Search the Sunshine Web site

194 results found for ""

  • Guide Newsletter | sunshine

    SEPO Newsletter Guidelines (as of September 24, 2021) Print from here The purpose of the SEPO newsletter is to provide information, including dates, about our various Sunshine Meetings, Activities and Events , including those related to the SEPO Board. Information in a particular month’s Newsletter should definitely pertain to what will be taking place during that month. It is also permissible to provide information about meetings/activities/events planned for future months. There is a section at the beginning of each Newsletter for the SEPO Board to address/update the community. ‘SEPO Communications-related information’ about e-mails, the Web site etc. may also be included. If you have a question about whether an article can or should be published, please contact the Newsletter Editor for verification. No personal opinions or commentaries will be published. The Newsletter Editor will send out a "Newsletter Articles Due Reminder" twice a month. The first one will be sent on the 17th and the final one on the 23rd, stating the deadline for article submission is End of Day on the 24th. ​ The newsletter will be published monthly on or before the first day of the month: September thru March. ​ Articles to be published in the newsletter should be e-mailed to the Women’s Club Newsletter Editor at seponewsletter@gmail.com before "End of Day" on the 24th of each month (October through February). The editor will notify the sender that it has been received by replying - Received For Newsletter to the sender. If you do not get this reply within 48 hours, please contact the Newsletter Editor via phone. Once an article is received, the editor will review it, and work with the sender (if required), to make any necessary corrections before it is published. ​ ​ When it is ready to be published the Newsletter editor : Will send it to the SEPO Office ( sepo.office@gmail.com ). The SEPO office manager will print copies and make them available in the Library. Will send it to sepoenews@gmail.com . The SEPO E-News E-Mail Manager will send it in an e-mail to everyone on the SEPO e-mail distribution list. NOTE: This list contains both current Residents and Renters of Sunshine property who have supplied an e-mail address to the office. The SEPO Web site Manager will post the newsletter on the Sunshine Web site HERE . ​ Questions can be addressed to the Newsletter Editor or the Women’s Club President. Back to Top

  • 2021-09 E-Mails | sunshine

    S EPO Community E-Mails: September 2021 Sent 2021-09-24: Video of Special SEPO Board Meetings held on 09-21-21 (Correction) & 09-23-21 (Addition) - As I was preparing to send this e-mail I noticed I had mistated something in the e-mail I sent about the 09-21 Board Meeting video. So here is the correction concerning 09-21 and the additional 09-23 Board Meeting video info. CORRECTION: The Special SEPO Board meeting held on Tuesday, September 21, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from here: https://video.wixstatic.com/video/2851bf_cb6452ee482b47ddbc9caac0de3556ec/720p/mp4/file.mp4 ADDITION: The Special SEPO Board meeting held on Thursday, September 23, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from here: https://video.wixstatic.com/video/2851bf_cb6452ee482b47ddbc9caac0de3556ec/720p/mp4/file.mp4 Both of the above videos can also be viewed from the Summer 2021 Board Meetings page on the Sunshine Web site HERE . If you have any questions about these videos or issues with viewing them, please let me know. ​ Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-24: Access to Sunburst Building (Fitness, Cards & Billiards) - Sunburst building will be closed September 28 and 29, Tuesday and Wednesday, for wax and stripping of the floors. Jean Burgoine ​ Sent 2021-09-22: Various Board meeting documents now available - The following can be found HERE . Video from the Board Meeting on 09-21-2021. UNAPPROVED Minutes from the Board Meeting on 09-21-2021. Revised Agenda for the Board Meeting on 09-23-21. Beth Parrish SEPO Board Secretary ​ Sent 2021-09-21: Golf Course Spraying - Golf course will be sprayed today September 21, 2021 with Decamba +24D (Weed killing chemicals). Please wash your hands after you are done playing. Lyn Swonger ​ Sent 2021-09-19: SEPO Resident Complaint CLOSED: Maintenance of Ditch behind resident's home - One of our Sunshine residents submitted a SEPO Complaint (via e-mail to the SEPO Board) that the ditch behind the resident's home had never been properly maintained. Tony Tramel acknowledged to the resident, on the same day, that the complaint had been received by the Board. Three attempts to set up a meeting date and time to discuss were never responded to by the resident. Therefore, the SEPO Board is CLOSING this Complaint. The resident has been notified of this CLOSING. To see details concerning this Complaint click HERE . SEPO Board ​ Sent 2021-09-19: NW-CERT meeting Agenda for Monday 20 Sept at 3pm Retz Hall - Dear Friends - This is an open meeting for all residents. Come and add your 2 Cents -- Lenore J Combs 956 245 1276 NW-CERT Coordinator ******************************* Sunshine Neighborhood Watch – CERT Team (Est. 2008) SCCE - Harlingen’s premier NW & CERT Team. Lights On -- Lock Up and Look Out for each other! Meeting Agenda – Monday - 20 September 2021 - 3pm - Retzlaff Hall Lenore J. Combs, Coordinator 956 245 1276 LJCombs44@gmail.com Officers Bravo and Moreno, NW HPD District Representatives Dear NW- CERT Volunteers, Residents and Friends, This is an open meeting and we welcome your constructive input. At the moment I am choosing to call an in person meeting to discuss the future of our NW-CERT program. Please wear your mask, we will practice social distance and take as many precautions as possible. There may be persons physically attending this event, who are not following CDC recommendations for unvaccinated persons, which means there is potential for exposure to Covid-19. Therefore, each person must decide for themselves if they wish to attend this or any of our SEPO events in person. I wish to get as many helpful hints and opinions as possible. You matter. Sunshine matters. If you cannot attend, please send me your 2 Cents on this agenda. ​ Please see the remaining portion of the Agenda with all of the "Subjects To Be Discussed" HERE . Sent 2021-09-19: Nail Trimming Time - Hey Everyone, - Sandra Delaunay will be coming to the Estates to trim our pet's nails this Wednesday. Date: September 22, 2021 Time: Appointments begin at 1 pm Text or call: Marian at 719-468-4556 to set up an appointment Cost: $10 Thanks, Marian Young ​ Sent 2021-09-18: SEPO Suggestion COMPLETED: New tree on back of Tee Box #5 - One of our Sunshine residents submitted a SEPO Suggestion to replace the tree on the back of Tee Box #5, that was lost during the 2021 winter freeze. After Board investigation, the Board Golf Course Director - Lyn Swonger, has replaced the tree. The resident has been informed of this. The Board thanks the resident for this suggestion. To see details concerning this Suggestion click HERE . SEPO Board ​ Sent 2021-09-16: SEPO Suggestion CLOSED: Weekly Bingo in Retzlaff - One of our Sunshine residents submitted a SEPO Suggestion to start having Bingo in Retzlaff Hall. After Board investigation, which included consultation with the Women's Club, this item was CLOSED based on the following. Per Marian Young (Women's Club Board) we will not be able to have Bingo at SEPO because we are a 55+ community, which prohibits us from having Bingo, selling cards or paying out money. It would be considered gambling if we did it. We could only get a one-time license for $25 for a one-time event, but not ongoing. If we were 60+ we would be exempt. The resident has been informed of this. The Board thanks the resident for the suggestion of a potential SEPO Activity. To see details concerning this Suggestion click HERE . SEPO Board ​ Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Thursday, September 23, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-23-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by 1 PM, at the latest, on Monday, September 20, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Tuesday, September 21, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-21-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by End of Day, at the latest, on Friday, September 17, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Tuesday, September 21, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-21-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by End of Day, at the latest, on Friday, September 17, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-16: FOUND - Dog - Lost caramel Chihuahua (female) with a collar found by a resident. Contact info: 4337 N. Minnesota 520-236-8374 Sent 2021-09-15: 'EARLY' REMINDER: OCT 2021 Newsletter Articles Due by End of Day on Sep 24, 2021 - Ordinarily this 'first reminder' wouldn't be going out until the 17th of the month. However, since I sent the e-mail near the beginning of Sep 2021 reminding everyone about the upcoming Oct 2021 Newsletter, I have only received two Newsletter articles to publish. My schedule is going to be super crazy starting the end of this week with a couple of Board meetings next week and packing to head back down south. Sooooo, the sooner you get your articles to me, the better. If you have an article you would like published in the Sunshine Oct 2021 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of this month, at the latest. Please send much sooner if possible. The Newsletter Guidelines, which were updated on Sep 14, 2021, are attached to this e-mail and also posted on the Web site HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 ​ Sent 2021-09-14: SEPO: August 2021 Financials - Hello Fellow Homeowners, I am sending out the August Financials. They were included in the email and are also posted on the website HERE . Please let me know if you have any questions. Thanks Mecca Henry ​ Sent 2021-09-14: The Passing of Sam Ford (Former Resident) - Yesterday (9/12/21) Samuel Albert Ford a long time SEPO resident up until 4 years ago went to his eternal rewards. Many of you will remember Sam as a SEPO Board member (twice), or as the president of the Birding and Nature club or the guy who could fix anything. Please remember Sam and Dorsey in your prayers. Pat Harvey (Sam's golfing partner) ​ Sent 2021-09-12: Resident's Daughter Passing - Larry and Linda Etten lost their daughter Friday from cancer. Tracy was 54 with a son and a daughter. Our community holds them in their prayers. Cathy Richmond ​ Sent 2021-09-10: REMINDER: Timing of running personal sprinkler systems - Please do not water personal lawns between 7 PM and 7 AM. Watering between these hours is robbing the golf course sprinkler water at night causing dry spots on greens and fairways. Lyn Swonger ​ Sent 2021-09-10: Resident Passing: More info - Marian Seelye RIP - It is with a sad heart to announce the passing of Marian Seelye, mother of JoAnne Anderson, and past resident of Sunshine. Marian had just come to stay with JoAnne and ultimately make a trip here. Marian laid down for a nap, JoAnne went to check later and she had gone peacefully with the Angels. Marian was special - she was the SCCE Choir Director several years ago for many years and assisted putting on many wonderful shows here, especially at the holidays. She also had her Choir group sing occasionally with the Sunday Night Sunshine Jammers and was a presence in many of Lassey's productions. And she made some great dishes for our Thanksgiving and Christmas dinners. We will miss you but remember the "Good Old Days". God Bless American and God bless you and your family. Condolences can be sent to JoAnne Anderson (daughter) 22931 185th Street Detroit Lakes, MN 56501 Lenore J Combs 956 245 1276 ​ Sent 2021-09-09: Resident Passing - I was informed longtime resident Marian Seelye passed away Wed, Sep 8, 2021. Valerie Basaldua ​ Sent 2021-09-08: MARKETPLACE: Household - Fridge for Sale - Go to the MARKETPLACE to see the add below (plus Pictures). "FOR SALE" - Refrigerator - (Added 09-08-2021) Contact: David Fleiner 808 260 0948 Description:​ LG Stainless Steel Refrigerator Side by Side Two years old - excellent condition Pricing: $850.00 David Fleiner Sent 2021-09-04: Labor Day Potluck - Hey Friends - Our next scheduled Potluck will be this coming Monday, Labor Day, at the hall. We are starting a half hour earlier so the golfers still have time to play at 6pm. Bring a dish to share with others. Coffee, tea, and ice will be provided as well as plates, napkins, and utensils. If you wish, you may bring your own plates, drinks, etc. Date: Monday September 6, 2021 Place: Retzlaff Hall Time: Social Hour 4:00, Eat at 4:30 Any questions, call me 719-468-4556. Marian Young ​ Sent 2021-09-04: SEPO E-News E-mail Mgr Availability - As soon as this e-mail goes out I will be heading up north for a couple of days and won't have internet access in order to send out SEPO e-mails. Thx for your understanding. Beth Parrish SEPO E-News E-Mail E-Mail: sepoenews@gmail.com 314-960-6710 ​ Sent 2021-09-02: Times for running residents sprinkler systems - Would everyone please check the times they have their sprinkler systems set to run and ensure they are NOT running between 7 PM and 7 AM. The golf course is watered during these times and the water pressure hasn't been sufficient lately. The course is beginning to deteriorate in some areas. Thanks for your prompt attention to this issue. Lyn Swonger SEPO Board Director - Golf Course ​ Sent 2021-09-02: UNAPPROVED: SEPO Board Meeting Minutes, August 31, 2021 - Trust me - it would be an almost impossibility for me to include the entire minutes document from the August 31, 2021 Board meeting in the BODY of this e-mail. Therefore, the link to the doc is HERE . I strongly encourage you to open this document and read it. I will admit, it is lengthy. However, there was lots of discussion and decisions made that directly affect you as a SEPO resident. Here are a few of them: Newly approved "Rules & Regulations" document concerning Fees for Covenants etc violations located HERE . W IN Circle project update. New “Request Procedure & Form” for non-Board members to Speak at Residents Meetings. (Will be used for the first time at the 10-11-21 Residents meeting. Change to Policies & Procedures to reinstate Golf Trail Fees now to be called ‘Golf Course Improvement’ Fees. Requirement for a SEPO resident/renter golf cart identifier. If you have any issues with opening the Minutes document, please contact me. Respectfully submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2021-09-01: Video of Special SEPO Board Meeting held on August 31, 2021 - The Special SEPO Board meeting held on August 31, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from HERE . This same video can also be viewed from the Board Meetings page on the Sunshine Web site HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. ​ Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-01: 2021-2022 SEPO Activities List (known as the 2-pager) - The 2021-2022 SEPO Activities list (commonly called the 2-pager) has been updated as of 08-27-21 based on your requests. Please review it carefully to ensure everything you submitted (last March and throughout the summer) has been listed accurately. ​ Valerie will be posting this document (if she hasn't already) in the library. I have also updated the Web site. Click on the 'Fun Times' logo on this page to view/print it. ​ Please submit any additions/updates, using the "Sunshine Activities/Meeting Request" form available from the SEPO Office or on the Web site HERE . ​ I'm looking forward to the fun times ahead this upcoming winter season. Beth Parrish SEPO Board Secretary Email: sepoboardbeth@gmail.com 314-960-6710 ​ Sent 2021-09-01: SEPO Newsletter: Time to start creating your articles for the Oct 2021 Newsletter - I know some of you aren't in the mode to be thinking about this yet. However, I'm hoping to give everyone who is contemplating submitting a Newsletter article for Oct an early heads up. I have updated the SEPO Newsletter guidelines ever so slightly to, hopefully, be a little more clear about what goes in the Newsletter each month October thru March. The updated guidelines are on the Web site and can be printed from there. Please let me know if you have any questions. Also - Since noone volunteered yet to either help me with the Newsletter or take it over completely I will continue to help out the community by doing it. BUT - I sure would like to hand it off to someone. Thanks Beth Parrish SEPO Newsletter Manager E-Mail: seponewsletter@gmail.com 314-960-6710 Back to Top

  • Board Mtgs: 2021-2022 (Winter) | sunshine

    SEPO Board Meetings Agendas & Minutes (Oct 2021 thru Mar 2022 Winter Season) Go directly to the Information you are looking for by clicking an item below. Residents Mtg Agenda (2021-10-11) ******************** RESIDENTS MEETING AGENDA Monday, October 11, 2021 @ 1:00 PM CT 'Hybrid' Meeting (Retzlaff Hall & Google Meet) ​ Check back in early Oct 2021 to view the Agenda. Back to Top

