community in the RGV who can say that. He has received calls from residents thanking him for keeping them safe. He appreciated those calls. He challenged the new board to keep this up. In Memoriam Ladonna Harvey read the names of all residents (current and former) who had passed away since the previous Annual Meeting of Shareholders. There was a moment of silence observed between each name. Each of those names can be found on the Web site in the ‘In Memoriam ” section. New Directors: Swearing-In Ceremony The newly elected directors were asked to turn their microphones on. President Jim Kennedy then read the “Oath of Office” which was repeated by the new directors. Jim Kennedy then thanked the new directors and informed them there were certificates for each of them in the office, as well as a binder for whomever was elected president of the next board. Adjournment Mecca Henry moved the meeting be adjourned. Tony Tramel seconded the motion. It passed unanimously. The meeting was adjourned at 3:27 PM. Respectively submitted, Tony Tramel SEPO Board Secretary Attachments: Agenda for Feb 16, 2021 Annual Meeting of Shareholders Treasurers Report is below and can also be found here *********************************************** Treasurers Report February 16, 2021 For the year 2020 we came in under budget. There was a net profit of $ 6,915.67. All areas except for General Operations came in under Budget. The overages in that area were due to several things. Payroll was over due to unbudgeted overtime. Payroll taxes were over also due to overtime. Property Taxes and depreciation expense was higher than budgeted but less than 2019. The Golf Cart Paths cost $18,327.21. Of this amount $4,613.29 was expensed in the 2020 Profit and Loss. The remainder came out of fees collected in the past that were not spent on Cart Paths in the amount of $13,713.92. We also purchased two golf carts for a total of $8,600.00. That amount was coded to Fixed Assets. Our Interest Income is down for the year 2020 due to lower interest rates. All bank accounts are now at banks with local branches. As of the end of 2020 the shareholder’s equity is $5,469.57 per Property. This is down slightly from 2019 which was $5,491.86. Overall, we are in good financial shape with $529,378.85 in cash and no long-term debt. If anyone has any questions, please let me know and I will be happy to answer them. Mecca Henry ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS AGENDA Tuesday, February 16, 2021 3:00 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- 1) Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel 2) Chuck McEvoy to provide 2021 SEPO Board Election Results. 3) Review Approved February 18, 2020 Annual Meeting minutes for reference purposes, (Copies of these approved minutes are attached - see below .) 4) Review and consideration of approving the minutes of the January 5, 2021. (Copies of unapproved minutes are attached - see below .) 5) Reports of Officers Lyn Swonger - Golf Course Frank Tewell (Common Grounds/Maint. Area 1) SEPO Buildings Neil Morehead (Common Grounds/Maint. Area 2) Streets, Drainage Streets, Texas Ave Jerry Drost (Common Grounds/Maint. Area 3) Storage & Shop Area Tennis /Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Tony Tramel - Secretary Jim Kennedy - President 6) Memorial of residents we lost in 2020. Names to be read by Ladonna Harvey. 7) Unfinished Business. 8) Elected 2021 SEPO Board members swearing-in ceremony by President. 9) Adjournment of 2020 Board. Attachments: February 18, 2020 Approved Minutes of SEPO Annual Meeting (see below .) January 5, 2021 Unapproved Minutes for Consideration of Approval (see below .) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS MINUTES 'FROM' Tuesday, February 18, 2020 (Approved @ SEPO Annual Meeting of Shareholders on Feb 16, 2021) Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. John Chajec thanked Chuck and his committee for all their hard work. John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. Frank Tewell - Click HERE for the report. Jerry Utterback - Click HERE for the report. Lyn Swonger - Click HERE for the report. Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. · The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. · It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. Share Nelson announced the program on Saturday called “Remember When”. It will be held this Saturday evening and tickets are virtual and $5 each. Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on Meeting was adjourned at 3:44 p.m. ****************************************************************** SEPO Board Minutes Tuesday January 5, 2021 1:30 PM, Retzlaff Hall (Approved @ first "2021 Board" Meeting on Feb 16, 2021) The Agenda for the meeting was provided and follows. Due to some technical difficulties trying to get each Director connected with their cell phone and Google Meet, the meeting did not begin until 1:50 PM. President Jim Kennedy called for a roll call. All board members were present at the meeting which includes Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall at the meeting were Chuck McEvoy, Bill Peterson, and Dawn Rae Leonard. A request was made to consider approving the minutes from the November 30 and December 14, 2020 Board meetings provided to each director by the Secretary via email on January 2, 2021 for their review and comment. Lyn Swonger and Frank Tewell indicated they did not get the minutes and obtained a copy from the Secretary. After Lyn Swonger read the minutes provided to him at the meeting, a passionate discussion between he and Tony Tramel ensued regarding the words and their meaning and context in paragraph 4 in the December 14, 2020 minutes. After this debate, a motion was made to approve the Board minutes for the dates of November 30 and December 14, 2020, by Mecca Henry and seconded by Tony Tramel. Those who voted to approve the motion were Tony Tramel, Mecca Henry, and Jerry Drost, those opposed were Lyn Swonger, Frank Tewell, and Neil Morehead, creating a 3-3 tie vote. President Kennedy voted because of the tie vote and to get these minutes off the table, and he voted affirmatively, meaning the minutes were approved as submitted / printed. Reports of Officers Mecca Henry, Treasure indicated the Board needs to approve the financial reports that have been posted for November. Mecca Henry indicated no board member had provided her any feedback from these published reports. Lyn Swonger moved to accept the reports prepared by the Treasure for the month of November. Tony Tramel seconded the motion, the vote was unanimous to approve. Frank Tewell reported on work accomplished in his area. Jim Kennedy complemented Frank Tewell on his due diligence and made mention they were both at the office at 9:00 PM last night working on an issue. Neil Morehead and Jerry Drost did not provide any new reports on their areas. Lyn Swonger reported that golf course work was primarily related to maintenance right now. In the near future additional cement bags will be used to repair / replace deteriorating wall sections around the ponds on the course. Nominating Committee The Nominating Committee member, Bill Peterson, spoke and formally provided the following list of residents that were selected for the 2021 Board Election, where a total of 4 positions will be voted upon. Bill Peterson read from a statement to formally submit their list of candidates. He said, “Mr. President the Nominating Committee lists the following nominations for the Sunshine Estates HOA Board of Directors positions: Dana Weiss, Daniel Danks, Dawn Rae Leonard and William Peterson.” President Kennedy acknowledged the committee work with a “so received”, comment. Lyn asked that we approve the nomination committee’s recommendations. Tony Tramel indicated he would like to note on the record that we acknowledge receipt of the list of nominations, rather than approving the nominees to ensure the Board is not approving any of the candidates. There was no objection to this modification. There was no vote taken on Lyn Swonger motion and or requested modification for the motion by Tony Tramel. Election Committee Chuck McEvoy has agreed to lead the election process for 2021, as he has done for several years. Chuck briefed the Board on the letter that will be sent to owners, and the need to follow the directions provided in the ballot information packet. For a ballot to count, the ballot envelope must be placed inside the SEPO envelope provided. Tony Tramel asked, “how will you decide which physical address the ballot envelopes will go to, if an owner has two mailing addresses? (i.e., they are not full-time residents). Chuck indicated emails will be sent to those non full-time owners requesting them to advise where they want their ballot to be mailed. When asked - what about owners who have not provided email addresses, Chuck indicated it is a responsibility of the owner to provide their email to the office, for things like this. He acknowledged that there may be a challenge in getting ballots to the Canadians in time for them to respond prior to the 1:00PM, February 16, 2021 deadline for receipt of ballots. He requested information of how to include the details for our “Google Meet” for our Annual Meeting in the proposed letter he provided. Tony Tramel has provided the Google Link for this meeting to him. Chuck indicated there are some slight differences than in the past. He will begin counting the ballots he has received prior to the 1:00 PM deadline, and if the ballots do not reach a quorum level, plus those who would be in our Google Meet, he will not report the findings of the vote tally. It therefore is important that everyone provides a ballot back to SEPO so you can be counted. The 51% or greater number of votes for a quorum, is included in our Bylaws. There are 306 total votes in SEPO, therefore, (306 x.51= 156.06), with the next whole number being 157 or more ballots must be received for there to be a quorum at our Annual Meeting. Floor Nominations President Kennedy, then advised that a table will be set up in the Pavilion to allow persons to “Nominate a Person from the Floor”, from 2:30-3:30 PM on January 5, 2021 by completing a form prepared for this use. Any nominations received at that time plus all other nominations will be passed onto Chuck McEvoy to process them to arrive at a final paper ballot for the 2021 Board election. Other Business Jerry Drost asked President Kennedy if we were going to petition the Cameron County Judge to allow us to have our business meeting, rather than be limited to only 10 persons? Jim Kennedy indicated the County judge has just recently issued a renewal on a maximum of 10 persons and also implemented a curfew. Jerry Drost indicated that Lenore Combs had said she could prepare the documents that would ask the Judges permission to have a business meeting in Retzlaff Hall with social distancing and masks. Jerry Drost again asked if we were going to make a request to the Judge? Lyn Swonger replied no we are not. Jerry Drost stated that is your opinion in response to Lyn Swonger. Jerry Drost asked if we could have an Annual Meeting with 3 people and the Board? We need to at least try to obtain permission for this business meeting. It was pointed out that the 10 max restriction is intended for social gatherings, and that permission for business-type meetings falls into a different category. Jim Kennedy indicated he would check it out with the Judge. Dawn Rae Leonard opined that the Judge will give us approval, however, we must complete the request form. Ms. Leonard provide a copy of the needed form to Jim Kennedy to proceed through the process. It was concluded by the majority of member present after a vote on the issue, (Tony Tramel, Mecca Henry, Jerry Drost, Jim Kennedy voted yes, and Lyn Swonger, Frank Tewell, and Neil Morehead voted no), that this Board wants to proceed with applying to the Cameron County Judge’s Office for a permit to have our 2021 Annual Board Meeting on February 16, 2021 at 3:00 PM. This permit will identify limitations which will be imposed on the meeting, rather than be guided by the maximum of 10 persons. Jim Kennedy indicated he would take action to apply for said permit with the Cameron County Judge’s Office for our scheduled Annual Meeting. Unfinished Business The Board received a request from the Architecture Review Committee to approve David Fleiner as a member of this Architecture Committee as required by our Article V of our Covenants. Tony Tramel, moved to approve David Fleiner to the Architecture Review Committee, seconded by Frank Tewell, the vote was unanimous to approve the motion. David Fleiner has been appointed to the Architectural Committee. No other business was identified, and Lyn Swonger moved to adjourn the meeting, seconded by Frank Tewell, unanimous vote to adjourn the meeting at 2:20 PM Submitted Tony Tramel Board Secretary Attachments: Agenda for 2021 01 05 Board Meeting (see below ) Board Meeting Minutes (2021-01-05) Board Meeting Agenda (2021-01-05) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Tuesday, January 5, 2021 ------------------------------------------------------------------------------------------------------------------------ General resident access into Retzlaff Hall and the Pavilion / Pool area for this meeting is restricted due to Covid-19 Restrictions. Please note a special in person, “Nomination from the Floor”, event for 2021 SEPO Board Nominations is scheduled in the Pavilion area from 2:30-3:30 PM, on January 5, 2021. Residents can complete a form to nominate a SEPO resident for the 2021 Board of Directors election. Alternately you can do this online prior to 5 PM on January 5, 2021, by clicking the following link to access the floor nomination form and follow the directions. CLICK HERE TO GO TO THE LINK ________________________________________________________________________________ This meeting will be made available using Google Meet by clicking the following link beginning at 1:15 PM until 2:30PM on January 5, 2021: https://meet.google.com If needed, o gain access on your Smart Device please use this code . Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you can see the words spoken by everyone during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the revised November 30th, 2020 and the December 14th, 2020 Board Meeting Minutes. Copies are attached. Reports of Officers a. Review and report from Mecca Henry, Treasure, preliminary year-end report, consideration to approve November Financial Reports, which have been posted and provided to residents, and other related issues on the 2020 SEPO Budget. b. Consider approving a resolution acknowledging receipt of the Nominating Committee selection of candidates for the SEPO 2021 Board of Director election. Members of the Nominating committee will be in attendance to formally submit their candidates. Chuck McEvoy will also be in attendance who will be handling the election process itself. c. The Board has scheduled an in-person “Nomination from the Floor” after the Board Meeting. The Board will accept Nominations by residents in person, at a table set up in the Pavilion area between 2:30 PM and 3:30 PM. Residents will be able to Nominate from the Floor by completing a form to complete this nomination process. Social distancing and masks will be required. An alternate method of doing this online prior to 5 PM on January 5 can be accomplished by clicking HERE to go to the link and completing the form and hitting “submit”. