Sunshine Community Emails The SEPO E-News Guidelines can be found HERE . Find Published Sunshine Community Emails by clicking the icon below for the appropriate Year. 2025 2024 2023 2022 2021

S EPO Community Emails: May 2025 Sent 2025-05-19: UPDATED: Sunshine Website Directories - I updated the website directories on Monday: Owners by Name Owners by Address Email Address Renters By doing this there are some of you newer owners who are receiving a SEPO email for the first time. Welcome to the distribution list. As info (and a reminder to some) I always put these emails on the Sunshine website HERE . If you see anything pertaining to your information in Black & White , I have attempted to contact you previously about this. So please send corrections ASAP. Any other corrections are welcomed. In updating these files I noticed some homes that I know have sold and have new owners in them are still listed in these directories under the previous owners and need to be corrected in the Office. Also, please check the 'Renters' directory to ensure you don't have renters that the Office and/or myself aren't aware of. I need to get them on this distribution list if they wish. Thx for reviewing these docs so the SEPO files keep updated and accurate. One final item. I do plan to update the Sunshine website password being used in the 'Residents' section sometime in the next few days. I will send an email right before I do this. So if you attempt to use the current password and it doesn't work, look for that email. Please call / text / or email with questions. Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-05-18: ACTIVITIES: 2-Pager & Website updates - I worked several hours on Saturday to update both the 2-pager of Summer 2025 SEPO Activities and the Sunshine Website. (NOTE: I still have some sections that are labelled 'under construction'. I did the updates by using past documents I had created and also the SEPO Calendar maintained by the office. There are questions remaining on any item you see that has color shading. I am looking to all of you to help me resolve those questions. 2-Pager (see both below and on the website here by clicking on the "Mark Your Calendar" icon. Items in RED are not listed in the SEPO Calendar. Items in PURPLE are in the SEPO Calendar with dates I need verified. Sunshine Website : In the Daily/Weekly/Monthly section: Items highlighted in GREY are not listed in the SEPO Calendar. Items highlighted in YELLOW contain questions that need answered. If you are responsible for any items I am questioning and you need further explanation of what I am in need of, please contact me at the info below. Also, if you see anything at all that might need updated, please let me know that as well. I will continue to work on all of this throughout May, as time permits. Thanks in advance for everyone's help on this. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-05-18: O'Clockers Scramble: Time Change - O’clockers golf scramble will be moving to 6:00 on Sunday May 25th. Meet beside shuffleboard court at 5:45 for team assignments. Open to all golfers in our community. There is no charge. Just a fun time for players. - Donna Myers Sent 2025-05-13: June Monthly Summer Get Together - Howdy neighbors! Save the date! Our next monthly summer potluck is scheduled for Tuesday, June 3rd! The doors will open at 4 PM, and Edith and Diego will take the stage at 4:30. This event is completely free, though we will be passing around a hat for contributions to support our artists. Exciting news—Edith mentioned she’ll be bringing along two delicious cakes!!🍗🎶💃 Sincerely, - Pam Davis Sent 2025-05-11: UNAPPROVED: SEPO Financials for 04/30/2025 - The Unapproved Financial Reports for 04/30/25 are posted on the Sunshine Website HERE . If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2025-05-08: Name Tag Pickup - New Name Tags Available for Pickup in Office & Name Tags Pending Pickup can be found in the Residents' section HERE . Sincerely, Valerie Basaldua Office Manager Sent 2025-05-05: Personal Letter to the SEPO Community - Hi to everyone: This is a rather difficult message to write but I will give it my best shot. This is for all of you that have shown interest and care about my wife Waynette. I wanted you to hear this from me instead of relying on the gossip trail, which, at times, can be a little off. Waynette is now in Golden Palm rehab center. She is there for assisted living and this is a long term deal. She is doing well and realizes this is the best situation for her and myself. My respect and admiration for day-care providers has gone up considerably since all this started. Your thoughts and prayers are very much appreciated. As far as myself, your thoughts and prayers are also appreciated, but no food, PLEASE!!!!! Thanks to all of you in our wonderful Community!!!!! - Jim Kennedy Sent 2025-05-03: Items Found - Hey, Went up the drainage ditch aways with Director Kronshage and found a couple of treasures! If they look familiar you can get them in the maintenance shop. T Tom Perrier, SEPO Board Sent 2025-05-02: Harlingen Residents: Sandbags Available - Susanne Ulrich (From Facebook) Sent 2025-05-02: City of Combes Residents: Sandbags Available - I received this from the City of Combes earlier today. *************** Hello Combes Residents, Following a meeting with the Cameron County Emergency Team and the National Weather Service in Brownsville, it is expected that our region could receive 2 to 3 inches of rainfall. A limited number of sandbags will be distributed today from 4 to 7 pm at the Combes Pavilion Parking Lot. Four sandbags for residential and six for commercial will be distributed. Residents are required to present their utility bill as proof of residency in Combes. - Beth Parrish, SEPO Email Mgr Email: sepoenews@sunshinecountryclub.com 314-960-6710 Sent 2025-05-01: Please don't JUST post "Sunshine Activities / Events" on Facebook - Hi All - I'm writing you today from up north in St. Louis. Hope all is well with you wherever you are. JUST A REMINDER CONCERNING SEPO COMMUNICATIONS I know lots of you are members of the Facebook page, which is currently titled "Sunshine Country Club Estates Official Group." I also know lots of you don't even use Facebook and don't want to have anything to do with it. You prefer to rely on SEPO Communications to obtain your info. And it's my job (albeit volunteer work) to get that info to everyone. I do occasionally get out to the Facebook site mentioned above, but not every day. When I do, I sometimes see articles posted there that are perfectly suited to also be a SEPO Community Email. If I see something on Facebook, but it didn't also get sent to sepoenews@sunshinecountryclub.com I try to make sure I get it sent in a SEPO email as well, and put (From Facebook) in the signature line. Then I make sure the info is posted on the Sunshine Website. What I'm asking with this email is that, if you post a "Sunshine Activity / Event" on this Facebook page, that you be sure to also send it to me so I can send it to the SEPO community. FYI - I did get multiple comments this past winter season from non-Facebook users about not getting info. Thanks to everyone upfront for keeping folks informed about what is going on in the great community we all live in. Beth Parrish SEPO Email Mgr Email: sepoenews@sunshinecountryclub.com 314-960-6710 Back to Top

Activities: Clubs & Committees (2022-2023 Winter) Additional Details Woodshop Orientation (Periodic) B&N Club (Ongoing) Woodworkers - Spaghetti Dinner (2023-01-24) NW - Finger Lickin' Chicken (2023-01-16) CANCELED B&N Club (Ongoing) ***************** ONGOING Bi r ding & Nature Club Sent 2023-03-09: Reminder of Butterfly Speaker - Reminder of Birding and Nature & Garden Club Speaker Monday The Garden and Birding and Nature Clubs will be joining together for a March speaker on "Attracting Butterflies-All Year Long". Anita Westervelt, Texas Master Naturalist, author, blogger, photographer and much more, will share colorful butterfly photo's and how to bring beautiful butterflies to your landscape. Date: March 13th Time: 6:00pm. *Note earlier than usual. Place: Retzlaff Hall If you want, a good will donation will be collected to continue Anita's research. Birding and Nature will hold monthly meeting after Anita's presentation. - Susanne Ulrich & Tom Stone Sent 2023-02-15: B&N Events - The birding event scheduled for the 16 & 17 of Feb has been cancelled due to high winds and cold temps. The event will take place on Feb 23. The field trip to Estero Llano Grande State Park Will be on February 23. If you are interested in carpooling or caravanning, meet at Retzlaff Hall @8:00AM. - Bill Peterson, Acting Secretary of the Birding & Nature Club S ent 2023-01-17: Community Bird Walk - There will be a community Bird Walk for all interested community residents starting at 9:00am at the gazebo on Texas Ave. on Thursday, Jan. 19th. Anyone interested in learning about our local bird population is welcome to attend. Tour will include some walking and some carting as we will be going over to Lake Side to view species there. Questions, call Ralph Peterson at 607-590-0606. Sent 2023-01-02: Birding and Nature Club Pot Luck Canceled - Due to unforeseen circumstances, the Birding and Nature Club community Pot Luck supper scheduled for Jan. 9th has been canceled. Instead, the club will hold a regular meeting in the Library at 7:00pm on Jan. 9th. Ralph Peterson Sent 2022-12-28: Christmas Bird Count - The Christmas Bird Count will take place this Saturday, December 31. The Bird Count is a national volunteer event. Every species and bird is counted. Results are tabulated throughout the United States. The results are an indication of how well or poorly the bird population is doing. The Sunshine Birding and Nature Group has participated in this event for many years. We will assemble at the Gazebo on Texas Avenue at 7:30 a.m. We will be divided into groups with assigned areas to cover. We need bird identifiers, bird sighters, and tally keepers. No special talent is needed for the last 2 jobs listed. We will go out on foot, in golf carts, and in cars. Bring binoculars. This event is open to anyone in the community. Please join us. For more information contact Ralph Peterson. Woodshop Orientation (Periodic) Back to Top ******************** PERIODIC Woodshop Orientation Sent 2023-05-21: Wood Shop Orientation Class Thursday May 25th 5 pm - Woodshop Orientation Class Thursday May 25th 5 pm in the wood shop. This will be the last class until Fall. This class is a requirement for using the wood shop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2023-03-06: Wood Shop Orientation Class Thursday March 9th 5 pm - Woodshop Orientation Class Thursday March 9th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2023-01-14: Wood Shop Orientation Class Thursday January 19th 5 pm - Woodshop Orientation Class Thursday Jan 19th 5 pm in the woodshop. This class is a requirement for using the woodshop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2022-10-18: Wood Shop Orientation Class Thursday October 20th 5 pm - Woodshop Orientation Class Thursday Oct 20th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Woodworkers - Spaghetti Dinner (2023-01-24) Back to Top ******************* COMPLETE Woodworkers Spaghetti Dinner (Jan 24, 2023) Newsletter 2023-02: Woodworkers - Spaghetti Supper - The woodworkers would like to thank everyone who supported our Spaghetti Supper fundraiser. We had a great turn out and everyone seemed to have a great time. Thanks to all the volunteers who made it possible. Those who baked cakes, cooked for two days, kitchen help, hall set up, all the servers and cleanup crew. This endeavor could not happen without all your support. We hope you all enjoyed your meal and look forward to seeing you in the woodshop. - Cathy Chajec, Woodworker Club Treasurer Sent 2023-01-17: SPAGHETTI DINNER UPDATE - Sunshine Estates Woodworkers Spaghetti Fundraiser $10 per person Tuesday Jan. 24th 4:30 to 6 pm Carry outs and delivery available. Spaghetti w/meat sauce, salad, garlic or non-garlic bread, dessert, iced or hot tea, coffee, water. Spaghetti dinner tickets are still available. Contact John Chajec, Pat Harvey, Vic Hillman or Neil Moorehead for tickets. Delivery: 956-893-2508 from 4 to 5:30pm the night of the dinner Or, better yet, 708-280-8940 for advance notice. Carryouts: a server will be at the north door (street) and will assist you. Dining: you may come at any time between 4:30 and 6 pm Process: before taking your seat, pick up your salad and dessert. Your drinks and spaghetti will be served at your table. Please fill out the back of your ticket: name, table# and garlic or nongarlic bread. (pencils will be at the table) A server will pick up your ticket and bring your spaghetti back. Hope to see you there, Cathy Chajec Sent 2023-01-06: WOODWORKERS SPAGHETTI DINNER JAN 24TH - Sunshine Country Club Estates Woodworkers Spaghetti Dinner Tuesday January 24th 4:30 to 6 pm Retzlaff Hall Spaghetti w/meat sauce, salad, garlic or nongarlic bread, dessert, iced or hot tea, coffee, water $10 per ticket Carryouts and delivery available Only 250 tkts available, sells out fast, get your tickets early Tkts available from your friendly Woodworkers. Any questions call Cathy Chajec 708-280-8910 Back to Top NW - Finger Lickin' Chicken (2023-01-16) CANCELED ******************** CANCELED Neighborhood Watch Finger Lickin' Chicken Dinner (Jan 16, 2023) Sent 2023-01-09: Finger Lickin' Chicken CANCELED - I was diagnosed with COVID Sunday morning. No fever No chills, Chest X-Ray is neg. I feel fine except for a little sore throat and body ache. Therefore, for the safety of all of us, I am calling off the Finger LIckin' Chicken Fundraiser until further notice. I have asked Jean Burgoine to clear the board in the Library, open the $$ box and give back your envelopes via Valerie at the Office. Please contact Valerie to pick up your envelope. Thanks for your generosity and Sorry for the disappointment but we will reschedule at a safer time. -- Lenore J Combs 956 245 1276 NW - CERT Coordinator Sent 2023-01-05: RE: Invitation and Fundraiser for Neighborhood Watch - Finger Lickin' Chicken - Dear Friends - Our Neighborhood Watch will soon hold a fundraiser - Monday 16 January 2023 about 4pm Retz Hall. Information and signup etc is in the Library. Eat in or Take out. If you would like to help with this project - please let me know. You do not have to be a NW volunteer to help. There are a variety of "jobs" - before - during & after. Thanks. Lenore Combs 956 245 1276 Back to Top

Pictures from Various Sunshine Activities Rock Painting (2024 April) Easter Sunday Sunrise Service (2024-03-31) Concert: 59 1/2 Minutes w/Brett Dana (2024-02-18) WC: Breakfast (2024-01-20) WC Mtg (2023-12-15) WC: Halloween (2023-10-28) Hibachi Dinner (2024-09-17) Karaoke (2024-09-06) Summer Community Potluck (2024-08-20) Summer Community Potluck (2024-07-22) Previous Fun Pics Hibachi Dinner: September 17, 2024 Karaoke: September 6, 2024 Summer Community Potluck: August 20, 2024 Summer Community Potluck: July 22, 2024 Rock Paintings: April 2024 Rock Painting (2024 April) Easter Sunday Sunrise Service: Mar 31, 2024 Easter Sunday Sunrise Service (2024-03-31) Concert: 59 1/2 Minutes w/Brett Dana (2024-02-18) 59 1/2 Minutes w/Brett Dana: Feb 18, 2024 More Info HERE WC: Breakfast (2024-01-20) WC Breakfast: Jan 20, 2024 WC Mtg (2023-12-15) WC Mtg: Ugly Christmas Sweater Contest Dec 15, 2 02 3 WC: Halloween (2023-10-28) Halloween Party October 28, 2023 Back to Top

This page will direct you to the pages that contain E-Mails sent to the SEPO Community from Jan 1, 2024 to Current Day. Click on the ICON depicting the year and month the SEPO E-News E-Mails were sent. 2024 - December 2024 - November 2024 - October 2024 - September 2024 - August 2024 - July 2024 - June 2024 - May 2024 - April 2024 - March 2024 - February 2024 - January Back to Top

Sunshine Country Club Estates O'Clockers Golf Group Rules (Updated & Approved by SEPO Board on 01-11-2024) O'Clockers Golf is a golf event approved by the SEPO Board. Therefore, it shall adhere to all the same rules as other SEPO approved golf events. Play shall commence at 4:00 pm each day. Golfers should arrive no later than 10 minutes prior. Teams will be assigned five (5) minutes prior to assure a 4:00 PM tee off. Play may be delayed, postponed or canceled when conflicting with special events (i.e., Good Neighbor Day Golf Tournament). (NOTE: During warmer months the start time often gets pushed back to avoid the worst heat of the day.) O'Clockers Golf is open to all Sunshine Country Club Estate residents and renters and their immediate family and guests. This is a shotgun start, best ball scramble. Teams and start hole will be determined by a random draw. The number of start holes and team size will be determined by the number of players present. At no time shall any team exceed five players and no more than three 3-person teams is allowed. No advance signup is necessary. Player's meet in the parking lot outside the SEPO office. Team ‘one’ will commence play on hole one and other teams will start on consecutive holes two, three, four etc. There is no cost to play and no prize monies are paid. In an effort to accommodate all golfers not participating in O’Clockers Golf, individual players may tee off following the scramble team on hole one. Participants shall adhere to normal golf etiquette by allowing players already on the course to complete their hole before proceeding. Example: The scramble consists of four teams starting on holes one through four. There is already a group on hole two preparing to tee off. O’Clockers Golf teams on hole one, three and four may proceed to tee off. But the scramble team on hole two must wait until the group already there completes that hole and moves on. The course is not closed for this scramble. Therefore, all players need to be courteous and respectful toward all golfers. Print Here Back To Top