  • Board Min: 2019-2020 | sunshine

    SEPO Board / Annual Meeting Agendas & Minutes (Oct 2019 thru Mar 2020 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item below. Board Minutes (2020-03-09) Board Agenda (2020-03-09) Board Minutes: Role Assignment (2020-02-18) Annual Mtg Minutes (2020-02-18) Annual Mtg Agenda (2020-02-18) Board Minutes (2020-02-17) Board Agenda (2019-01-13) Board Minutes (2020-01-13) Board Agenda (2020-02-17) Board/Residents Minutes (2020-01-06) Board/Residents Agenda (2020-01-06) Board Minutes (2019-12-09) Board Agenda (2019-12-09) Board Minutes (2019-11-12) Board Agenda (2019-10-21) Board Minutes (2019-10-21) Board Agenda (2019-11-12) Bottom of Page ********************************************************************************** ​ SEPO Board Meeting Minutes March 9th, 2020 (Approved April 22, 2020) The meeting was called to order by President, John Chajec at 1:00 PM. A roll call was taken, and the following Board members were in attendance: John Chajec, President, Mecca Henry, Treasurer, Jerry Utterback, Lyn Swonger, Frank Tewell and Tony Tramel. Others present included Jim Kennedy, Jean and Ron Lawrence, Kim and Kirby Schmitz, Sue Swidryk, Vickie Jones, Janice McFee, Jim Kennedy and Kathleen Sunders. John Chajec asked Ron Lawrence if he would like to start off the meeting about his requested item on the agenda. Ron indicated several years ago the “swamp area” generally north of the central entry gate, had been cleared and was being mowed. He identified about 2 years ago a water relief valve was moved from the frontage road to a location north of Texas avenue, with the expectation this action would help maintain the wetland area north of Texas Ave. This water valve has since been moved back to the frontage road, thereby drying out the area in question. Ron felt this area could again be an asset, if the area could be mowed as it once was, and after it was initially cleared again. President Chajec indicated a Board member would meet on site with Ron to help identify the area and determine what action, if any, might be considered by the Board at a later meeting. President Chajec also indicated the Board is no longer considering any proposal to modify the pool level that was listed on today’s Agenda. (Kirby and Kim Schmitz indicated they were pleased with this conclusion). Jim Kennedy, chairman of the Architecture Review Committee indicated all projects submitted had been approved. Jim indicated he had a need to discuss one related issue with John Chajec, to be resolved after the meeting. Discussion related to “Orientation” for new residents was discussed. Currently a “New Resident Package” is provided by the Office when new owners become SEPO residents. This is a legal package where the new owners are provided copies of Covenants, Policy and Procedures, and By Laws that they must abide by as part of a contract between them and SEPO. Janice McFee indicated as part of the Womens club, they want to have a follow up visit with these new residents, perhaps a week or two after they receive the SEPO package. This would be more like a traditional “Welcome Wagon” personal approach, letting them know about the social activities that are available. This two-phase approach for new residents would help to simplify the orientation process. There was some discussion by Lyn Swonger about this issue, and he wanted to clarify there is a need for two separate packages / approaches, the first should only be SEPO information, and the 2nd meeting with appropriate material would add to or supplement the first SEPO new resident packages. Vicki Jones submitted a proposed list of activities scheduled for next year by the Women’s Club. She also noted the presence of Sue Swidryk, who would be the activity director for next year’s Women’s Club. The proposed schedule was approved unanimously, and a copy is attached. Mecca Henry presented a copy of the audit report and replies she prepared in response to the audit report. She also presented adjustments and journal entries were made for the 2019 budget year, and she further recommended the Office issue a single invoice for each property in January. As each person pays against their respective invoice, the invoice amount less respective payments will be recognized, with any discounts applied for early payment. This action will reduce paperwork and reduce the opportunity for errors. Mecca Henry also indicated she will be providing monthly / annual budget reports to each Board Member and on the SEPO Residents Web Page. She further indicated a need to resolve an issue involving the Good Neighbor Golf Tournament financials for 2019. John Chajec indicated SEPO’s electrical supplier contract will expire soon. He indicated we have 11 different metered locations. New agreements need to be executed and / or extended before May 2020. Jean Lawrence, former President of SEPO added that Bob Wall previously had researched in detail and negotiated great KWh rates. Unfortunately, the companies failed to identify their “passed through charges” in their rate proposal, therefore the real costs were never properly identified. Director's Reports: Frank Tewell indicated the hot tub is working. The primary villain was the blower motor and parts could not be obtained locally, therefore causing delays. Tony Tramel indicated that he initiated actions to develop a set of plans, specifications, engineers estimate of probable construction costs, and contract documents for Indiana reconstruction / rehabilitation project. In review of the approved budget, it appears on the surface, there is no specific funding for Indiana repairs. He recommends funding for Indiana repairs be included in next year budget, so that once January 1st occurs, we can be prepared to execute a competitive bid contract pending funding in order to implement this project, assuming funding is provided in 2021 annual budget. Tony further indicated there appears to be a need to have a 5-year capital plan for other relative big ticket items, such as a “pavement management plan”, (in order to prevent another Indiana type project), replacing / repairing the banks of the golf course ponds which are sluffing into the ponds in many locations, or replacing older irrigation system components, or pump house motors, etc. Without such a plan, we will always be playing catch up or be reactive rather than proactive in protecting our investment. Both Tony and Mecca advocated the development of a 5-year capital improvement financial plan for the budget making process in the immediate future. Jerry Utterback indicated concrete was installed adjacent to existing sidewalks of the shuffleboard courts, where landscape gravel was removed. This was done in order to eliminate small rocks being accidently being cast into the hot tub by walking in this area. A new tennis net was recently installed and two pickleball nets have been ordered. Jerry received a bid on repairing the entrance / exit area near the gate of the storage lot. This proposal was for $12,500 for concrete pavement with steel reinforced section. Action is pending a review of this cost and related budget. Lyn Swonger indicated his effort had been primarily directed towards maintenance over the existing facilities of the golf course. New sod and drainage were installed on hole number 6. John Chajec indicated we were missing one board member because of the submitted resignation of Mark Owen, who held the position of Treasurer last year. The position of Secretary remains open. Tony Tramel, after reviewing this situation, decided to “take one for the team” and accepted the Secretary position in order to move forward. Tony indicated he still wants to be directly involved with Texas Ave, and Indiana Avenue as well as Streets in general. This volunteer action was necessitated in order to keep the financials moving, as both a Secretary and Treasurer names must be registered for SEPO to act in various ways. John Chajec indicated there was a need to fill one more position and he had asked several people to consider a potential appointment by the Board to fill this open position of Texas Avenue, Streets and other Common areas. He indicated Neil Morehead was willing to accept the position. Frank Tewell moved to appoint Neil Morehead, and it was seconded by Lyn Swonger, the motion was passed unanimously.. Discussion then moved towards allowing and / or amending the definition of immediate family, which is primarily associated with persons playing golf and a requirement for paying for golf if you are not within the immediate family. There was consensus that adding the words “brothers and sisters” to the definition of immediate family was acceptable. Jerry Utterback moved, and Mecca Henry seconded a proposed amendment to add those words to the Policies and Procedures of the Board. In order to clarify the language, the definition of immediate family would be stricken. The attached Resolution 2020-01 reflects the changes approved, see attached document. The Board indicated it will also consider at the next board meeting adding a more modern definition of immediate family, which may be living within the same household, which might include, but not limited, to words such as “partner”, or “persons living in the owner residence” to the immediate family definition. The following Board and Information meeting dates were identified in a discussion: Board Meeting Dates Residents Informational Meeting Dates October 12, 2020 October 20, 2020 November 9, 2020 November 17, 2020 December 7, 2020 December 14, 2020 January 4, 2021 Nominations February 16, 2021 Annual Meeting March 8, 2021 John Chajec then reviewed received suggestion letters, which included subjects related to excessive speeding of vehicles on the perimeter streets, identification of golf activities at various times of day, which occupy the course, thereby preventing other residents from playing during specified time periods, and others. Suggestion letters should be signed, so the Board may be able to provide direct contact to address received suggestions. Lyn Swonger indicated unsigned suggestions letters should not be addressed. No resolutions and solutions were identified after reviewing the received suggestion in the suggestion box. The meeting was adjourned at 2:05 PM. Attachments: Agenda for Meeting Mecca Henry, Treasure Report and Correspondence SEPO Directors' Expense 2020 Profit & Loss: 02-29-2020 SEPO Audit Report 2020 Audit Report Response Approved Schedule of Women’s Club Activities 2020-2021 Approved Resolution 2020-01 Redefining Immediate Family in Policy and Procedures of the Board Respectively submitted Tony Tramel, Secretary ********************************************************************************** Agenda for SEPO Board of Directors Meeting Scheduled for March 9, 2020 ​ Please submit your requests to speak at the board meeting by Friday, March 6th, 12 noon. As of Monday 3/2 no one has requested to speak at the meeting. John Chajec SEPO Board President SEPO BOARD MEETING AGENDA 3/9/2020 Roll Call Board member resignation and appointment Reassignment of board/area responsibilities Guest speakers Committee reports Architectural committee Officer reports: Treasurer: Mecca Henry Area 1: Frank Tewell Area 2: Tony Tramel Area 3: Jerry Utterback Golf Course: Lyn Swonger Unfinished (old) business New business Immediate family policy: add brothers and sisters New owner orientation Possible 2020 projects: Pool depth changed to not exceed 5 ft, less water = less chemicals, less gas = lower expenses Pavilion sound improvements Install LED lighting in central area bldgs North end of Missouri entrance to Encore property, cement slope, consider drainage and access to Resaca for NHW patrol access Pave or concrete in storage yard from gate to golf net Indiana Circle New lights on TX Ave Letters to the board Adjournment ​ ******************************************************************************** ​ Sunshine Estates Property Owners, Inc Minutes of the meeting of the Board of Directors February 18, 2020 (Approved April 29, 2020) Director John Chajec convened the Board Meeting at 4:00 PM. The Members of the Board present were Tony Tramel, Mark Owen, Lyn Swonger, Mecca Henry, Frank Tewell and Jerry Utterback. ​ Purpose: To determine the roles and responsibilities of the new board members. First order of business : To appoint a president. Nominations: John Chajec was nominated by Lyn Swonger and seconded by Frank Tewell as president. John Chajec was unanimously elected. Other board responsibilities: By a unanimous vote the following board positions were determined Lyn Swonger, 1st Vice President Frank Tewell, 2nd Vice president Mecca Henry, Treasurer Mark Owen, Secretary Frank Tewell: Director of Common Area 1 Offices & Lounge Pavillion Pool & Hot tub Retzlaff Hall Sun Burst Bldg ​ Tony Tramel: Director of Common Area 2 Drainage and Irrigation Ditches Streets and Grounds Texas Ave ​ Jerry Utterback: Director of Common Area 3 Storage & Shop Area Shuffle Board Court Tennis Court ​ Lyn Swonger: Director of Golf Course Golf Course Equipment Irrigation Maintenance Maintenance Area Meeting was adjourned at 4:30 pm. ​ Respectively submitted. ​ John Chajec SEPO Board President ​ ******************************************************************************** ​ SEPO BOARD ANNUAL MEETING MINUTES FEBRUARY 18, 2020 (Approved April 29, 2020) ​ Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. ​ John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. ​ John Chajec thanked Chuck and his committee for all their hard work. ​ John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. ​ OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. ​ Frank Tewell - Click HERE to see his report. Jerry Utterback - Click HERE to see his report. Lyn Swonger - Click HERE to see his report. ​ Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. ​ Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. ​ Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. ​ Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. ​ Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. ​ Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. ​ Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. ​ Share Nelson announced the program on Saturday called “Remember When” . It will be held this Saturday evening and tickets are virtual and $5 each. ​ Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on 1. ​ Meeting was adjourned at 3:44 p.m . ​ Respectively submitted. ​ John Chajec SEPO Board President ​ ******************************************************************************** Agenda for SEPO Annual Meeting Scheduled for February 18, 2020 Roll Call John Chajec Mark Owen Dick Shelton Lyn Swonger Frank Tewell Jerry Utterback Clint Wunderlich Determine quorum and recess till 3 pm to allow counting of votes Reconvene at 3pm Chuck McEvoy, election results Committee reports: Architectural committee Memorial committee Director reports: Treasurer: Mark Owen Area 1,: Frank Tewell Area 2: Clint Wunderlich Area 3: Jerry Utterback Golf Course: Lyn Swonger Memorial: Ron Lawrence Beth Parish: Website etc Organizations Women's Club Neighborhood watch Woodworkers club Birding and Nature Club Men's Golf Women's Golf Good Neighbor Tournament Open Mike Adjournment ​ John Chajec SEPO President ******************************************************************************** ​ SEPO BOARD MEETING MINUTES FEBRUARY 17, 2020 ​ Meeting was called to order by President Chajec at 12:56 p.m. All board members were present except Dick Shelton. Cathy Chajec took minutes. ​ President Chajec asked for approval of the minutes from January 13, 2020 Directors' Meeting. The motion was proposed and seconded. All voted unanimously to approve the minutes. ​ John Chajec reminded the board members to have a summary of accomplishments ready for the Annual SEPO Residents meeting on Tuesday, February 18, 2020. ​ No Guest speakers were present. COMMITTEE REPORTS: Jim Kennedy, for the ACC , reported no problems from the past month. All forms submitted were approved. Memorial Committee: John reported Irene Phillips will continue on this committee until further notice. ​ OFFICER REPORTS: Mark Owen - reported the 2019 books are closed. Financial reports are located outside the office for those wishing a copy. Mark reported $540,000 in cash in the banks, $2 million in fixed assets. Mark reported income of $16,000. Required documents have been sent to the accountant to work on our income taxes. Mark also reported that prior years problems have been fixed and still trying to decide where to audit. ​ Frank Tewell - The hot tub pump has gone out twice in the past week. Frank and Lalo have been working on fixing the pumps themselves at a cost of $120, where in the past the pool repair people have been charging between $500 and $600 each repair. Frank reported this has happened 4 times since he was elected to the board. Frank is going to order parts to keep on hand. Problem is small rocks getting into the hot tub from the outside on peoples feet, then being sucked up when Lupe runs the vacuum. he area that is causing the problem is going to be cleaned out and concrete will be poured there. Clint Wunderlich - had nothing to report. ​ Jerry Utterback - reported two persons are in arrears and letters have been sent. The storage area fees amounted to $13,850 in revenue. Jerry is also working on getting additional bids on fixing the entrance to the storage area. ​ Lyn Swonger - approached the board members about purchasing a gas golf cart to replace one of our aging carts, which has cost us over $600 in repairs last year on the two we have now. Mark Owen made a motion to purchase the gas golf cart for $3000. Motion was seconded by Frank Tewell. All members approved the vote. ​ OLD BUSINESS Dick and Linda Jones have contacted the Gas company about the cost of running the gas line to the new card room and have a generator installed in case of a disaster. Paperwork has been sent to the gas company to research cost of installing a gas line. ​ SUGGESTION BOX A suggestions was made to change the policies and procedures on who would be considered immediate family that could golf free. It was suggested “brothers and sisters” be included. ​ Another letter suggested a New Homeowner Orientation meeting. This will be taken under advisement by the new board. ​ Another suggestion was to have the ACC make sure the home being sold is in compliance with all our covenants before the resale certificate is issued. Final suggestion was to come up with a form letter to send to those homeowners with unsightly property. Motion was made by Jerry Utterback and seconded by Mark Owen to adjourn the meeting at 1:21 p.m. Motion carried. Respectfully submitted, Cathy Chajec ******************************************************************************** Agenda for SEPO Board Meeting Scheduled for February 17, 2020 Below is the board meeting agenda for the Feb 17th meeting, 1 pm in the General Purpose meeting room. As of today no one has submitted a request to speak at the meeting. The deadline to submit a request to speak is Friday, Feb 14th, 12 noon. Roll Call John Chajec Mark Owen Dick Shelton Lyn Swonger Frank Tewell Jerry Utterback Clint Wunderlich Guest speaker: none Committee reports: Architectural committee Memorial committee Officer reports: Treasurer: Mark Owen audit committee Jim Braden, lien Area 1,: Frank Tewell Area 2: Clint Wunderlich Area 3: Jerry Utterback Golf Course: Lyn Swonger Unfinished (old) business Generators New business Letters to the board Adjournment John Chajec SEPO President ******************************************************************************** Sunshine Country Club Estates Directors Meeting Minutes January 13, 2020 (Approved February 17, 2020) Meeting was called to order by President, John Chajec at 1 p.m. Roll Call: Present were , John Chajec, Frank Tewell, Clint Wunderlich, Lyn Swonger, Mark Owen, Jerry Utterback. Dick Shelton was absent. COMMITTEE REPORTS Jim Kennedy reported for the ACC, any work done on the outside of your residence must be approved by the ACC, who meets on the 1st and 15th of every month. Forms are in the Lounge or from Valerie and should be turned into the office when they are filled out. A copy of the approved report will be kept in the file cabinet in the office. John will double check to make sure forms are there. Memorial Committee – John contacted Irene Phillips about taking over the committee, but Irene decided to hold on to the office till someone else steps up for the time being. BOARD MEMBER BUSINESS President Chajec asked for approval of the minutes from December 9, 2019 Director Meeting. Frank Tewell made a motion to approve the minutes, Mark Owen seconded the motion. All voted unanimously to approve the minutes. President Chajec ask for a motion to approve the minutes from the Resident and Director meeting on January 6th, 2020, with the correction of the spelling of Tony Tramel’s name. Frank Tewell made the motion and seconded by Lyn Swonger. Motion passed unanimously. Mark Owen reported on closing out the year and Valerie has copies of the 2020 budget for those who would like a copy. Jim Braden will handle the audit again this year. Frank Tewell made a motion to proceed with putting a lien for delinquent dues, on property possibly in probate. Lyn Swonger seconded the motion and all were in favor of proceeding with said lien. Frank Tewell turned over the microphone discussion to Lenore Combs, who was given permission to purchase and install a wireless system in Retzlaff Hall, at a cost of under $400. Frank Tewell is looking into putting additional cameras in the hall/kitchen and pavilion area. There have been instances of “vandalism”: the pavilion bathroom, which was closed for repair of leaky shower valve, lock was picked, hot water heater was turned down to 70 degrees, and in the kitchen, someone turned the refrigerator down to 0 degrees, freezing food being stored there for an