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments November 30 Unapproved Revised SEPO Board Minutes December 14 Unapproved SEPO Board Minute Board Meeting Minutes (2020-12-14) ***************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Dec 14 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:10 PM, December 14, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall were David Fleiner, Daniel Danks, Bill Peterson, and Dawn Rae Leonard. Jim Kennedy indicated the Board was here mostly to deal with the 2021 budget and asked Mecca Henry to report on the status of the budget. She reported that she had provided worksheets to various Board members and in the big picture we were out of balance with our anticipated revenues by approximately $6,000. Jim Kennedy asked if this is something that can be resolved by more cutback? Mecca indicated that is the more traditional solution, or the Board can decide to approve the budget being out of balance and anticipate reductions in 2021 spending that would make up for this amount in 2021. Jim Kennedy then asked which Board members are in favor of proceeding with improvements to W Indiana Circle? In response, every Board member raised their hand indicating support to resolving the current conditions on W Indiana Circle. Jim Kennedy then announced that this response answers the question about Board support for this contemplated project for 2021. Jim Kennedy then asked Tony Tramel to brief the members on the effort that has been expended to date, a status report, and the remaining steps needed to complete this anticipated reconstruction project of W Indiana Circle. Tony Tramel indicated that funding for this project or others is identified first. One then typically hires an engineering firm for roadway / drainage type projects. You then identify alternatives, prepare cost estimates, and present those alternatives to the Board for selection. Then detailed plans are prepared, proposed bids or proposals are solicited and evaluated while always considering available funding. Public and or neighborhood meetings are standard practice to keep them aware of the relevant design issues with a project of this type. The Board would accept one or more contractors and execute a contract, construction would begin, testing of materials and construction observation would be needed until the project is completed. Once a final inspection and certification of materials is provided, only then should a final check be paid to the selected contractor. This sequential process can only be accomplished if there is a line item in our 2021 budget for W Indiana Circle. Our By-Laws require an adoption of an annual SEPO budget which includes anticipated expenditure for the next year. If there was no line item for W Indiana Circle in the 2021 Budget, the Board would not be able to move forward. Funding must be identified before the project can proceed. Without a line item in the 2021 budget, this Board would be kicking the can down the road to the next Board for the year 2022. It should be noted the authors of our By-Laws clearly anticipated situations such as W Indiana Circle and others in Section 7.04 of our By-Laws which is reproduced as follows: “Contingency (Reserve) Fund - All funds accumulating in this fund shall be used exclusively for the upkeep and repairs of the Streets and Water System, or the emergency replacement of buildings, located within the Subdivision as the Board of Directors deems necessary. Any exceptions will require the majority vote (51%) of the property owners.” Tony Tramel indicated his best estimate of construction costs, engineering, construction inspections and testing and observations has been completed. This estimate is based on a review of detailed estimates of building materials / bid items used in roadway construction, and the proposed plan to reconstruct the curb and gutter and adjust driveways on the north side of W Indiana Circle to re-establish a proper water flow line to the drop inlet in the Cul-de-sac of W Indiana Circle. The total value of W Indiana Circle is projected to be in the order of magnitude of $65,000. There may be other alternatives that might cost less, and those should be evaluated during the engineering investigations and development of alternates for the 2021 Board’s consideration. Tony Tramel indicated he thought it would be prudent to identify W Indiana Circle as a line item in our 2021 Budget, with a note that this $65,000 would be earmarked as coming from our Contingency Reserve Fund in accordance with our By-Laws. Frank Tewell indicated he liked putting the line item in the budget but not an amount of money identified for W Indiana Circle. Discussion then centered on what had happened previously regarding W Indiana Circle. Frank Tewell indicated a former Board member had received a bid to make some type of improvement for W Indiana Circle for approximately $32,000 and the budget amount was $30,000. Tony Tramel indicated he had not seen what was proposed at that time, and it would be like comparing apples with oranges, the scope was not the same, and Tony Tramel was unable to find any plan or drawings of the proposed improvement. Lyn Swonger added that the Board member had obtained two bids for some work on W Indiana Circle, and because people on W Indiana Circle objected to the type of project proposed, the Board member destroyed all of the related documents regarding this project. Lyn also questioned the need for an engineer for a project of this type, since a contractor that does this all the time should know how to drain water downhill. Tony Tramel pointed out unless you have a set of drawings, and specifications, you cannot compare contractor A with contractor B as it pertains to the quality, quantity, and costs. If an engineer is not used, and we depend on a contractor alone, the solution offered by the contractor might not work. Use of a professional engineer assures SEPO that a plan provided must follow best engineering practices, as required by laws governing Professional Engineers. Tony Tramel indicated with an engineer, alternates would be determined and presented, each with a projected cost to the Board and to W Indiana Circle residents. A determination would be made at that time regarding the scope of effort for the engineer to finalize a set of plans and specification for bidding purposes. Warren Clark had contacted Tony Tramel, and advised him in the last major street reconstruction, that until they hired an engineer, the Board at that time was unable to obtain bids and evaluate any type of proposed street improvement. He stated the key to success in that project was hiring an engineer, as they know how to prepare plans and specifications and how to obtain competitive bids. Jim Kennedy summarized the budget issue in that he asked, “So what we are trying to do is put a monetary amount into our proposed budget for W Indiana Circle for next year so it can proceed to get implemented?”, which was confirmed by Tony Tramel. Neil Morehead asked if we could put $5,000 into a line item to just do the study? Jim Kennedy pointed out that would not allow any implementation in 2021, and would not be enough funding, and we must be realistic to make this project happen. Jim Kennedy confirmed this would be a way to “get this project rolling”. Tony Tramel indicated the Alternatives are simple. 1) If you want to get something underway / completed in 2021, you need to identify W Indiana Circle as a line item, and identify an amount of money for this project, and it is suggested that amount should be $65,000 and earmarked coming from our Contingency (Reserve) Fund. 2) Or alternatively, if the Board wishes to push this project down the road, the Board does not do any of those things identified in number 1. Lyn Swonger indicated that he was all right with the project and agreed with it but must have the language returned to the Board for decisions. Lyn asked for the limits of the anticipated project, which were noted as the eastern most golf cart pathway to the drop inlet In the Cul-de-sac. Jim Kennedy asked for someone to make a motion to add a line item to our proposed 2021 budget for W Indiana Circle. Frank Tewell inquired about how this budget line item and the continency fund are related. Mecca indicated that it would be in a line item with a note that the funds for W Indiana Circle are earmarked to come from the Contingency (Reserve) Fund. Neil Morehead moved to put an W Indiana Circle line item in the budget and later decide how much money should be there. Discussion ensued that an amount of money must be identified if it is part of the budget. There was no second to Neil Morehead’s motion. Tony Tramel, reluctantly, moved to include W Indiana Circle reconstruction in the 2021 budget and identify $65,000 as the amount for this project. This funding shall be earmarked as coming from the Continency Reserve Fund, just like our By-Laws indicate. Lyn Swonger seconded the motion. A vote was taken. Those voting for the motion were, Lyn Swonger, Neil Morehead, Jerry Drost, Mecca Henry, and Tony Tramel. Frank Tewell voted against. The motion was approved. Mecca Henry presented budget documents to Board members, which included expenses exceeding revenues by $6,000. Mecca Henry advised our property tax expenses are now projected to be about $3,000 less than identified in the proposed budget. Therefore, the difference is reduced to only $3,000. Jim Kennedy noted that this Board and others have historically reduced their spending. Therefore, at the end of the year, funding transfers back into our cash accounts, i.e. money allocated for the various line items of the budget were not entirely spent, (which represent a net reduction in annual costs). Mecca Henry said that she will show the W Indiana Circle under a capital expenditure in the new budget because of its uniqueness. She also indicated the Contingency Reserves is associated with our Frost Money Market account which has approximately $100,000. Mecca discussed the reasoning for using this account as being the most rational approach. Mecca Henry moved to accept the proposed Budget presented at the meeting, which included W Indiana Circle as a capital outlay. Tony Tramel seconded the motion. Those voting yes, were Mecca Henry, Tony Tramel, Lyn Swonger and Neil Morehead. Those opposed were Jerry Drost and Frank Tewell. The motion was approved. Jim Kennedy asked if there was a motion regarding the minutes of the last Board meeting? Lyn Swonger moved to have the minutes read aloud at the meeting, which was seconded and approved. Tony Tramel read from the copy of the unapproved minutes of November 30, 2020. During the reading, Tony Tramel noted an oversight regarding the date of the meeting in the first paragraph which was noted as needing to be correct. Mecca moved to accept the minutes with the changes noted by Tony Tramel. During the discussion following the motion, there were comments made by Jim Kennedy. Jim Kennedy indicated he and others felt there was some parts of the meeting that were not summarized in the minutes presented. Tony Tramel indicated that he had used a tape recorder for all minutes since he has been the Secretary. Unfortunately, due to a technical error on his part, he did not have the recording for the last meeting. Tony Tramel apologized to the Board members for that error and indicated he does not plan for it to occur again. Jim Kennedy indicated he thought there was an obvious glaring omission in the minutes of the meeting. There was discussion about W Indiana Circle line item with $65,000 placed in the budget. Jim Kennedy stated that he recalls significant discussion about W Indiana Circle at this meeting, and there was additional information concerning Mecca Henry’s report on the budget which needs to be included in the minutes for the November 30, 2020 Board meeting. Tony Tramel admitted his oversight regarding the issues that Jim Kennedy brought up. Tony Tramel indicated he would review his notes and refresh his memory and would provide an updated / revised set of minutes to each of the Board for them to review and provide their edits for consideration. Members of the 2021 Board Nominating committee were acknowledged by Jim Kennedy. Jim Kennedy proceeded to acknowledge that due to COVID-19 restrictions some changes and adjustments from prior procedures needed to take place and he proposed the following to comply with our By-Laws. The Nomination Committee should provide the listing of names they have determined who wish to be considered in running for a Board position. This Nomination Committee listing should be provided before, Saturday, December 26th. After this list is provided the listing will be posted. On Jan 5th, a Board Meeting is scheduled for 1:30 PM. At that time the Board will also accept “Nominations from the Floor” using the following technique: After the Board meeting on Jan 5th, between 2:30 PM and 3:30 PM, Board members will accept nominations, normally referred to as” Being Nominated from the Floor”. Persons can make this type of nomination by filling out a form created for this purpose at an identified table set up in the pool Pavilion area. All the names, from the Nomination Committee and those that were provided as a “Nomination from the Floor”, who have agreed to run for the Board, will then be posted on a SEPO Library / Office bulletin board for 10 days. After that time, the list will be taken down and paper ballots with those running for the Board will be prepared. The actual election for the 2021 Board members will be Feb 16th, 2021. Chuck McEvoy has again agreed to manage the SEPO Board election process. Mecca Henry noted that persons who will be running will need to prepare a brief resume / background information once they accept a nomination to run for the board. Mecca Henry moved to accept the plan proposed by Jim Kennedy to proceed with the nomination process considering our restrictions with COVID-19. There was some additional discussion that indicated if a person who was unable to provide a nomination from the floor at the time and location noted above, that a nomination could be made via email. The details of who to send the email to and what address is yet to be resolved but will be prior to the date nominations are closed. Mecca Henry’s motion was approved unanimously. Tony Tramel told Jim Kennedy that he was in receipt of a request to speak to the Board from Dawn Rae Leonard, and she indicated she wanted to speak on the Agenda item regarding Nomination Committee. Dawn Rae Leonard was permitted to address the Board by Jim Kennedy for approximately 3 minutes. After she spoke, Jim Kennedy thanked her for her comments. A motion was made and approved to adjourn the meeting at approximately 4:10 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 12 14 Board Meeting (see below) Consideration to Approve Board Minutes Revised from November 30th, Ver2 (see minutes below) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, December 14, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus 3 Persons from Nominating Committee will be in attendance.) Since this meeting attendance is limited to a Maximum of 10, no other residents would be permitted to be in Retzlaff Hall for the Board Meeting. We will be again making this meeting available using Google Meet by Clicking the following link beginning at 2:45 PM until 3:00PM: https://meet.google.com The above link should take you directly to the spot on your Smart Device (phone, computer or pad) where you ‘ask to join’ the meeting. If needed, please use this code to gain access. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for the meeting by Board Members. Review and consideration of approving the minutes of the November 24th Executive Session and November 30th, 2020 Board Meeting. (Copies of unapproved minutes are attached.) Reports of Officers a. Review and discussion on proposed 2021 SEPO Budget, and potential adoption of the 2021 SEPO Budget. b. Nominating Committee discussion - Nomination Committee to submit Nominations a minimum of 10 days before established January 5th, 2021 Board meeting. The deadline to provide the nominations to the Board would therefore be prior to December 26, 2020. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments: Proposed Minutes for consideration of adoption: (See below for Both sets of minutes) November 24th, 2020 Executive Session Board Meeting Minutes November 30th, 2020 Board Meeting Minutes Board Meeting Agenda (2020-12-14) ****************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Nov 30 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, November 30, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall was Patricia Wood and Dawn Rae Leonard. It should be noted that this was a first attempt to have a “Google Meet” of this SEPO Board meeting and instructions were provided in the SEPO NEWS email notifying homeowners of this avenue to view / listen to the meeting live. At one time during the meeting there were some 42 persons who had connected to this meeting. Jim Kennedy indicated he intended to skip around from the posted Agenda. The minutes from the July 20 and November 23rd Board Meeting were ultimately approved as submitted without a reading at the Board meeting. Jim Kennedy indicated he wished for the Board to formally recognize the formation of a Nomination Committee chairman he had selected. It was noted that our By Laws require the Board to make that determination, not the President by himself and or in conjunction with other Board members. A motion was made by Tony Tramel, to accept Dana Wiess as the chairman of the Nominating Committee for Board members elected for 2021, it was seconded by Lyn Swonger. The motion passed with Tony Tramel and Mecca Henry voting no. A Staff report was summarized by Tony Tramel concerning “Trail Fees”. A copy of this report is HERE . These are the fees collected for a permit to allow a golf cart to utilize the pathways on the golf course. They were initiated more than 10 years ago, and with the leadership of Lyn Swonger, a complete system concrete cart pathways were completed this year. Our Policy and Procedures dictate that these fees are to be used exclusively for the maintenance of the concrete pathways. The total fees collected approximate $3,000-$3,500 a year. Little maintenance is anticipated with the concrete pathways. The Board was presented with different policy options: 1) continue collecting the Trail Fees and the money would accumulate for future maintenance, 2) eliminate the fees in their entirely, or 3) expand the purpose of the fee collected to include but not limited to Trail fees shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and lighting improvements, and/or landscaping improvements, all of which shall be within the limits of the golf course. A proposed resolution for the 3rd scenario was provided to the Board. After discussion, the Board supported the option 2, “eliminate Trail Fees”, and to also refund any 2021 Trail Fees that had already been collected. HERE is Board Resolution 2020-02, which causes our Policy and Procedures to be amended by deleting paragraph 18 under Golf in its entirety effective November 30, 2020. Mecca Henry provided copies of budget materials regarding each of the designated portion of the budget managed by Lyn Swonger, Neil Morehead, Frank Tewell, and Jerry Drost. Discussion ensued wherein it was determined that there was still a need to present a balanced budget based on revised revenue projections. Smaller revenues would be recognized in that the canceled Good Neighbor Golf Tournament would not be providing anticipated greens fees, there would no longer be Trail Fees, since the Board deleted those fees for 2021, and reduction in interest rates for our cash accounts, mean less revenue. Staff payroll increases approved by the Board for 2021 also contributed to the need to reduce expenses to match anticipated revenue. The Board had determined that no increase in HOA assessment would be considered for 2021. It was decided that Mecca Henry would reexamine the requests by each director, and hopefully a balanced budget would be able to be approved at our next Board Meeting, currently scheduled for December 14, 2020. The Board considered modifying our COVID-19 restrictions which would allow “immediate family to play on our golf course, however with the restriction that the entire unit play in isolation.” Tony Tramel moved to approve this action, and it was seconded by Mecca Henry. Discussion ensued and there was expressed concern this somehow would put SEPO residents at more risk. The move to approve was defeated, with Neil Morehead, Lyn Swonger, Frank Tewell, and Jim Kennedy voting no, to break a tie vote. A second COVID-19 modification was also considered. A resident asked if we could develop a “Register” where a visitor was staying with resident say for month, after 2 weeks being here and self-quarantining, they would then be able to use SEPO facilities like our current residents do today. Tony Tramel moved to approve this modification, however, the proposed action failed unanimously, 6 to 0. The net result to these two Board actions, results in no changes from our current COVID-19 restrictions . A discussion ensued concerning the need to take action on reconstruction of Indiana Circle and other roadway improvements within SEPO properties. Tony Tramel had prepared a series of engineering concepts and sketches / documents related to Indiana Circle, identified areas where existing asphalt has deteriorated, (i.e., on the north side of Michigan Circle and on Iowa), and the potential of seal coating all or SEPO streets to preserve the pavement. Several questions were posed about how difficult it appears to find reliable and experienced contractors to do this type of work. Tony Tramel indicated he had provided a 20-page document, which had plans and detailed specifications, to 8 contractors, and only 1 has shown any interest. Once contractor indicated only if the project were more than $200, 000 would he even consider submitting a proposal / bid. The engineering documents provided to Board Members showed one alternate to resolve the water in the street issue. That alternate includes removing and reconstruction approximately 570 feet of curb and gutter on the north side of Indiana Circle in order to reestablish the proper / uniform gutter flow line, including having the driveway grades to match the proposed water flow line. Several board members continued to question the potential solution, scope, and/or the projected total cost of $65,000 of the presented proposal. The Budget was presented for discussion. Both Jim Kennedy and Neil Moorehead asked the question about where the Indiana Circle budget of 65,00.00 came from. Neil pointed out that he had not added that to his budget. Mecca Henry noted that discussions earlier in the year had been that we would need to move ahead with Indiana Circle as it had been left out of this year’s budget. It was also noted that Traditionally that Director’s budget is where the project had been. Tony Tramel stated that he had given Mecca the budget amount. After much discussion Lyn Swonger moved that we do not approve the budget submitted. It was seconded by Fran Tewell. A vote was taken, and Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel voted yea, Mecca was the lone no. It was decided that Mecca would give all the budget sheets back to the Directors and they would look at what cuts they could make and return to Meccas to report at the next Board meeting in December. After some heated discussion among Board members, it appeared there was little interest in pursuing Indiana Circle reconstruction from a majority of the Board Members. It is this authors opinion, the consensus of most of the Board members was that Indiana Circle reconstruction project should not be included in the proposed 2021 budget that was being summarized by Mecca Henry. This conclusion was reiterated verbally at the meeting, to make sure this was the position of the Board’s majority. As part of a continued attempt to resolve roadway and drainage related issues on Indiana Circle, a resolution authoring the Board to engage a civil engineering firm, Brown, Leal, & Associates, a professional engineering company was considered. This would have permitted the development of alternative concept for Indiana Circle and assist SEPO in obtaining bid/contractors for needed roadway maintenance for Indiana Circle and other related roadway repairs. President Kennedy felt that he was uncomfortable with this hourly rate proposal. Tony Tramel, who prepared sketches and quantity of materials needed, has solicited feedback and pricing from 8 different roadway construction companies with only 1 company showing any interest, indicated we need professional help to move forward on this issue, and this would be the normal and appropriate way to move forward. This is as standard way one completes civil engineering type projects. You hire a professional engineering firm to prepare plans, obtain bids, review proposed contractors, inspect the work, and provide final inspection and material certification services. A resolution authorizing the Board President to enter into a future hourly rate agreement with an engineering company for Indiana Circle, was voted upon. Those in favor were Mecca Henry and Tony Tramel with Jerry Drost abstaining. Those opposed included Neil Morehead, Lyn Swonger, and Frank Tewell, the motion therefore was defeated. A proposed “Speaker Card” process was discussed for future Board Meetings, and it was concluded that some form of the draft Speaker Card would be made available. Board members were requested to provide comments / edits and Tony Tramel would compile the edits and report back to the board on a final draft for consideration of adoption by the Board. A copy of the Draft Speaker Card is HERE , for ease of reference. Jim Kennedy asked if there were any speakers who had requested time during Public Comments. Ms. Patricia Wood indicated she wanted to speak to the Board. She spoke from a prepared statement. A copy of Patricia Woods words are HERE for reference. A motion was made and accepted to adjourn the meeting at approximately 4:30 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 11 30 Board Meeting Board Minutes from July 20th Approved November 30, 2020 Board Minutes from November 23rd Approved November 30, 2020 Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, November 30, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus Nominating Committee Chairperson, plus 2 more persons. These 2 attendees will be filled on first come first serve basis. Please send email to trtramel@gmail.com to reserve 1 of the 2 seats available!) We hope to make this meeting available using “Google Meet”. To attend, click the following link starting at 2:45 PM for the 3:00 PM meeting: https://meet.google.com/ If needed, please use this code to gain access on your Smart Device. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. Depending on the device you are attending on, you will either see a button at the bottom of the screen noted as “Caption” or you will need to click on the 3 dots on the bottom right side of your screen and turn “Caption” on. This will enable you to see the words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 and November 23, 2020 Board Meeting Minutes Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s)" by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-3 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a "Register” to document “14-day self-quarantine by visiting guests” at Sunshine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD MINUTES - EXECUTIVE SESSION 3:00 PM, Retzlaff Hall, Tuesday, November 24, 2020 The above referenced meeting was called to order by Jim Kennedy. All Board members were present. Compensation for employees were discussed, regarding holiday bonuses to be paid in the month of December, for the 5 SEPO employees. Lyn Swonger moved to provide each employee with a Holiday bonus which was comparable to prior year amounts, which was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Additionally, discussion also included hourly rate adjustments for each employee which would become effective with the 2021 Budget. Lyn Swonger proposed various adjustment / increases for each employee. Frank Tewell moved to make the various employee hourly rate adjustment suggested, and the motion was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Based on the direction of the Board, Mecca Henry would cause the direction of the Board to be implemented. The meeting was adjourned at approximately 3:30PM. Submitted Tony Tramel Board Secretary Board Minutes: Executive Session (2020-11-24) ****************************************************************** SEPO BOARD MINUTES 1:30 PM, Retzlaff Hall, Monday, Nov 23 , 2020 (Approved November 30, 2020) The following minutes from the November 23, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary The Agenda for the meeting was posted, published in SEPO Newsletter and provided to Board Members and is attached for ease of reference. Mecca Henry, Treasure placed at each Board members place copies of monthly financial reports as well as a first summation of 2021 budget numbers. Based on the County Judges Covid-19 Orders, President Kennedy limited the meeting to 10 persons. With seven Board Members, only 3 others could be in Retzlaff Hall for the Board meeting. There was no formal process to “reserve the 3 available places” in Retzlaff. A note was posted on the door of Retzlaff Hall at 10:00 AM indicating that maximum capacity had been reached. Persons present