S EPO Community E-Mails: December 2021 Sent 2021-12-31: UPDATED: SEPO Activities 2-Pager - I have just now updated the Web site with the latest SEPO Activities 2-Pager dated Dec 31, 2021 HERE . You can also view/print the document from HERE . Several great activities have been added since the last time this document was published. So put on your happy faces and get ready to join in the fun times in 2022. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-31: Electric Motor knowledge needed - The woodshop has a large dust collector that has a 220volt single phase motor which is now blowing starter capacitors too often. If anyone here in SEPO has experience diagnosing this kind of problem, we would be most happy for you to look at our problem. Please contact either: Jack Berning - 419-738-1299 or Pat Harvey - 956-412-6132. Many Thanks Pat Harvey Sent 2021-12-31: MARKET: For Sale - Sofa & Love Seat - Please go to the Sunshine MARKET to view details and pictures of a Sofa & Love Seat I have for sale. Terry DeBackere Sent 2021-12-30: New Year's Day Event - Hey Everyone - We will be holding a community potluck brunch on Saturday, January 1, 2022 to step forward into the New Year! Doors will be open at 10 am for a half-hour social, and we'll eat at 10:30 am. Traditional dishes for breakfast are welcome, but you can bring anything you'd like. We provide the plates, napkins, etc. and we'll have coffee and tea available. Bring a mimosa or other beverages if you'd like. Come and join us on Saturday! Marian Young 719-468-4556 Sent 2021-12-30: SEPO SUGGESTION/COMPLAINT: Feeding of Ducks on the Golf Course - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion/Complaint concerning "Feeding of Ducks on the Golf Course". This Suggestion/Complaint was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board updated the SEPO "Policies & Procedures" to address this issue. Excerpt from minutes for the Dec 14, 2021 Board meeting: Feeding of Ducks on Golf Course: DISCUSSION: Lenore read the following: Per TX Parks & Wildlife it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The Board agreed the community needs to be educated concerning this matter and there wasn’t a need to impose fees. We will put up signs – where TBD – and emphasize all of this in the next Sunshine Newsletter. AMENDED MOTION: Lenore moved and Beth seconded to update the Policies & Procedures with the following: GOLF COURSE “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. DISCUSSION: We continue to have resident turnover and there needs to be ongoing education. Beth suggested it be included in the new homeowner ‘Orientation’ materials. VOTE on Amended Motion: Beth, Lenore, Jean and Mark voted YES. Lyn voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Vendor Program - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community aware of the resolution of the SEPO Suggestion concerning the reinstatement of the Vendor Program. This suggestion was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board voted ‘not’ to reinstate this program. Excerpt from minutes for the Dec 14, 2021 Board meeting: Tony/Board – SEPO Suggestion from Resident: Reinstatement of Vendor Program We have not had this program for the past two years. The Board has not been made aware of any problems without it. The administration of this process is not easy. The Vendor Program was a process for identifying unmarked vehicles which were legitimate contractors hired by a resident to do work. This program had been in effect several years when a previous Board voted to dissolve it. Lenore has a protocol for the program. There was discussion on the inability to guarantee a vendor was displaying the proper credentials every time he entered the premises and how it is difficult for residents to ‘police’ it. It was proposed that everyone keep an eye on suspicious activity at their neighbors’ house and inform/question their neighbors of such. MOTION: Lyn moved and Mark seconded to ‘not’ reinstate the Vendor Program. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Do Not put up SEPO Christmas Decorations until after Thanksgiving - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion of "Do Not put up SEPO Christmas Decorations until after Thanksgiving". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. See the excerpt from that meeting's minutes: Excerpt from minutes for the Dec 14, 2021 Board meeting: Differing Resident opinions on when to put up and light them – before or after Thanksgiving. MOTION: Lyn moved and Beth seconded that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Clarify "When & Where" pets need to be on a Leash - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion to "Clarify When & Where pets need to be on a leash". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. At this meeting the Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property. "Covenants" also state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. Excerpt from minutes for the Dec 14, 2021 Board meeting: We received a SEPO ‘Question’ from a new resident asking where pets could be leash-free. Tony indicated it was defined in both the Covenants and the Policies & Procedures that, unless your pet is on your personal property, it must be on a leash. To not do so is a violation of our current governing rules. It would take a 66% vote to amend the Covenants. MOTION: Lyn moved and Mark seconded we put it on the ballot to do away with the leash law. In its place we create some sort of language stating the owner is responsible for their own pets. VOTE: The motion passed unanimously by all Board members present. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-29: Birding & Nature Club: Meeting Minutes from Nov & Dec 2021 - The minutes from the Nov & Dec 2021 Birding & Nature Club can be found on the Web site HERE . Bill Peterson Sent 2021-12-29: MARKET: House for Sale - Please go to the Sunshine MARKET to see details about our Home for Sale - 4153 N MO. Fred & Sandy Lowe Sent 2021-12-29: Documents to be reviewed during Special Board Meetings on Tuesday & Thursday, Jan 4 & Jan 6, 2022 @ 2:30 PM - Here are the links to the documents that will be discussed during the two special Board meetings on Jan 4 & Jan 6, 2022. Please remember, the documents at the links below have been worked on with our lawyer at the Law Firm LADD & THIGPEN, P.C. These documents were given to all Board members and the initial Review Committee after the Dec 14, 2021 Board meeting. At these special meetings the Board will need to accept the proposed amendments to the SEPO Governing documents in order to put them on the ballot for a Vote in February. SEPO Covenants (in anticipation of SEPO vote in Feb 2022) are HERE . SEPO Bylaws (in anticipation of SEPO vote in Feb 2022) are HERE . SEPO Rules and Regulations Pertaining to Leasing and Occupancy of Units (in anticipation of implementation by the SEPO Board) are HERE . Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: SEPO Woman’s Club event - Breakfast Burritos The Women’s Club will be sponsoring a Saturday Breakfast in Retzlaff Hall on January 22nd from 7am – 9am. It will be a little different than past breakfasts. Our breakfast will feature Breakfast Burritos (a tortilla, with either bacon and egg or sausage and egg). Toppings of cheese, salsa, and jalapenos will be available. The burritos will be $3.00 each (or 2 for $5.00, no limit). Coffee, orange juice, and water will be available with purchase. Stay and eat with friends in the hall or out at the pavilion…or grab a few to go. Saturday Golf Scramblers, make sure and stop by before you tee off! For questions or info, contact Pam Davis at 214-516-4844 Sent 2021-12-29: Broken Glass - There was broken glass all over the gazebo in the back dog park today! Could be very dangerous for the dogs. Please clean up after yourself if this happens. Cathy Richmond Sent 2021-12-29: AGENDAS for Special Board Meetings on Tuesday & Thursday, Jan 4 & Jan 6, 2022 @ 2:30 PM - The agendas for the Jan 4 and Jan 6, 2022 Special Board meetings at 2:30 PM each day are on the Sunshine Web site HERE and can also be viewed/printed from here - Jan 4, 2022 & Jan 6, 2022 . The purpose of these meetings is: Discussion and Directions to Finalize drafts of: SEPO Covenants (in anticipation of SEPO vote in Feb 2022) SEPO Bylaws (in anticipation of SEPO vote in Feb 2022) SEPO Rules and Regulations Pertaining to Leasing and Occupancy of Units (in anticipation of implementation by the SEPO Board) Please let me know if you have any issues with retrieving these documents. Valerie will be posting these agendas outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: AGENDA for "Residents & Directors" Meeting on Thursday, January 6, 2022 @ 1:00 PM - Everyone is encouraged to attend, either in person in Retzlaff Hall or on Google Meet. The 2022 SEPO Board Candidates will be proposed to the Board, followed by Nominations from the Floor. The agenda for the Jan 6, 2022 "Residents & Directors" meeting at 1 PM is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: AGENDA for Residents Meeting, Tuesday, Jan 4, 2022 @ 1 PM - The agenda for the Jan 4, 2022 SEPO Residents meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. If you are listed on the Agenda to provide an update concerning your SEPO Club, Committee or Event, and you WILL NOT be doing that in the meeting, please notify me (see contact info below) prior to the meeting. Remember, if you wish to speak at this meeting, please fill out a 'Request Form to Speak' and provide it to the Board Secretary prior to the start of the meeting. See instructions and form HERE . Valerie will be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the SEPO Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-27: UNAPPROVED: Women's Club Minutes from 2021-12-17 - The minutes below (along with the attachments), can be found on the Sunshine Web site under the Women's Club Meetings tab HERE or you can read the minutes only directly from HERE . Respectfully submitted, Glenda Wetherbee, Secretary Sent 2021-12-27: SUNSHINE NEWSLETTER: Jan 2022 - I did not embed the Jan 2022 Newsletter into this e-mail due to the abundance of info in this one. Therefore, I encourage everyone to view the file from HERE (actual file) or HERE (Newsletter page). I will make sure there are printed copies in the office once Valerie returns from Holiday. Beth Parrish SEPO Newsletter Editor E-Mail: (seponewsletter@gmail.com ) 314-960-6710 Sent 2021-12-27: SEPO Board Nomination Committee Candidate Announcement - The SEPO Board Nomination Committee, consisting of Cathy Richmond (Chairperson), Jerry Drost, Share Nelson, Kathleen Sunders and Nancy Steele, are pleased to submit the following Candidate names in alphabetic order for the 2022 election of the SEPO Board of Directors. All of the Candidates have been interviewed by one or more Nominating Committee members and were considered by this Committee for nomination based upon their responses to the questions asked of them. We are pleased to announce the SEPO Residents who met the requirements and are in good standing in the Sunshine Estates Community. We encourage the current Board of Directors to include their names in the 2022ballot. The Nominating Committee will make that motion during the January 2022 Board of Directors Nominations meeting. Randy Davis David Fleiner Mark Owen Tony Tramel This list of candidates is currently posted outside the SEPO Office. Please contact Cathy Richmond (Chairperson) with any questions. (303)990-2730 Sent 2021-12-27: PLEASE VERIFY DIRECTORY: Sunshine Renters - I know there's generally Renter Turnover at the end of the year. In an effort to keep the Web site up-to-date, would everyone please help me verify the accuracy of the Renters' Directory . It is as of this morning (Dec 27). Thanks for your rapid replies to this inquiry. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-27: Christmas Potluck - Dear Friends, Just wanted to say Thanks to ALL who made this event happen - . We had fun, fellowship and food - what else does a human need? Lenore J Combs 956 245 1276 Sent 2021-12-24: CHRISTMAS CAROLING: Was Such Fun - Please take a little time out of your busy schedule and you go to this Web site page . Here you will see pictures and videos of what I'm talking about below. I'm sure I'm saying this, not only for myself, but for all of those here in Sunshine, especially those who had the wonderful Christmas Carolers sing to them last night in front of their homes - Thank You to Pam Lacy, the Christmas Carolers, Ron Clark in his sleigh, the Elves, those who came out of their homes to listen and anyone else involved in this event. From what I witnessed; a super fun time was had by all. Not only was everyone spreading cheer, but I was also told by a couple of residents that it was great being able to get out and see their friends and also meet some of the new residents they had not had a chance to mingle with to date. Thanks again Pam - YOU ARE THE BEST!!!! Beth Parrish SEPO Communications Sent 2021-12-24: VIDEOS: Karaoke Christmas Sing-A-Long - I wanted to give a personal shout-out of Thanks to Jerry Rash for hosting the Christmas Karaoke on Dec 22 in Retzlaff. It looked like everyone was enjoying themselves. You can view a couple very short clips HERE . Beth Parrish SEPO Communications Sent 2021-12-24: Carolers - Thank you to Pam Lacy and all of the carolers that visited our house last evening. We enjoyed the Xmas music and the opportunity to see friends and newcomers that my physical problems have not permitted for almost two years. Merry Christmas to everyone! Warren Clark (for Grace, too) Sent 2021-12-24: Tips for Safety during the Holidays - Here are some tips to help keep you safe throughout the holiday season (and also the rest of the year). Lenore Combs Neighborhood Watch Sent 2021-12-23: Annual Christmas Bird Count - The annual Christmas Bird Count for the Harlingen area will occur on Saturday, January 1st. Anyone interested in participating in the count should meet at the Gazebo on Texas Ave. at 7:30 Saturday morning to be assigned to a count group. Questions about the count can be addressed to Ralph Peterson at 607-590-0606. People who have bird feeders may also contribute by counting species and numbers that show up at the feeders during the count day. Sent 2021-12-23: FINAL REMINDER: JAN 2022 Newsletter Articles Due by End of Day on Dec 24, 2021 - FINAL REMINDER: If you have an article you would like published in the Sunshine Jan 2022 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-12-22: Holiday SEPO Office Hours - Please note - The SEPO Office will be closed on the following days: Dec 24, 27, 28 & 31 and Jan 3 in order for the office manager to enjoy the holidays. See whiteboard on front of Office building for details concerning the rest of the staff. SEPO Board Sent 2021-12-22: Happy Hour - Enjoy the Christmas Caroling on Thursday. Happy hour in the hall is canceled. Cathy Richmond Sent 2021-12-21: MAIL ROOM: Packages are piling up - Wow. A record setting 37 packages were in the mail package room this morning. The postman must be making more than one package delivery run daily since it is so close to Christmas. Please come claim your packages as soon as possible because we are fearful of running out of space in that room. I'm sure more will be delivered today. Jean Burgoine Sent 2021-12-21: GOLF: Annual Men’s Golf League Tournament - Please plan on the dates listed to play in the Men’s League annual tournament which is Feb 28 and Mar 1 2022. Any questions or concerns please call me at 360-481-0124. Thanks Rocky Lockwood Sent 2021-12-21: GOLF: Men's League - different day & time this week - As previously sent, the Men's Golf League was not able to play this morning due to the wet conditions of the course. Therefore, we will be playing this week on Thursday, Dec 23, same times as normal. Closure of the golf course to open play during this timeframe (8 AM to Noon) has been approved by the Board Secretary - Beth Parrish. Rocky Lockwood Sent 2021-12-21: GOLF: Men's League cancelled today - Men's Golf League is cancelled today due to wet course conditions. Rocky Lockwood Sent 2021-12-21: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, December 14, 2021 - I tried for 30 minutes to put the SEPO Regular Board Meeting Minutes from Dec 14, 2021 directly into this e-mail. However, there was just way too many formatting issues with the sepoenews e-mail system to get it into a readable format. You can find them on the Web site HERE . Please let me know if you have any issues with viewing/printing the document from here. I hope you will take the time to read through them because there was a lot of discussion on a lot of topics and all of the updates made to the Policies & Procedures are explained with more detail. They are lengthy, but so was the meeting. Thank you. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-20: REMINDER: Karaoke Christmas Sing-A-Long - Retzlaff Hall, Wednesday, December 22, from 6:00 pm until 8:00 pm. There will be songs for everyone to sing, as well as individual singers. Everyone is welcome to sing. We will also have Root Beer floats available for a limited time. So come and enjoy some good sing-a-long and a treat. Thanks Jerry Rash Sent 2021-12-20: Trailer in Storage Lot 109 does not belong there - Would the person(s) who parked their camper in Storage Lot 109 please remove it immediately. It is illegally parked in someone else's lot. Thank you. Lenore Combs SEPO Board Director Sent 2021-12-20: CORRECTION: SEPO Policies & Procedures DOCUMENT Updated - This a follow-up to the e-mail I just sent about 'feeding the ducks on the golf course '. I have made a CORRECTION to the UPDATED Policies & Procedures document on the Web site. Please go HERE to view/print this corrected document. Please refer to the Dec 14, 2021 Board meeting (Regular) minutes, which will be published HERE in a couple of days for additional information regarding this item. Please discard the previous e-mail on this topic. Beth Parrish SEPO Board Secretary Sent 2021-12-20: CORRECTION: SEPO Policies & Procedures - Feeding Ducks n Golf Course - I have been informed by a very observant resident (thank you) that I inadvertently put the non-approved verbiage concerning 'feeding ducks on the Golf Course ' into the updated Policies & Procedures earlier this morning. I have corrected it below and also corrected the Policies & Procedures document on the Web site HERE . Please refer to the meeting minutes from the Dec 14, 2021 Board Meeting (Regular), which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) GOLF COURSE 21. “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. Beth Parrish SEPO Board Secretary Sent 2021-12-20: UPDATE to SEPO Policies & Procedures: ARCHITECTURAL CONTROL - The following update to the SEPO Policies & Procedures pertaining to "ARCHITECTURAL CONTROL " was approved by the SEPO Board at the Regular Board Meeting on Dec 14, 2021. Please refer to the Meeting Minutes, which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) ARCHITECTURAL CONTROL Owners wishing to make additions or any outside improvements/changes to their property must complete a proposal form obtained at the SEPO office to receive permission from the Architectural Control Committee (ACC) and may not commence work until the necessary ACC approval has been obtained. Owners who proceed without ACC approval are subject to imposition of the “Rules and Regulations Pertaining to Non-compliance to Covenants Fee Schedule” and legal intervention as identified in these SEPO Rules, (adopted August 31, 2021). See document HERE . In the event of noncompliance with the foregoing paragraphs the Architectural Control Committee shall report such conduct to the SEPO Board who will in turn issue a STOP WORK ORDER until approval is obtained from the ACC. In the event work continues, then the SEPO Board may impose FEEs in the amounts defined in the Non-compliance to Covenants Fee Schedule (linked to above). If the fees are not collected, a lien may be placed upon the owner’s property. You may not expand upon or change that work which has been approved without submitting a new plan. As to fences, Exhibit B of the Covenants states in paragraph 16, “no fence, wall or hedge shall be built or maintained nearer than ten (10) feet to the front curb line of any lot, or side curb line on corner lots. An exception shall be retaining walls of not over twelve inches above the ground.” Paragraph l7 states, “No fence, wall or hedge or shrub planting which obstructs sight lines shall be placed or permitted on corner lots.” Paragraph 18 states, “All fences shall be approved prior to construction.” Paragraph 19 states, in part, “No lot owner shall impair any easement. No fences, walls or structural improvements shall be built or constructed on any easement.” For clarification, our lots have a ten foot utility easement from the lot line across the front and a five foot utility easement from the lot line across the back. That in itself declares no fences will be allowed within the five foot rear lot easement adjacent to the golf course. Owners are allowed to erect a barrier for golf ball protection. They must be approved by the ACC. Protective measures for golf balls can include a type of netting or other material but cannot be intrusive on neighbors. All Fences and Barriers must be approved by The ACC prior to installation. SEPO BOARD Sent 2021-12-20: UPDATE to SEPO Policies & Procedures: Closure of Golf Course during Men's & Women's League Play - The following addition to the SEPO Policies & Procedures pertaining to 'Closure of the Golf Course during Men's & Women's Golf League Play ' was approved by the SEPO Board at the Regular Board Meeting on Dec 14, 2021. Please refer to the Meeting Minutes, which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) GOLF COURSE 20. The SEPO golf course is restricted during Men’s and Women’s Golf League play as follows: During the months from April 1 thru September 30 the SEPO golf course is restricted for: Tuesday Men’s League play from 8:30 to 10 AM. Wednesday Women’s League play from 8:30 to 10 AM. During the months from October 1 through March 31 the SEPO golf course is restricted for: Tuesday Men’s League play from 8 AM to Noon. Wednesday Women’s League play from 9 AM to Noon. If you are not participating in the Men’s or Women’s scheduled Golf League play, you must wait until the entire League play is completed before gathering to play. Golfers who wish to play ‘after League play has completed’ are requested not to stage at Hole #1, as this has shown to prevent League players from using the cart paths to advance on the course. Non-League golfers should gather on Michigan Avenue, away from the cart path, in anticipation of League play completion, in order to reduce congestion on Hole #1 tee box. SEPO BOARD Sent 2021-12-20: MARKET: House for Sale - Please go to the MARKET to see a home for Sale. Lloyd Hopkins Sent 2021-12-20: MARKET: Free Printer - Please go to the Sunshine MARKET . I have an HP printer to give away. Bruce Lehman Sent 2021-12-19: SUNDAY NIGHT MUSIC: Final Evening Cancelled - Dec 19, 2021 - Sorry for this late cancellation, but I am under the weather (so to speak) and should not be out in this nasty cold and rain today. Thank you for your understanding. Roy Ridlon Sent 2021-12-18: Sunday Night Music: Final Night - We have decided tomorrow (Dec 19) will be our last night of Sunday Night Music. Roy Ridlon Sent 2021-12-18: CANCELLED: MONDAY NIGHT BIBLE STUDY AND MOVIE GROUP - FYI - I was informed this past week the "Monday Night Bible Study and Movie Group" will not be taking place this winter season, Jan - Mar, as originally scheduled. Beth Parrish SEPO Enews Email Manager E-Mail: sepoenews@gmail.com 314-960-6710 Sent 2021-12-18: GOLF Event: Guys & Dolls - You will see on the various mediums that list this winter season's Sunshine activities, there is a spot slotted for the Guys & Dolls Golf Tournament & Banquet on Feb 19 & 20, 2022. But it also says "Need Chairpersons". These dates were requested last March by myself, only in order for this event to get on the calendar. We haven't had it for the last two seasons, due to Covid-19. So I know there are residents who really want to see it started up again. Although that seems like a long time off, if this event is going to take place this season, now is the time for residents to step and volunteer to chair it. If you have never chaired such an event there are several residents who have chaired this and other similar golf events. I'm assuming they would be more than happy to get you going and answer any questions you may have. I believe a committee of about six to eight people can put this on. If you are interested, please contact me and I will assist you with getting the paperwork going for this. I do not play golf myself but I know the people who have played in this tournament in the past have enjoyed it immensely. Thanks for your consideration. Beth Parrish 314-960-6710 Sent 2021-12-16: CORRECTION - Christmas Caroling sites within Sunshine - This is Beth - I hadn't realized the original list Pam had sent me was in the exact order of the locations the Carolers were going to visit. And Pam has also corrected a name from the original list. So here is the list with the correct names and in the correct order. ******************************************** The following are the Christmas Caroling sites, in the order we will be stopping at , on December 23, 2021 starting at 5 PM to roughly 7 PM. We will be caroling in the streets in front of these residents' homes. Dahlstrom: 4113 N Minnesota Tamayo: 2032 W Montana Delsardo: 1945 W Montana Montgomery: 4113 N Nebraska Clark: 1916 W Michigan Whitley: 1924 W Michigan Hecker: 4329 N Minnesota Pech: 1960 W Iowa (added after this e-mail was sent out) Elliot: 4333 N Minnesota Penrod: 1912 W Wisconsin Nelson: 4317 N Missouri We invite you to come outside to listen when we are near your home. Pam Lacy Sent 2021-12-17: Taped Recording of Board Mtg (Regular) on Dec 14, 2021 - I have been questioned by several residents today concerning the non-availability of a Google Meet Video from the Dec 13 Residents mtg. I definitely want to ensure everyone - it was a 'technical' error. The Google Meet session said it was recording and I verified to Tony just prior to the meeting that I thought it was as well. You will hear that on the recording I'm linking to below. However, the meeting did not get recorded. Normally Tony gets an e-mail from Google within 2-5 hrs after the meeting stating the video is available for downloading. This time - no e-mail - no video. In order for me to be accurate and thorough (or as some may interpret as lengthy - LOL) I also start my tape recorder at the beginning of all of our meetings. In order to be totally transparent with the community, which I guess you could call this Board's motto, I have uploaded my tape recording to the Web site for anyone who wishes to listen to the meeting. Please remember, this recorder is lying beside my laptop, and I also shuffle through lots of paper during a meeting, so you will hear those noises as well. I have listened to the entire tape, and you will definitely be able to hear what transpired during the meeting. It is a ".mp3" file and is available: from the Residents Meetings Web site page or directly from this link . As I have stated previously, a recap of all Speaker Requests (which there were five of them during the Residents meeting on Dec 13) will also be recorded into the Board meeting minutes from Dec 14, which I will be sending to the community next week. Please call me with any issue/questions. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-17: REMINDER: JAN 2022 Newsletter Articles Due by End of Day on Dec 24, 2021 - If you have an article you would like published in the Sunshine Jan 2022 Newsletter (yes - it's almost 2022 - Yikes), the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. The sooner you get your articles to me the better. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-12-17: Video from Board Mtg (Regular) on Dec 14, 2021 - The video from the Dec 14, 2021 Regular Board meeting is now available for viewing on the Sunshine Web site here: https://video.wixstatic.com/video/2851bf_25c4d91b793d4953ae5f0b519717c99d/720p/mp4/file.mp4 . I am currently working on the written minutes from this meeting and hope to have them to everyone by Tuesday at the latest. Beth Parrish SEPO Board Secretary Sent 2021-12-16: Women's Club - Hello Ladies - Our next meeting will be held this Friday, December 17, 2021, at Retzlaff Hall. The meeting will begin at 9:00 am. Doors will be open at 8:30 am. Wear your name tag for the drawing. You might win a prize! Marian Young, President Sent 2021-12-16: Next Residents & Board Meetings: Change of Dates - The Board (with some help from a Resident or two) has realized they do not have to conduct the January 2022 Board meeting on the first 'Monday' of the new year. However, it does need to be held during the first 'week' of the new year. Therefore, the Board has agreed to the following new Residents & Board meetings dates for January 2022 as proposed by Board President Tony Tramel. The new dates are as follows: Residents Meeting: Tuesday, Jan 4, 2022 @ 1 PM (Hybrid meeting - Retzlaff Hall & Google Meet). Board Meeting: Thursday, Jan 6, 2022 @ 1 PM (Hybrid meeting - Retzlaff Hall & Google Meet). The Sunshine Web site has been updated to reflect these changes. Questions? Please contact either Tony Tramel or Beth Parrish. Beth Parrish (for Tony Tramel & the rest of the Board) SEPO Board Secretary Sent 2021-12-16: Lost - The Post Office says that they delivered a package to my mailbox on Dec. 6. I have filed the appropriate complaint. Still, I have not received the package, nor has it turned up anywhere. We all make mistakes, so I'm hoping that they gave it to the wrong boxholder and the receiver didn't know what to do with it. Because it is a Christmas present for one of my grandkids, I would really like to have it back. If you received it by mistake, please either place it in the mailroom with my name on it or leave it on my porch at 4117 N. Minnesota. NO Questions Asked! Many thanks! Debi Warner It looked like this: Sent 2021-12-15: Resident Passing - Bette Thompson, 1921 W. Montana, passed away November 26, 2021. Condolence Letters can be mailed to Grandson who may pass letters on to Arnie. Chad Schoenfelder 154 Interlachen Lane NW Rochester, MN 55901 Valerie Basaldua, SEPO Office Mgr Sent 2021-12-14: REMINDER: Christmas Carolers' Practice - Practice this Sunday, December 19th - 1:00 Retzlaff Hall. Any questions please call Pam Lacy at 218-443-3416. Sent 2021-12-13: SEPO - November 2021 Financials - I am sending out the November 2021 Financials. A motion will be made in the Board Mtg on Dec 14, 2021 to approve these documents. They were included in the email below and also posted to the Web site HERE . Please let me know if you have any questions. Thanks Mark Owen Sent 2021-12-13: UPDATE: Web site Home Page - FOR THIS E-MAIL - REPLIES ARE WELCOME I've been thinking about giving the Web site Home Page a facelift for a while. So, when I was out walking the other day, I snapped some pics of our front entrance on TX Ave. Hope you like it. You are always welcome to suggest changes and, in particular, fixes to the Web site. Simply said - It is the way YOUR COMMUNITY is advertised to the world. Thx in advance for taking the time to check this out. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-13: REMINDER: Sunshine Garden Club Get Together - Sunshine Garden Club will be getting together this Tuesday, December 14th at 7pm in the library. All residents/renters welcome. Topics will be Poinsettia care, Christmas Cactus, planting Amaryllis bulbs, and ages/stages of the Monarch Butterfly. Hope to see you Tuesday, no garden skills required. Susanne Ulrich Sunshine Garden Club Sent 2021-12-13: Date change for wood lathe class - The next wood lathe discussion concerning mounting projects to the lathe scheduled for Tuesday has been rescheduled for Wednesday morning, 11 AM in the wood shop. This will be our last class as we discover new ways to attach projects to the lathe. Sorry for any inconvenience. Vern Luellen Sent 2021-12-11: Lori Hunt Memorial - Lori Hunt long time resident here at the estates, Memorial service will be Saturday December 18, 2:00pm, at the First Church of the Nazarene 2001 N. 7th Street Harlingen Tx. Jerry Rash Sent 2021-12-11: Women's Club: CHRISTMAS DAY POT LUCK - Sent 2021-12-10: MARKET: To Loan (two Car Seats) - Please go to the Sunshine Market to view details about two Car Seats that we have to Loan out. Paula Tramel Sent 2021-12-10: CORRECTION: RESIDENT NEEDS ASSISTANCE - Good morning dear friends correction and changes on yesterday email sent by my friend Wanda Kortleever to take my dog for 15 minutes to the park one or twice a day ANY time willing to pay for services due to health reasons not able to do it myself (multiple surgeries) your time will be appreciated and compensated thanks Sincerely Mary Tamayo 956 459 4210 Sent 2021-12-09: Resident needs assistance - Can someone be a good neighbor please. Mary Tamayo (2032 W Montana) needs help to take her dog to the dog park for 15 minutes in the morning between 10:00-11:00 am, for 3 weeks, starting December 13th. She has had some surgeries and could use some help with her fur baby. Her phone number is 956-459-4210. Wanda Kortleever Sent 2021-12-09: Wood Shop Orientation Class Thursday Dec 16th 6pm - Wood Shop Orientation Class Thursday Dec 16th 6 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Call John Chajec 708-280-8940 with any questions. Sent 2021-12-09: LOST: cordless dewalt flashlight - I have lost a dewalt 20 volt cordless work light (flashlight). It is a standup up flashlight with a 20volt rechargeable battery attached. As far as I can tell, it fell off my golf cart between my house and the dog park in the storage area. Just by chance, if you happen to find, this old man can sure use it back. Thanks, Sam Sent 2021-12-09: SEPO Communications Guidelines - This is for anyone not familiar with, or who may need a refresher, of where the Communication Guidelines can be found. They are on the Web site HERE . If in doubt, you can always just send your e-mail to sepoenews@gmail.com and I will address it. Please call w/questions. Beth Parrish SEPO Communications Sent 2021-12-08: GARAGE SALE in Sunshine: Saturday, Dec 11, 2021 - This coming Saturday, Dec 11 from 8 AM to 4 PM five homeowners are having a Garage Sale at 4124 N MO St. Lloyd Hopkins Sent 2021-12-08: MARKET: Several Household Items for Sale - Please go to the Sunshine Market to see details of the following Household Items For Sale. A TV - An Elliptical - Wire Shelves Sent 2021-12-08: NOTICE for Executive Board Meeting, Tuesday, Dec 14, 2021 - SEPO EXECUTIVE BOARD MEETING NOTICE to Community Tuesday, December 14, 2021 Board Members Only (Retzlaff Hall - Immediately after ‘Regular’ Board meeting) ----------------------------------------------------------------------------------------------------------------------------------------------------- This is a formal notice to the SEPO community that Board President Tony Tramel has called an Executive Board Meeting for all Board members, to be held on Tuesday, December 14, 2021, immediately following the SEPO Regular Board meeting scheduled for 1 PM. This is a closed session as permitted by Texas law since the meeting pertains to a potential litigation issue. The Regular Board meeting will adjourn. Anyone attending the Regular Board meeting in person will be asked to exit Retzlaff Hall. The Google Meet session will be stopped. This meeting will consist of discussion, resolution and identification of an action plan regarding the item noted above, followed by a Board vote. Tony Tramel SEPO Board President Sent 2021-12-07: AGENDA for BOARD (Regular) Meeting on Tuesday, December 14, 2021 @ 1:00 PM - The agenda for the Dec 14, 2021 SEPO Board meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes this afternoon. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-07: AGENDA for RESIDENTS Meeting on Monday, December 13, 2021 @ 1:00 PM - The agenda for the Dec 13, 2021 SEPO Residents meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Remember, if you wish to speak at this meeting, please fill out a 'Request Form to Speak' and get it to the Board Secretary prior to the start of the meeting. See instructions and form HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the SEPO Mailboxes this afternoon. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-06: MARKET: Household Items For Sale - Please go to the Sunshine Market to view details about a Sofa, Dinette Set and Living room wing chair I have for sale. Gail Foerste Sent 2021-12-06: Karaoke Christmas sing-along - Mark Your Calendars - Karaoke Christmas sing-along Retzlaff Hall, Wednesday, December 22, from 6:00pm until 8:00pm. Everyone welcome to sing. There will be songs for everyone to sing as well as individual singers. Thanks Jerry Rash Sent 2021-12-06: Activity 2-Pager updated - Some of our scheduled upcoming activities have changed recently and new ones have been added. I have updated the Sunshine Web site just now to reflect these changes in the 2-Pager. Valerie has new sheets posted in the library or just click on the 'Fun Times' sign HERE . Beth Parrish SEPO Web site Admin Sent 2021-12- 04: MARKET: Looking For - Recliner - Please go to the Sunshine Market to view details about "Looking For" a recliner. Mary Tamayo Sent 2021-12-04: Calling All Christmas Carolers! - We will be meeting this Sunday, December 5th at 1:00 in Retzlaff hall. Please come and bring your singing friends with you. If you have any questions, please call Pam Lacy at 218-443-3416 Thank you and see you there. Pam Lacy Sent 2021-12-03: MARKET: For Sale - Golf Cart - Please go to the Sunshine Market to view details about a Golf Cart that is for sale. Pat Harvey Sent 2021-12-03: DIRECTORIES: Updated on Web site - Well - It's been a little over a month and there's been LOTS of updates to the directories. I have got my Web site files synced up with the office again and put them all on the web just now. You can always find them on the Directories page and the Photos (ALL) page by clicking on the 'cover page icon'. Call w/questions. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-03: SEPO Suggestion: Christmas Decorations on TX Ave - One of our residents had suggested that the Christmas decorations on TX Ave be put up prior to Thanksgiving this year and left up through New Year's day - and lighted. Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday this year, they did do it the Monday after Thanksgiving. The board is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. I’m hope you all enjoy these festive decorations. SEPO Board Sent 2021-12-02: Birding and Nature Club Meeting - Birding and Nature Club Meeting It's time for the second Meeting of the season for the Sunshine Birding and Nature Club. This meeting, our By-Laws will allow us to conduct business. The forecast is for a nice warm day on Monday December 6th, so what better place for the “Nature “ club to meet than in the Gazebo next to Texas Ave. So the meeting will be at 1:00 Monday the 6th in the Gazebo. Should Mother Nature surprise us with a nasty day, as a fallback, we will meet in the Library at 7:00. The first real business to conduct will be the appointment of a new club President and a new club Secretary. Mostly we need to talk about events. We need your input on what events to plan for the upcoming season. One of our members has been researching the possibilities. Since we will be outdoors, I'm not too sure how applicable the standard SEPO disclaimer is, but here it is anyway: Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Let's have a good “Out in Nature” meeting Monday at 1:00 in the Gazebo Pat Harvey Acting President Sent 2021-12-01: Salvation Army Harlingen - This pertains to what we can do this year for Christmas and what we might want to do next holiday season. Last week at the Women's Club, one resident was kind of insistent about other types of donation opportunities. For Next Year: Linda Heutten and Lorraine Lewis were always the go-to persons from Sunshine for the Salvation Army (SA). If you would care to consider working with them again next year (as we have done in the past), I have a contact - Yolanda Lozano is a volunteer there. She would help us for next year's plans. This effort begins with Sunshine volunteers from the Women's Club to chair these events: (1) the "Angel Tree" program, and/or (2) Bell Ringing the day after Thanksgiving and/or (3) other possible programs(?) the Salvation Army is involved in. For Now: The SA is behind in funds for their Christmas program and any contribution would be a miracle. So - can Sunshine get the word out for anyone who wishes to, to visit their Web site (https://www.salvationarmyusa.org/usn/ ) and make a donation?? - It would go to Harlingen kids. It is an easy web site to do this. Food for thought. Lenore J Combs Back to Top

Women's Golf League Officers - CURRENT - (March 2024 - March 2025) President: Dana Szretter Vice President: Gloria Voth Secretary: Judy Moffatt Treasurer: Glenna Boardman Handicaps: Donna Myers March 2023 - March 2024 President: Nancy Lyne Vice President: Deloris Pearcy Secretary: Glenna Boardman Treasurer: Marlene Hall Handicaps: Donna Myers

SEPO Board Meeting Agendas & Minutes and Periodic Updates (Oct 2020 thru Mar 2021 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item in the list below. Board Meeting Minutes (Special) (2020-03-22) Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) Board Meeting (Regular) Minutes (2021-03-08) Video of Board (Regular) Meeting (2021-03-08) Board Meeting (Special) Minutes (2021-02-25) Video of Board (Special) Meeting (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Agenda (2021-03-08) Board Meeting (Special) Agenda (2021-02-25) Board Executive Session: Notes (2021-03-08) Board Executive Session: Notice (2021-02-25) Board Executive Session: Notes (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) Video of Annual & New Board First Mtgs (2021-02-16) Board Meeting Minutes: New Board (2021-02-16) Board Meeting Minutes (2021-01-05) Board Meeting Agenda: New Board (2021-02-16) Board Meeting Agenda (2021-01-05) Board Meeting Minutes (2020-12-14) Board Meeting Agenda (2020-12-14) Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) Board Minutes: Executive Session (2020-11-24) Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) Board Update (2020-10-16) Board Update (2020-10-12) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the May 20, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM. ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 17 2021 @ 10:15 AM the Agenda for the meeting was sent via e-mail to the community and also posted on the Sunshine Web site, outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://video.wixstatic.com/video/2851bf_f2b0355f9d1c4f68aaf621f756f57d7a/720p/mp4/file.mp4 President Tony Tramel asked if there were any amendments or additions to the posted Agenda. Larry Keller asked to include a proposal from some of the residents to start a Sunshine Gardening Club. Everyone present at the meeting agreed by acclamation that it be added to the Agenda. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 8, 2021 Board meeting. Beth indicated the ‘unapproved’ minutes published to the community previously had two proposed amendments that needed to be considered prior to approving them. Item 1: concerned New Business - Martin houses placed on the golf course. Tony would like the minutes to be revised and state the following: Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Item 2: concerned Lenore’s Director report . The suggestion she had received from a resident was to give a facelift to the recycle bin for ‘cans’ (and not cardboard). The minutes have been revised as follows under REPORTS OF OFFICERS, 4) Lenore Combs, c) Resident Suggestions, iv) – Recycle bin for cans needs a facelift. Beth moved both of these items be incorporated into the Mar 8, 2021 minutes as amendments. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. UNFINISHED BUSINESS Covid-19 & SEPO Restrictions - President Tony Tramel explained the primary purpose of today’s meeting was to review the proposal of Lenore’s Covid-19 & SEPO review committee results and vote on whether to implement them. Lenore thanked everyone for the opportunity, everyone who worked with her on this and the community for being patient with this process. Lenore had many discussions with people both on and off the committee. This resulted in a series of policies which are relatively consistent with what we are doing today. But at the same time a hard look was taken at what possibilities might exist that would allow some modifications. SEPO Common Areas were identified. The spreadsheet that the board had been given prior to this meeting defined for each common area – Area name. Who could utilize those areas by owner/renter, immediate family and guests. Identified social distancing and masks specifications for each area. It was also noted some changes had already been implemented that were approved at the Mar 8, 2021 meeting: Effective Immediately after the Mar 8, 2021 Board meeting: The following areas were reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Lenore reviewed the recommendations for each Common Area. Tony asked if there was any discussion after Lenore moved and Jean seconded the motion to accept the committee’s recommendations. Larry Keller wanted a clarification on why the pool was proposed to remain closed to family and guests, but the Library and Gazebo no longer had that restriction. He also questioned who was going to monitor social distancing. Lenore explained it was their hope that those in Sunshine would judiciously follow the restrictions and not need to be monitored. It is much easier to social distance at the Gazebo than it is in the pool with potential splashing and the playing of water games. The committee questioned whether travelers might have been exposed. Lenore indicated Sunshine residents/renters have been for the most part very judicious with shopping, traveling etc. Every family she spoke with was sympathetic to both sides of the issue. The committee looked at the age of our residents and comorbidities and that is what tilted the scale. Lenore hoped everyone knew these decisions were made with a very heartfelt effort to make a fair judgement. Lenore indicated since the Covid-19 situation is fluid we can re-evaluate things down the road. Larry stated that if any of us leave Sunshine and go to HEB, etc and come back here, we could have been exposed. It’s the same as if someone travels from AZ to here or HEB to here. He thought the chances of being exposed outside is very limited. Tony asked if Larry would like to amend the proposed pool recommendation. Larry made the motion to make an amendment that the pool, hot tub and pavilion be available to everyone, with social distancing required and masks optional. Beth seconded the motion. A vote was taken with these results. NO - Mecca Henry, Lenore Combs and Jean Burgoine. YES - Larry Keller and Beth Parrish. Lyn Swonger was not present at the meeting. The motion was denied three to two. The motion to accept the original proposal was reinstated. The vote was unanimous to accept by all present at the meeting. The adopted Covid-19 & SEPO amendments will be published to the community via e-mail and placed on the Web site later today. UPDATE: They can be found on the Web site HERE . AGENDA – Addition: Sunshine Gardening Club – Larry Keller had received a proposal from Susanne Ulrich, Brenda Crothers, Terry DeBackere and Glenna Boardman to start an organized, voluntary Sunshine Gardening Club. Their Goals and Objectives to start would be to take care of established community gardens; the circle garden by the office and at the front gate. They would hold monthly meetings for SEPO residents at no charge, which would include “How To” workshops, plant exchanges and speakers from inside and outside of the community. They are asking the SEPO board to approve the formation of this club. If approved they would honor all Covid-19 restrictions. Larry Keller made the motion to acknowledge receipt of this request and approval of same. They would also need to coordinate any meetings etc with the SEPO office to schedule them to ensure no conflicts with anything else. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. Larry will inform Susanne that the board took affirmative action of their request. OTHER ITEMS: Capital Improvement Plan: Tony had sent an e-mail to the board wanting to establish a 2-3 member board-only panel to develop a Capital Improvements plan. He proposed himself, Lyn Swonger and Larry Keller be on the panel. The output would be a 2-3 page document identifying various kinds of capital improvements that need to be identified and addressed over a period of time. Some items may be cost intensive, i.e. street rehab. Other major items would include irrigation and the security system Lenore has spoke about. Tony indicated that unless anyone objects, this will be the committee that works on the plan. Once completed it will be presented to the board to review. There were no objections voiced by those at the meeting. Covenant Violations: Tony said the board is currently looking into what we believe to be Covenants violations. We have initiated discussion and direct contact with these residents. We will probably have an Executive Board meeting relating to these issues within the next couple of weeks. Memorial Committee: Mel Wendel has offered to serve on the Memorial committee and is also looking for some other people to help him. He will be working with Irene Phillips on this. ADJOURNMENT Larry Keller made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:05 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Meeting Minutes (Special) (2020-03-22) **************************************************************** SEPO BOARD MEETING (SPECIAL) VIDEO Monday, March 22, 2021 Link to Virtual Google Meet Video The SEPO Board held a special meeting on Mar 22, 2021 which was Virtual, using Google Meet, and it was recorded. The Board has been notified that if you use an Apple device to access the video, but don’t have a Google account, it requires you to set up an account. To resolve this issue, the video is now available to everyone, without restrictions, HERE . If you still can’t access the video please let me know. Thx for your patience with this issue. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) ********************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 8, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business: Board – Review of Sunshine Covid-19 policies. Adjournment Attachments: March 8, 2021 Unapproved Minutes of Board Meeting (click this link ). ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, March 8, 2021 3:00 PM, Retzlaff Hall (Board Only w/Social Distancing) This Executive Board Meeting was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. Call to Order President Tony Tramel called the meeting to order at 3:00 PM. Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Agenda The Notice for this meeting was made available to the community and met the 72-hour pre-Board Executive meeting requirement for posting. The Board approved the February 25, 2021 Board Executive Meeting Minutes. New Business A resident violation of the Architectural Control Committee process was discussed and appears may have been resolved. Unfinished Business: How to pay employees for the “Bad Weather” work week of February 15-19, 2021 was resolved. The Board discussed various alleged SEPO Covenants & Bylaws violations and what has been done since the Feb 25,2021 Executive Meeting. A meeting with the SEPO Attorney has been held concerning these issues and he has provided direction. ADJOURNMENT The meeting was adjourned at 3:50 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Executive Session: Notes (2021-03-08) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Monday, March 8, 2021 3 PM, Retzlaff Hall (Board Only w/Social Distancing & Masks) This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Monday, March 8, 2021 at 3 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Minutes (2021-03-08) ********************************************************** SEPO BOARD MEETING MINUTES (print from HERE ) Monday, March 8, 2021 1:00 PM, Virtual Google Meet Only (AMENDED then APPROVED at the March 22, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:00 PM ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 5, 2021 @ 1:30 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On March 5, 2021 @ 4 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://1drv.ms/v/s!ArA0fRIwdohihKlO98BSAKkFn6hMSw President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the February 25, 2021 Board meeting. Fiscal Policy addition to the Policies & Procedures - Beth Parrish reported a question had arisen from a resident as to what the discussion was around adding the Fiscal Policy to the Policies & Procedures. Beth has revised those minutes to add that discussion. The approved minutes will be sent to the community and posted on the Web site. (Attachment 1) Beth then moved these amended minutes, which had already been sent to the board for review prior to this meeting, be approved without being read at this meeting. Mecca Henry seconded the motion, and it was approved by all in attendance. REPORTS OF OFFICERS Lyn Swonger - Golf Course Lyn & Dan Boardman are communicating daily about the Golf Course. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Everything is running smoothly in her area and there have been no expenditures. There was a slight incident today where a family and teenagers were swimming at the pool. She informed them they could not be there. They were very nice and left. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We continue to look for contractors to address paving issues. The sprinklers on the north side of Retzlaff have been adjusted to minimize the amount of water on the street on Michigan. He will follow-up to see if that improves the area. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboad Lenore reminded us that Easter is coming up and people will be leaving. Everyone needs to tidy up their storage lot areas and their residences and secure everything before exiting the valley. Projects: Repair the golf practice tee netting. Restripe all of the storage lots. Consider laying a roadbed from the gate up to about row 6. NOTE: Tennis/Pickleball & Shuffleboard are all fine. Resident Suggestions: One resident wants to plant high thorny plants on the North fence area to hide the storage lot from view of the highway and possibly plant along the Kilbourne roadside as well. Use storage lot fees for improvements. Place lot # on your shed because the bricks with the numbers sometimes ‘disappear’. Recycle bin for cans needs a facelift. Mecca Henry - Treasurer - Financial Status / Reports Mecca has several things going on right now. Financials – Jan 2021 Financials were sent out and posted on Web site. Feb 2021 Financials should come out by the end of this week after some final tweaking. HOA Fees - We have a few people who still haven’t paid anything toward these fees. Mecca will have Valerie send out a gentle reminder that they need to start paying them. Employee timecards – All board members who are in charge of an employee need to ensure they have reviewed and signed off on timecards either late Thu or early Fri each week before Valerie does the payroll and Mecca reviews it. Timeclock – Mecca and Valerie are looking at purchasing a timeclock for the maintenance shed that is just like the one in the office. It’s slightly under $300. Valerie is going to order ink cartridges so printing is darker and get the right timecards so the timecards print correctly. Mecca made the motion that we accept the Jan 2021 financials as posted on the Web site. Beth seconded it. The motion was passed unanimously by all present at the meeting. Beth Parrish – Secretary Beth hopes everyone can view/review the documents sent to the community for the Board meetings. The Web site is pointed to often because the e-mail system we use is kind of antiquated. It’s a lot easier to use links to the documents rather than sending them in the body of the e-mails. If anyone has any issue with retrieving the documents, Beth can send them via her personal e-mail account (rather than the sepoenews account). Tony Tramel – President Tony didn’t report anything at this time since he has been involved in many of the items below under New and Unfinished business. NEW BUSINESS Board – Determine/Review/Approve Dates for 2021-2022 Activities: It is customary for the board to approve various events/meetings for the next Winter Season at the last meeting of the current Winter Season. The priority order for events/meetings is: Board & Resident meetings. Good Neighbor Golf Tournament. Women's Club activities. Other Golf events – Women’s Golf League Men’s Golf League Other events/meeting (in no particular order) – Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others – Will need to be requested through the SEPO Office. The exact Request Process will be documented by Beth Parrish and Valerie (SEPO Office) and distributed to the community. Larry Keller moved the dates identified by Beth and Mecca be put in the 2021-2022 calendar. Jean Burgoine seconded the motion. It was approved unanimously by all present at the meeting. The calendar is now available. (Attachment 2) Mecca, Treasurer – Change the executives on the Wells Fargo Account. An Executive can close and view activity on the account. John Chajec and Pat Harvey (both previous board members) are the current executives. Mecca Henry motioned the current executives be removed and the current Board President (Tony Tramel) and Board Treasurer (Mecca Henry) be named as the new executives. Beth seconded the motion. It was approved unanimously by all present at the meeting. Mecca Henry has the form for all board members to sign before we go into executive session. Mecca, Treasurer – Company credit cards. Lupe and Manny use the SEPO Chase Credit Card. They can get it from Valerie when they need it during the week from 8 to 4. However, if they need to make any purchases over a weekend, they use their own money and get reimbursed. Mecca monitors this credit card on the SEPO laptop. She would like to see a card given to both Lupe and Manny to keep in their possession. Larry Keller made the motion to give a Chase Credit Card to both Lupe and Manny. Lenore Combs seconded the motion. It was approved unanimously by all present at the meeting. Mecca, Treasurer - Consideration to amend the Employee Handbook. Employee Lunch Breaks – The Employee Handbook states the maintenance workers and grounds keeper (Manny, Lalo and Joe) should be working 7-4, taking an unpaid hour for lunch and two paid 15-minute breaks. However, they work 7-3, skipping the unpaid lunch hour and using their two 15 minutes breaks together for lunch. This is not legal. Mecca Henry suggested we change the Handbook to say they work 7-3:30, taking an uninterrupted and unpaid 30-minute lunch break. The other option is to leave the Handbook as it is now and make them work 7-4. Beth Parrish made a motion to change the Employee Handbook. Larry Keller seconded the motion. It was approved unanimously by all present at the meeting. When to pay overtime (OT) – The Employee Handbook says you get paid OT if you are paid for a holiday in a week and end up reporting over 40 hours. A holiday is counted as worked hours. Vacation and personal time are not addressed. The options were to either pay or not pay OT for hours over 40 if vacation or personal time was taken during the normal 40-hour workweek. Beth moved we change the Employee Handbook to pay them OT. Larry seconded the motion. Jean abstained. Beth, Larry, Lenore and Mecca voted yes. The motion passed. Beth – Clarification of Heading on SEPO Policies & Procedures. ( Attachment 3) After the Policies & Procedures were updated at the Feb 25, 2021 meeting a Resident asked - What exactly did this nullify and void on Feb 25, 2021? Beth is proposing we change the text in the header to say: (All previous Policies & Procedures are replaced by this Update of Month Day, Year.) Mecca Henry moved to approve the text chg. Beth seconded the motion. It was approved unanimously by all present at the meeting. Tony – Martin houses placed on the golf course. Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Board – Review of Sunshine Covid-19 policies. Click HERE . The restrictions on the Web site, which were piecemealed over time by the previous board and haven’t been updated since Dec 20, 2020. There are a variety of things happening in TX right now, so these need to be revisited. We can continue the current rules if we want, or we can change some things. Jean Burgoine made a motion to do the following. Larry seconded the motion. Mecca Henry abstained. Beth, Larry, Lenore and Jean voted yes. The motion passed. Effective Immediately: The following areas will be reopened to Residents’ family and overnight guests – Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Remaining Closed to Visitors: Pool Hot tub SEPO buildings 3. Jean Burgoine made a motion to do the following. Mecca seconded the motion. It was approved unanimously by all present at the meeting. Effective Immediately: The following areas will be reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. 4. Lenore requested she be allowed to quickly form and ad-hoc committee of nurses from the community for the purpose of creating a bonafide, professionally done recommendation on the remaining Board Covid-19 restrictions, taking into account Judge Trevino’s opinion. This will take a couple of days to complete. 5. In the meantime, Beth will send out an e-mail to the community notifying them of the decisions made above to open up various areas of the community (with some additional restrictions). 8. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. We want to be sure there’s a formal process for someone to follow when an ACC ruling is made. Tony will develop this and ensure residents are responded to quickly. 9. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. This in part ties in to item (8) above. A formal process needs to be established and adhered to. UNFINISHED BUSINESS Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. This was a huge success. 60 people from Sunshine got their first shot. Lenore thanked everyone who was a part of this. She has had requests to do this again for additional residents who have yet to receive this first vaccine. It will be simpler this time because she has a process. The board agreed that she proceed. Tony – Update on Rules Review Committee selection and next steps. Five residents were nominated by the board to serve on this committee. They have all been contacted and have agreed to take on this effort. Those residents are: Steve Fransene, Share Nelson, Earl Weir, Pat Harvey and Jerry Wetherbee. Tony will send an e-mail to these five confirming they have been appointed by the Board and charged with this responsibility. He will attempt to set up the first meeting with this group and lay out some of the deliverables the Board is expecting to receive within 60 days. Once the Board receives the committee’s report, we will decide what should be addressed and decide next steps. Tony – Requested approval to obtain feedback with google forms or other methods: The items we were originally going to gather residents’ opinions on were resolved earlier during this meeting. We are still considering some other issues to obtain feedback on. More about this ongoing. Lenore would like to resurrect the Suggestion Box. Beth and Lenore will visit this and come up with a process to bring it back. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Tony would like volunteers from the board or names of others who would be good for this committee. ADJOURNMENT Jean Burgoine made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:38 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary ATTACHMENTS: Addition to the Feb 25, 2021 minutes of “discussion” surrounding the Fiscal Policies that were added to the Policies & Procedures at the Feb 25, 2021 Board meeting. Approved Calendar of Events for 2021-2022 Winter Season Text change to the heading of the Policies & Procedures Attachment 1 Information added to the Feb 25, 2021 meeting minutes and submitted for approval by the Board. New Business – Item 2: Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2). Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. (Attachment 2) 2021-2022 Calendar of Events approved by the Board during the March 8, 2021 meeting. Click HERE to view/print. (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 (All previous Policies & Procedures are replaced by this Update of February 25,2021.) ***************************************************************** 2021 SEPO BOARD MEETING Monday, March 8, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Mar 8, 2021 was Virtual, using Google Meet, and was recorded. (Note: There were some technical difficulties at the beginning of the meeting for around 6 or so minutes. You can fast forward through the silence.) HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 2-3 days or sooner. If you have any questions about or issues with viewing this video, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Regular) Meeting (2021-03-08) ***************************************************************** SEPO BOARD (REGULAR) MEETING AGENDA (print from HERE ) Monday, March 8, 2021 1 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 25, 2021 Board Meeting (Attachment 1) 5. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 6. New Business: Board – Determine/Review/Approve Dates for the following 2021-2022 Activities: SEPO Board Meetings & Resident Informational Meetings (TBD) Will Board Meetings continue to be on Monday? Will there be a need for Informational meetings if we continue to use Google Meet for the Board meetings? Good Neighbor Golf Tournament: Feb 3-5, 2022 with rain dates of Feb 7-10, 2022. Women's Club Activities (Attachment 2) Any other activities that need to be approved at this meeting. Mecca, Treasurer – Change the executives on the Wells Fargo Account. Mecca, Treasurer – Company credit cards. Mecca, Treasurer - Consideration to amend the Employee Handbook concerning the definition of overtime. Beth – Clarification of Heading on SEPO Policies & Procedures. (Attachment 3) Tony – Martin houses placed on the golf course. Board – Review of Sunshine Covid-19 policies. (https://www.sunshinecountryclub.com/covid-19-sepo) (Attachment 4) Open discussion about impacts of Texas Governor changes in mask mandates and related restrictions. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same 8. Unfinished Business. Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. Tony – Update on Rules Review Committee selection and next steps. Tony – Requested approval to obtain feedback with google forms or other methods: Allowing immediate family to play golf in insolation and/or Allow immediate family to utilize the pool and hot tub. If approved, the information would be compiled and would be reported back to Board for potential reconsideration. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Committee could be Directors only or a mix of resident and Directors. Document deliverable is a 2-3 page Excel Spreadsheet listing equipment and other capital-intensive projects, like; pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc. The spreadsheet should contain a timeframe for such expenditures. We need to identify a method to fund / replace expenditures within our reserve fund. 8. Adjournment Attachments: February 25, 2021 Unapproved Minutes of Board Meeting Women's Club Activities (2021-2022) Policies & Procedure – proposed heading change SEPO & Covid-19 (Attachment 1) February 25, 2021 Unapproved Minutes of Board Meeting (click this link ) (Attachment 2) WOMENS CLUB ACTIVITIES (for approval) 2021-2022 FRIDAY, OCT 29, 2021 - MEXICAN FIESTA CHAIR - NANCY LUELLEN THURSDAY, NOV 11, 2021 - VETERAN’S Day CO-CHAIRS - LENORE COMBS & MARION YOUNG SUNDAY, NOV 21, 2021 - GOOFY GOLF CO-CHAIRS - DEREK & JANIS MCFEE THURSDAY, NOV 25, 2021 - THANKSGIVING CHAIR - ?? FRIDAY, DEC 3, 2021 - CRAFT AND BAKE SALE CO-CHAIRS - TERRY DEBACKERE AND ?? SATURDAY, DEC 25, 2021 - CHRISTMAS CHAIR - ?? THURSDAY, JAN 20, 2022 - NEW HOMEOWNERS CO-CHAIRS - VICKIE JONES & SHERRI GARDNER SUNDAY, FEB 6, 2022 - SUPER BOWL PARTY CO-CHAIRS - EILEEN ANDERSON & PAM LACY FRIDAY, FEB 25, 2022 - CASINO NIGHT CO-CHAIRS – ROY & DEBBIE ROBINS (????) TUESDAY, MARCH 8, 2022 - HILLBILLY HOG ROAST CHAIR - CAROLYN ANDERSON Sue Swidryk Women's Club Activities Director (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 Previous Policies & Procedures are replaced by this Update of February 25,2021 (Attachment 4) SEPO & Covid-19 Board Meeting (Regular) Agenda (2021-03-08) ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall (Board Only w/Social Distancing) Call to Order President Tony Tramel called the meeting to order at 3:30 PM Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Summary This notice is to inform the community that an Executive Board Meeting was held on Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks were required. This was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. The board defined several issues/problems, discussed them at length and determined either a resolution or action plan to address. Respectively submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Board Executive Session: Notes (2021-02-25) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall President Tramel has called an Executive Board Meeting to be held this Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This Executive Board Meeting Agenda follows. Consideration of adjusting Annual Leave for SEPO employees who were unable to report to work the week, of February 15-19, 2021. Various alleged SEPO violations and agreeing on an action plan to address each issue. Examine a situation related to definition of “Renters”. Identify process of resolving complaints from Residents or others. Other related items from Directors regarding personnel and or litigation. Discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-02-25) Board Meeting (Special) Minutes (2021-02-25) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only (APPROVED on Mar 8, 2021 w/Amendments) Call to Order President Tony Tramel called the meeting to order at 1:30 PM Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Agenda On Feb 22,2021 @ 4 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On Feb 23, 2021 @ 1 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded (except for the first seven minutes) and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohihKlAUoThhrC1elK7EQ . President Tony Tramel asked if there were any amendments or additions to the posted Agenda. a. Mecca Henry asked that the following items be added: i. Address the approving of check signers. This needs to be in the minutes in order for the bank to accept/make any changes. i. Obtain a Sam’s Club membership. b. Mecca Henry motioned these two items be added to the agenda. Lenore Combs seconded the motion. The vote was a unanimous yes from those present at the meeting. Discussion of Added Agenda Items Check Signers: Jean Burgoine asked that the various accounts be explained. Mecca Henry indicated we have our Checking account at Wells Fargo, CD at BBV, Checking and Money Market at Frost and Money Market at Rio. President Tony Tramel asked that Mecca Henry provide a listing what each account is, the dollar amount of each account and how often the accounts are used. (Attachment 1) Mecca Henry made a motion and Beth Parrish seconded it to list the following Board members on these accounts as follows: Wells Fargo Check signers would be in order of 1st to 4th: Tony Tramel (president), Lyn Swonger (1st VP), Larry Keller (2nd VP) and Mecca Henry (Treasurer). BBVA, Frost and Rio: Tony Tramel (president) and Mecca Henry (Treasurer) The vote was a unanimous yes from those present at the meeting. 2. Sam’s Club Membership: Often times items needed for SEPO, such as chlorine pellets and office supplies, can be purchased at Sam’s cheaper than at other stores. This would be a Business Account and Lupe and Manny would be given Sam’s credit cards. Mecca Henry moved we open a Sam’s Club business account so that items can be purchased there for SEPO. Jean Burgoine seconded the motion and it passed unanimously by those present at the meeting. Approval of Previous Meeting Minutes President Tony Tramel noted that it was not a requirement to approve the Feb 16, 2021 Annual Meeting of Shareholders minutes at this meeting, although that could be done. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 Annual Meeting of Shareholders. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 SEPO Board Meeting. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Reports of Officers: Lyn Swonger - Golf Course Lyn Swonger was not present at the meeting. However, Tony Tramel indicated Dan Boardman is coordinating activities with the SEPO employees pertaining to the golf course. Resaca water is currently unavailable due to reconstruction of a bridge upstream from Sunshine. The water should be restored Saturday or Monday. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings: The hot water tank in the Sunburst building was replaced. Pool supplies have been purchased. A lock was replaced. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave: He and Lalo and Neil Morehead have been reviewing the streets and drainage areas and are trying to determine why some have been deteriorating. Larry has initiated some contact with a contractor to do the patch work. Finding a qualified contractor to look at Indiana Circle is a challenge. Due to the recent cold weather lots of our bushes and plants died. Some of the residents have volunteered to select and maintain the plants ongoing. It has been brought up to possibly have a contest of ideas on how to revitalize and modernize Texas Avenue. A second container for dog waste is being purchased. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard: Lenore has met with Jerry Drost (who was previously responsible for these areas). The weather has hindered doing much of anything yet. You should not be using the woodworkers shop unless there is a monitor present. No high heels on Tennis/Shuffleboard/Pickleball courts. No NASCAR racing around the sheds. Easter is not far away. Folks will be heading up-north. Please make sure your shed area is tidy and is secure in case we are challenged by bad weather. Mecca Henry - Treasurer - Financial Status / Reports: Was not asked to report at this time. Beth Parrish – Secretary: Beth thanked everyone for their input into the last minutes that were approved earlier in this meeting. Tony Tramel – President: President Tony Tramel acknowledged he has received information of potential SEPO Covenant violations pertaining to people, locations and personnel. The board will be meeting at 3:30 today to discuss these items in a closed session. It’s possible these issues may require litigation. New Business: Tony - SEPO Board 101 Education Discussion Some of you are familiar with the SEPO Rules – Covenants – Master documents. They override anything that ever comes up. Bylaws – These are related to the organization, how we establish the board, the election process, the assessments etc. It’s the administrative aspect of how we deal with these types of items. Policies & Procedures – These have evolved over time and can be modified by the Board by a majority vote after a motion is made and seconded, with discussion. President Tony Tramel is proposing the board conduct surveys of residents prior to decisions directly affecting residents. We are required to operate under the Texas Legislature HOA Rules. There is no ‘grandfathering’ allowed. If the Architectural Control Committee (ACC) denies a change request from a resident and the resident appeals it to the board, the board cannot override anything that would go against the Covenants. Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2) . Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. Mecca Henry then made a motion to incorporate her proposal into the Policies & Procedures. Jean Burgoine seconded the motion. It was passed unanimously by those present at the meeting. Tony - Assignment of two Directors to each director position, as Primary and a Secondary / Backup Position. Tony stated he would like to have concurrence in having backup persons for each board position. He had prepared a chart of proposed backups (Attachment 3) and read it at the meeting. Since this was the first time the board members had seen the proposed backups Mecca Henry motioned that we ‘table’ this item until the next meeting to give everyone the chance to review the proposed listing and to let the new board first become familiar with their new responsibilities. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 4. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. President Tony Tramel requested we start a plan to get resident input/communication before we act upon decisions that affect the community. The discussion concluded that we should start with these two issues to obtain resident’s opinions. Then we could see what other items present themselves as survey candidates. The answer to Mecca Henry’s question of – would these be in additional to the informational meetings – was yes. The next step would be to develop a Google Form and send it out via e-mail to the community to gather input. We may need to do this as a paper document also. Beth Parrish motioned that we move forward with surveying the community in order to compile the data received prior to the board moving forward on issues/changes. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 5. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies. President Tony Tramel stated that some of the language in these documents is incorrect and needs to be addressed. He was thinking a committee of 3-5 people should take this on. He had some names in mind but none of those people had been approached. He had included board members in this list. Mecca stated she didn’t think anyone from the board should be on this committee. Jean Burgoine would like to see the residents come up with proposed changes. They could come to board members for clarity. Mecca Henry proposed we table this until the March Board Meeting. However, Larry Keller moved to proceed with getting this committee, consisting of no more than six people, formed quickly. The board would decide if the committee would contain any board members. Each board member (excluding President Tony Tramel) would submit a name to Tony for consideration. Mecca Henry seconded the motion. Additional discussion concluded with all names submitted to Tony must be agreed upon by the board before approaching the potential committee member. The board can do an electronic vote as long as it is communicated to the community. The board can also vote on this after the fact. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Discussion of development of a 3-5-year capital improvement program. President Tony Tramel believes the community would welcome such a plan. It could just be a 1-2 page document listing potential projects, i.e., redoing the pump system at the Resaca that pumps water onto the golf course. Mecca Henry indicated this would need to include equipment. Mecca Henry moved and Lenore Combs seconded to form a committee that would be put together using the same process as discussed above to review SEPO rules. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Review of Sunshine Covid-19 Policies. It was agreed we would not address this at this time. Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. 6. Lenore & Tony - Inventory of SEPO residents who would like assistance with obtaining their Covie-19 shots. Open discussion. The board would like to determine how big of an issue this is. Those age 65 and over who have not received their shots but want them are who the focus would be on. Lenore has reached out to some government officials. A possible plan for the distribution of vaccinations right here at Sunshine will be determined after we know how many people we are talking about needing/wanting the vaccination. It was moved by Lenore Combs and seconded by Larry Keller to take action to inventory those who still need and want to receive the vaccine. The motion was passed unanimously by all present at the meeting. 7. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. 8. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. 9. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. Items 7, 8 & 9 have previously been addressed in that the board will develop a process using Google Forms to gather data, questions and other input. Results will be compiled and relayed to the board and community prior to board action being taken. Unfinished Business The next board meeting on the schedule is Monday, March 8, 2021. The March meeting is always scheduled by the previous year’s board during their March meeting. It is customary at the March meeting for the board to schedule their meetings for the next winter season. Then they review or reject the following which should have been submitted to the board for approval. Dates for Good Neighbor Golf Tournament Women's Club list with dates of ‘next season’ activities/events Proposed dates for other golf activities Adjournment Mecca Henry moved the meeting be adjourned. Lenore Combs seconded the motion. It passed unanimously by those present at the meeting. The meeting was adjourned at 2:58 PM. Respectively submitted, Beth Parrish SEPO Board Secretary Attachments: List of SEPO Bank Accounts Proposed Fiscal Policies Proposed Board Backups ***************************************************************** 2021 SEPO BOARD (SPECIAL) MEETING VIDEO Thursday, February 25, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Feb 25, 2021 was Virtual, using Google Meet, and was recorded (except for the first seven minutes). HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days or sooner. If you have any questions about or issues with viewing this video, let me know. (And yes - I have ANOTHER e-mail strictly for board issues. But I am still monitoring the rest of the SEPO Communication e-mails.) Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Special) Meeting (2021-02-25) ***************************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verifiy the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 16, 2021 Annual Meeting of Shareholders (below ) 5. Review and consideration of approving the February 16, 2021 SEPO Board Meeting Minutes (below ) 6. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 7. New Business: Tony - SEPO Board 101 Education Discussion Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Tony - Assignment of two Directors to each director position, as Primary and a Secondary/Backup Position. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/ Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies Discussion of development of a 3-5-year capital improvement program. Review of Sunshine Covid-19 Policies Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. Lenore & Tony - Inventory of SEPO residents who have had vaccines and develop a program to help those who have not received their shots. Open discussion. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. 8. Unfinished Business. 9. Adjournment Attachments: February 16, 2021 Unapproved Minutes of 2021 Annual Meeting of Shareholders (below ) February 16, 2021 Unapproved SEPO Board Meeting Minutes (below ) ***************************************************************** 2020 SEPO ANNUAL MEETING OF SHAREHOLDERS and 2021 SEPO BOARD FIRST MEETING Tuesday, February 16, 2021 Link to Virtual Google Meet Video Both the SEPO Annual Board meeting and the first Board meeting of the new 2021 board were held on Feb 16, 2021 starting at 3 PM and ending at 3:38 PM. These meetings were both Virtual using Google Meet and were recorded. HERE is the link to the recording which everyone is welcome to view. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary 314-960-6710 ***************************************************************** SEPO BOARD MEETING MINUTES: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders (Approved @ Feb 25, 2021 Board Meeting) The 2021 Board convened their first board meeting immediately after the Feb 16, 2021 Annual Meeting of Shareholders was adjourned, using the same Google Meet login. The meeting was also recorded and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA . You can fast forward to the beginning of this meeting, which is approximately 27 minutes into the recording. This meeting was moderated by Tony Tramel. He called the first meeting of the 2021 Board to order. Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Next Steps Tony Tramel has put together a list of potential policy-related issues for consideration and assignment in the next year. The board will ultimately decide if these issues or any others need to be addressed during this time period. The initial list of items was in the Agenda (attached) but none were discussed at this meeting. Election of Directors & 1st and 2nd Vice Presidents The process to elect directors is to entertain a motion and vote on that motion. Larry Keller made the motion and Beth Parrish seconded it to nominate Tony Tramel for the position of President. The vote was unanimous from those board members present at the meeting. Tony accepted the position. The appropriate motions were made and unanimously accepted by those present at the meeting to nominate the remaining board members to the director positions listed below. A discussion followed as to the 1st and 2nd Vice President (VP) positions. Mecca Henry stated that the President, Secretary and Treasurer could not hold either of these positions. The responsibility of a VP is to take over the responsibilities of the ranking officer(s) if that person(s) is unable to perform them. It was agreed we should have Lyn Swonger decide if he did or did not want to retain the title of 1st VP. Beth Parrish motioned that Lyn Swonger remain as 1st Vice President at this time. The vote was unanimously yes from those present at the meeting. Lenore Combs made the motion and Mecca Henry seconded it to nominate Larry Keller as the 2nd VP. The vote was unanimous from those present at the meeting. Larry accepted the position. The following is the result of the above motions and acceptances. President: Tony Tramel Secretary: Beth Parrish Treasurer: Mecca Henry Golf Course & 1st Vice President: Lyn Swonger Includes Golf Course, Equipment, Irrigation Maintenance & Maintenance Area Common Area 1: Jean Burgoine Includes Offices & Lounge, Pavilion, Pool & Hot tub, Retzlaff Hall & Sunburst Building. Common Area 2 & 2nd Vice President: Larry Keller Includes Drainage and Irrigation Ditches, Streets and Grounds & Texas Ave. Common Area 3: Lenore Combs Includes Storage Lot & Woodshop, Shuffleboard Court & Tennis Court. President Tony Tramel indicated he would like to see a backup director for each of the above positions. This will be a point of discussion in a subsequent board meeting. Future Items for Board to Address President Tony Tramel stated he would like to hold another board meeting within the next two weeks or less and he would like to talk about what is expected of a board. He referred to it as SEPO Board education 101. It’s important for a board as a group to understand SEPO documents – what they say and don’t say. We also need to discuss: Issues dealing with the Covenants and how they are interpreted. The formation of a committee (3-5 people) to actively look at SEPO’s primary documents carefully and make recommendations for consideration. Each change, if any, has various specific requirements to make things happen, according to the Covenants themselves. We will determine a day/date for the next board meeting and do it virtually – unless Covid-19 restrictions change by then. The community will be invited to listen. Approval of Previous Meeting Minutes Beth Parrish brought up the fact that the minutes from the Jan 5, 2021 Board meeting were not approved at the Annual Meeting of Shareholders. President Tony Tramel noted they had been published, so if there were no objections to this board, we could approve them as published. Beth Parrish motioned we approve the Jan 5, 2021 Board minutes as published. Mecca Henry seconded the motion. It passed unanimously by those present at the meeting. Adjournment The meeting was adjourned at 3:38 PM. Respectively submitted, Beth Parrish SEPO 2021 Board Secretary ****************************************************************** SEPO BOARD MEETING AGENDA: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order for New 2021 Board - Roll Call by the Secretary Discussion about Area Assignments and Newly Elected 2021 Directors (Tramel) Listing of potential policy related issues for consideration and assignment - Consideration of having two Directors responsible for each area of assignment. Advocate the use of surveys to seek input from SEPO residents before Board considers actions. Review of Policies, Bylaws, and Covenants and potential modifications. Development of a 3–5-year capital improvement program Review of Covid-19 Polices, Committee Heads selected to address selected policies. 3. Election of Officers: President, Secretary and Treasurer 4. Assignment of Multiple Areas by Other Directors and / or by Officers noted above 5. Schedule Next 2021 Virtual Board Meeting (SEPO Board 101 Education Presentation) 6. Other Unfinished Business 7. Adjournment Board Meeting Minutes: New Board (2021-02-16) Board Meeting Agenda: New Board (2021-02-16) Board Meeting (Special) Agenda (2021-02-25) Video of Annual & New Board First Mtgs (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) ***************************************************************** SEPO Annual Meeting of Shareholders Minutes (print from HERE ) Tuesday, February 16, 2021 3 PM, Virtual Google Meet Only (Approved @ Feb 25, 2021 Board Meeting) The Agenda for the meeting was provided and is below . This was the first ‘totally virtual’ meeting held by the board. Tony alerted everyone that the meeting was being recorded. The recording can be viewed/downloaded at this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA President Jim Kennedy asked if Chuck McEvoy, Elections Committee Chairman, was present, which he was. President Jim Kennedy then asked Chuck if we had a quorum in order to continue with the meeting. Chuck replied that we had a quorum. The Annual Meeting of Shareholders was then called to order by President Jim Kennedy. Role Call was taken. Jim Kennedy, Mecca Henry, Tony Tramel, Frank Tewell, Neil Morehead and Jerry Drost were present. Lyn Swonger was absent, due to medical treatments. Election Results President Jim Kennedy asked Chuck if he would present the election results. Chuck first thanked everyone who had worked on this election process with him. He thanked Valerie Basaldua and indicated she had become much more proficient with her computer skills since last year’s elections and was of extreme help to him. He also thanked Jim & Sue Clifton and his wife Vera who assisted him with mailing the ballots and subsequently counting them. He also thanked Cathy Chajec and Vic Hillman for helping with the vote counting. Chuck indicated that 226 proxies were signed. We needed 157 for a quorum. 75% of the community voted. 