event. Possibility of changing the locks and anyone wanting access to the kitchen will have to sign out the key. It was also discussed by John and other board members that a resolution to Indiana Circle needs to be put on the front burner. Clint reminded board, that fixing the section of the access road going out before turning onto the frontage road by the RV park should be included. Lyn Swonger reported a problem with the drain on the 6th fairway. He contacted Jerry Rasch, and was told he could have the bushes removed so they could repair the drain. Resaca water was expected to be back on sometime today, per the irrigation district finishing repairs elsewhere. UNFINISHED BUSINESS Frank is waiting to hear from Dick & Linda Jones on the generators for the buildings. SUGGESTION BOX One suggestion asked that “siblings” be added to the list of persons allowed to golf free on our course. Second suggestion recommended an orientation meeting with new residents including a board member and one person from each organization be present. Frank reported that an orientation is already being done and information given to new residents. No other business came forward, Frank motioned to adjourn the meeting and Lyn seconded the motion and all members were in agreement. John adjourned the meeting at 1:25 p.m. Tony Tramel reported after the meeting, 176 players, 7 standbys and 40 additional dinners are on the books for the Good Neighbor Day Golf Tournament. He reported they were going to try to fit the 7 standbys in. ******************************************************************************** Agenda for SEPO Board Meeting Scheduled for January 13, 2019 Please submit your requests to speak at the board meeting by Friday, Jan 10th, 12 noon. As of Tuesday no one has requested to speak at the meeting. Roll Call John Chajec Mark Owen Dick Shelton Lyn Swonger Frank Tewell Jerry Utterback Clint Wunderlich Cathy Chajec for Dick Shelton taking minutes Guest speaker: none Committee reports: Architectural committee Memorial committee Director meeting minutes, Dec 9th, approval or disapproval Director and Residents meeting minutes, Jan 6th, approval or disapproval Officer reports: Treasurer: Mark Owen Area 1,: Frank Tewell Area 2: Clint Wunderlich Area 3: Jerry Utterback Golf Course: Lyn Swonger Unfinished (old) business Generators Letters to the board Adjournment ---------- John Chajec SEPO Board President ******************************************************************************** Sunshine Country Club Estates Directors and Residents Meeting Minutes January 6, 2020 Meeting was called to order by President John Chajec and the Pledge of Allegiance was recited. John thanked Sherry Gardner for making popcorn. Dick Shelton was absent. Mark Owen, Treasurer commented he has copies of the 2020 budget if anyone would like a copy. Frank Tewell reported all the keyless entry locks have been installed and are working. When front gate code is changed, code on buildings will be done also. Frank also reported the new microphones will not sync with our old system. He is working with John and Lenore on the system. Frank reported the concrete light bases on Texas Ave will be painted and sprinklers will be finished soon. Pavilion Bathroom is closed because of plumbing issues. Please do not use or break into the restroom until the repair is finished. 2% Discount for HOA fees paid yearly are due in the office by January 20th. Jerry Utterback reported the shuffleboard courts, equipment, and lighting are complete. Arv Russell is going to help with maintenance of front fountains and pond fountains. If anyone would like to volunteer to take this task on please contact Jerry. Lalo will be spreading gravel in the storage area as you come in, up to the golf nets. Lyn Swonger reported the only work on the golf course this season will be maintenance. Cart paths on 5 and 7 have been completed. Please put rakes into the sand trap to avoid fire ants on the handles of rakes. Employees have been taking the resident trash cans in and out of Indiana Avenue to avoid further damage to Indiana Ave with the garbage trucks. This seems to be working well. Nominating committee chairperson , Neil Morehead, along with John Whitley and Jerry Drost, were thanked by John for their service. Neil presented the candidates for the 2020 election. Mecca Henry, John Chajec, Lyn Swonger, Ron Clark, Clint Wunderlich, Tony Tramel. John asked for nominations from the floor. No one came forward. John called Chuck McEvoy, election committee chairman to speak. Chuck explained the ballot process. Please read instructions carefully and deposit your signed proxy envelope with ballot envelope inserted inside the proxy envelope. Please only vote for 4 candidates. Spoiled ballots will not be counted. Ballot box is located outside Valerie’s office. Do not give to Valerie, but place envelope in ballot box. ACC – reported no problems with requests submitted for approval. Memorial Committee – has no volunteers. Per our bylaws, volunteers must be found to fill this position. If you would like to fill this position, please contact John Chajec. Beth Parrish reported the SEPO Website went through a password change. Please send an email to Beth Parrish for the new password. Send it to sepoenews@gmail.com . Organization Reports: Women’s Club: Eileen reported on the events for the remainder of the year. See the board in the lounge for details on upcoming events. NW: Lenore Combs reported no NW meeting in January but will resume in February. Finger Lickin’ Chicken dinner tickets could still be purchased today only. Warren Hertel reported the Birding and Nature Club potluck is Tuesday with happy half hour at 4:30 and eat at 5 with presentation after dinner. Judy Parker reported the Las Vegas Scramble Golf Tournament is the 24th and 25th of this month. Tony Tramel reported the Good Neighbor Golf Tournament is scheduled for February 6, 7 and 8. Signup is this Thursday through Saturday and fee is $50 p/p (golfer) and $20 p/p (non-golfer dinner only). Honor Wall: Jim Tennant will be set up in the library Wednesday Jan 8th from 10-11 and 1:30-2:30 for those wishing to be on the Honor Wall. Pictures will be taken and form filled out with info to go on the wall. All members of armed forces, police, fire fighters, first responders, both US and Canadian are welcome. Resident Directory: Mark Owen asked if/when SEPO would be doing a new Resident Directory. Beth Parrish reported the Women's Club was looking into doing a digital directory inhouse that would be available to print from the Web site or by the Office. John reported the next Board Meeting will be Monday, January 13 @ 1 p.m. If you wish to speak at the meeting, get your request in by the January 10th noon. ******************************************************************************** Agenda for SEPO 'Directors and Residents' Meeting Scheduled for January 6, 2020 ​ In January we will have 2 meetings per the bylaws. Monday Jan 6th, Directors and Residents meeting, agenda below. Monday Jan 13th, board meeting. John Chajec SEPO President Pledge of allegiance Director reports Mark Owen Treasurer Frank Tewell Area 1 Clint Wunderlich Area 2 Jerry Utterback Area 3 Lynn Swonger Golf Course Nominating Committee: Neil Morehead Nominating Committee Nominations from the floor Chuck McElroy: election chairman Beth Parish: Website etc Organization reports Women's Club Neighborhood watch Woodworkers club Birding and Nature Club Men's Golf Women's Golf Good Neighbor Tournament Open Mike ******************************************************************************** ​ Sunshine Country Club Estates Directors Meeting Minutes December 9, 2019 Meeting was called to order by President Chajec at 1 p.m. Members present were, Frank Tewell, Mark Owen, Jerry Utterback, John Chajec. Clint Wunderlich was a late arrival and Dick Shelton and Lyn Swonger were absent. Jim Kennedy reported before the meeting that all requests through ACC were accepted except one, which was withdrawn by the homeowner. ​ Memorial committee – no one was at the meeting or volunteered to take over this committee. ​ Nomination Committee was not present, but have two confirmed candidates and still looking for two more for the four positions that are open. Nominations need to be posted outside the office by December 27th. President Chajec asked for a motion to approve the minutes of the November meeting. Frank Tewell made the motion and Jerry Utterback seconded. All members present approved the November minutes. ​ COMMITTEE REPORTS Mark Owen reported -$493 thru 11 months. Also reported $46100.00 in cash and $1,667,000 in equity. GNT - Tony Trammel will chair the GNT for 2020 to be held in first week of February. Frank Tewell: Reduced the number of sprinkler heads in the memorial garden area to reduce the water flowing down the street. On Texas avenue, he will relocate the hose faucets to make mowing easier. The pool heater is down and a repair person has been called. Frank has a new supplier for pool chemicals, all natural chemicals are now being used and pool looks great. Pool will still require once a month shocking. These changes are already showing significant improvements in water quality and significant monetary savings. New keyless entry pads are installed on the library door and exercise room. Code will remain the same as the front gate code minus the # sign. The 2 microphones that mysteriously disappeared from the kitchen, are being replaced and will have to be checked in and out through Valerie. They should arrive on Tuesday. There have been many false reports to Frank about the front gate malfunctioning. He reported you just need to be patient. The fountains in the lakes are going to be pulled out and serviced. Jerry Utterback: Reported the new lights for the Shuffleboard courts will be installed soon. Jerry also reported the lights for the tennis courts would run $18,000 and paving the storage lot from gate to golf nets in front of the woodshop would run $14,000. These items are cost prohibited. Jerry also thanked the Women’s Club for the purchase of new Shuffleboard Equipment, which has just arrived. Lyn Swonger: Has finished the golf paths on 7 and 5. It was reported the dead palm tree on #4 needs to be cut down. Unfinished business – Waiting for the return of Dick and Linda Jones with information on generators for all buildings in central area. Frank Tewell made a motion to adjourn the meeting at 1:20 p.m. with a second by Mark Owen. Motion Carried ​ ******************************************************************************** Agenda for SEPO Board Meeting Scheduled for December 9, 2019 ​ Below is the board meeting agenda for the Dec 9th meeting, 1pm. As of today no one has submitted a request to speak at the meeting. The deadline to submit a request to speak is Friday, Dec 6th 12 noon. The Resident meeting will be Tuesday, Dec 10th, 1pm in Retzlaff Hall. Sorry about the quick turnover between meetings but I'll be heading North shortly. John Chajec SEPO President Roll Call: John Chajec Mark Owen Dick Shelton Lyn Swonger Frank Tewell Jerry Utterback Clint Wunderlich Cathy Chajec for Dick Shelton taking minutes Guest speaker: none Committee reports: Architectural committee Memorial committee Nominating committee: Neil Morehead Post nominees, Dec. 27th, 10 days before the January Board on Jan 6th. ​ Previous Directors meeting minutes, Nov 12th, approval or disapproval Officer reports: Treasurer: Mark Owen Area 1, 2 : Frank Tewell Area 3: Jerry Utterback Golf Course: Lyn Swonger Unfinished (old) business: Generators ******************************************************************************** ​ Sunshine Country Club Estates Directors Meeting Minutes November 12, 2019 Meeting was called to order by President, John Chajec at 12:59 p.m. The following board members were present: Mark Owen, Lyn Swonger, Frank Tewell, Jerry Utterback, Clint Wunderlich, and Cathy Chajec taking the minutes. Dick Shelton was absent. ​ Minutes from the October 21st meeting: Jerry Utterback made a motion to approve the minutes and seconded by Frank Tewell. Motion passed. John passed around the minutes from the executive board meeting held on Nov. 4th for approval. Motion to approve minutes made by Mark Owen and seconded by Lyn Swonger. Motion unanimously passed. No guest speakers were present. Committee Reports: Architectural Control Committee – no one was present ​ Memorial Committee – no one present ​ Nominating Committee – Neil Morehead was not present. It was mentioned the nominations for 2020 need to be posted by January 2, 2020, which would be 10 days prior to the January 12th Board of Directors meeting. Officer Reports: Mark Owen: no report at this time. Mark and Valerie are meeting with someone from our accounting firm to go over discrepancies from 2017 & 18. Report to follow. Mark will also be working on budget for next year. Frank Tewell made a motion for NO increase in dues for storage and HOA fees for 2020. Motion was seconded by Jerry Utterback. Motion passed unanimously. Frank Tewell: He has ordered a new timer for the front gate. Right now, Frank opens the gate in the morning and closes the gate every evening. Frank gave key to grey box on gate to Clint, Lyn and Valerie, in case of malfunction. Frank also had sprinklers installed up front on Texas Ave. No need to drag hose anymore. It was discussed about possibly repairing the road that is eroding away on the access road near Encore’s entrance. Many of the big trucks are tearing up this road more and more. Clint Wunderlich: Clint has information on Indiana Avenue and the road in front of Encore and will discuss at Resident Meeting next Tuesday. Jerry Utterback: contacted a contractor for bids on paving the storage area entrance from gate to end of golf nets. No info at this time. Jerry is also checking on lights for the tennis courts and new lighting over the shuffle board area. He will also look into purchasing new shuffleboard equipment. Lyn Swonger: Mentioned a mower needs repair (2 motors) at about $550 each. A new carburetor kit has been ordered for the dumpster vehicle. Lyn has cut the sprinkling time on course around Indiana Ave. Board will approach the residents about cutting their sprinkling time so Indiana does not always have standing water. Problem seems better after Lyn cut the sprinkling time, per John who has been monitoring the water on the street. Frank also mentioned he has cut the sprinkling time on common area by office. Lyn discussed the concrete work being done to connect the cart path on hole 7. John Whitley donated to pay the cost for concrete for cart path on 5. Lyn is also looking to implement some kind of action for those who drive all the way up to the green and between the sand trap and green. This is not allowed and tears up the grass leading to the green. Discussion was had about a few people who would need to be able to drive up close to the green and tee boxes for health reasons. Old Business: Frank is waiting on estimates from Dick & Linda Jones for generators for all the buildings. Motion was made by Jerry Utterback and seconded by Frank Tewell to adjourn the meeting. All approved and meeting was adjourned at 1:28 p.m. Respectfully submitted, Cathy Chajec ******************************************************************************** ​ Agenda for SEPO Board Meeting Scheduled for November 12, 2019 Roll Call John Chajec Mark Owen Dick Shelton Lyn Swonger Frank Tewell Jerry Utterback Clint Wunderlich Cathy Chajec taking minutes Guest speaker: none Committee reports: Architectural committee Memorial committee Nominating committee: Neil Moorehead Previous Directors meeting minutes, Oct 21, approval or disapproval Executive Directors meeting minutes, Nov 4th, approval or disapproval Officer reports: Treasurer: Mark Owen Area 1, 2 : Frank Tewell Area 3: Jerry Utterback Golf Course: Lyn Swonger Unfinished (old) business: Generators New Business: ******************************************************************************** ​ Sunshine Country Club Estates Directors Meeting Minutes October 21, 2019 The meeting was called to order by John Chajec at 1:00 pm and roll call was taken. Board members present for roll call were: John Chajec, Frank Tewell, Mark Owen, Lyn Swonger Absent board members were: Dick Shelton, Clint Wunderlich, Jerry Utterback John Chajec announced the resignation of President Dick Shelton and accepted the position of President. Dick Shelton was nominated for Secretary and Frank Tewell seconded the motion. In the absence of Dick Shelton, minutes were taken by Marian Young. All reassignments are complete. Guest Speaker Stan Nelson spoke about Texas Avenue and the water that is flushed into the street. It's a dead-end water system. It is on record that no water should fill up the retention pond. John Chajec has talked to the city of Harlingen about this and will talk to the City of Combes. A discussion then took place about the water quality and how water filters were filled with sediment. There will be more of a discussion at the upcoming meeting on October 28th, 2019. Committee Reports Architectural Committee Jim Kennedy reported 108 building improvements since February 1st, 2019. Only one application was not approved. Everyone has been complying with the By-Laws. Jim suggested that the board make sure all new residents are aware of the regulations. John Chajec made a motion to accept and it was seconded by Mark Owen. Memorial Committee Irene Phillips reported a balance of $2519.80 for the memorial fund and had received around $500 in donations for the Birding Club and the Wood Shop. Irene indicated she would be resigning her position as sole member of the committee. There are a few problems that need to be discussed at a later time. John Chajec thanked Irene for her service, then made a motion to accept the report and it was seconded by Lyn Swonger. The minutes of the meeting for March 18th have been approved. Officer Reports Treasurer: Mark Owen reported he changed the structure of the financials and produced a 9 month financial and budget. We have total assets of $1,776,876.06. Common Grounds area 2 was under budget by $43,252.08. This could be due to the money set aside for Indiana Circle that has not been utilized. The payroll taxes are over budget by $16,576.19 year to date. Mark said payroll should be put into the payroll account. John Chajec suggested a 4th column to indicate the yearly budget. Lyn made a motion to table the budget and was seconded by Frank Tewell. Common Grounds 1, 2 and 3: Frank Tewell reported on and all of the repairs made over the summer season. The pool and pavilion area were repaired and repainted. Floors were sanded and sealed. The a/c in the hall was broken twice so Frank replaced the north a/c and had to repair the south a/c. The hall was flooded, the library had a leaky roof, all buildings were sealed and roofs are checked once a month for drainage problems. Both gates are not working well, and we are not getting good service from the installers. Frank has been comparing prices to find the best for our pool chemicals and paper supplies. The heaters in the pavilion were repaired. Golf course: Lyn Swonger reported a busy season for the Golf Course area. A pickup was purchased to haul mud from #4 and is also being used to pick up supplies. T boxes #3, #5, #8, and #9 were leveled and have new sod. New sprinklers were put in on #4, #6, and #9, The large sprinklers were taken out and smaller ones reinstalled due to the water hitting houses. 800 feet of sprinklers were replaced. Work will begin for a cart path by hole #2. A new commercial grade mower was purchased for $6200 and another mower was rebuilt. Two french drains were installed to improve drainage. New Business Volunteers are needed for the nominating committee. Lyn Swonger, John Chajec, Clint Wunderlich, and Dick Shelton first 2-year term will end. There is a two term limit for board members. Frank stated he knew of one person who would serve. The board meeting was scheduled for November 11th which is Veteran's Day. John Chajec suggested to reschedule the meeting for November 12th, 2019. Lyn Swonger seconded the motion. There were several letters from residents. Three were concerning the board meetings and the residents, one letter was concerning Texas Avenue, and another letter from Linda Jones suggesting a natural gas backup generator in the Sundance Bldg which is the only building built to possibly sustain a hurricane. The board will research the cost of a generator and gas line. Mark Owen brought up the large duck population on the golf course. Lyn Swonger stated they were working on a plan to take the ducks to a park. Resident Dee Novak discussed the ditch behind Minnesota Street. Homeowners are losing land as the ditch grows larger. A discussion took place as to what options we have. The Irrigation District is responsible for the ditch. Resident Jean Fredericks has called the Irrigation District twice with no results. The board will look into the matter. Mark Owen mentioned his family had a lot of recordings for Karaoke and wondered if the Women's Club would be interested. Stan Nelson stated the fountain lights in the lakes were not working. Lyn Swonger said #8 breaker shorts out but the pump works. They will work on the problem. Lyn Swonger made a motion to adjourn and it was seconded by John Chajec at 1:48 pm. ​ ******************************************************************************** ​ Agenda for SEPO Board Meeting Scheduled for October 21, 2019 ​ Board Meeting Agenda - Roll Call Board member resignation and reassignment of positions Previous meeting minutes, approval or disapproval Officer reports: Treasurer: Mark Olson Area 1, 2 &3: Frank Tewell Golf Course: Lyn Swonger Committee reports: Architectural committee Memorial committee Unfinished (old) business New Business Nominating committee Suggestions etc ​ ******************************************************************************** Back to Top