in Retzlaff Hall prior to the scheduled 1:30 meeting, besides the Board, included Lenore Combs, Dawn Rae Leonard, and Patricia Wood. Caroline Cochran also entered later but volunteered to leave once, it was determined that three non-Board persons were already in Retzlaff Hall. Dana Weiss was also present as he has assumed the role of the chairman of the Nomination Committee. The total number of persons in Retzlaff hall exceeded the maximum number of 10 persons. President Kennedy attempted to recruit one of three women to leave, since Dana Wiess was scheduled to be part of the Agenda. There was no agreement on that action. Before calling the meeting to order, a strong discussion ensued between Board member Lyn Swonger and Patricia Wood, about rules related to speaking at Board meetings. Because of this somewhat heated discussion and a general inability to resolve limiting the number of non-Board members to 3 people, President Kennedy indicated that no meeting would be occurring today. A motion was made by Tony Tramel, and seconded by Lyn Swonger to call the meeting to order, and to immediately adjourn the meeting and to schedule another Board meeting, to develop a plan where persons can attend the Board meeting, and establish a Board agreed-to method to resolve verbal conflict at or even prior to a Board meeting before the next Board meeting. The motion passed, with Jerry Drost abstaining, and Mecca Henry voting no. Pursuant to this Board action, there was no business or actions taken at the subject meeting, and no replacement Board meeting has been identified on the day of the meeting. The Board meeting was opened and adjourned/closed at approximately 1:45 PM. Submitted Tony Tramel Board Secretary Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Monday, November 23, 2020 SEPO BOARD MEETING AGENDA 1:30PM, Retzlaff Hall Maximum of only 10 persons can be permitted at meeting (7 Board Members plus 3 more) Monday, November 23, 2020 Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 Board Meeting Minutes (posted HERE ) Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s) by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-02 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a Register” to document “14-day self-quarantined by visiting guests” at Sun Shine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Move into Executive Session to Discuss Personnel Related Matters Discussion Close Executive Session Reconvene Regular Meeting Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD UPDATE Friday, Oct 16, 2020 Greetings- A quick report as to what is happening in our Community The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help and if you would like to help him or volunteer to be considered a member of the Board, please reach out to him, it would be much appreciated!! Visited with Frank this morning, The folks from the gate company met with him this AM and we are still at the mercy of the manufacturer because they are not making any parts at this time. Not only can we not get the part from any where in the US, there is not a new gate available in the whole country. This is due to the virus and the plants are closed. Frank also mentioned that there will be some painting of gutters done around the office area next week. He does keep the buildings looking sharp. Thanks and Stay Safe. Jim Kennedy SEPO Board President ****************************************************************** SEPO BOARD UPDATE (MEETING WAS CANCELLED) Monday, Oct 12, 2020 Residents of Sunshine Country Club Estates Normally we have a scheduled Board Meeting in October and that date would have been Monday the 12th. But as you know, these are far from normal times. After visiting with some Board Members, it has been decided to postpone this meeting till a later date. There was nothing pressing at this time to warrant putting on an agenda. Things have been progressing smoothly and things that do pop up can be handled internally. Frank and Neil have been working on getting the front gate fixed. It has been a struggle getting the necessary electronic part to repair the gate and right now we are at the mercy of the manufacturer, who is, because of the virus, slowing production on these parts. We are also checking on the feasibility of purchasing a new gate. Frank is keeping the pool and office area running very well. He and his helpers are painting and maintaining so things look great. Lyn has been busy as usual with the golf course. The cart paths are all poured and look impressive. Course is in beautiful shape!! Thank you everyone for your patience and understanding through these strange and difficult times. All of our guidelines such as: Residents Only!!, Retzlaff Hall remaining closed, masks, distancing and no groups larger than 10 are asked for our Residence. Please stay safe everyone!!!! Jim Kennedy SEPO President ****************************************************************** Board Update (2020-10-16) Board Update (2020-10-12) Back to Top

Sunshine Garden Club: Tips & Tricks Back to Garden Club Home "BEFORE" a Freeze: What you should do. ( Print document from here .) "AFTER" a Freeze: What you should do. ( Print document from here .) Back to Top Back to Top

Things To Do: Summary Summer (2022) Recurring Activities (by Month) Board/Residents & Club/Committee Mtgs Daily-Weekly-Monthly Golf-Clubs-Commitees-Special List of Clubs & Committees Daily / Weekly / Monthly Activities Overview Document (These 'monthly' activities documents replace the 2-Pager used in previous years.) (Click on the "Fun Times" Sign to view/print each Month.) Recurring Activities (by Month) July 2022 August 2022 ******************************** Meetings (Apr 1, 2022 thru Sep 30, Mar 2022) Click HERE for Details SEPO Board & Residential Women's Club (WC does not meet during summer months.) OTHER Clubs/Committees Board/Residents & Club/Committee Mtgs Daily-Weekly-Monthly Back to Top ****************************** Daily/Weekly/Monthly Activities Overview (Summer: Apr 1, 2022 thru Sept 30, 2022) Click HERE for Details SUNDAY: 2:00 pm, Cards/Games 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) MONDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 9:30 am, Line Dancing: Intermediate (Summer: Weekly / Retzlaff) 1:00 pm, Rock Painting: (All Year: 1st & 4th Monday, Monthly / Retzlaff) (except Jul 4 & Sept5 have been moved to the following Mondays, Jul 11 & Sep 12) 5 :00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) TUESDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 am, Men's Golf League: Tee Time (Summer: W eekly / Golf Course) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Woodshop open (Summer: When Monitor is Onsite / Woodshop) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 12:30 pm, Billiards: Texas 8 Ball (Tue, Thu, Sat / Pool Room) 1 - 3:30, Mahjong (All Year / Card Room) 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Cards: Men's Poker (Tue & Thu / Card Room ) WEDNESDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Ladies' Golf Tee time (Summer: Weekly / Golf Course) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 1:00 pm, Samba (Summer: Weekly / Card Room) 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6 :00 pm, Mexican Train/Dominos (Summer: Weekly / Card Room) THURSDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Quilting: Killer Bees (All Year: Weekly / Retzlaff Hall) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 12:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 1:00 pm, Cards: Hand & Foot (Summer: Weekly / Card Room) 4:0 0 pm, Happy Hour & Potluck (All year: Weekly / Retzlaff Hall) 4:00 pm, Happy Hour (finger food only) (All Year: Weekly / Pavilion) 5 :00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Cards: Men's Poker (Weekly / Card Room ) FRIDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Woodshop open (Summer: When Monitor is Onsite / Woodshop) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 10:30 am, Jokers (Card/Board Game) (Weekly / Card Room) 5:00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 7:00, Hand & Foot/Samba (W eekly / Card Room) SATURDAY: 9:00 am, Saturday Golf Scramble (All Year: W eekly / Golf Course) (NOTE: Will be suspended starting 08-06-2022 until 09-10-2022, due to NO Host for the month of August, 2022) Scramble Host Joy Olson 10:00 am, Cards: Duplicate Bridge (Weekly / Retzlaff Hall) 12:30 pm, Billiards: Texas 8 Ball (Tue, Thu, Sat / Pool Room) 5:00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Game: Mahjong (Weekly / Library) 7:00 pm, Cards: Jokers & Pegs (Weekly / Card Room) Golf-Clubs-Commitees-Special Back to Top Golf, Clubs & Committees and Special Events Overview below (Summer: Apr 1, 2022 - Sep 30, 2022) View DETAILS by clicking on: Summer 2022: GOLF or CLUBs & COMMITTEEs or SPECIAL (includes Potlucks) APR 2022 : 7 - Calling All Dogs and Cats (Special / Your Home) 12 - Birding and Nature Club Walk (Club / TX Ave) CANCELLED MAY 2022 : 5 - Potluck: Cinco de Mayo (Special / Retzlaff Hall) 25 - Calling All Dogs and Cats (Special / Your Home) 27 - Men's Golf League (Rescheduled from 05-24 due to rain) (Golf / Golf Course) 30 - Potluck: Memorial Day Picnic (Special / Retzlaff Hall w/Games inside and outside) JUN 2022 : 12 - Rock Painting Club (moved from Jul 5) (Club / Retzlaff Hall) 16 - Potluck: June (Special / Retzlaff Hall) JUL 2022 : 4 - Potluck: Fourth of July (Special / Retzlaff Hall) 7 - Calling All Dogs and Cats Too (Special / Your Home) 12 - Rock Painting Club (moved from Jul 5) (Club / Retzlaff Hall) AUG 2022 : 1 - Rock Painting Club (CANCELLED) (Club / Retzlaff Hall) 18 - Potluck: August (Special / Retzlaff Hall) 31 - Calling All Dogs and Cats (Special / Your Home) SEP 2022 : 12 - Rock Painting Club (moved from Sep 5) (Club / Retzlaff Hall) List of Clubs & Committees Back to Top ****************************** CLUBs & COMMITTEEs (2022-2023) BIBLE STUDY (Men) ?? BIBLE STUDY (Women) ?? GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE QUILTING (KILLER BEES) LINE DANCING NEIGHBORHOOD WATCH / CERT SEPO BOARD NOMINATING COMMITTEE SEPO BOARD ELECTION COMMITTEE SUNSHINE GIFT & MEMORIAL COMMITTEE SUNSHINE FISHING CLUB SUNSHINE GARDEN CLUB SUNSHINE NATURE & BIRDING CLUB SUNSHINE ROCK PAINTING CLUB VETERANS' HONOR WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Bulletin Board Decorations Historian Librarian Newsletter Purchasing Summer Potlucks Back to Top

S EPO Community E-Mails: May 2022 Sent 2022-05-31: IN PROCESS: Mosquito Spraying - Today, Tuesday, we are spraying the golf course and a portion of Texas Ave for mosquitos. Please be aware with regards to yourselves and your pets. Any lingering effects should dissipate by this evening. Thanks for your understanding. - Randy Davis SEPO Board Sent 2022-05-27: Memorial Day potluck/picnic - I am proud to announce that Spencer Smith, Sgt. Army retired will present a short service in recognition of all who gave their ultimate for our country. About 5pm please join us in this remembrance. Cathy Sent 2022-05-27: 2022 Sunshine Rock Painting Club meeting dates w/updates - I contacted the SEPO Office and changed two dates for the Rock Painting Club. An "*" before the dates below indicate where I moved the Rock Painting to the following Monday (for July 4th and Labor Day holidays. This denotes the change from the 1st week to the 2nd week of those two months where there are holidays on the 1st Monday. Note: my original suggestion only listed dates in May 2022. I overlooked the need to extend our meeting dates to the end of the year. Club meeting dates are: May 23rd June 6th & 27th *July 11th & 25th Aug 1st & 22nd *Sept 12th & 26th Oct 3rd & 24th Nov 7th & 28th Dec 5th & 26th We will determine 2023 dates later. Karren Amos Sent 2022-05-26: UPDATE: Men's Golf League - Rescheduled Date - Due to the rainout of the Men's Golf League this past Tuesday (May 24), I have reserved the golf course, via the SEPO Office, for this Fri (May 27) from 8 am to 12 pm as a makeup day. - Rocky Lockwood (by Beth Parrish) Sent 2022-05-26: Memorial Day potluck picnic - Slight change of plans for our Memorial Day potluck and picnic. After an informal survey I have decided not to collect money and worry about getting enough food to cook on the grills. Instead, I’m asking you (if you want to) cook an extra hotdog or hamburger or piece of chicken to share as your dish to pass. We will still bring a salad, dessert or appetizer to share. Looks like it will be hot so games indoors will be popular. We will have corn hole, Jenga and ring toss. We could use another corn hole set if anyone would loan us one for the day. Contact me if you would let us borrow yours. Hope to see everyone on Monday starting 4ish and eat at around 5. - Cathy Richmond (303)990-2730 Sent 2022-05-19: Calling All Dogs and Cats - Hi Everyone, Sandra Delaunay will be coming to the Estates on Wednesday, May 25th, 2022 to take care of your pet's nails. She will be starting around 12:30 or 1:00. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, Marian Young 719-468-4556 Sent 2022-05-17: SEPO: April 2022 Financials - The April 2022 Financials are posted on the website HERE . Please let me know if you have any questions. Mark Owen SEPO Treasurer Sent 2022-05-10: Memorial Day potluck - We are calling this potluck a Memorial Day picnic! We will get the grills out and you can cook whatever you want. We will also cook you a hamburger or hotdog for $5. Bring a salad, dessert or appetizer. After the potluck we will play games inside and outside! We will have corn hole, ring toss, shuffleboard and many other games. I will put a virtual ticket box in the library for those who want us to cook for them. Cathy Richmond Sent 2022-05-09: Golf Course Maintenance - Starting Wednesday afternoon and continuing through Friday, we will be aerating the greens on the golf course. The course will remain open but putting will be very difficult. If you choose to play, please be aware of our maintenance crew as they work. Thank you for your understanding. - Randy Davis Golf Course Director Sent 2022-05-08: Sunshine Rock Painting Club - The Board has, based on a SEPO Suggestion/Idea form submitted, approved the formation of a 'Sunshine Rock Painting Club'. Karren Amos is leading this club and she has already had a 'test run' of what the participation would be like. The community has been very enthusiastic. Beth Parrish (Web site manager), with input from Karren, has created a new Sunshine Web page for this club HERE , which contains all of the information you should need to start/continue participation in the club. It is under the 'Amenities' Tab and has been included in the Site Map page . This page will be updated ongoing based on contributions from Karren and the rest of the community. Please contact Karren ongoing concerning the club itself. Please contact Beth Parrish concerning the Web site. - SEPO Board Sent 2022-05-07: Women's Club Season Recap - Looking at this past season for Women's Club, there was a lot accomplished with help from all of our residents. Monthly events have grown, the number of people coming to those events are starting to grow as covid has calmed down a bit. Our breakfast group has come together as a mean breakfast making machine > it is just amazing the work they have done together. So many more events not named here that the residents have all enjoyed The funds raised has given us the ability to do some very good things for our community this season, just to name a few New LED Lights For Texas Street Repair of Pool Furniture Equipment for the pool and Water Aerobic classes Sending of cards > Get Well, Sympathy, Thank You, Many Others Contribution to Garden Club Fundraiser for our side our community > with great participation from our residents Loss Ball Pet Rescue This summer we still have Thursday evening Happy Hour. We just had a wonderful Mardi Gras party with much thanks to Randy and Pam Davis. And we are still trying to get game nights off the ground and setting up some more items that were brought up at our last informal summer activites lunch. I just want to say Thank You to every resident for your support of the Women's Club! Also if there are any suggestions you would like to make for us please let me know. Sincerely, Vicky LeRoy Krueger vickyleroy1954@gmail.com Text > 785-418-6208 Sent 2022-05-07: Table Tennis Club (any interest?) - It has come to my attention that we have some table tennis equipment available. In the past we have had a very good and competitive Table Tennis Club here in Sunshine. This email is for the purpose to see if there is still any interest in resuming or restarting this club. I think there is even some of the people from the past that may give some assistance and or knowledge in getting this started again (I don't have this on fact yet). I would be willing to facilitate putting this together (I do not have any interest in playing myself). This would be for all residents, year-round or not. So even if you are not here right now, please let me know you have an interest. Please just text or email. Vicky LeRoy Krueger 785-418-6208 vickyleroy1954@gmail.com Sent 2022-05-07: UPDATE: Voting - Drainage District #5 - Greetings - For those that have not voted yet, tomorrow is the day. The location for our area is The Harlingen Arts and Heritage Museum, 2425 Boxwood Street. Please Vote. Concerned Sunshine resident, - Steve Lucero Sent 2022-05-07: SEPO Attorney - Last week the SEPO Board provided the required 30 day notice to the law firm Ladd & Thigpen, P.C. to discharge representation of SEPO by this firm. Attorney Randell Friebele, located in Harlingen, TX, has agreed to continue as our legal counsel. He has served our corporation for many years. - SEPO Board Sent 2022-05-07: Doggy Dilemma - Dear Friends, This is my way of handling the dog poop situation. I hope it gives you a chuckle and then I hope everyone complies with it. And please note that this not only refers to both Dog Parks (in the Storage Lot and TX Ave). Dog excretions have been found in several other areas within the Sunshine Community. Please be respectful of your friends and neighbors and pick up after your animals. - Lenore J Combs 956 245 1276 Back to Top Sent 2022-05-05: PROCESS & FORM Updates: Architectural Control Committee (ACC) - The Board and the ACC have been working together to develop a 'generic' Permit Form for residents to display while work is being done at their home. These groups were prompted to look into this based on a SEPO Complaint received from a resident. The complaint was that they didn't want their personal information displayed on the permit form, which was, previous to these updates, simply a copy of the ACC Request Form. The SEPO Board will be 'completing' this SEPO Complaint per process based on these updates. These updates to the ACC Request/Permit Forms and Process have been reviewed and approved by the ACC and they are currently in affect. The change has necessitated additional steps be performed by the SEPO Office and one additional step to be performed by the resident. The updated process is defined HERE . The updated Request Form (dated 05-01-2022) can be viewed/printed from HERE . An example of the new Permit Form can be viewed/print from HERE . All information pertaining to this change can be found on the Sunshine Web site HERE . Questions? or Issues? Contact any member of the ACC . Architectural Control Committee (e-mail created by SEPO Board Secretary) Sent 2022-05-05: Policies & Procedures: Updates from Apr 21, 2022 Board Mtg - At the April 21, 2022 Board Meeting, the Board approved the updates below (highlighted in YELLOW ) to the SEPO Policies & Procedures. The updated P&P document is now on (and can be viewed/printed from) the Sunshine Web site HERE . These updates were made: On page 1 the following was inserted as Paragraph 3. SENIOR CITIZEN PROOF OF AGE Pursuant to SEPO Covenants, Article VI, Sec. 6.1 anyone planning to reside in any property located within the subdivision must provide proof of age that will be kept on file in the business office of SEPO. On page 1 the headings 'common area' and 'immediate family' were inserted. COMMON AREA The term ‘Common Area’ refers to …. IMMEDIATE FAMILY The Immediate Family is defined as … On page 7 Retzlaff Hall total capacity during Activities/Events was revised from 300 to 206 to be in compliance with Fire regulations. LOUNGE AND RETZLAFF HALL ….. Only 206 seated people are allowed in Retzlaff Hall at one time in compliance with the Harlingen Fire Code. SEPO Board Sent 2022-05-04: PROCESS & FORM Updates: Activities/Meeting Room Request - The updates to the Activities/Meeting Room Request Form and Process have been reviewed and approved by the Board and they are currently in affect. The updated Request Form (version 3, dated 05-01-2022) can be viewed, along with all other information pertaining to this change on the Sunshine Web site HERE . Questions? or Issues? Contact the SEPO Board Secretary @ sepoboardbeth@gmail.com . SEPO Board Sent 2022-05-04: Board - Exec - Residents Mtgs Tabs on the Sunshine Web site - For those of you who have been relying on the Tab links on the Sunshine Web site to take you directly to the Notices/Agendas, Videos and Notes/Minutes from the various SEPO Board and Residents meetings, you will now need to go to the "Board/Residents Mtgs Legend ' page which will direct you to the time period and meeting type you are looking for. The direct Tab links to both the 'legend' and to the 'Summer 2022' Board mtgs and Exec Sessions are still visible under the main "News/Mtgs" tab. Please let me know if you have any issues or questions finding the meeting information you are seeking. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-05-014: NOTES: SEPO Board Executive Session on April 21, 2022 - The 'Notes to the Community' from the April 21, 2022 Board Executive Session can be found HERE . The Notes can be viewed/printed directly from this HERE . Please call with any issues or questions. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-05-04: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, April 21, 2022 - The UNAPPROVED minutes from the April 21, 2022 Board Meeting (Regular), can be found HERE . The minutes can be viewed/printed directly from this HERE . Please call with any issues or questions. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-05-04: Cinco de Mayo Potluck - Come celebrate Cinco de Mayo with the first potluck of the summer in the hall this Thursday, May 5th starting at 4:30! Please bring your favorite dish and we will provide margaritas, ice tea, coffee music, and more! Don’t forget your name tags!😊 If you have any questions, feel free to contact Pam Davis at 214-516-4844. Sent 2022-05-02: URGENT & IMPORTANT: Voting - Drainage District #5 in process (get out and vote please) - Did you know that all of Sunshine Country Club Estates is located within the boundary of Drainage District #5? I didn't. For the first time in 29 years, we have the opportunity to elect our Drainage Commissioners. Prior to this election the seats were uncontested and no election was held. The Drainage District election is completely separate from the City of Harlingen election for commissioners, mayor and school board. I voted twice this week during early elections. I voted in the Harlingen election and, today I voted in the Drainage District election. Why should you care about this? The Drainage District is responsible for the upkeep of the canal behind Minnesota Street. If this canal does not drain, we get flooded during heavy rains. This is our opportunity to let the Drainage District know that the residents of Sunshine are very interested in what they do. This election is being held at the Drainage District office at 221 E. Filmore Street. The office is small. Go inside and ask to speak to someone from the Drainage District. Tell them you are from SCCE and tell them your concerns. Then vote. If enough of us do this, our concerns might be addressed. Directions to 221 E. Filmore Street: Head South on Commerce, like you are going to the recycling center or HEB. There is a Stripes gas station on the corner of Filmore. Turn right. Cross the RR tracks. The Drainage District office is immediately past the RR tracks on your right. Early voting; May 2 till 7 p.m. May 3 8:00a.m. to 5:00 p.m. Regular voting: May 7 from 7:00 am to 7:00 pm If you don't have a clue who to vote for, vote for the incumbents. Jerry Wade and Steve Jennings. Please, take the time to vote at the Drainage District. Express your concerns. Let them know that we are here. Sincerely, Jean Burgoine Sent 2022-05-02: MARKET: Home for Sale - Please visit the Sunshine Market to view information about and pictures of my home that is For Sale. Phyllis Rash 317-727-1136 Sent 2022-05-01: Update on Sunshine Rock Painting Dates - Yes, We are continuing our Sunshine Rock Painting! Thank you ALL for your interest and support! There are lots of pictures from our first class posted on the Sunshine Web site HERE . Next Rock Painting date is Monday, May 2nd, 2022 in Retzlaff Hall. - THIS COMING MONDAY! 1 to 3 pm. (NOTE - CHANGE IN TIME FROM LAST WEDNESDAY!) On Monday we will demonstrate Puffy Paint painted rocks!! It is so much fun! We will discuss painting supplies, how we will fund the supplies in the future, and attendees. From thereafter, we will meet each month on 1st and 4th Monday, 1 to 3 pm. Any questions, karrenaamos@gmail.com Phone 309-781-3479

Golf Events (Apr 1, 2023 thru Sep 30, 2023) Additional Details Saturday Golf Scramble (ONGOING) O'Clockers Golf Scramble (ONGOING) O'Clockers Golf Scramble (ONGOING) ************************* ONGOING O' C lockers Go lf Scramble (Daily, Year-round) Sent 2023-07-06 : O'Clockers Golf - We will be moving the O'Clockers golf scramble to 6:30 pm this Sunday, July 9th. Should be a little more tolerable starting later. - Donna Myers Sent 20 23-05-10: O'Clockers Golf - The O'Clockers golf scramble will move to 6:00 pm on Sunday May 14 due to hot weather. Open to all golfers in community. We meet beside the shuffleboard court at 5:45 for hole assignments. Come on out and have some fun. - Questions call Donna Myers at 956 245 0188 Sent 2023-03-11: O'Clockers Golf - The O'Clockers golf scramble will move to 5:00 pm on Sunday March 12th due to time change. Open to all golfers in community. We meet beside the suffleboard court at 4:45 for hole assignments. Come on out and have some fun. - Questions call Donna Myers at 956 245 0188. Saturday Golf Scramble (ONGOING) ************************* ONGOING Saturday Golf Scramble (Year-round) 9 am, Golf Scramble (All Year: Weekly / Golf Course) Contact: There is not an existing committee or formal leader. These scrambles are conducted by volunteers among the players. The person in charge usually changes every month on a volunteer basis. Participants: Any Resident/Renter and any guest you wish to invite to play. Details: All skill levels are welcome. Please sign up in the library/lounge by noon on Friday. Teams are balanced by handicap, as best we can. Early signup helps. The cost is $1 and should be deposited in the Saturday Box in the library/lounge. Everyone meets in the library at 8:40 to find out which hole you start on. Tee off on your hole is at 9 am. Play lasts until around 10:30 am. If the weather is bad, play is cancelled until the next Saturday.

PREVIOUS SEPO BOARD OF DIRECTORS 2021 - 2022 SEPO Officers History Terms Vary based on Year Elected SEPO Board of Directors 2021-2022 (History): Mecca Henry (term to expire Feb 2022) Treasurer (NOTE: Mecca resigned November 17, 2021.) Back to Top

S EPO Community E-Mails: January 2022 Sent 2022-01-31: LOST - Cat - Good Day All - I was sheltering a cat from the cold temps and it has decided to go for a walk. Last seen at 4132 N. Nebraska. Black and white long coat and flea collar. Friendly. If you happen to see the cat and/or can hold on to it please call me at 956-431-8558. Much appreciated, Steve Lucero Sent 2022-01-29: MARKET: Embroidery and Sewing machine - Please go the Sunshine MARKET to view info about an 'Embroidery and Sewing machine' I have for sale. Jean Lawrence Sent 2022-01-28: REVISED: SUNSHINE NEWSLETTER: Feb 2022 - The Feb 2022 Newsletter, Revision 1, was embedded in the e-mail sent out. You can also view/print a copy of it (with graphics): o Directly HERE . o On the Web site HERE . Valerie will also place copies in the library area. Beth Parrish SEPO Newsletter Editor E-Mail: (seponewsletter@gmail.com ) 314-960-6710 Sent 2022-01-28: Resident Passing - My father, Robert Stoxen, passed away 1/27/22. Dena Stoxen Sent 2022-01-27: MARKET: China Cabinet For Sale - Please go the Sunshine MARKET to view info about a China Cabinet I have for sale. Bev Jamison Sent 2022-01-27: Moving Boxes - Anyone who needs moving boxes, contact Jerry Wetherbee at 425-418-3345 Sent 2022-01-27: SUNSHINE NEWSLETTER: Feb 2022 - See above for Revised Newsletter sent on Feb 28. Sent 2022-01-26: UNAPPROVED: SEPO Board Meeting (Special) Minutes, January 11, 2022 - The UNAPPROVED minutes and the Tape Recording from the Jan 11, 2022 Board Meeting (Special), can be found HERE . The minutes can be viewed/printed directly from this HERE . The recording can be accessed directly from this link: https://1drv.ms/u/s!ArA0fRIwdohijIQWdaLrxUxZh0g0dA?e=A0b8j9 Please call with any issues or questions. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-26: NW-CERT invitation for Combes 5K Saturday 29 Jan - Dear Neighborhood Watch-CERT & other residents who may have an interest - HERE is an informational invitation to be safety escorts for a 5K in Combes, Primera and Palm Valley this Saturday the 29th of January. It is a golf cart escort thing and my note should explain most of the story. Please call me, 956 245 1276 for any questions etc. Lenore Combs Sent 2022-01-26: UNAPPROVED: Women's Club Minutes from 2022-01-21 - The minutes below (along with attachments, can be found on the Sunshine Web site HERE or you can read the minutes only directly from HERE . Glenda Wetherbee Sent 2022-01-25: Board Executive Mtgs: Notes from mtgs to Community - It was brought to my attention by a resident that I, as Board Secretary, had not published the results from some of the Executive Board meetings that the 2021 SEPO Board has held between Feb 25, 2021 and Dec 14, 2021. In reviewing, I did find that I inadvertently forgot to do that for the Executive meetings on Mar 8, 2021 - Aug 26, 2021 - Nov 4, 2021 and Dec 14, 2021. I had published them for the Feb 25, 2021 meeting. To correct this, I have spent some hours today and yesterday creating those documents, sending them for Board approval and ultimately posting them to the Sunshine Web site HERE . Both the 'notices' and the 'notes' from all Executive meetings can be found at the appropriate links on this page. You can also view the 'notes only' from these links: Feb 25, 2021 - Mar 8, 2021 - Aug 26, 2021 - Nov 4, 2021 - Dec 14, 2021 Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-25: OPEN FORUM: Concerning Proposed Amendments to the SEPO Governing Rules - On Thursday, Jan 27, at 1 pm, in Retzlaff Hall only, there will be an Open Forum in order to answer questions the community may have concerning the proposed amendments to the Bylaws & Covenants, that are included in this year's voting ballot. This is NOT a Board meeting. It is an Open Forum for discussion between residents and Board members. As always, if you prefer a one-on-one discussion with any of the Board members, please call them directly. SEPO Board Sent 2022-01-25: Election Mailing - Please contact the SEPO office if you have not received your voting materials for the Feb 15th SEPO Annual Meeting. We will prepare another package for you. Chuck McEvoy, Chairman Election Committee Sent 2022-01-24: Golf Course Men’s League - NO league play due to the wet conditions of the course for tomorrow Jan 25 2022 any questions you can call me at 360-481-0124, thanks Rocky Lockwood Sent 2022-01-20: MARKET: Home For Sale - Please go the Sunshine MARKET to view info about our home that is For Sale. Esther Schmidt Sent 2022-01-22: MARKET: Home For Sale - Please go the Sunshine MARKET to view info about our home that is For Sale. Bev McIntosh Sent 2022-01-23: MARKET: Plants For Sale - Please go the Sunshine MARKET to view info about four King Tut Grass plants I have for sale. Sue Swidryk Sent 2022-01-23: Architectural Control Committee - Remember, if you are changing the outside of your home in any way, please turn in an ACC form to Val in the office. She has the forms. The ACC process is located on the Web site HERE . You can also view and download the ACC form from this page. Also, if you are adding any structure to your home, you may need a permit from the cities of either Combes or Harlingen. The ACC Committee reviews the requests on the 1st and 15th of each month. Thank you. Terry Lacy ACC Sent 2022-01-23: FINAL REMINDER: FEB 2022 Newsletter Articles Due by End of Day on Jan 24, 2022 - FINAL REMINDER - If you have an article you would like published in the Sunshine Feb 2022 Newsletter, it needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. If you want a refresher on what type of info normally goes into the Newsletter from the various Sunshine Clubs & Committees, past publications are HERE . The sooner you get your articles to me the better. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2022-01-22: MARKET: Home For Sale - Please go the Sunshine MARKET to view info about our home that is For Sale. Dick & Joyce Smith Sent 2022-01-22: MARKET: For Sale Household+ (new Name & Guidelines) - I have come to a pretty obvious conclusion that it is taking me longer to post FREE items on the Web site in the MARKET and then send out the e-mail about those items, than it does for your neighbor to come to your house/lawn and get them. And then, after residents notify me their items(s) have been given away, I go the Web site and remove them from the MARKET. Therefore, as of today (Jan 22, 2022) I will only be posting 'For Sale' Household+ items HERE . Anything currently listed on this page ‘other than For Sale’ items will be removed on January 31, 2022. The link above has changed, and I believe I have updated everything on the Web site correctly. If you find something that doesn't direct you to the right place anymore, please let me know ASAP. I have also updated the Guidelines for selling Household+ Items. So now you might be asking yourself - how do I let the community know if I have ‘For Free’, ‘For Loan’ etc Household+ items. Prior to the Sunshine Web site being available, the bulletin board across from the restrooms in the Office/Library building is where those items were posted. Posting here is your responsibility and you are requested to date your items and remove them after 90 days (see picture below). Or just set your items in your yard with a 'FREE' sign on them. That normally works very quickly too. Thank you for your understanding with this matter. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-01-21: Women's Club - Mardi Gras: Committee Mtg Details - The Mardi Gras meeting for volunteers will be next Tuesday, January 25 @ 2 PM in the library. Please bring ideas and we will discuss decorations. Party is planned for Thursday, February 24 in Retzlaff Hall. Doors will open at 4 for Happy Hour. Food will be served at 4:30. Dancing at 5 to DJ Doug and his wife!! Mary Hendrickson Sent 2022-01-21: INTERIM REMINDER: FEB 2022 Newsletter Articles Due by End of Day on Jan 24, 2022 - INTERIM REMINDER - I don't believe I've ever sent out an 'interim' reminder like this before. However, since the initial reminder on Jan 17, I've only received ONE article for the Feb Newsletter. This 'horrible weather' weekend is your chance to get your items to me - as I know there's activities on the schedule for February. As always, submit your articles to seponewsletter@gmail.com . If you want a refresher on what type of info normally goes into the Newsletter from the various Sunshine Clubs & Committees, past publications are HERE . And also - as always, the Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor Sent 2022-01-21: Women's Club Mtg - Even though it's cold outside, we will have the Women's Club meeting tomorrow. The doors open at 8:30 and the meeting begins at 9:00. Wear your name tag to get your name in the drawing for a door prize. Hope to see you there! Marian Young, President 719-468-4556 Sent 2022-01-20: MARKET: For Sale & FREE - Please go the Sunshine MARKET to view: FREE: 2 gas cans (Deloris Pearcy) For Sale: Coffeemaker (Linda Jones) Sent 2022-01-20: MARKET: Home For Sale - Please go the Sunshine MARKET to view info about our home that is For Sale. Mike & Linda Covey Sent 2022-01-18: UNCANCELLED: Women's Club - Superbowl Party - YAY - It's back on. Our fearless Women's Club Activities Director, Sue (SueBob) Swidryk, has decided to take on chairing the Superbowl Party, which will be on Feb 13 in Retzlaff Hall. I don't know if a committee had already been formed or not, but 'm sure she would welcome help with this endeavor. Please give her a call if you can help out. Watch for upcoming e-mails for more details concerning this event. And as suggested be stated for all activites & meetings being held at Sunshine - Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending Sunshine activities. Beth Parrish (for Sue Swidryk) Sent 2022-01-18: MARKET: Home For Sale - Please go the Sunshine MARKET to view info about our home that is For Sale. Linda & Jim Braden Sent 2022-01-18: REMINDER: Women's Club Breakfast Burritos - We are looking forward to seeing everyone next Saturday, January 22 for breakfast! You can eat with us or take it to go! Pam Davis, Women's Club Sent 2022-01-17: OBITUARY: Former Resident - Harold "Gundy" Gunderson - Below is the link to his obituary for those who may want more info. Thanks, Buzz https://www.porterloring.com/obituaries/Harold-M-Gunderson?obId=23588707 Sent 2022-01-17: MARKET: Duncan Phifer style dining table - Please see details in the Sunshine MARKET about a Duncan Phifer style dining table we are selling. Jim and Mari Tennant Sent 2022-01-17: CANCELLED: Women's Club - SuperBowl Party - The Women's Club Superbowl party in Retzlaff Hall scheduled for Feb 6, 2022 (which really should have been scheduled on Feb 13) is being cancelled this year. So sorry. Pam Lacy & Eileen Anderson Sent 2022-01-17: History of Sunshine Country Club Estates - Friendly reminder! Tomorrow, Tuesday January 18th, Share Nelson will present the history of Sunshine slideshow with technical support from John Combs. This extremely interesting presentation traces our history from the inception until the present. All residents, especially new residents, will learn much about us. Doors to the Hall open at 5:30 with the show starting at 6pm. Women’s Club is sponsoring free refreshments to include champagne punch and hors d’ouerves! See you there! Cathy Richmond Sent 2022-01-17: NEIGHBORHOOD WATCH Meeting 3pm Monday 17 January 2022 - Dear Friends - Happy New Year to one and all. We shall have a meeting tomorrow - Monday 17 Jan 2022 at 3pm. Linda Jones will be presiding. Please be there also because Tony Tramel will be there to answer any questions about some Board decisions on amendments etc. We are losing Patrol volunteers and this is the backbone of NW. Just the other day, we called for an ATP because of suspicious activity. The Bad Guys never take a day off and if it was not for your "eyes and ears", it begs the question of the good luck we have enjoyed. Keep up the good work. Don't forget to say Thanks to our PD in Combes and Harlingen because they keep an eye on us. Also, please everyone, (residents too), remember to secure the doors when leaving. Agenda for this mtg is HERE and HERE . Thanks Lenore J Combs 956 245 1276 NW-CERT Coordinator Sent 2022-01-17: REMINDER: FEB 2022 Newsletter Articles Due by End of Day on Jan 24, 2021 - If you have an article you would like published in the Sunshine Feb 2022 Newsletter, it needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. If you want a refresher on what type of info normally goes into the Newsletter from the various Sunshine Clubs & Committees, past publications are HERE . The sooner you get your articles to me the better. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor Sent 2022-01-16: MARKET: Household items For Sale - Several Household Items I am selling have been listed on the Sunshine MARKET . Pressure Cooker, Toaster Oven and a George Foreman Grill. Paula Tramel Sent 2022-01-16: 2-Pager Activities List Updated - There's been several updates to the 2-Pager since the end of 2021. Some additions, some revisions and some deletions of activities. I posted the updated doc on the Web just now HERE . Click on the 'Fun Times' button to view it. I've also sent it to Valerie to post in the Library. If you see anything that needs changed, please contact Valerie to get it corrected. Beth Parrish SEPO Web site Admin Sent 2022-01-16: INFO/WHERE TO FIND Proposed Amendments to SEPO Bylaws & Covenants for 2022 Vote - The Governing Rules documents you are being asked to vote on in the 2022 election, which contain proposed amendments to the Bylaws and Covenants, have been posted on the Sunshine Web site HERE . The ballots for voting on these amendments, along with voting instructions, were mailed to the entire community via US Postal Service on Friday, January 14, 2022. Between the asterisks below is one of the pages you will be receiving in your ballot envelope. Here is a bit more comprehensive explanation of how the voting percentages works: Amendments to our existing Bylaws can only be made if 51% of the "total" votes cast are yes. Amendments to our existing Covenants can only be made with at least 66% yes votes from the owners (202 yes of the 306 owners). ******************************** CONCERNING PROPOSED AMENDMENTS TO SEPO Bylaws and Covenants The SEPO Board appointed a Review Committee of knowledgeable Owners in March 2021 to review our SEPO Bylaws, Covenants and Policies & Procedures. This Committee consisted of Share Nelson, Pat Harvey, Jerry Wetherbee, Earl Weir and Steve Fransene. After intense review, the committee provided a report to the Board. The Board accepted this report and proceeded to undertake significant effort to review their recommendations, ultimately forwarding them to our Attorney. The Attorney provided input to the Review Committee recommendations and also provided updates to our Bylaws and Covenants pertaining to current Texas Property Code. After another intense Board review and consideration of Owners’ comments, the Board approved to ‘move forward for a vote’ documents containing proposed amendments to our Bylaws and Covenants. The proposed amendments in both documents are classified as: Necessary to follow the current Texas Property Code, or Corrective, editorial, and / or changed for clarity (without changing the intent). Amendments to our existing Bylaws can be made with at least 51% positive votes from our Owners. Amendments to our existing Covenants can be made with at least 66% positive votes from our Owners. PLEASE NOTE: Although the Owners had previously been provided access to documents containing all amendments being considered by the Board, not all of those amendments ended up being included in what you are being asked to vote on. The final proposed Bylaws and Covenants amendments, although not included in this ballot envelope mailed to you, are available for viewing by three different methods, the Sunshine Web site (link provided via SEPO Enews Email) posted outside the SEPO Office available to each SEPO street address if you wish to request the SEPO office (956-425-1420) to print a copy for you. The Board also plans to hold a series of Open Forums to enable Owners to inquire / become knowledgeable about the final proposed amendments to the SEPO Bylaws and Covenants 'prior to’ you voting. Watch for details to be communicated concerning these forums. ******************************** Please note: The Board has been working over the weekend concerning the printing option listed above. We have been advised the "printed packets of the proposed amendments" should be available to each SEPO street address, starting on Tuesday, January 18, 2022, if you wish to request a printed copy from the SEPO office (956-425-1420). Please call with question / issues / concerns. SEPO BOARD Sent 2022-01-15: CORRECTION: Guys and Dolls - CORRECTION!!! SAVE THE DATE Friday and Saturday February 11 & 12 GUYS AND DOLLS TOURNAMENT Play will follow typical scramble format, rules will be published to avoid any confusion. Each team consists of one male and one female, so choose a partner. Sign-up sheets will be posted in the library before the first of February. Watch for more complete information coming soon. Rain out dates will be Friday and Saturday February 18 & 19. Sorry for the confusion, Guys and Dolls committee, Sent from Deloris Pearcy Sent 2022-01-15: MARKET: Items For Sale and Free - Please visit the Sunshine Web site HERE to view items I have For Sale and for Free. Sale: Bicycle and Coffee Table Free: Curved concrete edging bricks Su McCurdy Arment Sent 2022-01-15: Wood Shop Orientation Class Thursday Jan 20th 5pm - Wood Shop Orientation Class