  • Board Min: 2020 (Summer) | sunshine

    SEPO Board Meeting Agendas & Minutes (Apr 2020 thru Sep 2020 Summer Season) Go directly to the Minutes or Agenda you are looking for by clicking an item below. Board Minutes (2020-07-20) Board Agenda (2020-07-20) Board Minutes (2020-06-05) Board Agenda (2020-06-05) Board Minutes (2020-05-05) Board Agenda (2020-04-29) Board Minutes (2020-04-29) Board Minutes (2020-04-22) Board Agenda (2020-04-22) Bottom of Page ********************************************************************************** SEPO BOARD MEETING MINUTES 3:00 PM, Retzlaff Hall, Monday, July 20 , 2020 (Approved November 30, 2020) ​ The following minutes from the July 20, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary ​ The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, July 20, 2020, and asked for a roll call. Those present at the meeting included, Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead and Tony Tramel. Mecca Henry moved to dispense with the reading of the prepared minutes and to accept them as submitted. Tony Tramel seconded the motion and it was accepted unanimously. The minutes of June 5, 2020 were approved and are below for reference and noted as being approved on July 20, 2020. Jim Kennedy indicated the purpose of this meeting was related to requests made by Treasurer, Mecca Henry, regarding “re-designating” the Executives named on our Wells Fargo Bank Account. Secondly, Mecca Henry requested the Board to review financial information regarding SEPO Accounts and to evaluate the need to modify if the Board deemed it appropriate. Our current Wells Fargo account lists existing Executives on file for the account as John Chajec, former President, and Pat Harvey, former Board member. Mecca felt it is most appropriate to remove these two persons’ names who are no longer Board members, and to designate two current Board members to replace them. Resolution 2020-02, a copy of which can be found HERE for ease of reference, was offered up for introduction to the Board by Tony Tramel and indicated the two Executives to be listed on file as Jim Kennedy and Mecca Henry. There was no second to this motion. Therefore, the motion died for lack of second. After more discussion by Lyn Swonger, where he indicated Mecca Henry should not be one of the listed Executives and instead the persons should be Jim Kennedy and Frank Tewell, a motion was made by Lyn Swonger and seconded by Tony Tramel, with this provision. Those voting in favor were Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead and Tony Tramel. Mecca Henry did not vote in the affirmative on this motion. The motion therefore was adopted by the Board. The Board then individually signed Resolution 2020-02 and it was to be notarized by Valerie Basaldua, Office Manager, who witnessed the signatures. A draft of this Resolution had been presented to Wells Fargo representatives, who indicated this document, once executed, would suffice to modify the Executives on file for our Wells Fargo bank account. At the last Board meeting discussion was opened about the interest rates we are receiving for three accounts held by SEPO. Mecca Henry pointed out we are receiving interest on all our accounts, except the Wells Fargo account. She further indicated the Wells Fargo account requires a minimum of $25,000 to be maintained to minimize fees that are typically assessed to non-personal bank accounts. This Wells Fargo account is used primarily as our operating account. Mecca Henry then followed up on her indication she would report back to the Board concerning the amounts and related interest for each account. ​ Mecca Henry then presented a summary of the bank accounts which are currently under the control of SEPO, which are HERE . ​ The current accounts noted above represent our “Cash Account Balances”, as noted earlier. SEPO also has a Wells Fargo Account which is used to pay for recurring expenses and our budgeted items. Funds are moved periodically throughout the year, when needed, from one of the three accounts noted above to our Wells Fargo operating account. Mecca expressed her concern about our ability to interface with First Internet Bank, because there is no staff locally, and it is almost impossible to speak to someone on the telephone. The CD for First Internet is scheduled to mature on August 3, 2020. So, if SEPO were going to change banks, we need to do it at maturity for this CD, because it would automatically roll over on this date. After a discussion regarding the interest rates and other related advantages by Mecca Henry, a motion was made by Mecca Henry and seconded by Lyn Swonger, that action should be initiated to move funds as follows . The motion was passed unanimously by those present at the meeting. Mecca was requested by Jim Kennedy to set up any required meeting with Banking staff related to either of the issues approved by the Board on this date. A motion was made and accepted to adjourn the meeting at 3:30 PM. Submitted Tony Tramel Board Secretary ********************************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, July 20/ 2020 Proposed Agenda: Call to Order Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Review and approval of prior minutes of Board Meetings June 5, 2020 Board Meeting Discussions: Items to be discussed: Amendments to listing of Authorized Executives for Wells Fargo Account Bank Account (See Draft Form ) Report from Mecca concerning financial institutions. Unfinished Business New business. Announcements Future Board Issues Adjournment Attachments: Unapproved June 5, 2020 Minutes (Scroll Down to See) Pond Report Draft Form for Discussion Item 1 ********************************************************************************** The following minutes from the June 5, 2020 SEPO Board Meeting were approved by the Board on July 20, 2020. Tony Tramel SEPO Board Secretary ​ SEPO BOARD MEETING MINUTES 3:00 PM, Retzlaff Hall, Friday, June 5 , 2020 (Approved July 20, 2020) Jim Kennedy called the Board meeting to order at 3:00 PM, June 5, 2020, and asked for a roll call. Those present at the meeting included, Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, and Tony Tramel. Jim Kennedy indicated the primary purpose of this meeting was to review and approve the minutes of April 29, 2020, as well as those of May 5, 2020. Documented approval by the Board was needed by Mecca Henry, Treasurer to provide an official / documentation of the Boards actions on those dates for the financial institutions SEPO uses. Specifically, Mecca Henry wanted confirmation the 2020 Budget had been approved by the 2019 Board, which is reflected in the April 29, 2020 Minutes. Secondly, documentation was also needed regarding the appointment of Jim Kennedy, as President, to clearly document the change in our SEPO officers on May 5, 2020. Mecca Henry moved to dispense with the reading of the prepared / published minutes and to accept them as submitted. Lyn Swonger seconded the motion and it was accepted unanimously. A secondary issue of documenting a virtual meeting concerning replacement of the fountain hardware in the pond between fairway eight and nine was also acknowledged. Jim Kennedy indicated on June 4, 2020, he had discussed with all Board members the attached report prepared by Tony Tramel, concerning this issue, and each member indicated their approval. Jim Kennedy further indicated Frank Tewell moved to approve the report, to authorize the unplanned expenditure of $3,300 to the Pond Guy in accordance with their written quotation, and that all Directors should attempt to minimize future expenditures to offset this unplanned expense. Jim Kennedy indicated, Neil Moorehead seconded this motion, and that a majority of the Board approved this motion. A copy of the subject report is attached to these minutes. Discussion was opened about the interest rates we are receiving for three accounts held by SEPO. Mecca Henry pointed out that we are receiving interest on all our accounts, except the Wells Fargo account. She further indicated the Wells Fargo account requires minimum of $25,000 to be maintained in order to minimize fees that are typically assessed to non-personal bank accounts. This Wells Fargo account is used primarily as our operating account. Mecca Henry indicated she would report back to the Board concerning the amounts, and related interest each account has accumulated in the near future. Jim Kennedy is interested in this matter and will be researching options that may be available to the Board. Mecca is prepared to assist in this matter with Jim Kennedy. The last discussion of the meeting centered on modifying the list of authorized signature / names for all of SEPO bank accounts Mecca Henry indicated she felt there was no need to add additional names. However with the change in the President position, with the resignation of John Chajec, and the appointment of Jim Kennedy as President, it was apparent this needed to occur. There were several Board members in 2019 that were not full-time residents, which lead to a condition where there was only a single member who was in Harlingen from the list of authorized signatures last summer. That is not the case with the 2020 SEPO Board. Five of the seven Board members are full time residents. Notwithstanding these facts, Frank Tewell moved to add a third person to our financial authority names and have all Board members who “full-time residents“ as signers on the Wells Fargo account. Frank Tewell moved to delete John Chajec name from the list of authorized representatives regarding our bank accounts, add Jim Kennedy as his replacement, and to also add Lyn Swonger, first vice-president to this financial approval listing. Neil Moorehead seconded the motion. The motion was approved with the Treasure, Mecca Henry, indicating she did not vote for this motion. The meeting was adjourned at 3:15PM Tony Tramel SEPO Secretary Pond Fountain Funding Background There are two water fountains within the ponds of Sunshine Estates golf course. There is one on the fairway of hole number 1, and the other is located within the pond between number 8 and number 9 fairways. The equipment used for these two fountains is combination of older fountain nozzles, floats, and most recently Home Depot sump pumps. The sediment laden pond water often causes the pumps and spray nozzles to not function as designed. Each of these locations has until recently had not been functional. Effort by Lyn Swonger and staff to rebuild these two fountains was recently completed. This effort has resulted in varying degrees of success. The hole number 1 appears to be the most functional of the two units. Consideration of replacing the fountain between hole 8 and 9 however, is being explored, because the fountain operates in only a marginal manner even after rebuilding. Residents have expressed their desire to get this fountain repaired/fixed. Analysis Review of Alternatives President Jim Kennedy researched potential commercial equipment that might be used to replace our existing fountain between holes 8 and 9. He contacted “The Pond Guy” via their website and obtained a proposal which would provide a 1/2 HP motor/pump, with 3 fountain patterns, LED light which can display red, green, blue, and white lights, a mooring kit, and necessary wiring. Also included in this proposal is a “Complete Care Program 5 year The Pond Guy AquaStream extended warranty. A copy of the Quote dated 6/2/202 is attached for reference. It would appear securing equipment designed for the specific purposes of providing fountains for ponds, would be more appropriate than to continue attempting to repair / replace parts from our existing fountain at this location. The material cost shown in the attached quote is $3,279. Fiscal Analysis Equipment within the pond is part of the Golf Course. One might argue the ponds are “common ground” and might fall within Neil Morehead area, however, it felt this is an unreasonable position to make this argument. When the pond project was undertaken, the funding for this effort was under the Golf Course budget. Sand traps, cart paths, and our ponds are integrated in what we call a golf course. A request was made to fund this fountain using money appropriated for Streets and Common Areas, (Neil Morehead area), since it was argued “funding is more available in this area”. This would, however, be inconsistent with the intent and standard accounting practices associated with budgeting and it reporting requirements. Expenditures need to be accounted for within the designated line items with our Budget for 2020. This new fountain equipment can be purchased, assuming funding can be made available by reducing other line items in the Golf Course, and / or recognizing this proposed unexpected $3,279 expenditure will not cause SEPO total budget to be exceeded by $20,000, at the end of the fiscal/calendar year. If authorized by the Board, the expenditure must be placed in the Golf Course section of our 2020 Budget, as recommended by the Treasure of SEPO. Recommendation/ Conclusion The SEPO Board can authorize expenditures to replace the existing fountain between holes 8 and 9 by passing a motion to do so. The Treasure will identify this expenditure under the Golf Course. The Board must also recognize this unplanned expenditure will have a negative impact on the requirement in our Bylaws that the Board cannot exceed our total SEPO budget by more than $20,000 in total. Savings in other Areas of Responsibilities may well cover this issue, and each Director should try to reduce their anticipated expenditures to accommodate this $3,279 unplanned expense. Prepared by Tony Tramel SEPO Secretary Attachments: Quotation Images of Fountains from “Pond Guy Web Site” ********************************************************************************** SEPO BOARD AGENDA 3:00 PM, Retzlaff Hall, Friday, June 5 , 2020 Proposed Agenda: Call to order Roll Call: Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Review and Consideration of New Expense for Pond Fountain located between Fairway 8 and Fairway 9 on the golf course Review and approval of prior minutes of Board Meetings April 29, 2020 May 5, 2020 Unfinished Business New business Announcements Future Board Issues Budget 2021 Preparation Adjournment ********************************************************************************** The following minutes from the May 5, 2020 SEPO Board Meeting were approved by the Board on June 5, 2020. Tony Tramel SEPO Board Secretary ​ SEPO BOARD MEETING MINUTES 2:30 PM, Retzlaff Hall, Wednesday, May 5, 2020 (Approved June 5, 2020) ​ Lyn Swonger called the Board meeting to order at 2:30 PM, May 5, 2020, and asked for a roll call. Those present at the meeting included, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost, and Tony Tramel. The purpose of this meeting was to provide an official / documented process of nominating / appointing a person to the Board to fill a vacancy in accordance with the Board’s Bylaws. Lyn Swonger indicated he had contacted Jim Kennedy asking him if he would take the position of President on the Board. He then discussed it with another Board Member, and he initiated action and had Valerie issue a release to SEPO News, announcing Jim Kennedy had been appointed to the Board on May 2, 2020, without formal Board Action. Lyn indicated, this process is what had been done in the past, and even he, had not always been contacted for Board appointments since serving on the Board. Both Mecca Henry and Tony Tramel, indicated our Bylaws clearly provide language of how vacancies on the Board are to be filled in Section 5.03, page 5 of 11, of our SEPO Bylaws: Vacancies 5.03 A vacancy in any office because of death, resignation, disqualification, or otherwise, may be filled by an appointment by the Board of Directors to serve for the unexpired portion of the term. Mecca pointed out in dealing with our banks / financial issues we must be able to show official Board actions when appointing officers of the Board. Minutes of the meeting are needed to substantiate / document these changes on the Board for our officer positions. In an offer to resolve this situation, Tony Tramel offered the following motion: “I move to nominate and appoint Jim Kennedy to the SEPO Board in accordance with our Bylaws; contingent upon his acceptance of this nomination, and acceptance of the position of Board President, with the understanding Lyn Swonger would relinquish his current position of President, and would return to his prior position as 1st Vice President of the SEPO Board, if Jim Kennedy accepts todays Board action.” The motion was seconded by Mecca Henry. The motion passed unanimously. Jim Kennedy was then contacted via cell phone by Lyn Swonger, and wherein he asked Jim to come to the Board’s meeting place. Jim Kennedy arrived within five minutes of the phone call and was informed of the motion noted above, which had been approved by the Board. Two questions were then posed to him, asking if he would accept being on the Board, first, and second would he also accept the position of Board President? He provided a verbal “Yes” response to each of these two questions posed to him. Jim Kennedy by his responses and the Board’s action, became (1) an official Board Member, and (2) was appointed as President of the SEPO Board, effective May 5, 2020. Each Board member then formally Introduced themselves to Jim Kennedy. Jerry Drost indicated there was a water supply issue with the Woodshop, and discussion about how to resolve it. Apparently, the copper water supply line was covered with concrete, after the line was originally installed, and the chemical reaction of the copper with the lime in the concrete mix caused the copper pipe to deteriorate and created a major water leak. Action was initiated to resolve this maintenance matter. Openings / closings of SEPO buildings was discussed because of Covid19. It was decided a formal statement would be prepared and reviewed with Board Members and then provided to Beth Parrish to publish in a SEPO Community E-mail to residents. Tony Tramel agreed to prepare a draft and review with Frank Tewell. Discussion about the need to keep SEPO Board meetings open to the public was initiated by Tony Tramel. Section 4.03, page 4 of 11, of our Bylaws which is noted below: mandates our meeting to be open to the public: Open Meetings 4.03 All meetings of the corporation’s Board of Directors shall be open to the public. Additionally, it is his understanding SEPO Board meetings fall under the rules of the State of Texas and Texas Non-Profit Corporation Act, which can and does change by Texas Legislative actions, as noted in our Bylaws, page 10 of 11 under Articles XVII -Compliance which is restated as follows: ARTICLE XVII-COMPLIANCE 17.01 These Bylaws are set forth to comply with the requirements of the Texas Non-Profit Corporation Act and the Protective Covenants of Sunshine Country Club Estates. In case these Bylaws conflict with provisions of said Act or said Protective Covenants, it is agreed and accepted the provisions of the Texas Non-Profit Act and the Protective Covenants of Sunshine Country Club Estates shall govern. Both controlling documents indicated SEPO / the Board falls within complying with Open Meeting laws. Each meeting should follow a published agenda, and the public should be informed of same. Additionally, To comply with Opening Meeting laws of Texas, we also need to provide sufficient notice of a pending meeting, i.e. one to be called, in the future. We need to “Provide Notice” to the public at least 24 hours in advance of the meeting. This typically would be as a minimum, a notice posted on the Office Door and the location where the meeting will take place. The Board might also consider providing this information via a SEPO Email blast. The public, and in our case, residents of SEPO, may have interests in observing Board meetings and actions they make take and / or consider. Tony Tramel pointed out typically a Public Comment item should be included in any typical SEPO Meeting Agenda. Persons would be able to provide their comment to the Board. Specific rules can be developed and approved by the Board for such public comment periods on the Proposed Agenda for Board meetings. Examples of such potential rules might be: (1)public comments should be direct, (2) not involve personal attacks, (3) no inflammatory language is permitted during the public comment period, (4) specific time limits could also to be developed, like 1-2 minutes, etc., to ensure a smooth process might exist for both residents and the SEPO Board. Follow -up discussion about this issue was initiated, which alluded to perceived requirements related to this subject by the Boards’ Policy and Procedures. Lyn Swonger indicated if someone wished to speak at a Board Meeting, the person had to submit their request in writing and describe the subject of the issue, all of which had to happen several days prior to the Board meeting, and be approved by the Board President. What Lyn described does not appear in the Board’s adopted Policy and Procedures but may have been a personal procedural request at one time by a sitting Board President, with the consent of the then sitting Board members and appears to be inconsistent with the Open Meetings laws. The Board reviews the forms received in the suggestion box. Several Board members indicated if a complaint is received anonymously, they discounted the concern expressed. For this process to be effective, the Board members request the suggestion form be signed, to legitimize the concern. Using this approach, the Board might be able to directly contact the person to get more details relating to same. The specific name of the person submitting the suggestion should not be openly discussed at the Board meeting. Mecca noted that she had received a suggestion form which indicated the golf Trail Fees may not have been continuously in effect since 2003. The identification and use of these annual Trail Fees are contained in the Board’s Policy and Procedures document. This document can and has been changed by sitting and former Boards multiple times in efforts to address and clarify language contained in this document. (The last change to this document occurred on March 5, 2020, where the siting board expanded “immediate family” definition to include siblings of SEPO residents.) It is alleged in one of the received suggestion forms, in at least one document copy of the Board Policy and Procedures, which had a 2015 date, the current language, which dedicates the Trail Fees to concrete pathway construction and maintenance were excluded from the published Board Policies. Mecca indicated she would be researching that matter, and her findings could have an impact on her report made at the last Board meeting about this subject. Frank Tewell indicated interior renovation had been completed in the exercise room during the closure of that facility. This work included new paint on walls and baseboard, carpet cleaning and re-stretching of same in the room. Meeting adjourned at 2:52 PM. Tony Tramel Board Secretary ********************************************************************************** SEPO Board Meeting Minutes April 29, 2020 (Approved May 5, 2020) ​ The following minutes for the April 29, 2020 SEPO Board Meeting were approved by the Board on May 5, 2020. Tony Tramel SEPO Board Secretary ​ Minutes of the April 29, 2020 Board Meeting ​ President Lyn Swonger called the meeting to order at 11:00AM, April 29, 2020. All Board members were acknowledged as being present, which included, Lyn Swonger, Mecca Henry, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel. Larry Keller was also present as an observer. No amendments to the proposed Agenda were considered by president Lyn Swonger. Lyn requested the minutes of April 22, 2020 be read by Tony Tramel. After the minutes were read aloud, a motion to approve them as read was made by Mecca Henry and seconded by Tony Tramel, the motion passed unanimously. A second motion by Mecca Henry to approve the February 18, 2020 meeting was made, this meeting had two segments; the 2020 Annual Board Meeting, where the results of the election were announced, and the first Board meeting of the newly elected members for 2020. The Board took some time to read the provided minutes for the February 18, 2020 Board meeting, and the Board approved the Minutes as submitted. Copies of the approved minutes for each of the meeting dates are attached and made part of the minutes for the April 29, 2020 meeting. Tony Tramel inquired if Jerry Drost and Neil Morehead had taken the Board members Oath of Office, and completed the required statement with their signature pledging they would, (as identified in Section 4.02 of SEPO’s Bylaws, page 3 of 11); ​ “I, ____________________ will faithfully discharge the duties of the Board of Directors of Sunshine Estates Property Owners, Inc., and will to the best of my ability uphold and follow the Covenants, By-Laws, Conditions, and Restrictions of Sunshine Country Club Estates, so help me God.” ​ “This executed Oath of Office, shall be keep on file at our office, for a period of 2 year past the end of service as a Director.” Both Neil Morehead and Jerry Drost indicated in the affirmative they each had executed the required pledge and provided the original to SEPO’s office prior to the Board meeting. Discussions Mecca reported on her research regarding golf cart trail fees. A summary of her findings was presented to the Board and is shown in the summary table which follows, showing the amount of funding collected for Golf Cart Trail Fees, and expenses associated with concrete Golf Cart paths, from 2003-2020: ​ Summary of Collected Trail Fees and Expenses for 2003-2020 ​ Currently the total Trail Fees collected from 2003 through the date of this report is almost $47,000. It should be noted this fee could be considered a “User” type of fee. If you do not drive your golf cart on the golf course, no Trail Fee is needed or collected. Only if you “use” the golf cart trails, do we require a Trail Fee payment. Approximately $10,800, has not yet been used for the purpose intended. The Golf Trail segments where no concrete pathways existing include: Number 1 fairway, from tee box to existing pond bridge Number 3 fairway, from tee box to number 4 tee box, and Number 4 fairway, from tee box to the existing cart path, leading to Indiana Circle Mecca Henry indicated it took some time to verify the expenses, because in at least one prior budget year, the expenses for this effort were not clearly identified. Lyn Swonger stated he has consistently marked / annotated the related expenses for golf trails and he will continue this practice. Funds that remain in this account should be carried forward in each budget year for construction and maintenance of the concrete pathways pursuant to current Board Policy and Procedures. Neil Morehead asked if the trail fee would be eliminated once the concrete paths are completed. Lyn indicated maintenance will still be needed. Since this issue is part of the Board Policy and Procedures, the Board can set any new and / or revised policies to address this matter in the future. Mecca indicated our current budget document did not identify the revenue for trail fees to be carried forward as currently described in the Board’s Policy and Procedures. Mecca intends to consult with our CPA firm to identify these Trail Fee revenues and related expenses and account for them in accordance with accepted accounting principles and practices. She indicated a journal entry most likely will need to be made, in order to provide documentation regarding this oversight in carrying the Trail fees forward when the 2020 Budget was prepared, and also to continue this practice in accordance with the Board’s adopted Policy and Procedures. Tony Tramel moved to accept Mecca Henry’s report on Trail Fees and authorize her in consultation with SEPO’s CPA firm to make the necessary budgetary adjustments consistent with accepted accounting practices. Motion was seconded and approved unanimously. Mecca Henry also reported the budget sheets provided to her, and which she has published, and the 2020 Budget document presented by Mark Owen, do not match. There were two expense line items lines that were not put into QuickBooks, which is our accounting bible. Two project type expenditures; concrete trail construction of $6,000, and $2,400 for LED lighting type improvements for the buildings within Michigan Circle, needs to be included under QuickBooks line item as “Other”, in our 2020 Budget. Each Director has the funding, it is just split a little differently, when the April financials were posted at the end of the month. Mecca Henry will notate those two lines in the budget and provide the documentation concerning these two projects. The Budget is not changed, the entry of all the 2020-line items was not verified before Mecca assumed her position as Treasurer. Mecca also asked if someone could report on when or if the Board approved the 2020 Budget, as she could not find anything in the minutes approving same. She voiced her concern that nothing official was in the 2019 Minutes of the Board, regarding approval of the 2020 Budget. Both Lyn Swonger and Frank Tewell verbally reported the 2020 Budget document had been approved by the prior Board in a meeting, and it must have been an oversight in not reporting the approval of the 2020 Budget in the minutes. Based upon those statements, which Mecca Henry is relying upon, she indicates she would provide monthly financial reports as noted per her discussions and presentation. Mecca Henry presented the following Treasurers report to the Board. ​ Board Review of Potential LED Lighting for Texas Avenue ​ Tony Tramel presented material related to potential options for street lighting for Board discussion for Texas Avenue. He explained that before taking the position of Secretary he had been assigned the Directorship which included streets, common ground, and Texas Avenue. While in this first week of assignment, he inventoried several potential improvements that might be considered for projects. One of them was to determine if the Board might consider changing the daytime, and more importantly the nighttime appearance of Texas Avenue. Obviously, this central entrance sets the tone for Sunshine Estates Country Club impression for visitors and our residents. He indicated, this hopefully open discussion, was in no way a criticism of how we got here, regarding street lighting on Texas Ave. Tony Tramel felt the look of Texas Avenue at night could be called the Lowes or Home Depot of lights. Adequate but not modern, or attractive to the eye. He indicated he had found a LED downward facing light fixture, that appealed to him and was seeking feedback about the potential use of these type fixtures. There are total of 24 fixtures on Texas Avenue, with 4 of these fixtures located outside our gates. A copy of the product information sheets was provided to each of the Board, and follows: ​ Potential LED Lighting for Texas Avenue - Submitted to Board These 60-watt fixtures would replace, the 150-watt bulbs used in the 24 existing lights, which represents a significant cost saving, (estimated to be approximately $1,200 per year for all 24 lights based on an assumed rate of $.12 / kWh). Additionally, Tony Tramel proposed we could “try out four of these fixtures” outside the gate so we could see what they look like and evaluate them. If this Board decided they did not like them, or if the Community did not like them, we could easily remove the light fixtures and send them back, as these light are listed on Amazon, and they allow free returns. By using this technique, we have little or no risk in trying something Tony felt would be enhancement to the quality of life and environment of SEPO. Lyn Swonger, said, “I think the existing light is a good light”. He indicated the Memorial Committee had paid for those lights and they were installed in June 2015, and he already had one person indicate they did not want to see any change. This led to discussion where, Tony Tramel continued to advocate, this project, or for that matter all capital- intensive projects should be determined by a positive consensus of the Board during budget preparation and or when presented to the Board. Currently the Director responsible for Texas Ave, Neil Morehead, has complete and total authority to decide, what if anything, using budgeted SEPO funds can be expended on Texas Ave. Tony Tramel maintains there is a need for the entire Board to discuss projects and build consensus regarding this proposal. When others asked Neil what he thought, and also saying, “it is Neil Morehead’s decision” it became apparent, there would be no Board consensus on this proposal. Neil Morehead indicated he thought the light was a good light but was not a $130 worth light. He indicated he is only here until the end of the year and he does not want to get involved in any project that has to be left for someone else. Neil Morehead noted each of the 24 light fixtures are being repainted and re- connected to the vertical pole to provide a better appearance, and LED light bulbs will replace the current incandescent bulbs as time allows by our SEPO employees. He indicated that he thought 4 of the lights had new LED lightbulbs. Tony Tramel indicated he was aware of this effort, however, if one were to move towards the LED streetlights, we would not be using staff time to repair our existing lights fixtures, if we choose new equipment. Tony Tramel indicated he was amazed at how the Board reacted to this proposal to try 4 fixtures outside the gate considering: There is no financial risk. The fixtures look modern and clean. The light generated by the fixtures is aimed at the ground where it is needed, rather than 360 degrees. We get a trial period, to try them out, before deciding on their suitability, and acceptance. The change from 150 to 60 watts for each fixture saves significant money in power cost, estimated to be enough such that this saving in 2-3 years would pay for the cost of the proposed LED fixtures. The lights have a 5-year warranty. SEPO residents could be surveyed and / or they could provide comments during the trial period. If the Board or Community does not like the new look and light color, one can return to our existing fixtures, and The initial proposed project would only include 4 fixtures, with a maximum financial cost of $500 or less. There was not a single positive feedback / discussion by the Board regarding this proposal. Tony Tramel indicated to the Board he had strong feeling regarding this matter, and he offered the Board another proposal. He offered to personally pay for the 4 lights outside the gate, have them installed, and the Board and the Community could decide within 2-3 weeks of their installation if they liked them or hated them. If it was determined the Board did not like them, then he would replace the existing Home Depot type fixtures to the 4 lights outside the gate, and we would remain as we are today. He asked for the Board to consider this request. Jerry Drost indicated he thought the LED light fixtures would provide a very crisp light and the light would be directed where it needs to be onto the ground rather into space. Jerry Drost thought the light was a great design for Texas Avenue. Tony Tramel then inquired, if someone on the Board in general, could identify what specific items are programed to be used in the 2020 budget for the $5,500 identified for Texas Avenue. Frank Tewell responded, “that is an extraordinarily strong question!” Tony Tramel responded he thought it was in fact a very fair one, as he did not know what was planned or programmed for the $5,500 identified for Texas Avenue. The Board failed to respond in any positive way to either of the proposals provided concerning potential change in lighting for Texas Avenue, and Tony Tramel dropped the discussions other than he would like to continue the pursuit of this request. He asked the Board members to work together in building better communications and consideration of other ideas to provide what is best for our SEPO community. ​ Unfinished Business ​ Tony Tramel indicated for the record; Lenore Combs had withdrawn her request for $1,000 from SEPO to purchase a replacement golf cart for Neighborhood Watch services. It appears she was able to define an alternate means of securing sufficient funding without SEPO assistance, through outreach and private donations. Therefore, no further discussion for this item is needed under Agenda item Unfinished Business. Under other Unfinished Business it was indicated we would have more discussions about use of Lyn Swonger’s personal golf cart while acting as the Director responsible for the golf course. Lyn indicated the point Mecca noted at last meeting, that Lyn Swonger could use one of the maintenance golf carts when providing duties supervising the golf course. Lyn Swonger indicated this is the course of action he is now using. Discussion about how SEPO should respond to the Covid-19, the Texas governor’s and Cameron County’s restrictions would be implemented. The consensus was to take a wait and see approach, use good judgement and social distancing, and to also protect our own employees as well. There were no recommended changes to our current restrictions that were in place on the date of the meeting, other than opening the Woodshop. It was decided later that restrictions in the Woodshop would include social distancing, masks and a maximum occupancy of 7 persons. We agreed a review of our current and future changes would be addressed in future Board meetings. Frank Tewell indicated the Library was open on weekends so persons could gain access there for library resources, board games and puzzles, which have become popular r. It was decided Tony Tramel would prepare a draft Board release for Frank Tewell and others to review, and/or comment, and once it was in writing we would publish SEPO restrictions out via an Email blast and post signing, and we also agreed we would adjust as needed in the future. Jerry Drost then inquired about what expenses he should, or might anticipate, in the storage shed area. It was indicated Mecca would provide him a condensed version of the prior year budget to see what was historically spent in this area. Weed poison was identified as a major cost for this large graveled area. Other related discussion included there were about four times a year 120,000 lb. heavy trucks delivering golf course sand, and some discussion about paving a portion of the storage area, even though it most likely is not very practical or economical to consider. ​ Filling of Vacant Board Position ​ Mecca Henry asked Lyn Swonger if he was going to discuss the above referenced agenda item he had requested about the filling of the Board President position. He indicated it would not be discussed as it was not the right time, therefore no discussion took place. A motion to adjourn the meeting was made and approved at 11:58 AM. Submitted Tony Tramel SEPO Secretary Click HERE to view above referenced "copies of the approved minutes from previous Meetings on Feb 18, 2020 and April 22, 2020". ​ ********************************************************************************** SEPO Board Meeting Agenda 11:00 AM, Retzlaff Hall Wednesday, April 29,2020 Proposed Agenda: ​ Call to order. Roll Call ​ Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Adoption/Amendments to Agenda for meeting Administer Oath of Office and execute same if needed for: Neil Morehead Jerry Drost Review and approval of prior minutes of Board Meetings April 22, 2020 February 18, 2020 ​Annual Meeting from 1:00PM – 3:00PM First Meeting of New Board 4:00PM - 4:30PM Discussions: Budget 2020 Cart Path Funding & Accounting Process LED Lighting Project for Retzlaff Hall Board Review of Options for Lighting Change for Texas Ave (Neil and Tony) Filling of Vacant Board Position ​ Unfinished Business New business Announcements Future Board Issues Adjournment ********************************************************************************** ​ SEPO Board Meeting Minutes April 22, 2020 (Approved April 29, 2020) Minutes of April 22, 2020 Board Meeting The meeting was called to order by President, Lyn Swonger at 11:00 AM on April 29, 2020 with the following Board Members present: Lyn Swonger Frank Tewell Neil Morehead Mecca Henry Jerry Drost Tony Tramel Discussion ensued about a request received from Lenore Combs / Neighborhood Watch to provide $1,000 to supplement other available funding to replace the existing golf cart, which has become an unreliable vehicle to operate Neighborhood Watch patrol. The discussion revolved around the current condition of the cart and options which might be available to repair / replace Neighborhood Watch cart. It was determined there were too many unanswered questions before the Board could act on the request. The board asked that Lenore obtain written proposals for a new golf cart, and have Frank obtain information regarding prior maintenance. A tentative Board meeting was scheduled for next Wednesday, April 29, 2020 to resolve this matter. ​ Lyn Swonger requested consideration for naming Jerry Drost to the Board, who would responsible for Area 3, Storage & Shop Area, Shuffleboard, & Tennis Court. Neil Morehead moved to nominate / accept Jerry Drost for that position on the Board and was seconded by Tony Tramel. Said motion passed unanimously. Jerry was welcomed to the Board. A formal swearing in will occur at the next Board Meeting, noted above as being scheduled for next Wednesday, April 29, 2020. ​ Lyn Swonger noted Golf Cart Trails / pathways have been recently completed from tee box 5 to number 9 green. Funding for these improvements comes from the annual $25 per cart fee. Researching this matter after the meeting, it was determined that on page 5 of 8, Item 8 of the adopted Boards Policy and Procedures, the following is provided: ​ “18. All Trail Fees collected will be placed in a designated fund for golf trails (concrete paths) and not be placed in the general funds. Such funds will be strictly used for maintenance or installation of new golf trails.” ​ There was significant discussion about how this funding has been handled in SEPO budgets over the years. Mecca indicated she would review the historical records and provide a report at the next meeting and provide recommendations for Board action, if needed. ​ Jerry Drost asked if the storage lot fees should be limited to improvement in the storage area. It would appear those fees are not restricted to that use; these fees would be general fund revenues. ​ Motion by Tony Tramel to approve the minutes as provided at the meeting; to approve and accept the minutes provided / submitted to the Board as published on SEPO Web site for Board Meeting of March 9, 2020, which is provided HERE . ​ Board voted to approve the minutes unanimously. ​ New Business ​ Neil Morehead asked consideration for SEPO to provide a golf cart for the Director in charge of the Golf Course for his use in carrying out his SEPO duties. This was prompted because Lyn has used his “new” golf cart for significant hours in conducting his duties. Options considered, was some form of “mileage compensation”, maintenance paid for personal cart, etc., however, there cannot be any compensation to Board members. SEPO has an extra golf cart, and therefore, could be used by Lyn rather than his personal golf cart. It was decided to place this item in unfinished business to be discussed at next Board meeting, again scheduled for Wednesday, April 29, 2020. ​ Mecca briefed members that once a monthly financial report has been provided, one cannot change those reports after they are published. Apparently, a request was made to change an expense line item more than a month after the monthly financials had been closed. Expense items assigned to an incorrect expense items are legitimate adjustment; however, it must be made in the following month(s) report. A journal entry will be needed to acknowledge these types of changes. No adjustments / reassignment of expenses or revenues can be made retroactively. Mecca will document these type of journal entries when needed. Frank Tewell indicated he could not find a line item that he had submitted for the current year project to do LED lighting in Retzlaff Hall. Mecca indicated she would look at this matter and report at the next meeting. Jerry Drost requested that the shop area be improved to make it look more professional. Lyn responded that several residents have decided to “drop off” miscellaneous items, which occurs two or more times a week. It was pointed out that Harlingen residents can dispose of up to 500 lbs. of trash at the Harlingen Landfill each month, if they bring proof that they pay Harlingen utilities, (i.e. a copy of their water bill). Other solutions offered were locking the gate, video surveillance, signs, emails, etc. This issue will be followed up in next meeting, to see if it is a real problem and / or options under unfinished business. Tony Tramel requested that descriptions of “projects” for next year’s budget be developed so every Board member can see the requests. Once compiled each project can be presented by the responsible Director, so that they can be discussed, reviewed, receive comments and the Board will be aware of each project so it can be prioritized for inclusion in next year’s 2021 Budget year. Tony Tramel also volunteered to help in this effort by leading this financial programming / planning request. Meeting was adjourned 11:25AM. Submitted Tony Tramel SEPO Board Secretary ​ ********************************************************************************** ​ SEPO Board Meeting Agenda April 22, 2020 ​ Discussion of Golf Cart for Neighborhood Watch Finishing of Cart Paths on Golf Course Appointing of a new Director Reading of the minutes, which have not been read in record. For SEPO Board Meeting Minutes March 9th, 2020 10:30AM ********************************************************************************** Back to Top