Thursday Jan 20th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events Call John Chajec 708-280-8940 with any questions. Sent 2022-01-15: SAVE THE DATE: Guys and Dolls Tournament (See corrected info above) - SAVE THE DATE GUYS AND DOLLS TOURNAMENT Sent 2202-01-11: UPDATE: Slide show on January 18th - I forgot to add this event is FREE. Women's Club ***************************************** Hear ye! Hear ye! We are announcing exciting changes to the SEPO history slide show in the hall on January 18th. Instead of popcorn and ice cream we are having Champagne punch and hors d’oeuvres! This slide show has been updated to explore the history of Sunshine Estates from the beginning to now. All residents are invited and our newer residents will find this particularly interesting. Doors to the hall will open at 5:30 with the show starting at 6PM. We will also provide iced tea and water but feel free to BYOB. Hope to see you there! Share Nelson (narrator) John Combs (technical support) Women’s Club Sent 2022-01-11: The Passing of Fred Fredericks (former resident of Minnesota St) - Fred's wife Jean wants everyone to know that Fred passed away at home about 9:30 last evening (1/10/22). I have lost a model airplane buddy and a Whataburger breakfast partner. We all lost a card player and dancer. May the Peace of the Risen Lord be with you all. Pat Harvey Sent 2022-01-10: Policies & Procedures: Updated on Web site - Two updates to the Policies & Procedures were approved by the Board at the 'Residents & Directors' meeting on Jan 6, 2022. The Web site has been updated to reflect these changes. GOLF COURSE – Line items #13 and #16 were duplicates. Anyone wishing to use a riding golf cart to play golf may do so by paying an annual Golf Course Improvement fee. A sticker must be purchased each year and placed in plain view on the windshield of the cart. SEPO BUSINESS MEETING ROOM was changed to MULTI-PURPOSE ROOM and the description of this room was also changed. WAS THIS: SEPO BUSINESS MEETING ROOM: This room is located within the Pavilion and is to provide a smaller, quiet space for groups to meet and conduct business. It will not be open on a day-to-day basis and must be reserved through the office. It will be locked at all other times. Upon making a reservation a key will be provided and signed for. It must be returned in a timely manner following the meeting. For an emergency or spontaneous meeting on a weekend or evening when the office is not open, you may contact a Board Member for availability and a key. It will be used for but not limited to meetings of the SEPO Board. WAS CHANGED TO THIS: MULTI-PURPOSE ROOM. This room is located between the Pavilion and the Fitness Room and can be used for multiple purposes including to store mail packages too big to fit in your mailbox. This room is locked at all times with a keypad lock. If you would like to reserve this room you need to follow the normal Activity Request process. The updated Policies & Procedures document can be found on the Web site here and can also be viewed/printed from here . Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-10: UNAPPROVED: SEPO Board Meeting (Special) Minutes, January 4, 2022 - I cannot find any evidence that I have sent these out previously. If I have - well, here they are again. The UNAPPROVED minutes from the Jan 4, 2022 Board Meeting (Special), which also includes the 'Resident Speaker Requests' from the Jan 4, 2022 meeting at 1 PM on Jan 4, 2022 can be found here . They can also be viewed/printed from here . Please call with any issues or questions. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-10: UNAPPROVED: SEPO Board Meeting (Special) Minutes, January 6, 2022 - The UNAPPROVED minutes from the Jan 6, 2022 Board Meeting (Special) can be found here . They can also be viewed/printed from here . Please call with any issues or questions. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2022-101-10: UNAPPROVED: SEPO "Residents & Directors" Meeting Minutes, January 4, 2022 - The UNAPPROVED minutes from the Jan 6, 2022 "Residents & Directors" meeting can be found here . They can also be viewed/printed from here . Please call with any issues or questions. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-09: Women's Club: New Homeowners Party Postponed - The New Homeowner’s Party scheduled for Jan. 20th has been postponed until a future date in this coming season. Watch for an email or check the bulletin board in the library for new date. Thank you! Co-chairs: Sherri Gardner and Vickie Jones Sent 2022-01-08: MARKET: Pet or Child Gate - See the Sunshine MARKET for a 'pet or child gate' that I have for sale. Gail Foerste Sent 2022-01-08: SEPO December 2021 Financials - I am sending out the December 2021 Financials. A motion will be made in the Special Board Mtg on Jan 11, 2022 to approve these documents. They are included in the email below and also posted to the Web site HERE . Please let me know if you have any questions. Thanks Mark Owen SEPO Board Treasurer Sent 2022-01-08: AMENDED AGENDA for Special Board Meetings on Tuesday, Jan 11, 2022 @ 1 PM - The amended agenda (REV1) for the Jan 11, 2022 Special Board meetings at 1 PM can be viewed/printed from here . The Sunshine Web site is not available for updating at this time. I will post it here as soon as I can. I will be posting this revised agenda outside the SEPO office, on the poolside door to Retzlaff Hall and by the Mailboxes in a few minutes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-08: Announcement of the Nominees for the 2022 SEPO Board Election - As stated in Section 6.01 of the Bylaws at the bottom of this e-mail, the Board is required to inform the community of the names of the nominees presented to them and then accepted by the Board to run for the upcoming 2022 SEPO Board election. Cathy Richmond (Nominating Committee Chair) presented the names at the "Res & Dir" meeting on Jan 4, 2022. After this meeting the Board confirmed that the four nominees presented to them by the Nominating Committee are all in good standing with the community. Here is the report which I will be posting in the Office, on the poolside door into Retzlaff Hall and by the mailboxes in a few minutes. ********** beginning of report ********** Nominations Report from Cathy Richmond, chair of the 2022 Board Nominating Committee, from the January 6, 2022 “Residents and Directors” meeting The Nominating Committee consisting of Share Nelson, Jerry Drost, Kathleen Sunders, Nancy Steele and myself are pleased to announce that we have four candidates, who are, in alphabetical order: Randy Davis David Fleiner Mark Owen Tony Tramel After Cathy’s report: President Tony Tramel pointed out these four names had been posted in the SEPO Office for the 10 days required by SEPO Bylaws. Lenore Combs moved and Jean Burgoine seconded to “Accept the Nominating Committee nominations as stated”. The motion passed unanimously by the Board. President Tony Tramel asked if there were any Nominations from the floor. There were none. President Tony Tramel declared the nominations closed for the upcoming SEPO election on February 15, 2022 at the Annual Shareholders meeting. SEPO Board ********** end of report ********** BYLAWS AS AMENDED 02/17/2017 BYLAWS OF SUNSHINE ESTATES PROPERTY OWNERS, INC. BYLAWS OF SUNSHINE ESTATES PROPERTY OWNERS, INC. A PROPERTY OWNERS ASSOCIATION A NON-PROFIT CORPORATION 1957 West Michigan Drive Harlingen, TX 78550 ARTICLE VI-COMMITTEES Nominations and Ballots 6.01 The Board of Directors shall, at least sixty (60) days before the election, appoint a Nominating Committee of three (3) to five (5) members to submit a slate of nominees for Directors to be placed on a ballot for hand delivery or mailing to members. The nominating committee shall post its selection of Nominees at least ten (10) days prior to the January Meeting of Residents and Directors. The Committee shall submit its nominations to the members at the January meeting of Residents and Directors and nominations from the floor will be accepted. The Board shall thereupon validate the status of members, as defined under Article II herein, and cause the committee report to be posted on the Club House bulletin board for a ten (10) day period. At or about noon of the tenth day the report will be removed from the bulletin board. A paper ballot shall be prepared, under the direction of the Board of Directors, to include the nominations of Directors and other items authorized to appear on the ballot. The ballot must be hand delivered or mailed to all members of record (Article II) along with notice of the Annual Meeting. Each returned ballot will be held unopened until the Annual Meeting. A tally committee of which no member shall be an interested person or related to an interested person, will be appointed by the Board of Directors, from the attending members to count the ballots for Directors and other items that may be on the ballot. A PLURALITY VOTE, which is the largest number of votes to be given any candidate when three (3) or more choices are possible, will be the basis for election to the S.E.P.O. Board of Directors. A majority vote will be needed for all other By-Law changes. Results are to be announced at the proper time in the meeting. All votes cast shall be by ballot only. Sent 2022-01-07: VIDEO: Board Mtg (Special) on Jan 6, 2022 - The video from the Jan 6, 2022 Special Board meeting is now available for viewing on the Sunshine Web site here or directly from this here . The only meeting items not yet complete are the minutes from both meetings on Jan 6. I'll let you know when they are completed and posted. Please contact me with any issues/questions. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-07: AGENDA for Special Board Meetings on Tuesday, Jan 11, 2022 @ 1 PM - See e-mail above with link to 'amended' agenda for this meeting. Sent 2022-01-06: Birding & Nature Club: Meeting Minutes from Jan 3, 2022 - The minutes from the Jan 3, 2022 Birding & Nature Club can be found on the Web site here or viewed/printed directly from this here . Bill Peterson Sent 2022-01-06: Birding and Nature Club Event - What & Where: Field trip to “Resaca De La Palma” State Park 1000 New Carman Ave Brownsville TX 78521 The tour through the park will be on a tram so there is not a lot of walking When: January 21 @11:00AM (Meet at Park) ($5 to $8 Est Cost) Why: See and Identify and Birds and wildlife native to the RGV Who can Go: Anyone B&N Club member, Guest, or Sunshine CC Resident renter or immediate family. ($5 to $8 Est Cost) For additional info call 309-945-2108. Bill Peterson Sent 2022-01-06: Former Resident Passing - I have been informed that former resident Geraldine Spears passed away on Jan 5, 2022. I have no additional details. Valerie Basaldua SEPO Office Mgr Sent 2022-01-106: Celebration of Life - Hello Friends - There will be a Celebration of Life for Sharon Ridlon, wife of Roy Ridlon, tomorrow, January 7, 2022. The Celebration will be held at Lakeside, next door, from 2 to 4 pm. Sharon was a resident at Sunshine Estates and a past resident of Sunshine RV Park. Marian Young Sent 2022-01-06: Video from Residents Mtg on Jan 4, 2022 - The video from the Jan 4, 2022 Residents meeting is now available for viewing on the Sunshine Web site here or directly from here . I am still working on documenting the 'speaker requests' from the Residents meeting on Jan 4 (which are viewable on this video) as well as the written minutes from Special Board meeting the same day. Call w/questions or issues. Beth Parrish SEPO Board Secretary Sent 2022-01-05: Thursday happy hour - Due to the Board meeting in the hall Thursday afternoon, happy hour will be at 4pm in the card room. See you there! Cathy Richmond Sent 2022-01-05: How to turn a dog into the Humane Society Harlingen, HSH - The stray pup that Lynne Reed found has been safely turned over to Humane Society Harlingen. We hope a Rescue group that works with them will take her out of state and find her a deserving home. The process to get a dog into the shelter is very different than in the past. HSH is now a no kill shelter but they will no longer accept turn-ins at their building. They want you to foster for them and they will provide the medical care food etc. Sometimes that is not possible, so this is what needs to happen. Harlingen Animal Control needs to pick up the animal and bring them to the shelter. They will only pick up at a Harlingen address. Many of us live in Combes. If Combes is contacted they will keep for 3 days then euthanize. Find a neighbor in Harlingen here to work with you. The phone number for Animal Control is the best kept secret in Harlingen. I kept getting sent back to the Shelter so I contacted Harlingen Police and THEY called Animal Control. I gave my phone number and animal control called me 10 minutes before they arrived. They double checked that they were coming to a Harlingen address. It shouldn't have to be so difficult but having the info fresh in my brain, I thought I would share because we know that wasn't our last stray! Hope this helps and thank you Lynne and Larry. Marge Sandusky Sent 2022--01-05: Video from Board Mtg (Special) on Jan 4, 2022 - The video from the Jan 4, 2022 Special Board meeting is now available for viewing on the Sunshine Web site here or directly from here . Google has not yet provided the video link for the Residents mtg, but I will post that as soon as it is received. I am currently documenting the 'speaker requests' from the Residents meeting on Jan 4 as well as the written minutes from Special Board meeting the same day. Call w/questions or issues. Beth Parrish SEPO Board Secretary Sent 2022-101-05: CARDS: Pinochle starting Jan 5, 2022 - We plan to start playing pinochle in the Card Room tonight, Jan 5, at 6:30 PM. If you are interested in playing, just show up. If you have any questions, please call me at 989-802-9689. Bev Jamison Sent 2022-01-04: Lost dog - found by a neighbor - who's is she????? - Dear Friends - Last night, a small dachshund looking dog was found by Larry on 4312 N Missouri St. 309 337 9503. If she is yours, please claim her, if you know the owner, please follow up. Description: Young female looking, ??? Doxie mix -- long hair type -- acting friendly, healthy, ate, and slept well last nite. Black & white, White tip on tail She also may have come from the RV Park because some of us Doxie owners have our pets. Thanks Lenore J Combs 956 245 1276 Sent 2022-01-04: Calling All Dogs and Cats - Hi Pet Owners, Sandra will be coming to trim our pet's nails tomorrow, Wednesday January 5, 2022 starting at 1pm. Sandra will come to your home. Please call or text me at 719-468-4556 to make an appointment. Sorry for the short notice. My fault. The cost is $10. Thanks, Marian Young Sent 2022-01-04: MONDAY NIGHT EUCHRE - Monday night Euchre has started, 6:30 pm in the card room, bring your dollar and donations (dimes). Questions call. John Chajec 708-280-8940 Sent 2022-01-03: REMINDER: Residents & Board meetings Dates & Times for this week - SEPO Board of Directors and Residents Mtgs When you see 'Hybrid' it means the meeting is in both Retzlaff Hall & on Google Meet. Date Day Time Mtg Type Location 01-04-22 Tue 1:00 PM Residents Hybrid 01-04-22 Tue 2:30 PM Board of Directors (Special) Hybrid 01-06-22 Thu 1:00 PM Residents & Directors Hybrid (Nominations meeting) 01-06-22 Thu 2:30 PM Board of Directors (Special) Hybrid The e-mails containing the above, info along with the links to the agendas for each of the four meetings and the links to the Governing Rules documents to be reviewed during the two Special Board meetings, were sent on 12-29-2021 and can be found below. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2022-01-03: Former Resident Passing - I have been informed that former resident Harold Gunderson has passed away. I have no other details. Beth Parrish SEPO Communications Sent 2022-01-03: UPDATED: Web site Directories (as of 12-31-2021) - All of the Sunshine Directories have been updated as of 12-31-2021 and put on the Web site here . They include - Residents by Name, Residents by Addr, E-mails and Renters. I've also updated the photo directory listing here . Please take a look at your info to ensure everything is correct as there were quite a few updates made since these were last published on Nov 30, 2021. Thx Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-01-02: REPLY TO COMMUNITY CONCERNING NEXT STEPS FOR PROPOSED RULES CHANGES - Our original governing documents were created in 1985, some 30 plus years ago. As many of you know, the Board established a Review Committee in March 2021 to review our governing documents; Covenants, Bylaws, and Policies & Procedures. This Committee made several recommendations for changes. The Board reviewed these potential changes and forwarded them to our attorney, Matthew Thigpen. A great deal of time has been dedicated to this effort. The results of these reviews were a set of formatted legislative documents. The following link shows the Review Committee recommendations that were implemented during the Nov 9, 2021 Board meeting: Policies & Procedures - https://b8c8b5e2-b04d-420e-80cf-df148ee412c3.filesusr.com/ugd/2851bf_e3e261b433314868b7b240e0c2d35a63.pdf Here are the links to the documents I am referring to regarding “potential” changes in our governing documents: SEPO Covenants - https://2851bf60-6e92-4440-b098-0166b6640e11.usrfiles.com/ugd/2851bf_62a2252072854d2b8a5a3499cb02f77f.pdf SEPO Bylaws - https://2851bf60-6e92-4440-b098-0166b6640e11.usrfiles.com/ugd/2851bf_680fb0c98ccf4e6386261702d3002e08.pdf SEPO Rules and Regulations Pertaining to Leasing and Occupancy of Units - https://2851bf60-6e92-4440-b098-0166b6640e11.usrfiles.com/ugd/2851bf_bae0f751ed06497897af6b20d4b9007f.pdf The Board has not yet reviewed these last three documents in a Board meeting. They are draft proposed Amendments. Since publishing these same links last week the Board has received several comments from Owners expressing concerns about potential proposed changes. I want to make it known that our Board and the Review Committee, plan to vet any possible changes to our Owners before moving forward. Any change within our Covenants and Bylaws requires our Owners to approve by ballot in an election. Therefore, it is paramount that our Owners agree to a listing of final recommended amendments. How we do that has not yet been determined. I have called special Board meetings next week at 2:30 PM on both Tuesday and Thursday during which the Board will address the issues of concern we have received along with the other items described below. The primary purpose of these special Board meetings is for the Board to examine each of the proposed changes to our governing documents and arrive at a consensus that each change is appropriate or not. In every case there are specific reasons for the suggested changes. I believe it is important to hear each of the reasons or rational for the modifications and determine if it is an appropriate amendment. I would also like the Board to address how best to both educate and provide a method for Owners to comment on any proposed amendments. Owners have asked how this is going to be handled? The answer is we do not know yet. The Board has not addressed this issue. It is my hope we can establish a process during our special Board meetings which will be inclusive and would engage members of the original Review Committee, to arrive at any proposed amendments to our governing documents. We also have a chicken and egg issue. The Board needs to identify proposed final amendments documents first. After that determination, I anticipate the community would have an opportunity to comment on each proposed Board change. As of today, the Board has not accepted any proposed amendments that could be put before the Owners’ for review, comment, for an eventual vote. Providing an educational component to this process is essential if any of the Board proposed changes are to be considered and / or approved by our Owners. The Board anticipates we might want to have a series of meetings where the Community is invited to comment on specific changes. The Board, at the conclusion of these meetings, would then meet again to modify the Board proposed final changes or not. The Board wants to hear Owners’ concerns before the Board decides on any final proposed Amendments. It is the Board’s hope that at the special meeting next week we can finalize the processes to both educate the Owner’s and determine how to receive comments. Tony Tramel SEPO Board President Sent 2022-01-02: Sunshine Web site: Resident PW has been Updated - I did it a little earlier than I said I would, but I just now updated the password that provides access to the 'Residents' section of the Sunshine Web site. It is case sensitive. Keep it in a safe place where you have easy access to it. Please read the e-mail below which I sent out yesterday as an advance notice of this upcoming change - in particular as it pertains to those of you who have Renters currently in your homes. If you find any issues or any pages I may have missed updating, please let me know that immediately. And Please call with any questions or issues. Thanks Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-01-02: Stained Glass Class - Dear residents - Stained glass class will begin this Thursday at 6:30 p.m. in the woodshop. Please dress according to the weather. The class is open to all residents, so the following disclaimer must be understood by all: Everyone attending the stained glass class by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending this class. We will be working in fairly close proximity to one another, so if you feel the need to wear a mask, please do so. If you are not feeling well, please stay home. Thank you for your understanding in these difficult times. Any questions, please feel free to contact me at 708-280-8910. Cathy Chajec Sent 2022-01-01: Sunshine Web site: Resident PW Update - As a reminder here is what I stated in the Jan 2022 Sunshine Newsletter: SEPO Communications Sunshine Web site: As in January of previous years the Sunshine Web site password will be changing to help keep current resident/renter information as private as possible. This change will be made sometime during the hours of 6 PM & 8 PM the evening of Sunday, January 2, 2022. It will take 30-45 minutes to complete this process. If you are attempting to access the Residents’ section of the Web site during this timeframe some pages may require the old Password while others may require the new Password. I will be sending an e-mail to the community on Saturday, Jan 1, 2022 with the new Password so you are prepared when the update is made. Thanks in advance for your patience with this process. This e-mail is being sent to only current OWNERS of property in Sunshine Country Club Estates. If you have a renter in your property it will be your responsibility to inform them of this password change and ask them not to share it with anyone outside of those renting your home. You wouldn't want your 'private' information available to just anyone, would you? If you have questions, please contact Beth Parrish (Web site Admin) at the e-mail address below. I will send out an e-mail when the entire process is complete. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Back to Top

SEPO Board Nominating Committee For 2024 SEPO Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information (from various emails, etc) is presented in reverse chronological order.) Nominating Committee Activity for 2024 Election Nominating Committee Process Guide (2023-12-08) Nominating & Election Committees Index Nominating Committee Activity for 2024 Election NOMINATING COMMITTEE ACTIVITY FOR 2024 ELECTION Sent via SEPO Enews Email - 2023-12-27: AMENDED LIST OF NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS The SEPO Board Nomination Committee, consisting of Pam Adams (Chairperson), Pam Lacy and Patrick Heinerikson, are pleased to submit the following Candidate names, in alphabetical order, for the 2024 SEPO Board of Directors election. These SEPO Residents have met the requirements and are in good standing in the Sunshine Estates Community. All Candidates have been interviewed by one or more Nominating Committee members and were considered by the Committee for nomination based upon their responses to the questions asked of them. The BIOs we receive from each Candidate will be sent via separate email in the next day or two. During the January 2024 SEPO Residents & Directors meeting the Nominating Committee will move that the SEPO Board place the names of these nominees on the 2024 ballot. Randy Davis Scott Kronshage Tracy Wagner This announcement is currently posted outside the SEPO Office. The Candidates’ BIOs will also be posted there, once they are all received by the committee. Please contact Pam Adams, Chairperson, with any questions. 615 668 3145 Sent via SEPO Enews Email - 202 3-12-14: SEPO Board Nominating Committee Roster & Request for Potential Candidates Members of the SEPO Board Nominating Committee are made up of: Pam Adams 615-668-4145 (Chairperson) Patrick Heinerikson 816-810-2862 Pam Lacy 218-443-3416 We have met and are in the process of locating talented SEPO Resident volunteers who would like to serve on the SEPO Board of Directors or would maybe be willing to assist in any of these positions. Experience and willingness to learn and grow is a plus for homeowners wishing to volunteer. Three of the current Board Directors’ terms are ending in the forthcoming SEPO Board election in February 2024. There are a total of seven positions that make up the SEPO Board and they are: Officers: President, Secretary and Treasurer Director Golf Course Director Common Area 1 (SEPO Buildings) Director Common Area 2 (Streets, Drainage & Irrigation Ditches and Texas Ave) Director Common Area 3 (Storage & Shop Area, Tennis/Shuffleboard). These positions are elected and appointed at the Organizational Meeting held immediately following the Annual Meeting in February each year. This means a Board member may hold a position this past year but may not necessarily retain that position during their second year. It’s up to the Board members to make this determination amongst themselves. Share Nelson, Mark Owen and Randy Davis are not planning to run again but are willing to mentor anyone taking the positions currently held by them. Please contact any of the above Nominating Committee if you'd like to learn more, volunteer, have interest or know homeowners who may have talent in any and /or all positions. Together we can achieve so much! Thanking you all in advance. Pam Adams SEPO Nominating Committee Chairperson NOMINATING COMMITTEE PROCESS GUIDE FOR 2024 ELECTION Nominating Committee Process Guide (2023-12-08) Board Nominating & Election Committees Index Nominating & Election Committees Index Back to Top

Fishing Association Meetings Fishing Assoc Home Page Go directly to the Information you are looking for by clicking an item below. FA Mtg Notice (2024-01-24) FA Mtg Cancelled (2023-02-11) FA Mtg Notice (2022-11-09) FA Mtg Agenda & Financials (2022-10-12) FA Mtg Docs (2022-09-21) FA Mtg Docs (2022-08-10) FA Mtg Docs (2022-07-13) FA Mtg Docs (2022-06-08) FA Mtg Docs (2022-05-11) FA Mtg Docs (2022-04-13) FA Mtg Notice (2022-04-13) Sent 2024-02-07: Fishing meeting changed from Feb 14th to Feb 12th - The fishing club meeting was scheduled for February 14th at 6:00 pm which is the second Wednesday of the month. Due to the Valentines Day holiday on February 14th, we have rescheduled the meeting to Monday, February 12th at 6:00 pm in Retzlaff hall. Thank you. - Deb DesLauriers-Eich on behalf of Paul Lucas, Vice President 715-821-4552 Sent 2024-01-23: Fishing Club Meeting - The fishing club will be meeting this Wednesday, the 24th at 5:30 in Retzlaff Hall. Members and those interested in joining are encouraged to attend. - Deb (Eich) Deslaurierseich (from SEPO Facebook) FA Mtg Notice (2024-01-24) Sent 2023-01-11: Jan 2023 Fishing Association meeting canceled - ATTENTION ALL PARTICIPANTS- THIS MONTHS SEPO Fishing Association meeting has been canceled 'till Feb 8 due to the recent covid cases around Sunshine Estates. Thank you - Bill P Sent 2022-11-04: Upcoming SCCE Fishing Association Meeting - On Wednesday Nov 9 @ 7:00 the SCCE Fishing Association will have its first seasonal meeting for all the participants and newcomers that may be interested in learning more about the many styles of saltwater fishing and tackle to use and places to go and everything related to fishing and outdoor activities in the RGA This meeting we will be taking orders for shirts Hats and collecting the Lifetime due of $10. We are having a speaker from Hook Line and Sinker to enlighten us on Angling items of all sorts. Please come and Join us we would like you input for future meeting topics Hope to see you their - Bill Peterson, President Email: sccefa2022@gmail.com 309-945-2108 FA Mtg Notice (2022-11-09) FA Mtg Cancelled (2023-02-11) ************************ Wed, October 12, 2022 @ 6 PM Agenda & Financials FA Mtg Agenda & Financials (2022-10-12) FA Mtg Docs (2022-09-21) ************************ Wed, September ??, 2022 @ 6 PM Agenda & Minutes (Need Financials to Post Here) ************************ Wed, August ??, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-08-10) ************************ Wed, July 13, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-07-13) ************************ Wed, June 8, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-06-08) ************************ Wed, May 11, 2022 @ 6 PM Agenda, Financials (Need Minutes to Post Here) FA Mtg Docs (2022-05-11) FA Mtg Docs (2022-04-13) ************************ Wed, Apr 13, 2022 @ 6 PM Agenda, Financials, Attendance & Minutes Sent 2022-04-12: 1st Fishing Club Meeting Wednesday April 13 - Folks - Please Join us for our first SCCE Fishing Club Meeting When: Apr 13 @ 6:00 PM Where: Retzlaff Hall Who: Any and All interested in any kind of fishing or fishing related activities Join in person or Virtually address of Link (Google Meets) https://meet.google.com/ovr-udiy-ypo FA Mtg Notice (2022-04-13) Back to Top