  • Board Min: 2018-2019 | sunshine

    SEPO Board / Annual Meeting Minutes (Oct 2018 - Mar 2019 Winter Season) Go directly to the Minutes you are looking for by clicking an item below. Board Mtg (2019-03-18) Annual Mtg (2019-02-19) Board Mtg (2019-02-11) Board Mtg (2019-01-07) Board Mtg (2018-12-10) Board Mtg (2018-11-12) Board Mtg (2018-10-22) Bottom of Page ***************************************************************************** ​ Sunshine Estates Property Owners, Inc. Minutes of the Meeting of the Board of Directors March 18, 2019 President Richard Shelton convened the Board Meeting at 1:00 PM. You may lose the Facebook video feed in a few minutes because of a problem with routers. We are working with a computer specialist to correct this situation. ​ Members of the Board present: Richard Shelton, Lyn Swonger, Frank Tewell, Mark Owen, John Chajec, Clint Wunderlich. ​ Minutes of the Last Meeting: Richard Shelton moved that we dispense with the reading of the minutes from the last annual meeting, as they have been posted in the office. Seconded and approved. ​ Treasurers Report: Mark Owen - Mark stated he was working on reformatting the financial statements to make it easier for future board members to understand, changing the expense statements to a monthly vs. a yearly format and making adjustments to the financials per audit committee suggestions. ​ No financial statement available until the accountant completes the 2018 income taxes. Committee Reports: Architectural Committee: Jim Kennedy was questioned at the Architectural meeting about the impact, if any, the failed covenant change had on fences. Dick Shelton explained that the covenant ballot was a clarification of the existing covenant. The covenants remain the same as before the vote. ​ Dick Shelton assured the committee that the procedure for Architectural request remains the same as in the past. If the ACC refuses to approve a request, it may then be taken to the board by the homeowner and becomes the board responsibility. ​ Neighborhood watch: Lenore Combs – Front gate code change is still a problem because Alamo Door had not responded to their request for assistance. ​ A new light and camera was installed at the entrance to Encore. Per agreement SCCE will reimburse some expenses, no dollar amount was given at this time. ​ Note will be sent to HFD and EMT’s, as requested, notifying them we have an AED. Lenore requested reimbursement of $90 for red envelopes and printing to replace the Vial of Life. Board approved reimbursement. ​ Vendor tags – It is the homeowners responsibility, not SEPO, to make sure the contractors have proper insurance and qualification. Homeowner will then give Lenore the necessary information to obtain Vendor tags from her. Director’s Reports: Common Grounds I – Frank Tewel - TV’s have been installed in Retzlaff Hall. Some exercise equipment is not working and parts have been ordered. AC in Reztlaff Hall is still having problems due to bad breakers and they will be changed. Painting in central area will begin in about a month. ​ Common Grounds II – Clint Wunderlich - Clint is investigating Indiana Circle and other street repairs and has not gone out for bids yet. Common Grounds III – Jerry Utterback - In Jerry’s absence, Lyn Swonger presented Jerry’s plan to improve the shuffleboard area by adding a brick and mortar fence 70’ length and 24” high with a bid coming in at $3150, or vinyl fence 70’ in length x 36” high at $3320. Mark and Lyn did not think we needed it. John disagreed stating we have a $6000 budget for improving the existing shuffleboard court area. It was decided but no action will be taken without his presence. ​ It was also determined that while the shuffle board court can be renovated with the existing budget of $6000, its usage cannot be changed. This is due to the board failing to get resident approval per our bylaws. ​ Golf Course – Lynn Swonger - Golf course equipment is in good shape. This summer, Lyn plans redoing the 4 remaining tee boxes and making a few of the sand traps smaller. He is going to replace the concrete trails that need repair on hole #2 and extend on #7 from the existing path to meet up with the one by the green. ​ New Business: ​ Pickup truck. It was decided to purchase a pickup truck vs. leasing. $1 million liability policy for a year is $1038, included in that amount is $111 for adding the pick up to our $2 million umbrella policy. Thus we have $3 million liability coverage. ​ Suggestion Box: #1 – no more information meetings. Per our covenants, we are required to have 2. It was decided that January and February, due to the election, will be the only info meetings next year. ​ #2 – It was suggested we have a person oversee the use of Retzlaff Hall involving a signed, written agreement in place to prevent theft, damage and condition of the hall and its belongings. ​ #3 – The Hopfner’s speed bump request was denied by the board, and they submitted a letter stating any bills they incur to their property due to flooding and traffic will be submitted to SEPO board for full refund. Dick Shelton responded that SEPO is not responsible for damages and will not be refunding any costs incurred due to this situation. Adjourn: The meeting was adjourned at 1:55 P.M. ​ Respectfully submitted, John Chajec SEPO Secretary ​ ​ ​ ​ ***************************************************************************** Sunshine Estates Property Owners, Inc Minutes of the Annual Meeting February 19, 2019 At 1:00 today Jean Lawrence convened the annual meeting. The residents gathered to form a quorum, and Mr. McEvoy declared that we indeed had a quorum. We reconvened at 3:00pm for our meeting and the results of our election that will fill three positions. Debbie Robins moved that we dispense with the reading of the minutes from the last annual meeting, as they have been posted in the office for the last year. Seconded and approved. Our directors gave us a break down of all that they accomplished in the last year. Common Grounds I-Pat Harvey What got done: 1.) Front gate mechanics and wiring. We replaced the Breaker Boxes and most of the wiring in the area. We also replaced the mechanics which move the gate back and forth. We installed a new wireless keypad, a new sensor in the street and siren operated opener for emergency vehicles. 2.) Traffic Study- In response to the request for speed bumps a radar traffic study was performed. The results, and readings were analyzed by a fully licensed professional and those recommendations were followed. There is more that could have been done in marking the intersection but I leave that to my successor. In addition we now have 3 “NO WAKE” signs to be deployed during the next 16 inch rain event. What did not get done: Indiana Circle. Estimates became more than what was budgeted to do the job well-Rather than spend money on a half hearted job- nothing was spent in 2018 but the budget in 2019 should be adequate to do the job right. There had been 2 half hearted attempts earlier with poor results. My Real accomplishment: It was in early April that the board made a change in employee assignments. The golf course went from three down to two male employees and the third male employee was assigned to groundskeeper duties. That freed the golf course employees from the distractions of day to day odds and ends. Lalo was assigned as grounds keeper and I was his new boss even though he serviced two other board members as well. Most of you have noticed ho much better the grounds have looked this season. This was the subject of discussion of the most recent Birding and Nature club meeting. A envelope was given to Lalo as recognition of a job well done! Common Grounds II Dick Shelton 1.) New AC unit in Retzlaff Hall 2.) New pool pump; cleaned and repaired pool 3.) New gate between pavilion and pickle ball court 4.) sealed pavilion area Common grounds III Clint Wunderlich 1.) Put two drains in for flooding, made sure weeds were sprayed with Lalos help. 2.) Kept track of lots with Valerie 3.) Irene did the work on the memorial garden; I helped as needed. 4.) Set up appointments with Alamo for repairs of the storage gate. Date to be determined. 5.) Still available in the storage lot: 1 lot with shed, 2 small pull thru lots and 1 trailer lot. 6.) Working on ideas for re-vamping part of the shuffle board courts. SEPO 2019 Election- Official count went as follows: Section 4.3 Annual assessment- votes for 85 An amendment dealing with fences along the golf course- votes for 175 Community and resident enhancement fee covenant (C.A.R.E.) - votes for 55 New system to manage front gate access- votes for 81 Sunshine Country Club’s Board members for 2019 are as follows: Dick Shelton, President Lynn Swonger, 1st Vice President- Director of Golf Course Golf course Equipment Irrigation maintenance Maintenance area Frank Tewell, 2nd Vice President- Director of Common grounds I: Office and Lounge Pavilion, pool and hot tub Retzlaff Hall and Sunburst Building Clint Wunderlich- Director of Common Grounds II Drainage and irrigation ditches Streets and grounds Texas Ave Jerry Utterback- Director of Common Grounds III Storage and Shop area Shuffle board and tennis court Mark Owen, Treasurer ​ John Chajec, Secretary Back to Top Back to Top ***************************************************************************** Sunshine Estates Property Owners, Inc Minutes of the meeting of the Board of Directors February 11, 2019 President Jean Lawrence convened the Board meeting at 1:00pm. ​ Board members present were Jean Lawrence, Dick Shelton, Lyn Swonger, Pat Harvey and Debbie Robins. John Chajec was absent. The minutes of the January 7, 2019 were approved by Pat Harvey and seconded by Clint. Motion carried. ​ Treasurer John Chajec has sent out the financial reports via the internet. The financial reports had a motion to approve, and was seconded by Pat Harvey. Motion carried. ​ Terry Lacy from the Architectural Committee has requested that Kathleen Sumner; a year-round resident, be appointed to the committee. Motion approved and carried. ​ Neighborhood Watch meeting will be on the 19th of February. ​ Special request to speak at the board meeting: 1.) Mr. Lawrence brought up the problems regarding the memorial committee. As it stands, the only way a resident would get into the memorial book would be to have someone donate in their memory. We think that everyone who passes away should appear in it. It was left that Jean Lawrence would speak with Eileen Anderson, President of women’s club. ​ 2.) Debbie Robins has asked for approval to install two TVs in the Hall. The units will be used for our enjoyment! It will not be used for personal use. It will be used for group functions where everyone is invited. ​ 3.) Lenore Combs She spoke about the gate code change. (You can find the new code in the 'Resident's Only' section of the Web site. She educated us about the envelopes that can be purchased where you can record all your vital info for both human and pets. She will fill us in with more details at the women’s club meeting. Lenore also brought up the topic of communication in regards to the donated benches. ​ 4.) Bob Salmon of 4304 Montana brought up the problem of the stop signs. He would like them all removed at the corner of Montana/Texas/Minnesota. He also said that he can not see past the trees on that corner, but it was measured and the tree in question is 14 feet from the corner and 8 feet from the curb. ​ COMMON GROUNDS I - PAT HARVEY: 1.) Replaced rusted Stop sign post on the corner of Minnesota and Texas Ave. 2.) Constructed 3 'No Wake' signs, and came in under budget. ​ COMMON GROUNDS II - DICK SHELTON: 1.) Dick is looking into the air conditioner in the kitchen, it was said that the vents were not working. 2.) There will be a gate installed between the pool, pavilion and the meeting room that will lead to the tennis/pickleball courts. COMMON GROUNDS III - CLINT WONDERLICH: 1.) We have a couple of openings in the storage area. 2.) Clint wants to remind everyone that when their year comes to an end in the storage compound you will have to sign your contract before you pay for the next year's rent. ​ GOLF COURSE - LYN SWONGER: 1.) The project on #4 came in under budget. 2.) Lyn will produce a rental agreement for the board regarding the truck. ​ President Jean Lawrence has asked our employees to be at the 3:00 Annual meeting on February 19th for recognition. We have decided that it would be in Valerie’s best interest that she attend the board meetings. This will help her in her everyday decision making and communication with all residents and board members. ​ A motion was brought to the floor regarding Donations to SEPO… ​ Donations to SEPO: When an individual, committee or organization purchases “something” for SEPO, then ownership becomes SEPO’s unless explicitly noted otherwise. Once accepted by SEPO (either explicitly of implicitly), future maintenance, usage, replacement or removal will be SEPO’s responsibility and expense. If SEPO has ownership, the board will have sole discretion for it's usage and whether replacement or removal is in SEPO interest at that time. There is no guarantee of replacement. If ownership remains with the donor, then future maintenance, usage, replacement and removal will be the owner’s responsibility and expense, however, SEPO may request its removal at any time for any reason or no reason. ​ This motion was approved and passed. FROM THE SUGGESTION BOX: 1.) It was suggested that the library needs a little sprucing up! The office area is so bright and cheery, and we would like to see the same brightness added to the walls in the library. ​ 2.) It was asked to have a larger cork board installed for the “homes for sale”. ​ 3.) There was a comment regarding the C.A.R.E program, and that question will be answered at the next meeting when we all vote on it. ​ 4.) There was a suggestion that Michigan Ave become a one way circle. ​ Meeting was adjourned at 2:30 ​ Respectively submitted, Debbie Robins SEPO Board Secretary Back to Top ***************************************************************************** Sunshine Estates Property Owners, Inc Minutes of the Meeting of the Board of Directors January 7, 2019 ​ President Jean Lawrence convened the Board Meeting at 1:00 pm. ​ All members of the Board were present. ​ The minutes of the December 10th meeting were presented they were moved and seconded as approved. Motion carried. ​ John Chajec shared the financial reports and they were moved and seconded as approved. Motion carried. Clint Wunderlich motioned to have our “CD fund” of $254,917.34 to be labelled as a “Reserve Fund”. The motion was moved and seconded by Pat Harvey. Motion carried. Meaning that the monies in the reserve fund can only be used for replacing a building, fixing roads or any major repair. It can not be dipped into for regular operating expenses. Please visit www.sunshinecountryclub.com/residents-only for total financial reports for 2018 bank totals as of 12-31-2018 and the SEPO over budgeted accounts. ​ John Chajec was complemented on a job well done with transparency and all his hard work. ​ Committee Reports nothing to report. Special requests to speak at the board meeting: Myra Boykin spoke again about her problem with her fence being built on the easement. Pat made it perfectly clear that the fences that are on the golf course now will be taken down when they decide to sell their home. Myra was told if she lived in her home for the next twenty years she could keep her fence, BUT, because she is selling her home now, the fence will need to be taken down. Jean reminded Myra that the board is standing on our decision. We have taken an oath to uphold the Bylaws and covenants. ​ Hal Hophner presented the info on the gate. A sticker in the windshield will be read and the gate will open. We will not need a new gate, just the computerized system and a cell box. Maintenance is done by computer. Everyone will have their own number assigned to their home so that people can look you up in the directory. There will be a gentleman come to the information meeting on the 8th of January to answer any questions we may have. ​ DIRECTORS REPORTS By Laws and Covenants: Pat Harvey has put forth an amendment to clean up the wording so that there will not be any more problems with the “FENCE” issue. The amendment to the ACC section B of the covenants will state…”No fence will be constructed or maintained within the rear yard or side yard setback or easement for any lot whose rear yard abuts the golf course”. Remember that this is only for homes that abut the golf course. Motion moved and seconded to amend the wording to ACC section B of the covenants. Motion carried. ​ Treasurer - John Chajec: Please see www.sunshinecountryclub.com/residents-only for up to date financial reports and 2018 over budget accounts. ​ Common Grounds 1 - Pat Harvey: Pat spoke about the speed bumps and stop signs. He mentioned that golf carts are the culprits. Generally speaking we all need to slow down. The board has approved a three way stop at Minnesota/Texas Ave/ Montana. Debbie Robins believes the speed/and stopping problem comes from Minnesota, and would like a three way stop on both sides of Minnesota where Michigan joins. There will also be three “NO WAKE” signs (Texas Ave, Montana and Minnesota) that will be put out in the middle of three streets during times of heavy rain. A full time resident will be responsible for putting the signs in place in the middle of the street. The cost would be aprox 200-300 dollars. Jean will be contacting the irrigation people regarding the south side drainage. If there were a box culvert in there the water would drain away faster. We can not be restricting the water. ​ Common Grounds II - Dick Shelton: Dick is looking into getting an extended warranty for the new air system. ​ Common Grounds III - Clint Wunderlich: Clint still has a couple of spots open in the back area for those of you needing space. ​ Golf Course - Lyn Swonger: The ball washers are painted and repaired; new flags and towels are now being used. ​ From the Suggestion Box There was a question regarding Resaca water. Just to let everyone know that we are charged by the acreage and by how many spigots we have, not by the usage. Who’s responsibility is it to open Library on the weekends? Usually one door is open, feel free to call a board member if the library is locked. There has been another request for a wall of honour to honour our veterans of war and other service members. Jean will be contacting you to get that going. ​ We will have a busy day at our Annual meeting. As you all know we have three positions to be filled on the board this year. The nominating committee, Buzz Sawyer, Mari Tennant and Vince Smith have fulfilled their duties and have brought three candidates to the floor. Grace Clark Sandy Gades Mark Owen ​ During the meeting we had 7 nominations from the floor, they are as follows. 1. Larry Keller: 2016 W Montana Ave. nominated by Pam Lacy and seconded by Dick Smith. 2. Tiffany Prader: 1941 W Montana Ave. nominated by Mr Mckorkle, seconded by Roy Robins. 3. Roy Robins: 4129 N Minnesota St. nominated by Beth Parrish, seconded by Wade Prater. 4. Marian Young: 4345 N Missouri St. nominated by Vic Hillmen, seconded by Dave Olson 5. Frank Tewell: 2021 W Michigan Dr. nominated by John Combs, seconded by Sharon Schaub. 6. Sherri Gardner: DECLINED 7. Jerry Utterback: 1913 W Indiana Cir nominated by Lenore Combs, seconded by Donna Myers ​ These are your candidates for the February 2019 ballot! Please get out and vote. Back to Top ***************************************************************************** ​ Sunshine Estates Property Owners, Inc Minutes of the Meeting of the Board of Directors December 10, 2018 ​ President Jean Lawrence convened the Board Meeting at 1:00PM The Members present were Jean Lawrence, Clint Wunderlich, Dick Shelton, Lyn Swonger, Pat Harvey and Deb Robins. Not present was John Chajec. The Minutes of the last Meeting of November 12,2018 were approved and all were in favor of this approval. A conversation took place regarding the replacement of three Board openings. Buzz Sawyer is head of the Nomination Committee and will be contacting you! Please lend him and ear and take this opportunity to apply. We need new people. Jean made sure that people knew that just because a position is up for grabs doesn’t mean that you will fill it. There will be a meeting of all the Board members to decide who will take on what position, and that could mean that the duties may change. Chuck McEvoy has accepted the position on the Election Committee. SPECIAL REQUESTS TO SPEAK AT MEETING 1. Myra Boykin has requested to have her letters to be posted on SunshineCountryClub.com web site, under the owners info tab. She feels that all property owners names should be listed too. 2. Hal Hophner would like to see speed bumps placed on Texas Ave and Minnesota St. His water damage was caused by waves of water, people driving to fast through the water. A three way stop was talked about too. Three sets of speed bumps were requested, Hal is going to gather all info and forward it to Jean so that we can make a sound decision. 3. Hal Hophner and Mel Wendel spoke about the front gate. The Question was asked, Why do we have a closed gate to protect the sheds and motor homes where the work shop is, while we have three hundred homes that are not gated. Hal and Mel have three different gate systems. They educated us on the options. Hal and Mel will narrow it down to one option; present it to the board and come up with a game plan to educate SSCC home owners. DIRECTORS REPORTS COMMON GROUNDS 1 -Pat Harvey The Carved Log on Texas Ave has been removed, a committee of the Bird and Nature Club is considering what to put in it’s place. A sump pump for Minnesota ditch has been replaced this past month. Please take the time to see if your sprinklers are over watering, this would be so helpful. We purchased a normal walk behind mower for use in places that the larger mowers can’t. Lastly, the visible water along Texas Ave has disappeared!!!!!!! COMMON GROUNDS II -Dick Shelton The New air unit in Retzlaf hall is up and working. COMMON GROUNDS III -Clint Wunderlich He is looking for two spots for sheds. Myra Boykin has volunteered her spot and is willing to move their motor home to another spot. GOLF COURSE -Lyn Swonger We purchased a box blade for $600. Found the problem on #2, and put in a drain. TREASURE -John Chajec John sent out his financial report and it was approved and carried. He also sent out a covenant change to be approved by the board and placed on a ballot for the Feb 2019 meeting. The change is as follows: When this covenant was created, $45 was a 15% increase in the $300 maintenance fees. All covenant changes require a 2/3 majority vote of all lots, one vote per owner to pass. A non-vote is a “NO” vote. Covenant SECTION 4.3 ANNUAL ASSESSMENT ​ Proposed covenant changed: The annual assessment may be increased each year by not more than 5% of annual maintenance fees per year. Any such possible increases in assessments shall be non-cumulative. In any year following a year when there has been no increase, the assessment may not be increased by more than 5%. The annual assessment may be increased each year by not more than 5% per year. CURRENT COVENANT: Annual assessment shall be $300.00 payable $25.00 per month. The annual assessment may be increased each year by not more than $45.00 per year. Any such possible increases in assessments shall be non-cumulative. In any year following a year when there has been no increase, the assessment may not be increased by more than $45.00 that year. John has also submitted the C.A.R.E. fee covenant for approval by the board and placed on a ballot for the Feb 2019 election. It is a charge for NEW Purchasers at closing; equal to a year assessment fee, to be put into a capital equipment fund for improvements to the community. The assessment proposal will hopefully pass, we can only go for so long increasing our assessments by 45$ the next boards coming in will run out of money soon. This is one way of getting ahead of inflation and gain ground on funds for future improvement. OLD BUSINESS Each property owner who has a fence on the golf course that isn’t compliant has been sent a letter. Each letter was the same, explaining that if the fence is on the easement it had to be removed. A letter of apology was going to be hand delivered to the Burneys because their fence IS compliant. They also had an approved plan in their file that is in the office. ​ NEW BUSINESS We wish to have Valerie be a Notary Republic, we will purchase the package and pay the monthly fee. SUGGESTION BOX Two suggestions 1) of “new towels” on the ball washers. Lyn mentioned that they will be repairing some of the ball washers and painting them and that new towels are on that list. 2) People would like to see lights in the fountains on 8/9 pond… They do have lights in them, Lyn is looking into the problem. ​ ​ ​ ​ ***************************************************************************** ​ Sunshine Estates Property Owners, Inc. Minutes of the Meeting of the Board of Directors November 12, 2018 President Jean Lawrence convened the Board Meeting at 1:00 PM The Members of the Board present were Jean Lawrence, Clint Wunderlich, Dick Shelton, John Chajec, Lyn Swonger and Debbie Robins. Not present was Pat Harvey. The minutes from October 22, 2018 were approved. Architectural Control Committee: On behalf of Ina Hillman, Jim Kennedy spoke about how important it is to contact the architectural committee when doing any improvements to the OUTSIDE of your property. Even if you are refreshing a stain on your front patio, it is a good idea to make contact for approval. Forms can be found in the library. We would like to supply the realtors (Trinity Reality) with a copy of our By-Laws and Covenants so they are disclosed to the purchasers BEFORE they purchase. Directors Reports: John Chajec-Treasurer: Financial report as follows ​ Wells Fargo: Ck acc - $44,273.00 (11-12-18) $58,049.51 (10-22-18) Cal 1st Nat Bk: Money Mkt - $30,639.52 (11-12-18) $30,606.12 (10-22-18) ​ Heritage Bk: Jum Dep - $102,128.24 (11-12-18) $101,989.92 (10-22-18) 1st Ind Bk 6 mo CD $254,088.62 (11-12-18) $253,668.50 (10-22-18) Matures - 2/4/2019 1st Ind Bk Money Mkt - $961.20 (11-12-18) $964.73 (10-22-18) 11/12 Total 432,090.58 10/22 Total 445,278.78 Difference of 13,188.20 Nine residents are overdue on maintenance fees. Invoices were mailed out on 10/31 which included 18% late fees. We are on budget, John Chajec has been sending out e-mails, keep up to date through sunshine e-news. By-Laws/Policies and Procedures have nothing to report Pat Harvey- Common grounds 1: The front gate has been rewired and because of day light savings, the timer on the gate is having problems it should be resolved this week. The cement bases for the light posts on Texas avenue have been refreshed. The 2019 budget draft should be sufficient for Indiana Circle and to enhance security at the front gate. Dick Shelton- Common grounds II: Pool has been drained, cleaned, refilled and the new chemicals have been put in. The total for labor aprox $300.00 plus the cost of refill. The air unit in Retzlaf Hall needs to be replaced, it can no longer be repaired. Aprox cost for a new unit will be $6000.00 incl labour and equipment. Repairs will be done to the door in the pavilion, the cracks in the ceiling are being investigated and repairs will be kept up. Clint Wunderlich-Storage Lot & Common Grounds III: Nothing to report Lyn Swonger - Golf Course: Cart path extension between 8 and 9 has been done, aprox cost $980.70 saved aprox $2000.00 by doing the path ourselves. Fixed drains on #6 fairway and installed a French drain on 9. A question was asked if the cost of the cart path came from the trail fees? the answer was trail fees are listed as separate income and is usually used for such items, so yes that’s where it will come from. Fountain on #1 lake is going to be fixed Thursday 11/15/2018 Old Business 3 letters have been sent out re: grass barriers being put up Sent out 4 letters re: fences on golf course Oct 29th Budget meeting- sent out copies to board members- vote 2019 Budget accepted See bulletin board in Library or sunshine e-mail for full copy of budget. New Business Mel Wendel has declined the position of head of Nominating Committee We have three Board positions to fill. Pat is looking into speed bump/ stop signs on the corner of North Minnesota Street and West Michigan Drive. We need to be proactive!!! Motion to adjourn John Chajec, seconded by Dick Shelton ​ ​ ​ ***************************************************************************** ​ Sunshine Estates Property Owners, Inc. Minutes of the Meeting of the Board of Directors October 22, 2018 ​ President Jean Lawrence convened the Board Meeting at 1:00 PM. The Members of the Board present were Jean Lawrence, Clint Wunderlich, Dick Parrish, John Chajec, Lyn Swonger and Pat Harvey. Dick Shelton was not present. Purpose: This was the regularly scheduled monthly SEPO Board meeting. Minutes of the Last Meeting: The board had previously been sent the minutes of the following board meetings to review; March 12, 2018 and March 27, 2018 along with the minutes from the executive sessions that followed each of those board meetings. Pat Harvey motioned they be approved. John Chajec seconded the motion. All were in favor of approval. ​ New Business - SEPO Community E-mails : Stan Nelson had informed Jean that due to health issues he would like to turn over the responsibility of managing the SEPO news e-mails to someone else. John Chajec volunteered to take this over and will work with Stan on the transition. John anticipated that this will continue as sepoenews@gmail.com and will include everything currently done. UPDATE: Since the meeting Beth Parrish has volunteered to take over all of Stan’s current responsibilities: Community E-mails, Web site and Facebook. She has contacted Stan and will work him with on the transition during November. Retention Pond – Jim Schaub asked to speak to the board about his concerns relating to the retention pond. He called the area a mosquito ranch. He claimed the retention pond was overflowing in the west fenced area used by pet owners due to the city flushing the hydrants of 320,000 gallons of water a month. The board informed him the primary reason for the flooding was the large amount of rain this summer and that the flushing will be reduced as our residents return and begin using city water. A heated discussion followed with Mr. Schaub accusing the board of causing the problem and the board saying it was due to heavy rains. Concerning Mr. Schaub’s issue with mosquitos in that area – Lyn Swonger said we were putting pods in the retention pond to kill the mosquito larvae. The state of TX has also had traps in the area and have not found any mosquitoes that cause zika, malaria etc. Mr. Schaub was not pleased with the board’s responses. He then accused the board of being anti-pet and left the meeting. UPDATE: After the meeting Pat Harvey met with the "Operations Manager" for Harlingen Water. He said the valve has been closed since June 15th, which means there has been no city water put in the pond for the past 4½ months. Rights of residents who don’t own the home they are living in – The following needs to be reviewed by our lawyers for clarification. - We have a homeowner who doesn’t live in the house she owns but is letting her mother live there. The daughter wrote to the board asking to assign all rights to her mother regarding the property. Per the Covenants the mother already has right to all Estates amenities as if she were a renter. What the daughter is asking is that her mother have the right to make changes to the property via the Architectural Committee. The board does not believe, per our Covenants, that anyone other than the Owner of the property can vote or request changes to the property. The board will follow-up on this with our lawyer, Randy Freeble. This led to a discussion of the fence which the mother requested be put up this summer via the Architectural Committee and was rejected. She appealed the decision to the board. The board also rejected it and subsequently put a moratorium on any new fence requests until the board returned to the Estates this fall and could research the issue. However, the mother put up the fence anyway. The board agreed at the meeting to notify the property owner of their non-compliant property. And following a grace period to Dec. 1, 2018 the owner will be fined $5 per day until the property is brought into compliance. Any unpaid penalty balance at the end of each non-compliant month will be accrued at 18% per annum. As per our Covenants and By-Laws we have the right to put a lien on the property. Pat Harvey made a motion to proceed with the above and Clint Wunderlich seconded it. The motion was unanimously carried. Fences – There was a discussion of other properties that have fences in violation of the Covenants. 4165 N Missouri has a fence which was never submitted to the Architectural Committee for approval. There are two other fences in violation which were previously approved but should not have been. The board decided that in order to not propagate the non-compliant property to an unsuspecting purchaser, the owners must correct the non-compliancy before the property can be sold. We will send a letter to these residents who have non-compliant fences telling them they can keep the fences as long as they are here, but must remove them prior to selling to a new owner. We will not process the paperwork until the fence is removed. Fruit and Unkept Lawns – There were two instances this summer of either fruit on the ground or unkept lawns. Valerie notified Jean and the property owners were each given two weeks to remedy the situation. One was contracted out and the other was done by our employees and the residents were each billed $75. February Board Election – We need new board members in February. The terms of Jean Lawrence and Pat Harvey will be up and there will be an opening as the result of Dick Parrish’s resignation. Jean will see if Mel Wendel will chair the nominating committee again. If not, the board will need to find someone to chair it. Director’s Reports: a. John Chajec – Treasurer : Financial Report - The balances are as follows: Wells Fargo Checking - $58,049.50 (Bills are paid from here) California First National Bank - $30,606.12 (Transfers are made from this Money Market account to Checking) Heritage Bank of Minnesota - $101,989.92 (Jumbo Deposit) First Indiana Bank - $964.73 6 mo CD due in February - $253,668.5. Total Cash Balance - $442,278.78 It was noted that spending is very close to what was budgeted. John has sent out e-mails to all residents on how we are performing to budget on our various accounts. If anyone did not receive those e-mails or has questions they can contact John. The work John has done and continues to do has corrected many of the discrepancies in the accounting in order to help better manage the spending. Overall spending should be within budget for 2018. Clint Wunderlich made the motion to approve the Financial Report through the end of September. Lyn Swonger seconded the motion. It was approved unanimously. 2019 Budget – The board needs to have a budget planning session before the Nov. meeting. It was set for Monday, Oct. 29 at 1 PM in the multi-purpose meeting room. Prior to this meeting John needs to have in writing from each board director any changes in the budget or new equipment not in the 2018 budget. The following are some items the directors are currently aware of. Clint – He has been requested by homeowners to put additional benches in the Tennis/Pickleball courts area. Lyn said Clint could take a couple from the golf course as they have too many. Shuffleboard Courts – The board discussed converting part of the courts to a Bocce Ball court and/or Bean Bag Toss. The remaining shuffleboard court(s) and the sun shades are in need of repair. Clint will start investigating all of this. Lyn - He has a need for several tasks/equipment: Repair four tee boxes for around $5200. A backhoe attachment for the tractor for multi-purpose use. A new greens mower at about $12,000 - $13,000. A new zero-radius mower. (current one is 13 yrs old) Need to increase the electrical budget to reflect what we are actually being charged. Pat – There was discussion about the circular end of Indiana Circle and the need to either repair it correctly ($30,000) or just leave it alone as it will not get any worse. Past due Maintenance Fees - John has sent out notices to a few residents who are past due on their maintenance fees. Per our Covenants an 18% per annum penalty will be charged to homeowners not paying on time. Liens - Two homeowners have been notified of the following; (1) A lien has been placed on one property along with the 18% per annum penalty, (2) There is one additional property which we may place a lien on unless payment is made promptly. b. Dick Parrish – By-Laws & Covenants : Dick reported that everything is current and posted as of this meeting. He has received a couple of Covenant change suggestions for consideration for a vote at the next Annual Meeting. He will pass those questions/suggestions on to whomever takes over his board position. c. Pat Harvey – Common Grounds I: The front gate has a new Gate Operator from Alamo Door. We have a new breaker box and proximity sensor for opening the gate when ‘leaving’ the estates. The silent operator (yelper) is now installed to allow fire and medical vehicles to sound a siren and open the gate. The change to our employees’ work responsibilities has been working very well. The board decided at the end of March to; (1) terminate the contract for mowing ditches, (2) have one of our employees (Lalo) dedicated to common grounds and (3) have only two employees (Manny and Joe) primarily focused on the golf course. d. Dick Shelton – Common Grounds II: Dick was not at the meeting but it was reported that when the pool temperature was turned down slightly this summer from the 92 degree setting, residents complained so it was turned back up. Jean will contact Dick Shelton to see if he has any projects he is contemplating for next year. ​ e. Clint Wunderlich – Storage Lot & Common Grounds III: The flower beds in the Memorial Garden have been completed. One of the drains in the storage lot was repaired to help alleviate standing water. He needs to repair a couple more. Clint had been keeping up with weed control in the storage lot until the recent rains. He will get back to it after the rains stop. Several board members commented on the noticeable improvement. John Chajec asked if anything could be done to reduce the amount of mud drug out of the storage lot by vehicles after it rains. Clint had some ideas and will pursue this. f. Lyn Swonger – Golf Course: The course is in decent shape and four of the tee boxes have been repaired. Manny is studying to take a test in order to obtain a license required by TX to purchase and apply chemicals to kill crabgrass etc. The state has shut us off from purchasing chemicals other than Round-Up. Joe will also take this test. Lalo will need the same study materials in Spanish. The board approved that purchase at the meeting. Low-rise sprinklers have been installed on the north side of #4 fairway to alleviate the problem of the previous sprinkler over-spraying residents’ homes. The big sprinklers were moved in 60 feet from the property lines. The three affected property owners agreed to pay for half the cost, which was $100 per resident. The same thing was done on #6 and the resident split the cost. A walk-behind weed eater was purchased for $300. It is much faster for trimming around curbs, ditches etc. Some landscaping and sprinkler work was done around the putting greens. The stone wall was rebuilt and solar lights were added along the path to the #1 tee. g. Jean Lawrence – President: Jean conveyed to the residents via the Facebook livestream that the board had to let one of the employees go this summer due to job performance. All guidelines were followed with three separate letters for things not being done correctly. The board followed the Handbook. Subsequently Joe Castillo was hired in late July to work with Manny on the golf course. 3. Committee Reports: There were no Committee Reports. Architectural Committee - Jean expressed a desire for the Architectural Committee to report on activity from the summer. The board had decided over the summer to place a moratorium on any new fence approvals until it was decided how to proceed with certain requests. We still have some issues in this area. The Architectural Committee will be asked to attend the next board meeting. Neighborhood Watch – Lenore could not make the board meeting but will give her report at the Informational Meeting on Oct. 23. Adjourn: Pat Harvey moved to adjourn and go into executive session. Dick Parrish seconded the motion. The motion was unanimously approved. The meeting was adjourned at 2:50 pm. ​ Respectfully submitted, Dick Parrish SEPO Board Secretary ​ Back to Top Back to Top Back to Top

  • Board Mtgs: 2021 (Summer) | sunshine

    SEPO Board Meeting Agendas & Minutes (Apr 2021 thru Sep 2021 Summer Season) Go directly to the Information you are looking for by clicking an item below. Board Mtg Video (2021-09-23) Board Mtg Agenda-Revised (2021-09-23) Board Mtg Minutes (2021-09-21) UNAPPROVED Board Meeting Video (2021-09-21) Board Mtg Agenda (2021-09-21) Board Mtg Minutes (2021-08-31) Board Mtg Video (2021-08-31) Board Mtg Agenda (2021-08-31) Board Exec Session Notice (2021-08-26) Board Mtg Minutes (2021-07-15) Board Mtg Video (2021-07-15) Board Mtg Agenda (2021-07-15) Board Mtg Minutes (2021-06-24) Board Mtg Video (2021-06-24) Board Mtg Agenda (2021-06-24) Board Mtg Minutes (2021-06-10) Board Mtg Video (2021-06-10) Board Mtg Agenda (2021-06-10) Board Mtg Minutes (2021-05-20) Board Mtg Video (2021-05-20) Board Mtg Agenda (2021-05-20) ******************** SEPO BOARD MEETING VIDEO Thursday, September 22, 2021 @ 1:00 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on September 23, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those who wished to attend in person. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 ******************** SEPO BOARD MEETING AGENDA (Revised September 22, 2021 for) ​ Thursday, September 23, 2021 @ 1:00 PM CT 'Hybrid' Meeting (Retzlaff Hall & Google Meet) ​ See Google Meet Login Code HERE and in the Agenda. ******************** SEPO BOARD MEETING MINUTES Tuesday, September 21, 2021 @ 1:00 PM CT 'Hybrid' Meeting (Retzlaff Hall & Google Meet) (UNAPPROVED) ******************** SEPO BOARD MEETING VIDEO Tuesday, September 21, 2021 @ 1:00 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on September 21, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those who wished to attend in person. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 ******************** SEPO BOARD MEETING AGENDA Tuesday, September 21, 2021 @ 1:00 PM 'Hybrid' Meeting (Retzlaff Hall & Google Meet) ​ See Google Meet Login Code HERE and in the Agenda. ******************** SEPO BOARD MEETING MINUTES Tuesday, August 31, 2021 @ 1:00 PM CT 'Hybrid' Meeting (Retzlaff Hall & Google Meet) (APPROVED at the September 21, 2021 mtg.) ******************** SEPO BOARD MEETING VIDEO Tuesday, August 31, 2021 @ 1:00 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on August 31, 2021 @ 1:00 PM was a Hybrid meeting. Retzlaff Hall was open to Board members and those who wished to attend in person. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 ******************** SEPO BOARD MEETING AGENDA Tuesday, August 31, 2021 @ 1:00 PM 'Hybrid' Meeting (Retzlaff Hall & Google Meet) ​ See Google Meet Login Code HERE and in the Agenda. ******************** ​ SEPO Board Executive Meeting Notice (print from HERE ) Thursday, August 26, 2021 @ 10 AM CT SEPO Board Only via Google Meet This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Thursday, August 26, 2021 at 10 AM for all Board Members via Google Meet. This is a closed session as permitted by Texas law since the meeting pertains to potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President ******************** SEPO BOARD MEETING MINUTES Thursday, July 15, 2021 @ 1:00 PM 'Hybrid' Meeting (Retzlaff Hall & Google Meet) (APPROVED at the August 31, 2021 mtg.) ******************** SEPO BOARD MEETING VIDEO Thursday, July 15, 2021 @ 1:00 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on July 15, 2021 @ 1:00 PM was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ******************** SEPO BOARD MEETING AGENDA Thursday, July 15, 2021 @ 1:00 PM 'Hybrid' Meeting (Retzlaff Hall & Google Meet) ******************** SEPO BOARD MEETING MINUTES Thursday, June 24, 2021 @ 1:30 PM 'Hybrid' Meeting (Retzlaff Hall & Google Meet) (APPROVED at the July 15, 2021 mtg.) ******************** SEPO BOARD MEETING VIDEO Thursday, June 24, 2021 @ 1:00 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on June 24, 2021 @ 1:00 PM was a Hybrid meeting. Retzlaff Hall was open to Board members and those who wished to attend in person. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ******************** SEPO BOARD MEETING AGENDA (Amended on 06-06-2021) (print from HERE ) Thursday, June 24, 2021 @ 1:00 PM CT ​ A ‘hybrid’ meeting will occur. Retzlaff Hall will be open to Board members and those who wish to attend in person. Some Board members and anyone else who wishes to attend this meeting “virtually” can do so by Clicking the following link beginning at 12:45 PM. To join the video meeting, click HERE . ​ --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Tony Tramel Jean Burgoine Beth Parrish Mecca Henry Larry Keller Lyn Swonger Lenore Combs Verify the Agenda for this meeting was made available to the community by the 72-hour pre-Board meeting requirement for posting. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the June 10, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business - Board – Discuss an action plan concerning recommendations of the SEPO Rules Review Committee (Attachment 2) regarding current SEPO Covenants, ByLaws and Policies & Procedures (Attachment 3) . Adjournment ------------------------------------------------------------------------------------------------------------- ATTACHMENTS – June 10, 2021, Unapproved Minutes of Board Meeting View / Print from HERE Recommendations of the SEPO Rules Review Committee View / Print from HERE Copies of Current SEPO Rules (Covenants, ByLaws & Policies & Procedures) Covenants: View / Print from HERE ByLaws: View / Print from HERE Policies & Procedures: View / Print from HERE ​ ******************** ​ SEPO BOARD MEETING MINUTES (print from HERE ) Thursday, June 10, 2021 1:30 PM, 'Hybrid' Meeting (Retzlaff Hall & Google Meet) (APPROVED at the June 24, 2021 mtg.) ​ CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM CT on June 10, 2021. ROLL CALL was taken. Tony Tramel, Mecca Henry, Lenore Combs, Jean Burgoine and Lyn Swonger were all present in Retzlaff Hall and introduced themselves to the audience. Tony then acknowledged that Beth Parrish and Larry Keller were present via Google Meet. ​ Tony informed everyone that the meeting was being recorded. The recording can be viewed by clicking HERE . AGENDA To meet the 72-hour pre-Board meeting requirement for posting, the ‘amended’ Agenda was sent via e-mail to the community and put on the Sunshine Web site on Sunday, June 6, 2021 @ 4:15 PM CT. It was also posted outside the SEPO office and on the poolside door into Retzlaff Hall on Monday, June 7, 2021 @ 8:40 AM CT. President Tony Tramel asked if there were any amendments or additions to the posted Agenda. MOTION: Mecca Henry moved two items be added and she would like them to be considered individually. 1. The purchase of sod, which has already occurred. 2. The sale of a ‘SEPO owned’ trailer. Beth Parrish seconded the motion. The motion passed unanimously. ​ PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the May 20, 2021, Board meeting (Attachment 1 in Agenda) . MOTION: Mecca Henry motioned to approve the minutes as presented to the Board. Larry Keller seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS Item #5 in the Agenda – Tony & Larry: Discussion & Board Approval/Rejection of contract with D&J Site Construction, in accordance with plans, specifications and contract documents noted as Ver11 and summarized in the Exhibit labeled “Sunshine Estate Country Club Summary of 2021 Road Project from D&J Site Construction dated 2021 05 27 (Attachment 2 in the Agenda) , which reflects a total estimated cost of $62,836. Tony reported there were extreme problems with trying to obtain competitive bids for the needed work on W Indiana Circle. Ten sets of plans were sent to various contractors with little to no response. Responses that were received stated the project was either too big or too small for them. Associated General Contractors (AGC) (who have access to 10s of contractors) were then contacted and sent the documents. Even with that exposure, we only received one bid (Rhyner Construction) and it was 50% more than we had allocated for the project. After doing a value engineering exercise to determine how we could reduce the cost of the project, we chose to reduce scope by only doing half of our original plan. We also reduced cost by indicating using ‘removed’ asphalt so it could be recycled into the finished pavement. After asking for bids on the reduced scope, the original bidder, Rhyner Construction, bid $58,312.32 and a new bidder, D&J Site Construction, bid $35.728.60. We then approached D&J and asked if they would consider doing the original scope of the project. They could do that for $49,536, and then also include needed miscellaneous spot repairs of approximately 250 square yards of pavement, primarily on W Michigan Ave, and asphalt crack sealing for a grand total of $62,836. At this point, rather than fielding questions from residents during the Board meeting, Tony indicated he would personally meet with any homeowner on W Indiana Circle and describe any details they wanted to know concerning what this project is about and how it will impact them during the construction timeframe. Larry Keller said there has been a LOT of time, work and consideration put into this effort to get us to this point. In meetings with both contractors, they felt this is being done right and professionally. Jean Burgoine noted the community was extremely fortunate to have Board members with the drive and the education/knowledge to get us here. There has been a great effort and a lot of time exerted and we have educated people working on this subject. We can rely on their guidance. MOTION: Based on what he has seen and in reviewing the contract Larry Keller motioned that the Board move to authorize President Tony Tramel to sign the contract with D&J Site Construction in accordance with the plans, specifications and contract documents. Jean seconded the motion. Board vote was unanimous to approve. Tony will work on getting all insurance and any other miscellaneous items addressed and get the contract signed, hopefully within the next week. ​ NEW BUSINESS A. Item #2 added to Agenda at start of meeting: Mecca Henry – The purchase of sod, which has already occurred. A check was written to an employee to pay for a service provided by that employee’s wife’s company. It was done this way because the wife is not a US citizen and has trouble cashing checks. This is in direct violation of IRS rules. An employee should not receive both a W2 form as an employee and a 1099 Misc form as a contractor for non-employee compensation. Mecca was given this information by our CPA last year and she had passed it on to the Board. If the TWC (TX Workforce Commission) finds out about this, we are going to have to pay taxes and fines on the money paid to the employee for the work done by his wife’s company because we paid it to an employee. The check has already been cashed. At this point we can’t stop it. Mecca’s point in bringing this up is that we can’t ever do this again . We may have to pay a little more upfront for work we need done, but we won’t want to have to pay at a later day for any inappropriate action. Larry didn’t think there was any intention of deception. We have now all been made aware and it should not be done again. Everyone agreed there was no need for any kind of motion. This item is appearing in the minutes as an acknowledgment that the Board has heard Mecca’s statements and that, as a Board, we will do the right thing ongoing. B. Item #3 added to Agenda at start of meeting: Mecca Henry – The sale of a ‘SEPO owned’ trailer. Mecca has been made aware that we have sold a trailer to an individual, Fabian Flores. As this is SEPO property the sale should have been discussed by the Board prior to the sale occurring. Because this has happened in the past does not make it right. MOTION: Mecca Henry motioned that all sales of SEPO assets, whatever their value, should be discussed by the board prior to the sale. Lenore seconded the motion. Discussion - Larry asked if we had an asset inventory. Mecca indicated we do but has no idea if it is accurate. This a project that needs to be undertaken – clean up the list. There was additional discussion on how asset depreciation was calculated and how Mecca goes through SEPO records and also talks with the CPA to determine an asset’s value. Vote - The motion was approved five (5) to one (1) with Lyn Swonger representing the ‘no’ vote. Beth Parrish asked if we needed to approve ‘after the fact’ the sale of this trailer. Lyn Swonger said a new trailer was purchased last year. The trailer being sold needs lots of repairs. However, Lyn thought it was worth more than $400, which is the most that has been offered for it in the past. We still have the trailer in our possession and have received $300 (of the $600 selling price) from Fabian. That money is in the SEPO office. MOTION: Larry Keller moved to approve the sale of the trailer for a sum of $600 and authorize Lyn Swonger to sell it. Jean seconded the motion. The motion was approved five (5) to one (1) with Lenore Combs representing the ‘no’ vote. ​ ADJOURNMENT Larry Keller made a motion to adjourn. The motion passed unanimously. The meeting was adjourned at 2:04 PM CT. Respectively Submitted, Beth Parrish SEPO Board Secretary ------------------------------------------------------------------------------------------------------------------------------------------ ATTACHMENTS (from Agenda) : ​ May 20, 2021, Unapproved Minutes of Board Meeting ​ View / Print from HERE Summary of D&J Site Construction Bid Proposal dated 2021 05 27 View / Print from HERE ******************** ​ SEPO BOARD MEETING VIDEO Thursday, June 10, 2021 @ 1:30 PM Link to Virtual 'Google Meet' Video ​ The Special SEPO Board meeting held on June 10, 2021 @ 1:30 PM was a Hybrid meeting. Retzlaff Hall was open to Board members and those who wished to attend in person. Some Board members and others attended this meeting “virtually”. This meeting was recorded and can be viewed from HERE . The minutes from this meeting will be published next week. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ******************** ​ SEPO BOARD MEETING AGENDA (Amended on 06-06-2021) (print from HERE ) Thursday, June 10, 2021 @ 1:30 PM CT ​ A ‘hybrid’ meeting will occur. Retzlaff Hall will be open to Board members and those who wish to attend in person. Some Board members and anyone else who wishes to attend this meeting “virtually” can do so by Clicking the following link beginning at 1:15 PM. (This is the same link used for our last meeting.) To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- ​ Call to Order. Roll Call Tony Tramel Jean Burgoine Beth Parrish Mecca Henry Larry Keller Lyn Swonger Lenore Combs Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. ​ Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the May 20, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business Larry & Tony – After seeking out competitive bids for W Indiana Circle and Miscellaneous Asphalt Repairs, we only received one bid from Rhyner Construction, which was approximately 50% over our budgeted amount of $65,000. A value engineering exercise caused us to reduce the scope of the project pertaining to curb replacement by 50% and also permitted the use of recycled material / asphalt to be incorporated into the specifications. A bid for this reduced scope was then solicited from both Rhyner Construction and D&J Site Construction. Rhyner Construction’s bid was $58,312.32 and D&J Site Construction’s was $35.728.60 for the reduced scope. With this knowledge it appeared SEPO could do the full project as originally designed for a cost of $49,536 for W Indiana Circle, provide needed miscellaneous spot repairs of approximately 250 square yards of pavement primarily on W Michigan Ave, and asphalt crack sealing for a grand total of $62,836. It is recommended SEPO enter a contract with D&J Site Construction, in accordance with plans, specifications and contract documents noted as Ver11, and summarized in the attached Exhibit (Attachment 2) labeled “Sunshine Estate Country Club Summary of 2021 Road Project from D&J Site Construction dated 2021 05 27, which reflects a total estimated cost of $62,836. This firm is celebrating its 50th Anniversary. They are qualified and competent contractors. A motion to Authorize the President to take this recommended action is requested. The project is estimated to take 60 days plus or minus. If the Board approves entering a contract for the 2021 Road Projects today and if everything goes well, one might expect construction to commence after the July 4th holiday and be completed within 90 calendar days, which would be the end of September. Adjournment ------------------------------------------------------------------------------------------------------------- ATTACHMENTS - May 20, 2021, Unapproved Minutes of Board Meeting View / Print from HERE Summary of D&J Site Construction Bid Proposal dated 2021 05 27 View / Print from HERE Copies of proposed construction plans / sketches, 20 pages View / Print from HERE ******************** ​ SEPO BOARD MEETING MINUTES (print from HERE ) Thursday, May 20, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the June 10, 2021 Mtg) ​ CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM CT. Tony then informed everyone who was on Google Meet that the meeting was being recorded. This recording can be viewed by clicking HERE . ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine, Larry Keller and Lyn Swonger were present. Note: Lyn Swonger joined just prior to discussing ‘New Business’. AGENDA To meet the 72-hour pre-Board meeting requirement for posting the Agenda, on May 17, 2021 between 11:45 & 11:55 AM CT the Agenda was 1) sent via e-mail to the community, 2) posted on the Sunshine Web site, 3) posted outside the SEPO office and 4) posted on the poolside door into Retzlaff Hall. President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 22, 2021 Board meeting (Attachment 1 in Agenda) . Beth Parrish moved the minutes from the March 22, 2021 meeting be approved. Mecca Henry seconded the motion. The motion passed unanimously by all present. REPORTS OF OFFICERS Lyn Swonger - Golf Course Tony reported that Lyn had been inspecting the golf course this morning assessing if there had been any damage as a result of the recent rain. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings The hot tub heater is down due to a leak. We are getting a new motor for the AC unit in Retzlaff Hall that will cost approximately $2000. The Pavilion area is going to be repainted to help keep people from slipping. This project has been moved up before redoing the showers because of the safety issue. There was a crack in the ceiling in the Billiards Room – Lalo has put spackling over the crack and is waiting for it to dry. Then he will paint it. Larry thought we might be having some ‘settling’ issues in those buildings. Tony indicated we probably want to incorporate this into the discussion of the Capital Improvements program. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We have been cleaning up Michigan Ave, particularly burying/removing some of the inappropriate pipes and other items. The front entrance has been re-landscaped. We are trying to adjust the sprinklers around Retzlaff Hall to cut down on the amount of water that is accumulating on Michigan Ave. The Siren Sensor Board at the front gate was causing the gate to hesitate and not close. This board cost $500-$600 to replace. Tony reported that while testing the new board with the technician, it didn’t work properly either. Another new board has been ordered and Tony will test this new one with the technician – hopefully, next week. See Indiana Circle update below. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboard She thanked Pat Harvey and Vic Hilman for the new can shed shutters and picket fence. She is looking to put a Roadbed in the storage lot – from the gate to the tree debris area. It will be a designated area of “where to drive in and out of the storage lot”. It will protect the individual lot rental areas and keep the lines/ropes designating each lot from needing to be constantly restriped. She is going to look into a product suggested by Larry Keller and work up a spec sheet to present to the board for review and vote. She thanked the SEPO staff for weeding and all the other work they do in the Lot. She is concerned about residents not taking care of their rental lots. There is lots of debris and loose items that need to be cleaned up. Larry asked if residents signed anything when they rented a lot. Beth confirmed there is a one-page Lot Rental Agreement that the residents sign at the beginning of each year. Lenore will get a copy of this form, rework it as needed and present it to the board for review and vote. Harlingen and Combes were upset over the tree debris being dumped in the Storage Lot due to the cost of removing it. It used to be that when a vendor trimmed the palm trees, they would haul the trimmings away. Now they are put in the storage lot. Lenore investigated having them recycled, but it was too costly. She will continue to monitor this situation. John Chajec donated a practice tee net. Lenore is looking for assistance to get it put up. She is still looking into a new Surveillance system(s). The current plan is to do one area at a time – Front first, then woodshop, then antennas, cameras and other areas. Tony has some info that may assist with this effort. Mecca Henry - Treasurer - Financial Status / Reports Mecca need to get Board approval of the Feb, Mar & Apr 2021 financial statements. Larry moved to approve them. Beth seconded the motion. All present approved. Mecca volunteered to provide background material to the directors supporting areas they may not be all that familiar with. She can gather that information at the same time she is creating the budget sheets. Tony hopes to have a special meeting on Budget preparation. Beth Parrish - Secretary Beth has created a OneDrive area where board-related items are being placed. Only those on the board with the link to this area can access these documents. She will be placing the results of the Rules Review Committee there and send everyone the link. Tony Tramel - President Tony is concentrating on resolving issues with residents who are guilty of SEPO Covenant violations. He is of the belief they have all been resolved except one that the Board is currently dealing with. Prior to this meeting the Board was polled (via Google Form) to determine where everyone stood on lifting SEPO Covid-19 restrictions. There were varied opinions. After investigating if the results from such a poll could constitute an official Board vote, it is now Tony’s belief that it does not. The use of this type of inquiry into Board matters will be discontinued. All items requiring a Board vote will be placed on a Board agenda and discussed/voted on at a Board meeting. NEW BUSINESS Board - SEPO & Covid-19 Restrictions (Attachment 2 in Agenda) Lyn Swonger joined the meeting at this point. Everyone who wanted to voiced their opinion on lifting SEPO Covid-19 restrictions. Beth Parrish & Larry Keller – Seeing how things have started opening up around the country they wanted to drop all restrictions. Lenore – People are going to get vaccinated or not. The responsibility is on each individual to take care of themselves. She wants to open everything. Lyn Swonger – Stated there were 11 new Covid-19 cases in Cameron Co today and a total of 128 in May. Although people need to be responsible for themselves, what about non-vaccinated people who may start coming into Sunshine? Jean – Wants to drop all restrictions. Larry made a motion to drop all current Covid-19 restrictions in SEPO previously initiated by SEPO boards. Lenore seconded the motion. Voice Vote was: Lyn Swonger and Mecca Henry – no, Jean Burgoine, Larry Keller, Lenore Combs and Beth Parrish – yes. The motion passed – four to two - effective immediately. Beth will compose an e-mail for Tony’s review that will be sent to the community documenting this decision. Mecca Henry – Reserve Fund Tony indicated we need to have an account designated for the Reserve Fund. Mecca stated the Frost Money Market has $104,000 in it that would accessible as soon as/if needed. Mecca Henry motioned that we designate the Frost MM as our Reserve Fund. Lenore seconded it. The vote was a unanimous yes by acclamation. Lenore Combs – Storage Lot Most of the items in the agenda has already been discussed in Lenore’s status report above. Storage Lot 504 - Women’s Club property: This lot contains two sheds. Lenore needs to get with Marian Young (Women's Club) and Lassey Dahlstrom (who is familiar with many items in the sheds on this lot) to discuss next steps for repairing these sheds to avoid damage and/or theft of items stored inside them. Can Shed (added during meeting): This is not a ‘garbage’ can shed. Residents need to be more diligent about cleaning out their cans (remove food etc) before putting them in this shed. Beth – 4 O’clock Golf Scramble (Attachment 3 in Agenda) The board had previously questioned whether this was a SEPO-sanctioned golf event. Tony found a document describing it – what, who, when etc - but wasn’t sure if it had been previously approved by a Board or if anyone, other than those who gave it to him, had ever seen it. Beth updated it and requested the Board approve it. Due to the start time of this event varying depending on how long it stays light and how hot it is, the following occurred. Jean moved we change the name to the “O’Clockers Golf Group”. Beth seconded it. It was approved unanimously by acclamation. Jean then moved to approve the document, with the name change. Larry seconded it. It was approved unanimously by acclamation. Beth will update the document accordingly and get it distributed to 1) those residents who run/guide this event, 2) the SEPO Office 3) to the community and 4) on the Web site. (See Attachment 1 - Updated document) Tony – Fair Housing Exemption and selection of an HOA knowledgeable attorney. The Rules Review Committee uncovered items related to Fair Housing Act that we currently aren’t conforming to. It appears we need a documented survey method occurring “every two years” or process for gathering certain information. Tony would like to move forward with developing something and getting the rest of the board more involved. We need to find a new attorney in the next month or two as our current one is retiring. He/She needs to at least be knowledgeable (even if not an expert) of HOA laws. How do people know this is a 55+ community? Tony and Larry are proposing we place the following text/numbers at the front entrance, so it reads “A Senior Community (55+)”. Tony and Valerie have come up with a procedure for new residents that are selling or reselling property in order to issue them a resale certificate (which is what occurs and is required by TX RE Law) to document and agree to our Covenants, By-Laws and Policy and Procedures, before they purchase a home in Sunshine Estates. UNFINISHED BUSINESS Lenore – All items had already been discussed. Beth – Employee Handbook Update Clarification (Attachment 4 in Agenda) Only the proposed updates were included in the Agenda. Lenore made a motion to approve the changes. Jean seconded it. Open discussion – Lyn had a problem with two 15-minute breaks, which was an item that had been approved previously during a meeting on March 8, which he had not been able to attend. He said for the past three years, the Golf Course employees had taken a break from 10-10:30 for breakfast and then from 12:30 to 1 for lunch. The discussion ended with Lenore rescinding her motion until this was resolved. The next step is to ensure, if we leave the current handbook as it is (stating two 15-minute breaks) but continue to let the Golf Course employees take them in a 30-minute bundle, as they currently do, that we are in compliance with Federal and State work requirements. Tony suggested 2-3 board members pursue this; put a draft together and send it to the entire board. All handbook updates will then be on the next Board meeting agenda for a vote. Tony – Committee review of Policies, Bylaws, and Covenants The Board will have a special meeting on June 24 (if that day works for everyone) to review the committee’s recommendations and develop an action plan on how/when changes, if there are any, ‘can’ be implemented. Larry & Tony – Current Status of W Indiana Circle bid process We have reached out to several general contractors. One attended a meeting to discuss our proposal. His estimate was much too costly. We then revised what we would like to have done and are still waiting on a new cost estimate. Larry has since found another general contractor that we hope can work with us. When we find someone to do this work, we will report to the board with the details and ask for approval. If not approved, it’s back to the drawing board. At some point during this process the proposal for work to be performed will be presented to those residents who live on W Indiana Circle for review/input. Tony - SEPO complaints and resolution of same Each Thursday, Tony reviews any Suggestion/Complaint forms submitted in the box in the Office and has addressed most of them himself. He agrees with Beth that a formal process for submitting Suggestion/Complaint forms needs to be developed and the community informed of said process. Tony - Committee to develop a 3–5-year capital improvement program. Tony hopes to put together a draft to use to start taking action on this item. Tony – Reinstatement of Golf Trail Fees and date of reinstatement, if approved. There has been some discussion about whether we should re-instate these fees and the corresponding language that would go with them. Jean and Lyn questioned what the fees would be used for. Tony indicated they would be used for trail maintenance and other amenities that would be directly associated with the golf course itself, i.e., landscaping, water pumps, fountains, major irrigation changes. Tony will prepare a report for Board review/vote at the next meeting. Tony & Mecca – Reserve Fund: Was previously discussed. Tony – What is status of ACC updating their process and revising the request form? Tony attended the last ACC mtg as a Board rep. They are in discussions about creating a new submission form that would include why a permit was denied. They are also looking into what the Board can legally do if a resident who has been denied a request continues with the work in spite of it being denied by the ACC. ADJOURNMENT Beth Parrish made a motion to adjourn. Mecca Henry seconded it. The meeting was adjourned at 2:45 PM CT. Respectively Submitted, Beth Parrish SEPO Board Secretary ------------------------------------------------------------------------------------------------------------------------------------------ Attachments: O’Clockers Golf documentation (Attachment 1) (print from HERE ) ******************** SEPO BOARD MEETING Thursday, May 20, 2021 @ 1:30 PM Link to Virtual Google Meet Video ​ The Special SEPO Board meeting held on May 20, 2021 was Virtual, using Google Meet, and was recorded. HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 ​ ******************** ​ SEPO BOARD MEETING AGENDA (print from HERE ) (Called by the SEPO Board President) Thursday, May 20, 2021 1:30 PM, Virtual Google Meet Only ​ Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 1:15 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is the same link used for our last meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- ​ Call to Order. Roll Call Tony Tramel Jean Burgoine Beth Parrish Mecca Henry Larry Keller Lyn Swonger Lenore Combs Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. ​ Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 22, 2021 Board Meeting (Attachment 1) Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maintenance Area 1) SEPO Buildings Larry Keller (Common Grounds/Maintenance Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maintenance Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President New Business: Board – Determine next steps (Review/Change or Not/Approve) SEPO Covid-19 Restrictions with discussion and potential Action. (Attachment 2) Mecca – Formally: Approve and Designate a specific account and Budget line item as “Reserve Fund.” Lenore – “Roadbed” Lot 504 - Women’s Club property? Orientation on weeds and other products Debris and loose objects stowed under sheds = potential problem in a hurricane Lots of debris generally spread out in Storage Lot Hgn & Combes – issue with tree limbs etc Practice Tee netting replacement Ref: By-Laws 16-01……… Covenants – SECTION 2-3 COMMON AREA Policy & Procedures: Tennis Court, Pickleball, Shuffleboard, Storage Area, Storage Area Buildings, Woodworker’s Shop FORMS: Not aware of any. Beth – ​ 4 O’clock Golf Scramble (Attachment 3) Document consideration. Activity Name Change consideration. Tony – Discussion regarding Fair Housing Exemption and development of a survey instrument / formal process. Recent review of other HOA documents and need to move on selecting a HOA specialty attorney to assist in needed changes. Unfinished Business: Lenore - Forms, Documents and Process for the Storage Area Surveillance Cameras Can Shed Beth – Employee Handbook Update Clarification. (Attachment 4) Tony – Update on committee status concerning review of Policies, Bylaws, and Covenants and potential modifications, need for action plan. Larry & Tony – Current Status of W Indiana Circle bid process Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Committee to develop a 3–5-year capital improvement program. Tony, Larry & Lyn Document deliverable is a 2-3 page Excel Spreadsheet listing equipment, and other capital-intensive projects, like pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc., and a timeframe for such expenditures. Need to identify a method to fund / replace expenditures within our reserve fund. Document past to next Board for Consideration. Tony – Reinstatement of Golf Trail Fees and date of reinstatement, if approved. Tony & Mecca – Formal designation of Reserve Fund / Account, Budget 2022, and Capital Improvements Program Follow Up Tony – What is status of ACC updating their process and revising the request form? Beth put together a proposed process document for the Web site and sent to the board for review. There were questions from some. Tony indicated the ACC was working on a Revised Form. What are next steps to get this finalized - Form & Process? On April 17, the new form was still in process. It may list items you 'do not' need to have a permit. (Attachment 5) Adjournment ---------------------------------------------------------------------------------------------------------------------------------------------- Attachments: March 22, 2021 Unapproved Minutes of Board Meeting SEPO & Covid-19 Restrictions Review 4 O’Clock Golf Scramble documentation Employee Handbook Update Clarification Proposed ACC Request Form ​ (Attachment 1) NOTE: Items in the minutes in blue were added after the ‘unapproved’ minutes from the March 22, 2021 Board meeting were published to the community on March 26, 2021. SEPO Board Minutes (March 22, 2021) To be considered for Approval at Next Board meeting on May 20, 2021 SEPO Board Meeting Minutes Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only ​ The 'Revised' Minutes from March 22, 2021 submitted for approval during this meeting can be viewed/printed from HERE . ​ (Attachment 2) SEPO & Covid-19 Restrictions Review ​ ​ The below is from the Sunshine Web site . MASKS & SOCIAL DISTANCING: Wearing a Mask is a requirement as stated in the DIAGRAM ABOVE . Please maintain Social Distance EVERYWHERE . WHAT IS OPEN: (other than what is shown in diagram above)​ Woodshop - As long as a Monitor is present. Front gate (Continues to be locked at night as normal.) Access to Encore. SOCIAL GATHERINGS: Residents/Renters who have get-togethers : In their Homes are no longer limited to ten participants. Social Distance is recommended. In the Common Areas are no longer limited to ten participants, but must maintain Social Distance. KEYPADS: Keypads are active: Into the Sunburst Building (on Fitness Room door) Into the Library/Lounge Upon entering and exiting any buildings that have an active Keypad, please shut the door behind you to eliminate entry by anyone not permitted in that building. The Keypad codes can be found on this Web site in the "Residents Only " section. ​ USPS OVERSIZE PACKAGE DELIVERY:​​ Mail packages that are too big to fit in your mailbox are being placed in the General Purpose Room, which is located between the Pool and the Fitness Room. A slip will be placed in your mailbox by the postman to inform you of delivery. This room has a Keypad to allow residents/renters 24 hr access. It also has a video camera with monitoring capacity. The Keypad Code can be found in the "Residents Only " section of this Web site. ​ (Attachment 3) 4 O’Clock Golf Scramble documentation In the 2021 SEPO Board’s continuing effort to document SEPO Activities, Clubs & Processes, this document is being proposed for consideration and adoption by the Board. If approved, it will be distributed to those resident’s who are currently overseeing this scramble. They should have it available at all times in their golf carts during scramble play in order to answer any questions that may arise from the event participants. Sunshine Country Club Estates Four O'clock Golf Scramble The Four O'clock Golf scramble is a golf event approved by the SEPO Board. Therefore, it shall adhere to all the same rules as other SEPO approved golf events. Play shall commence at 4:00 pm each day and may be delayed, postponed or canceled when conflicting with special events (IE: Good Neighbor Golf Tournament), or prior established events (IE: 3:00 pm Thursday Golf Scramble). (NOTE: During warmer months the start time often gets pushed back to avoid the worst heat of the day.) The Four O'clock Golf Scramble is open to all Sunshine Country Club Estate residents and renters and their immediate family and guests. This is a shotgun start best ball scramble. Teams and start hole will be determined by a random draw. The number of start holes and team size will be determined by the number of players present. At no time shall any team exceed five players. No advance signup is necessary. Player's meet at 4:00 pm (or a later designated time) in the parking lot outside the SEPO office. Team one will commence play on hole one and other teams will start on consecutive holes two, three, four, etc. There is no cost to play. Therefore, no prize monies are paid. In an effort to accommodate all golfers not participating in the 4 O’clock Scramble, individual players may tee off following the scramble team on hole one. Participants shall adhere to normal golf etiquette by allowing players already on the course to complete their hole before proceeding. Example: The scramble consists of four teams starting on holes one through four. There is already a group on hole two preparing to tee off. Scramble Teams on hole one, three and four may proceed to tee off. But the Scramble team on hole two must wait until the group already there completes that hole and moves on. The course is not closed for this scramble. Therefore, all players need to be courteous and respectful toward all golfers. ​ (Attachment 4) Employee Handbook Update Clarification The verbiage highlighted in YELLOW indicate changes proposed by various members of the SEPO Board. SEPO Sunshine Estates Property Owners Employee Handbook ABSENTEEISM / TARDINESS When one of our employees is absent, the other employees possessing the necessary skills required, should strive to cover the workload of that employee during his/her absence. Hours of Work A normal work week for hourly Maintenance employees (Golf Course and Groundskeeper) is 40 hours from 7:00 am to 3:30 pm, Monday through Friday. Each Maintenance employee is entitled to a 30-minute unpaid and uninterrupted period of time for their lunch break and two paid 15-minute breaks each workday. Bookkeeper Perform new resident orientations all year . Custodian Must perform other duties as assigned. Golf Course Lead Required to exercise independent judgment. He must maintain open communication with the Bookkeeper and Board Members. The relationship between the Golf Course Lead and the Bookkeeper is critical in maintaining Sunshine Estates as a pleasant place to live for all our residents. Must perform other duties as assigned. Golf Course Employee Have knowledge of operation of golf course and other common areas. Is responsible for maintaining 9 -hole golf course and to know about chemical and fertilizer application. Is responsible for all of SEPO's equipment. It must be kept clean and in good working condition. Support other areas of responsibility (Central Facilities or Grounds) within Sunshine Estates as requested, consistent with meeting the primary requirements of this position. Must perform other duties as assigned. Grounds Keeper Have knowledge of the operation of the common areas. Is responsible for: Other duties as assigned. ​ (Attachment 5) Proposed ACC Request Form Back to Top

  • D/W/M Details (2021-2022) | sunshine

    Activities: Day/Week/Month (2021-2022) Additional Details SUN 4:00 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Contact: Donna Meyers (or just Show Up) Time/Location: 3:45 pm, Meet in front of Sunburst Building to pick teams. 4:00 pm, play starts on Sunshine Golf Course. Teams picked by drawing cards. It is Scramble play for Fun & Exercise - no money or prizes. All skill levels welcome. Final scores are compared at the end if anyone hangs around 6:00 PM to 8:00 PM, Music/Dance (Winter: Weekly / Retzlaff) Contact: Roy Ridlon Location: Retzlaff Hall Details: Classic Country Music for listening/dancing. Special guests will join the band throughout the season. This is NOT a Jam Session. MON 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Contact: Vic Hillman Location: Tennis Courts Details: Furnish your own equipment Rotate foursomes, no teams Lots of skill levels, no problem Lots of fun. Not to serious. Come watch us. ​ 8:30 - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) Contact: Lenore Combs Location: Pool Details: Everyone Welcome. Play Music CDs that contain the Workout Instructions. 9:30 - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Contact: Cathy Chajec Location: Pool Details: Everyone Welcome. Play Music CDs that contain the Workout Instructions. ​ 9 am - noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Contact: Vic Hilman or Pat Harvey Location: Woodshop Details: Hours: Normal (Winter Seasons) - Woodshop is open for use (as long as a 'monitor' is available) Monday thru Friday from 9:00 am to noon AND 1 to 4 pm. Summer 2021 - The woodshop will continue to operate on the days when a monitor is present. As we come nearer to the summer season, two woodworkers will make themselves available on specific days of the week. Vic Hillman will serve as monitor every Tuesday from 9 am until noon. Pat Harvey will serve as monitor every Friday from 9 am until noon. In fairness to the Monitors, if there is little activity, they may close early, so if you wait until 5 minutes before closing time you may be disappointed. If you have a crisis need, you can contact any Monitor to find a time other than the above. Enjoy the summer. No fee (most HOAs, RV resorts charge a fee). Shop is open to members year around. Shop is a 40' by 60' building. Woodworking building holds the latest and some of the best woodworking tools around. The lathes are used often. Members can work with power equipment after attending a Safety and Information class. ​ 9:30 - 12:30 pm, Line Dancing: Beginner (All Year: Weekly / Retzlaff) Contact/Instructor: Donna Myers Location: Retzlaff Hall Music: Dance to all kinds (Country, Rock 'N Roll, Tango, Mambo, Big Band etc.) Other Details: Most dances are beginner or intermediate. Class moves fast. Dancers are experienced. Would be too hard for ultra beginners. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 1 - 4 pm, Cards: Bridge (Winter: Weekly / Card Room) Contact: Trudy Weitzel Location: Card Room Details: No partner or signup needed. You skill level doesn't matter. Just bring five nickels and have fun. ​ ​ 4 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 6:00 pm Bible Study/Movie Group (Winter: Jan thru Apr / Retzlaff) Contact: Warren Hertel Location: Retzlaff Hall Length of Time: 1.5 to 2 hrs Details: Faith-based movies will be shown generally lasting 1.5-2 hrs. In addition we will be showing movies of Sight and Sound theater Productions filmed at the live productions at one of their two locations. There will also be various discussions related to Old Testament marriage customs and the seven feasts as they relate to Christianity. 6:30 - 8:30 pm??, Cards: Euchre (Winter: Weekly / Card Room) Contact: John Chajec Location: Card room TUE 8 - 11 am, Pickleball (All Year: Tue & Thu / Tennis Court) Contact: Marlene Hall (or just Show Up) Location: Tennis Courts (Pickleball nets are put up in place of the Tennis nets.) Details: All skill levels of players are invited to come out and enjoy the Fun and get some Exercise. We do have two Pickleball Courts (set up on the Tennis Court) which accommodate four players on each court at a time. Whoever arrives first usually starts the process of setting up the net. As more people arrive we assess the need for another net to go up. Some like to play continuous and some like to take a rest between games. Wind: We have had some pretty windy days when we choose not to play. In the fall, we need volunteers to put up the “wind” screen that will help block a lot of that wind hazard. 8:30 am - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details. 8:15 am & 10 am, Men's Golf League: Two Separate Tee Times (Winter: Weekly / Golf Course) 9 am, Men's Golf League: Only One T ee Time (Summer: Weekly / Golf Course) Contact: Rocky Lockwood or Matt Lyne Location: Sunshine Golf Course. Come to Retzlaff Hall prior to starting play. Cost: Dues - Yearly: $20 Weekly Play: $1 Hole-In-One Money Cache: $2 puts you in the running. Signup: If you plan to golf on Tuesday you need to have your name on the signup sheet by noon Monday. The sheet is located on the Men's Golf League bulletin board in the Library.​ Teams are formed according to who is playing at what time. 9 am to noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. ​ 12:30 - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Contact: Bob Auclair (or just Show Up) Location: Pool Room Everyone welcome to play. 1 - 3 pm, Game - Mahjong (Winter: Weekly / Card Room) Contact: Heidi Dill Location: Card Room Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 4:00 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. ​ 6:30 - 9 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) Contact: Jack Baethke Location: Card Room WED 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Refer to Monday info above for additional details. 8:30 am - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details. 9 am to noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. ​ 9:00 am, Ladies' Summer Golf Tee time (Summer (Apr - Oct): Weekly / Golf Course) NOTE: Summer Women's Golf starts first Wed in Apr and ends last Wed in Oct. Contact: Donna Myers Location: Sunshine Golf Course Be at the Library at 8:30 am for hole assignment and announcements. Play begins at 9 am. Cost: ??? More Details: Play is open to all property owners and renters, no matter what skill level. 9:00 am, Ladies' Winter Golf League Tee time (Winter (Nov - Mar): Weekly / Golf Course) NOTE: Winter Women's Golf League starts first Wed in Nov and ends last Wed in Mar. Contact: Terry DeBackere Location: Sunshine Golf Course Be at the Pool Pavilion at 8:45 am for hole assignment and announcements. Play begins at 9 am. Cost: $25 More Details: Membership is open to all property owners and renters, no matter what skill level. Fun special events are being planned. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 1 - 4 ?? pm, Cards & Board Games (Winter: Weekly / Card Room) Contact: Bev McIntosh Location: Card Room Details: We play various types of Cards and Board Games - Whatever you are in the mood for.​ 4 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 7 - ?? pm, Cards: Pinochle (Winter: Weekly / Card Room) Contact: Bev Jamison Location: Card Room Details: ??? ​ THU 8 - 11 am, Pickleball ( All Year: Tue & Thu / Tennis Court) Refer to Tuesday info above for additional details. 8:30 am - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details. 9 am to noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 9 am to noonish; sometimes we sew until 3 pm, Quilters: Killer Bees (Winter: October to April / Weekly / Retzlaff Hall ) Contact: Jan Baethke Location: Retzlaff Hall Details - Meetings/Schedule: Meetings consist of every week briefly going over what is on our schedule. The schedule changes every year depending on what projects the members want to do/learn. The schedule is usually created in April and covers the next Nov through Apr. ​The days that we have a class/project scheduled we do bring our machines to the hall and sew after the meeting and our "Show and Tell", until about 3 pm. Of the 80-90 ladies throughout the RGV that come each Thursday, October - April, usually 15-20 will stay and sew. Our yearly retreat is to The Retreat House in Rockport (Quilting/Scrapbooking/The Retreat House) . We were booked thru 2024 for our stay; usually in Nov or Dec. Details - When Covid-19 restrictions were in place: Continuing with the “new normal”, the Killer Bees (a quilting group that isn’t like your grandmother’s quilting group) are still meeting via ZOOM each Thursday morning at 9 AM. If you'd like to "ZOOM" with us at 9 AM most Thursdays, let Jan Baethke ( janb5099@yahoo.com ) know and she'll email you the link. Our ZOOM meetings cover conversations about what's happening with the Covid-19 issue, and some “Show and Tell” of what we've sewn in the past week. Sometimes we'll have a quilt-related demo. I AM getting our new schedule together...with fingers crossed that we WILL be meeting in person at Retzlaff Hall next Fall, Thursday mornings at 9 AM. Here's a few of our activities for next winter: A No Sew Star Tree Ornament; Making fabric from your fabric scraps called Mile-A-Minute; a chopped fabric landscape; always a fun Mystery Quilt project; and maybe something with Jelly-Rolls!! You just have to come and see what that we do with Jelly-Rolls!! Hope to "see" you Thursday mornings. If you have any questions, call or text 956-357-2218 (Be sure to let me know in a text who you are). Our group...The Killer Bees...is very informal. 12:30 pm - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Refer to Tuesday info above for additional details 1 - 3 pm, Game - Mahjong (Winter: Weekly / Library: unless ACC is meeting there ) Contact: Sue Swidryk Location: Library (unless ACC is meeting there) Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. ​ 1 - 3 pm, Cards: Hand and Foot (Winter: Weekly / Card Room) Contact: Karen Baase Location: Card Room Details: Open to all ladies who wish to play. Partner helpful but not required. If too many show up, some offer to go home. We also call ladies if we need more players. If you have never played, experienced players are always willing to teach you. You can bring a snack, but don't have to every time. Coffee is available. Hand and Foot is an easy game to learn and doesn't take much concentration, so it's easy to visit with each other. 4 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 4:30 pm - Whenever, Happy Hour (All Year: weekly / Pavilion) Contact: Just Show Up Location: Pavilion Details: Propane heaters (2 of them) are available if the weather gets on the chilly side. This event is NOT a potluck. Bring "finger food" to share if you plan to partake yourself. BYOB If you don't want to eat and/or drink, just come and join in the fun. We have a blast. ​ 6:30 - 9 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) Refer to Tuesday info above for additional details. FRI 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) Refer to Monday info above for additional details. 8:30 am - 9:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am - 10:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) Refer to Monday info above for additional details. 9 am to noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 1 - 3 pm, Line Dancing: Beginner (All Year: Weekly / Retzlaff) Contact/Instructor: Donna Myers Location: Retzlaff Hall Music: Dance to all kinds (Country, Rock 'N Roll, Tango, Mambo, Big Band etc.) Other Details: Dances are for beginners, but anyone can join in. 10 - 11:30 am, Women's Bible Study (Winter / Card Room) Contact: Val Hertel Dates: Jan 22, 2022 thru Mar 22, 2022) Location: Card Room Other Details: Everyone is welcome. We study Books of the Bible. 1 - 4 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) Refer to Monday (9 AM) info above for additional details. 4 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 1 - 3 pm, Game - Mahjong (Winter: Weekly / Library: unless ACC is meeting there ) Contact: Sue Swidryk Location: Library (unless ACC is meeting there) Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game. 7 - 9 pm, Cards: Friday Night (Resume 06-11-2021: Weekly / Card Room) Contact: Mecca Henry Location: Card Room Details: Arrive by 6:45 pm . Play starts at 7 pm. No partner required. Join us for a fun and enjoyable night out with friends who love to play cards. We are open to playing multiple types of card games. SAT 9 am, Golf Scramble (Winter: Weekly / Golf Course) Contact: The Clarks. There is not an existing committee or formal leader. These scrambles are conducted by volunteers among the players. Details: All skill levels are welcome and teams are balanced by handicap, as well as possible. Early sign-up helps. Sign up in Library by noon Friday. The cost is $1 and should be deposited in the Saturday Box in the lounge. 10:00 am, Cards: Duplicate Bridge (Winter: Weekly / Retzlaff Hall ) ​ Contact: Jean Burgoine​​ 12:30 - 2:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) Refer to Tuesday info above for additional details 4 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) Refer to Sunday info above for additional details. 6:30 - 8:30 pm , Game - Mahjong (Winter: Weekly / Library ) Contact: Heidi Dill Location: Card Room Participants: Everyone is welcome to join in the fun. Newbies welcome to come learn the game. Back to Top

  • Summary (2021-2022) | sunshine

    Things To Do: Summary Summer (2021) & Winter Season (2021-2022) Recurring Acty/Mtg (2-Pager) Board/Residents & Club/Committee Mtgs Women's Club (2021-2022) Daily-Weekly-Monthly Golf-Clubs-Commitees-Special List of Clubs & Committees Daily / Weekly / Monthly Activities & Meetings Overview Document: (Apr 2021 thru Mar 2022) Dated 08-27-2021 (often referred to as the 2-Pager) (Click on the "Fun Times" Sign to view/print this Two Page document) ******************************** Meetings (Apr 2021 thru Mar 2022) Click HERE for Details ​ SEPO Board & Residential Women's Club OTHER Clubs/Committees Back to Top ****************************** Women's Club Activities Schedule (Winter: 2021-2022) Click HERE for Details ​ The Women's Club Committee Activities Committee Signup Sheets are be posted in the SEPO Library. ​ Date Day Event (Chairpersons) 10-29-21 Fri Mexican Fiesta Chair (Marian Young) ​ 11-11-21 Wed Veteran’s Day (Lenore Combs & Marian Young) ​ 11-21-21 Sun Goofy Golf Co-chairs (Derek & Janis McFee) ​ 11-25-21 Thu Thanksgiving Dinner (NEED CHAIRs) ​ 12-03-21 Fri Craft & Bake Sale (Terry Debackere & Debbie Robins) ​ 12-25-21 Fri Christmas Dinner (NEED CHAIRs) ​ 01-20-22 Thu New Homeowners' (Vickie Jones & Sherri Gardner) ​ 02-06-22 Sun SuperBowl Party (Eileen Anderson & Pam Lacy) ​ 02-25-22 Fri Casino Night (Roy & Debbie Robins) ​ 03-08-22 Tue Hillbilly Hog Roast (Carolyn Anderson) ​ If you would like to volunteer to be on one or more of the Committees, please contact Sue Swidryk ​ Sue Swidryk Women’s Club Activities Director 847-452-7804 sswidryk007@aol.com Back to Top ****************************** Daily/Weekly/Monthly Activities Overview (Apr 2021 thru Mar 2022) Click HERE for Details ​ SUNDAY: 4:00 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:00 pm to 8:00 pm, Sunday Night Live Music (Winter: 11-14-21 thru 03-12-22 / Retzlaff) ​ MONDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am to noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 9:30 am, Line Dancing: Beginner (All Year: Weekly / Retzlaff) 1:00 pm to 4:00 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 1:00 pm, Cards: Bridge (Winter: Weekly / Card Room) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 6:00 pm, Bible Study/Movie Group (Winter: Jan thru Apr / Retzlaff) 6:30 pm, Cards: Euchre (Winter: Weekly / Card Room) ​ TUESDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 9:00 am to noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) 8:15 am, Men's Golf League: First Tee Time (Winter: W eekly / Golf Course) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Men's Golf League: Only Tee Time (Summer: Weekly / Golf Course) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 10:00 am, Men's Golf League: Second Tee Time (Winter: Weekly / Golf Course) 12:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) 1:00 pm to 4:00 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 1:00 pm, Game: Mahjong (Winter: Weekly / Library) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 6:30 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) 7:00 pm, Garden Club (Monthly: Nov-Mar / Library) ​ WEDNESDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Ladies' Golf Tee time (Summer: Weekly / Golf Course) 9:00 am, Ladies' Golf League Tee time (Winter: Weekly / Golf Course) 9:00 am to noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 1 :00 pm to 4:00 p m, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 1:00 pm, Cards & Board Games (Winter: Weekly / Card Room) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 7 :00 pm, Cards: Pinochle (Winter: Weekly / Card Room) ​ THURSDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am to noon, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 9:00 am, Quilting: Killer Bees (All Year: Weekly - via Z00M video call until Retzlaff available) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 12:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) 1:00 p m to 4:00 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 1:00 pm, Cards: Hand & Foot (Winter: Weekly / Card Room) 1:00 pm, Game: Mahjong (Winter: Weekly / Library (unless ACC is meeting there) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 4:30 pm, Happy Hour (All Year: weekly / Pavilion) 4:30 pm, Happy Hour & Potluck (All year: weekly / Retzlaff Hall) 6:30 pm, Cards: Men's Poker (Winter: Tue & Thu / Card Room ) ​ FRIDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am to noon, Woodshop open (Summer & Winter: When Monitor is Onsite / Woodshop) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 10:00 am, Women's Bible Study (Winter: Jan thru Apr / Card Room) 1:00 p m to 4:00 pm, Woodshop open (Winter: When Monitor is Onsite / Woodshop) 1:00 pm , Line Dancing: Beginners (Winter: Weekly) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 6:30 pm, Cards: Friday Night (Resumed 06-11-2021: Weekly / Card Room) ​ SATURDAY: 9:00 am, Saturday Golf Scramble (All Year: W eekly / Golf Course) 10:00 am, Cards: Duplicate Bridge (Winter: Weekly / Retzlaff Hall) 12:30 pm, Billiards: Texas 8 Ball (Winter: Tue, Thu, Sat / Pool Room) 4:00 pm, Golf Scramble: O'Clockers (All Year: D aily / Golf Course) 6:30 pm, Game: Mahjong (Winter: Weekly / Library) Back to Top Golf, Clubs & Committees and Special Events Overview below (Apr 2021 - Mar 2022) ​ View DETAILS by clicking on: Summer 2021: POTLUCKS or GOLF or CLUBs & COMMITTEEs or SPECIAL Winter 2021-2022: GOLF or CLUBs & COMMITTEEs or SPECIAL Summer 2021 Starts Here: ​ APR - SEP 2021 Various Summer Dates - "Potlucks" and "Happy Hours & Potlucks" (Special / Retzlaff Hall) Tuesdays - Apr 6 thru Oct 26: Men's Summer Golf (Golf / Golf Course) Wednesdays - Apr 14 thru Oct 27: Women's Summer Golf (Golf / Golf Course) Saturdays - Golf Scramble (Golf / Golf Course) ​ APR 202 1: 5 - Neighborhood Watch Utility Ride (NW / Golf Cart) 5 - Birding and Nature Club Outing (Club / Estero Llano State Park in Weslaco) ​ JUN 202 1: 8 - Calling All Dogs and Cats - Summer Addition (Special / Your Home) 11 - Friday Night Cards (Special / Card Room) ​ JUL 202 1: 3 - Golf Scramble & Potluck (Golf / Golf Course) Followed By (Potluck / Retzlaff Hall) 30 - Calling All Dogs and Cats (Special / Your Home) SEP 202 1: 22 - Nail Trimming Time (Special / Your Home) ​ Winter 2021-2022 Starts Here: ​ O CT 202 1: 29 - Mexican Fiesta (Women's Club / Retzlaff Hall) The October event has been cancelled. We will need to determine something to take its place. NOV 2021: 7 - Sunshine Garden Club (Club / Library) 11 - Veterans Day Tribute (Women's Club / Retzlaff Hall) 21 - Goofy Golf (Women's Club / Golf Course & Retzlaff Hall) 25 - Thanksgiving Dinner (Women's Club / Retzlaff Hall) ​ DEC 2021: 19 - Craft & Bake Sale (Women's Club / Retzlaff Hall) 25 - Christmas Dinner (Women's Club / Retzlaff Hall) ​ JAN 2022: 20 - New Homeowners (Women's Club / Retzlaff Hall) ​ FEB 2022: 6 - SuperBowl Party (Women's Club / Retzlaff Hall) 19-20 - Guys & Dolls Golf Tournament (Golf / Golf Course) (Need Chairpersons) 20 - Guys & Dolls Golf Tournament Rewards Banquet (Golf / Retzlaff Hall) (Need Chairpersons) 25 - Casino Night (Women's Club / Pavilion & Retzlaff Hall ) ​ MAR 2022: 3-5 - Good Neigh b or Golf Tournament (GNGT) (Golf / Golf Course) 3-4 - Good Neigh b or Golf Tournament (GNGT) Luncheon (Meal / Pavilion) 5 - Good Neigh b or Golf Tournament Rewards Banquet (GNGT) (Golf / Retzlaff Hall) 8 - Hillbilly Hog Roast (Women's Club / Gazebo & Retzlaff Hall) 10-12 - Good Neighbor Golf Tournament (GNGT) (Rain Dates) (Golf / Golf Course) 10-11 - Good Neighbor Golf Tournament (GNGT) (Rain Dates) Luncheon (Meal / Pavilion ) 12 - Good Neigh b or Golf Tournament Rewards Banquet (GNGT) (Rain Date) (Golf / Retzlaff Hall) 14-16 - Ladies' Golf Tournament (Golf / Golf Course) 21-23 - Ladies' Golf Tournament (Rain Dates) (Golf / Golf Course) 30 - Ladies' Awards Golf Banquet (Golf / Retzlaff Hall) Back to Top ****************************** CLUBs & COMMITTEEs (2021-2022) ​ BIBLE STUDY (Men) BIBLE STUDY (Women) GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE QUILTING (KILLER BEES) LINE DANCING GIFT & MEMORIAL COMMITTEE NEIGHBORHOOD WATCH / CERT SEPO BOARD NOMINATING COMMITTEE SEPO BOARD ELECTION COMMITTEE SUNSHINE GARDEN CLUB SUNSHINE NATURE & BIRDING CLUB SUNSHINE VIDEO COMMITTEE VETERANS' HONOR WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Bulletin Board Decorations Historian Ice Cream during Intermission at Sunday Night Music Librarian Newsletter New Homeowner’s Orientation (Currently being done by SEPO Office Mgr) New Homeowner’s Photos (Currently being done by SEPO Office Mgr) Purchasing Summer Potlucks Back to Top

  • WC Acty (2021-2022) | sunshine

    Activities: Women's Club (Winter: 2021-2022) ****************************** The Women's Club Committee Activities Committee Signup Sheets are posted in the SEPO Library. ​ As Details concerning the Events below become available they will be posted here. ​ Date Day Event (Chairpersons) 10-29-21 Fri Mexican Fiesta Chair (Marian Young) 11-11-21 Wed Veteran’s Day (Lenore Combs & Marian Young) ​ 11-21-21 Sun Goofy Golf Co-chairs (Derek & Janis McFee) ​ 11-25-21 Thu Thanksgiving Dinner (NEED CHAIRs) ​ 12-03-21 Fri Craft & Bake Sale (Terry Debackere & Debbie Robins) ​ 12-25-21 Fri Christmas Dinner (NEED CHAIRs) ​ 01-20-22 Thu New Homeowners' (Vickie Jones & Sherri Gardner) ​ 02-06-22 Sun SuperBowl Party (Eileen Anderson & Pam Lacy) ​ 02-25-22 Fri Casino Night (Roy & Debbie Robins) ​ 03-08-22 Tue Hillbilly Hog Roast (Carolyn Anderson) ​ If you would like to volunteer to be on one or more of the Committees, please contact Sue Swidryk ​ Sue Swidryk Women’s Club Activities Director 847-452-7804 sswidryk007@aol.com Back to Top