25% did not. Chuck said this was one of the closest election results in terms of votes per candidate he could remember. The results were as follows: Larry Keller (206) Jean Burgoine (202) Beth Parrish (202) Lenore Combs (199) Dana Weise (81) President Jim Kennedy thanked Chuck for his hard work and told him how much he is appreciated for the tremendous amount of time he put into this voting process. Approval of Previous Meeting Minutes President Jim Kennedy asked for a motion to be made to approve the Feb 18, 2020 SEPO Annual Meeting of Shareholders Minutes that was posted in the office. Frank Tewell made a motion to accept the minutes that were posted. Mecca Henry seconded the motion. The motion passed unanimously. Director Reports Frank Tewell: Frank did not have a formal report but wanted to thank everyone for their support and helping him to maintain his area of responsibility (Common Area 1). Frank indicated: “the hottub is really hot right now if anyone wants to use it!” He said there were too many things that have been done to these common grounds to list them all here. President Jim Kennedy thanked Frank for his hard work and indicated that Frank has stocked up on supplies, etc so the next person taking responsibility for these areas would have a head start. Neil Morehead: Neil didn’t give a report during the meeting for Common Area 2, as he was unable to unmute his phone when asked during this virtual meeting. Jerry Drost: Jerry indicated he had some ideas he wants to pass along to the next person responsible for Common Area 3. Lyn Swonger: Jim Kennedy reported that Lyn, who is currently undergoing medical treatments, has done a marvelous job on the golf course this last year and was sure everyone appreciates all of his hard work. Mecca Henry: Mecca thanked the board members for the work they have done in the past year. She has the final 2020 reports to send out and post on the Web site after the meeting. Mecca said the CPA did a wonderful job this year. The 2020 tax return is complete and we won’t have to restate the final numbers for 2020. We came in under budget. See Treasurer’s report after these minute for the details. President Jim Kennedy thanked Mecca for the outstanding work she has done this past year. Tony Tramel: Tony thanked everyone for their help and guidance in making the board meetings accessible (via virtual methods) to residents during this Covid-19 pandemic. He appreciates everyone reading the minutes and the fact we have gotten some things done even during this pandemic. Jim Kennedy: Jim started off by saying – This has been quite a year. We started with Covid-19 and are ending with this cold snap. With the help of the community, we have not experienced a case of the virus within Sunshine – to his knowledge. We might be the only community in the RGV who can say that. He has received calls from residents thanking him for keeping them safe. He appreciated those calls. He challenged the new board to keep this up. In Memoriam Ladonna Harvey read the names of all residents (current and former) who had passed away since the previous Annual Meeting of Shareholders. There was a moment of silence observed between each name. Each of those names can be found on the Web site in the ‘In Memoriam ” section. New Directors: Swearing-In Ceremony The newly elected directors were asked to turn their microphones on. President Jim Kennedy then read the “Oath of Office” which was repeated by the new directors. Jim Kennedy then thanked the new directors and informed them there were certificates for each of them in the office, as well as a binder for whomever was elected president of the next board. Adjournment Mecca Henry moved the meeting be adjourned. Tony Tramel seconded the motion. It passed unanimously. The meeting was adjourned at 3:27 PM. Respectively submitted, Tony Tramel SEPO Board Secretary Attachments: Agenda for Feb 16, 2021 Annual Meeting of Shareholders Treasurers Report is below and can also be found here *********************************************** Treasurers Report February 16, 2021 For the year 2020 we came in under budget. There was a net profit of $ 6,915.67. All areas except for General Operations came in under Budget. The overages in that area were due to several things. Payroll was over due to unbudgeted overtime. Payroll taxes were over also due to overtime. Property Taxes and depreciation expense was higher than budgeted but less than 2019. The Golf Cart Paths cost $18,327.21. Of this amount $4,613.29 was expensed in the 2020 Profit and Loss. The remainder came out of fees collected in the past that were not spent on Cart Paths in the amount of $13,713.92. We also purchased two golf carts for a total of $8,600.00. That amount was coded to Fixed Assets. Our Interest Income is down for the year 2020 due to lower interest rates. All bank accounts are now at banks with local branches. As of the end of 2020 the shareholder’s equity is $5,469.57 per Property. This is down slightly from 2019 which was $5,491.86. Overall, we are in good financial shape with $529,378.85 in cash and no long-term debt. If anyone has any questions, please let me know and I will be happy to answer them. Mecca Henry ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS AGENDA Tuesday, February 16, 2021 3:00 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- 1) Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel 2) Chuck McEvoy to provide 2021 SEPO Board Election Results. 3) Review Approved February 18, 2020 Annual Meeting minutes for reference purposes, (Copies of these approved minutes are attached - see below .) 4) Review and consideration of approving the minutes of the January 5, 2021. (Copies of unapproved minutes are attached - see below .) 5) Reports of Officers Lyn Swonger - Golf Course Frank Tewell (Common Grounds/Maint. Area 1) SEPO Buildings Neil Morehead (Common Grounds/Maint. Area 2) Streets, Drainage Streets, Texas Ave Jerry Drost (Common Grounds/Maint. Area 3) Storage & Shop Area Tennis /Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Tony Tramel - Secretary Jim Kennedy - President 6) Memorial of residents we lost in 2020. Names to be read by Ladonna Harvey. 7) Unfinished Business. 8) Elected 2021 SEPO Board members swearing-in ceremony by President. 9) Adjournment of 2020 Board. Attachments: February 18, 2020 Approved Minutes of SEPO Annual Meeting (see below .) January 5, 2021 Unapproved Minutes for Consideration of Approval (see below .) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS MINUTES 'FROM' Tuesday, February 18, 2020 (Approved @ SEPO Annual Meeting of Shareholders on Feb 16, 2021) Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. John Chajec thanked Chuck and his committee for all their hard work. John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. Frank Tewell - Click HERE for the report. Jerry Utterback - Click HERE for the report. Lyn Swonger - Click HERE for the report. Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. · The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. · It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. Share Nelson announced the program on Saturday called “Remember When”. It will be held this Saturday evening and tickets are virtual and $5 each. Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on Meeting was adjourned at 3:44 p.m. ****************************************************************** SEPO Board Minutes Tuesday January 5, 2021 1:30 PM, Retzlaff Hall (Approved @ first "2021 Board" Meeting on Feb 16, 2021) The Agenda for the meeting was provided and follows. Due to some technical difficulties trying to get each Director connected with their cell phone and Google Meet, the meeting did not begin until 1:50 PM. President Jim Kennedy called for a roll call. All board members were present at the meeting which includes Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall at the meeting were Chuck McEvoy, Bill Peterson, and Dawn Rae Leonard. A request was made to consider approving the minutes from the November 30 and December 14, 2020 Board meetings provided to each director by the Secretary via email on January 2, 2021 for their review and comment. Lyn Swonger and Frank Tewell indicated they did not get the minutes and obtained a copy from the Secretary. After Lyn Swonger read the minutes provided to him at the meeting, a passionate discussion between he and Tony Tramel ensued regarding the words and their meaning and context in paragraph 4 in the December 14, 2020 minutes. After this debate, a motion was made to approve the Board minutes for the dates of November 30 and December 14, 2020, by Mecca Henry and seconded by Tony Tramel. Those who voted to approve the motion were Tony Tramel, Mecca Henry, and Jerry Drost, those opposed were Lyn Swonger, Frank Tewell, and Neil Morehead, creating a 3-3 tie vote. President Kennedy voted because of the tie vote and to get these minutes off the table, and he voted affirmatively, meaning the minutes were approved as submitted / printed. Reports of Officers Mecca Henry, Treasure indicated the Board needs to approve the financial reports that have been posted for November. Mecca Henry indicated no board member had provided her any feedback from these published reports. Lyn Swonger moved to accept the reports prepared by the Treasure for the month of November. Tony Tramel seconded the motion, the vote was unanimous to approve. Frank Tewell reported on work accomplished in his area. Jim Kennedy complemented Frank Tewell on his due diligence and made mention they were both at the office at 9:00 PM last night working on an issue. Neil Morehead and Jerry Drost did not provide any new reports on their areas. Lyn Swonger reported that golf course work was primarily related to maintenance right now. In the near future additional cement bags will be used to repair / replace deteriorating wall sections around the ponds on the course. Nominating Committee The Nominating Committee member, Bill Peterson, spoke and formally provided the following list of residents that were selected for the 2021 Board Election, where a total of 4 positions will be voted upon. Bill Peterson read from a statement to formally submit their list of candidates. He said, “Mr. President the Nominating Committee lists the following nominations for the Sunshine Estates HOA Board of Directors positions: Dana Weiss, Daniel Danks, Dawn Rae Leonard and William Peterson.” President Kennedy acknowledged the committee work with a “so received”, comment. Lyn asked that we approve the nomination committee’s recommendations. Tony Tramel indicated he would like to note on the record that we acknowledge receipt of the list of nominations, rather than approving the nominees to ensure the Board is not approving any of the candidates. There was no objection to this modification. There was no vote taken on Lyn Swonger motion and or requested modification for the motion by Tony Tramel. Election Committee Chuck McEvoy has agreed to lead the election process for 2021, as he has done for several years. Chuck briefed the Board on the letter that will be sent to owners, and the need to follow the directions provided in the ballot information packet. For a ballot to count, the ballot envelope must be placed inside the SEPO envelope provided. Tony Tramel asked, “how will you decide which physical address the ballot envelopes will go to, if an owner has two mailing addresses? (i.e., they are not full-time residents). Chuck indicated emails will be sent to those non full-time owners requesting them to advise where they want their ballot to be mailed. When asked - what about owners who have not provided email addresses, Chuck indicated it is a responsibility of the owner to provide their email to the office, for things like this. He acknowledged that there may be a challenge in getting ballots to the Canadians in time for them to respond prior to the 1:00PM, February 16, 2021 deadline for receipt of ballots. He requested information of how to include the details for our “Google Meet” for our Annual Meeting in the proposed letter he provided. Tony Tramel has provided the Google Link for this meeting to him. Chuck indicated there are some slight differences than in the past. He will begin counting the ballots he has received prior to the 1:00 PM deadline, and if the ballots do not reach a quorum level, plus those who would be in our Google Meet, he will not report the findings of the vote tally. It therefore is important that everyone provides a ballot back to SEPO so you can be counted. The 51% or greater number of votes for a quorum, is included in our Bylaws. There are 306 total votes in SEPO, therefore, (306 x.51= 156.06), with the next whole number being 157 or more ballots must be received for there to be a quorum at our Annual Meeting. Floor Nominations President Kennedy, then advised that a table will be set up in the Pavilion to allow persons to “Nominate a Person from the Floor”, from 2:30-3:30 PM on January 5, 2021 by completing a form prepared for this use. Any nominations received at that time plus all other nominations will be passed onto Chuck McEvoy to process them to arrive at a final paper ballot for the 2021 Board election. Other Business Jerry Drost asked President Kennedy if we were going to petition the Cameron County Judge to allow us to have our business meeting, rather than be limited to only 10 persons? Jim Kennedy indicated the County judge has just recently issued a renewal on a maximum of 10 persons and also implemented a curfew. Jerry Drost indicated that Lenore Combs had said she could prepare the documents that would ask the Judges permission to have a business meeting in Retzlaff Hall with social distancing and masks. Jerry Drost again asked if we were going to make a request to the Judge? Lyn Swonger replied no we are not. Jerry Drost stated that is your opinion in response to Lyn Swonger. Jerry Drost asked if we could have an Annual Meeting with 3 people and the Board? We need to at least try to obtain permission for this business meeting. It was pointed out that the 10 max restriction is intended for social gatherings, and that permission for business-type meetings falls into a different category. Jim Kennedy indicated he would check it out with the Judge. Dawn Rae Leonard opined that the Judge will give us approval, however, we must complete the request form. Ms. Leonard provide a copy of the needed form to Jim Kennedy to proceed through the process. It was concluded by the majority of member present after a vote on the issue, (Tony Tramel, Mecca Henry, Jerry Drost, Jim Kennedy voted yes, and Lyn Swonger, Frank Tewell, and Neil Morehead voted no), that this Board wants to proceed with applying to the Cameron County Judge’s Office for a permit to have our 2021 Annual Board Meeting on February 16, 2021 at 3:00 PM. This permit will identify limitations which will be imposed on the meeting, rather than be guided by the maximum of 10 persons. Jim Kennedy indicated he would take action to apply for said permit with the Cameron County Judge’s Office for our scheduled Annual Meeting. Unfinished Business The Board received a request from the Architecture Review Committee to approve David Fleiner as a member of this Architecture Committee as required by our Article V of our Covenants. Tony Tramel, moved to approve David Fleiner to the Architecture Review Committee, seconded by Frank Tewell, the vote was unanimous to approve the motion. David Fleiner has been appointed to the Architectural Committee. No other business was identified, and Lyn Swonger moved to adjourn the meeting, seconded by Frank Tewell, unanimous vote to adjourn the meeting at 2:20 PM Submitted Tony Tramel Board Secretary Attachments: Agenda for 2021 01 05 Board Meeting (see below ) Board Meeting Minutes (2021-01-05) Board Meeting Agenda (2021-01-05) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Tuesday, January 5, 2021 ------------------------------------------------------------------------------------------------------------------------ General resident access into Retzlaff Hall and the Pavilion / Pool area for this meeting is restricted due to Covid-19 Restrictions. Please note a special in person, “Nomination from the Floor”, event for 2021 SEPO Board Nominations is scheduled in the Pavilion area from 2:30-3:30 PM, on January 5, 2021. Residents can complete a form to nominate a SEPO resident for the 2021 Board of Directors election. Alternately you can do this online prior to 5 PM on January 5, 2021, by clicking the following link to access the floor nomination form and follow the directions. CLICK HERE TO GO TO THE LINK ________________________________________________________________________________ This meeting will be made available using Google Meet by clicking the following link beginning at 1:15 PM until 2:30PM on January 5, 2021: https://meet.google.com If needed, o gain access on your Smart Device please use this code . Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you can see the words spoken by everyone during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the revised November 30th, 2020 and the December 14th, 2020 Board Meeting Minutes. Copies are attached. Reports of Officers a. Review and report from Mecca Henry, Treasure, preliminary year-end report, consideration to approve November Financial Reports, which have been posted and provided to residents, and other related issues on the 2020 SEPO Budget. b. Consider approving a resolution acknowledging receipt of the Nominating Committee selection of candidates for the SEPO 2021 Board of Director election. Members of the Nominating committee will be in attendance to formally submit their candidates. Chuck McEvoy will also be in attendance who will be handling the election process itself. c. The Board has scheduled an in-person “Nomination from the Floor” after the Board Meeting. The Board will accept Nominations by residents in person, at a table set up in the Pavilion area between 2:30 PM and 3:30 PM. Residents will be able to Nominate from the Floor by completing a form to complete this nomination process. Social distancing and masks will be required. An alternate method of doing this online prior to 5 PM on January 5 can be accomplished by clicking HERE to go to the link and completing the form and hitting “submit”. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments November 30 Unapproved Revised SEPO Board Minutes December 14 Unapproved SEPO Board Minute Board Meeting Minutes (2020-12-14) ***************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Dec 14 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:10 PM, December 14, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall were David Fleiner, Daniel Danks, Bill Peterson, and Dawn Rae Leonard. Jim Kennedy indicated the Board was here mostly to deal with the 2021 budget and asked Mecca Henry to report on the status of the budget. She reported that she had provided worksheets to various Board members and in the big picture we were out of balance with our anticipated revenues by approximately $6,000. Jim Kennedy asked if this is something that can be resolved by more cutback? Mecca indicated that is the more traditional solution, or the Board can decide to approve the budget being out of balance and anticipate reductions in 2021 spending that would make up for this amount in 2021. Jim Kennedy then asked which Board members are in favor of proceeding with improvements to W Indiana Circle? In response, every Board member raised their hand indicating support to resolving the current conditions on W Indiana Circle. Jim Kennedy then announced that this response answers the question about Board support for this contemplated project for 2021. Jim Kennedy then asked Tony Tramel to brief the members on the effort that has been expended to date, a status report, and the remaining steps needed to complete this anticipated reconstruction project of W Indiana Circle. Tony Tramel indicated that funding for this project or others is identified first. One then typically hires an engineering firm for roadway / drainage type projects. You then identify alternatives, prepare cost estimates, and present those alternatives to the Board for selection. Then detailed plans are prepared, proposed bids or proposals are solicited and evaluated while always considering available funding. Public and or neighborhood meetings are standard practice to keep them aware of the relevant design issues with a project of this type. The Board would accept one or more contractors and execute a contract, construction would begin, testing of materials and construction observation would be needed until the project is completed. Once a final inspection and certification of materials is provided, only then should a final check be paid to the selected contractor. This sequential process can only be accomplished if there is a line item in our 2021 budget for W Indiana Circle. Our By-Laws require an adoption of an annual SEPO budget which includes anticipated expenditure for the next year. If there was no line item for W Indiana Circle in the 2021 Budget, the Board would not be able to move forward. Funding must be identified before the project can proceed. Without a line item in the 2021 budget, this Board would be kicking the can down the road to the next Board for the year 2022. It should be noted the authors of our By-Laws clearly anticipated situations such as W Indiana Circle and others in Section 7.04 of our By-Laws which is reproduced as follows: “Contingency (Reserve) Fund - All funds accumulating in this fund shall be used exclusively for the upkeep and repairs of the Streets and Water System, or the emergency replacement of buildings, located within the Subdivision as the Board of Directors deems necessary. Any exceptions will require the majority vote (51%) of the property owners.” Tony Tramel indicated his best estimate of construction costs, engineering, construction inspections and testing and observations has been completed. This estimate is based on a review of detailed estimates of building materials / bid items used in roadway construction, and the proposed plan to reconstruct the curb and gutter and adjust driveways on the north side of W Indiana Circle to re-establish a proper water flow line to the drop inlet in the Cul-de-sac of W Indiana Circle. The total value of W Indiana Circle is projected to be in the order of magnitude of $65,000. There may be other alternatives that might cost less, and those should be evaluated during the engineering investigations and development of alternates for the 2021 Board’s consideration. Tony Tramel indicated he thought it would be prudent to identify W Indiana Circle as a line item in our 2021 Budget, with a note that this $65,000 would be earmarked as coming from our Contingency Reserve Fund in accordance with our By-Laws. Frank Tewell indicated he liked putting the line item in the budget but not an amount of money identified for W Indiana Circle. Discussion then centered on what had happened previously regarding W Indiana Circle. Frank Tewell indicated a former Board member had received a bid to make some type of improvement for W Indiana Circle for approximately $32,000 and the budget amount was $30,000. Tony Tramel indicated he had not seen what was proposed at that time, and it would be like comparing apples with oranges, the scope was not the same, and Tony Tramel was unable to find any plan or drawings of the proposed improvement. Lyn Swonger added that the Board member had obtained two bids for some work on W Indiana Circle, and because people on W Indiana Circle objected to the type of project proposed, the Board member destroyed all of the related documents regarding this project. Lyn also questioned the need for an engineer for a project of this type, since a contractor that does this all the time should know how to drain water downhill. Tony Tramel pointed out unless you have a set of drawings, and specifications, you cannot compare contractor A with contractor B as it pertains to the quality, quantity, and costs. If an engineer is not used, and we depend on a contractor alone, the solution offered by the contractor might not work. Use of a professional engineer assures SEPO that a plan provided must follow best engineering practices, as required by laws governing Professional Engineers. Tony Tramel indicated with an engineer, alternates would be determined and presented, each with a projected cost to the Board and to W Indiana Circle residents. A determination would be made at that time regarding the scope of effort for the engineer to finalize a set of plans and specification for bidding purposes. Warren Clark had contacted Tony Tramel, and advised him in the last major street reconstruction, that until they hired an engineer, the Board at that time was unable to obtain bids and evaluate any type of proposed street improvement. He stated the key to success in that project was hiring an engineer, as they know how to prepare plans and specifications and how to obtain competitive bids. Jim Kennedy summarized the budget issue in that he asked, “So what we are trying to do is put a monetary amount into our proposed budget for W Indiana Circle for next year so it can proceed to get implemented?”, which was confirmed by Tony Tramel. Neil Morehead asked if we could put $5,000 into a line item to just do the study? Jim Kennedy pointed out that would not allow any implementation in 2021, and would not be enough funding, and we must be realistic to make this project happen. Jim Kennedy confirmed this would be a way to “get this project rolling”. Tony Tramel indicated the Alternatives are simple. 1) If you want to get something underway / completed in 2021, you need to identify W Indiana Circle as a line item, and identify an amount of money for this project, and it is suggested that amount should be $65,000 and earmarked coming from our Contingency (Reserve) Fund. 2) Or alternatively, if the Board wishes to push this project down the road, the Board does not do any of those things identified in number 1. Lyn Swonger indicated that he was all right with the project and agreed with it but must have the language returned to the Board for decisions. Lyn asked for the limits of the anticipated project, which were noted as the eastern most golf cart pathway to the drop inlet In the Cul-de-sac. Jim Kennedy asked for someone to make a motion to add a line item to our proposed 2021 budget for W Indiana Circle. Frank Tewell inquired about how this budget line item and the continency fund are related. Mecca indicated that it would be in a line item with a note that the funds for W Indiana Circle are earmarked to come from the Contingency (Reserve) Fund. Neil Morehead moved to put an W Indiana Circle line item in the budget and later decide how much money should be there. Discussion ensued that an amount of money must be identified if it is part of the budget. There was no second to Neil Morehead’s motion. Tony Tramel, reluctantly, moved to include W Indiana Circle reconstruction in the 2021 budget and identify $65,000 as the amount for this project. This funding shall be earmarked as coming from the Continency Reserve Fund, just like our By-Laws indicate. Lyn Swonger seconded the motion. A vote was taken. Those voting for the motion were, Lyn Swonger, Neil Morehead, Jerry Drost, Mecca Henry, and Tony Tramel. Frank Tewell voted against. The motion was approved. Mecca Henry presented budget documents to Board members, which included expenses exceeding revenues by $6,000. Mecca Henry advised our property tax expenses are now projected to be about $3,000 less than identified in the proposed budget. Therefore, the difference is reduced to only $3,000. Jim Kennedy noted that this Board and others have historically reduced their spending. Therefore, at the end of the year, funding transfers back into our cash accounts, i.e. money allocated for the various line items of the budget were not entirely spent, (which represent a net reduction in annual costs). Mecca Henry said that she will show the W Indiana Circle under a capital expenditure in the new budget because of its uniqueness. She also indicated the Contingency Reserves is associated with our Frost Money Market account which has approximately $100,000. Mecca discussed the reasoning for using this account as being the most rational approach. Mecca Henry moved to accept the proposed Budget presented at the meeting, which included W Indiana Circle as a capital outlay. Tony Tramel seconded the motion. Those voting yes, were Mecca Henry, Tony Tramel, Lyn Swonger and Neil Morehead. Those opposed were Jerry Drost and Frank Tewell. The motion was approved. Jim Kennedy asked if there was a motion regarding the minutes of the last Board meeting? Lyn Swonger moved to have the minutes read aloud at the meeting, which was seconded and approved. Tony Tramel read from the copy of the unapproved minutes of November 30, 2020. During the reading, Tony Tramel noted an oversight regarding the date of the meeting in the first paragraph which was noted as needing to be correct. Mecca moved to accept the minutes with the changes noted by Tony Tramel. During the discussion following the motion, there were comments made by Jim Kennedy. Jim Kennedy indicated he and others felt there was some parts of the meeting that were not summarized in the minutes presented. Tony Tramel indicated that he had used a tape recorder for all minutes since he has been the Secretary. Unfortunately, due to a technical error on his part, he did not have the recording for the last meeting. Tony Tramel apologized to the Board members for that error and indicated he does not plan for it to occur again. Jim Kennedy indicated he thought there was an obvious glaring omission in the minutes of the meeting. There was discussion about W Indiana Circle line item with $65,000 placed in the budget. Jim Kennedy stated that he recalls significant discussion about W Indiana Circle at this meeting, and there was additional information concerning Mecca Henry’s report on the budget which needs to be included in the minutes for the November 30, 2020 Board meeting. Tony Tramel admitted his oversight regarding the issues that Jim Kennedy brought up. Tony Tramel indicated he would review his notes and refresh his memory and would provide an updated / revised set of minutes to each of the Board for them to review and provide their edits for consideration. Members of the 2021 Board Nominating committee were acknowledged by Jim Kennedy. Jim Kennedy proceeded to acknowledge that due to COVID-19 restrictions some changes and adjustments from prior procedures needed to take place and he proposed the following to comply with our By-Laws. The Nomination Committee should provide the listing of names they have determined who wish to be considered in running for a Board position. This Nomination Committee listing should be provided before, Saturday, December 26th. After this list is provided the listing will be posted. On Jan 5th, a Board Meeting is scheduled for 1:30 PM. At that time the Board will also accept “Nominations from the Floor” using the following technique: After the Board meeting on Jan 5th, between 2:30 PM and 3:30 PM, Board members will accept nominations, normally referred to as” Being Nominated from the Floor”. Persons can make this type of nomination by filling out a form created for this purpose at an identified table set up in the pool Pavilion area. All the names, from the Nomination Committee and those that were provided as a “Nomination from the Floor”, who have agreed to run for the Board, will then be posted on a SEPO Library / Office bulletin board for 10 days. After that time, the list will be taken down and paper ballots with those running for the Board will be prepared. The actual election for the 2021 Board members will be Feb 16th, 2021. Chuck McEvoy has again agreed to manage the SEPO Board election process. Mecca Henry noted that persons who will be running will need to prepare a brief resume / background information once they accept a nomination to run for the board. Mecca Henry moved to accept the plan proposed by Jim Kennedy to proceed with the nomination process considering our restrictions with COVID-19. There was some additional discussion that indicated if a person who was unable to provide a nomination from the floor at the time and location noted above, that a nomination could be made via email. The details of who to send the email to and what address is yet to be resolved but will be prior to the date nominations are closed. Mecca Henry’s motion was approved unanimously. Tony Tramel told Jim Kennedy that he was in receipt of a request to speak to the Board from Dawn Rae Leonard, and she indicated she wanted to speak on the Agenda item regarding Nomination Committee. Dawn Rae Leonard was permitted to address the Board by Jim Kennedy for approximately 3 minutes. After she spoke, Jim Kennedy thanked her for her comments. A motion was made and approved to adjourn the meeting at approximately 4:10 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 12 14 Board Meeting (see below) Consideration to Approve Board Minutes Revised from November 30th, Ver2 (see minutes below) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, December 14, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus 3 Persons from Nominating Committee will be in attendance.) Since this meeting attendance is limited to a Maximum of 10, no other residents would be permitted to be in Retzlaff Hall for the Board Meeting. We will be again making this meeting available using Google Meet by Clicking the following link beginning at 2:45 PM until 3:00PM: https://meet.google.com The above link should take you directly to the spot on your Smart Device (phone, computer or pad) where you ‘ask to join’ the meeting. If needed, please use this code to gain access. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for the meeting by Board Members. Review and consideration of approving the minutes of the November 24th Executive Session and November 30th, 2020 Board Meeting. (Copies of unapproved minutes are attached.) Reports of Officers a. Review and discussion on proposed 2021 SEPO Budget, and potential adoption of the 2021 SEPO Budget. b. Nominating Committee discussion - Nomination Committee to submit Nominations a minimum of 10 days before established January 5th, 2021 Board meeting. The deadline to provide the nominations to the Board would therefore be prior to December 26, 2020. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments: Proposed Minutes for consideration of adoption: (See below for Both sets of minutes) November 24th, 2020 Executive Session Board Meeting Minutes November 30th, 2020 Board Meeting Minutes Board Meeting Agenda (2020-12-14) ****************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Nov 30 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, November 30, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall was Patricia Wood and Dawn Rae Leonard. It should be noted that this was a first attempt to have a “Google Meet” of this SEPO Board meeting and instructions were provided in the SEPO NEWS email notifying homeowners of this avenue to view / listen to the meeting live. At one time during the meeting there were some 42 persons who had connected to this meeting. Jim Kennedy indicated he intended to skip around from the posted Agenda. The minutes from the July 20 and November 23rd Board Meeting were ultimately approved as submitted without a reading at the Board meeting. Jim Kennedy indicated he wished for the Board to formally recognize the formation of a Nomination Committee chairman he had selected. It was noted that our By Laws require the Board to make that determination, not the President by himself and or in conjunction with other Board members. A motion was made by Tony Tramel, to accept Dana Wiess as the chairman of the Nominating Committee for Board members elected for 2021, it was seconded by Lyn Swonger. The motion passed with Tony Tramel and Mecca Henry voting no. A Staff report was summarized by Tony Tramel concerning “Trail Fees”. A copy of this report is HERE . These are the fees collected for a permit to allow a golf cart to utilize the pathways on the golf course. They were initiated more than 10 years ago, and with the leadership of Lyn Swonger, a complete system concrete cart pathways were completed this year. Our Policy and Procedures dictate that these fees are to be used exclusively for the maintenance of the concrete pathways. The total fees collected approximate $3,000-$3,500 a year. Little maintenance is anticipated with the concrete pathways. The Board was presented with different policy options: 1) continue collecting the Trail Fees and the money would accumulate for future maintenance, 2) eliminate the fees in their entirely, or 3) expand the purpose of the fee collected to include but not limited to Trail fees shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and lighting improvements, and/or landscaping improvements, all of which shall be within the limits of the golf course. A proposed resolution for the 3rd scenario was provided to the Board. After discussion, the Board supported the option 2, “eliminate Trail Fees”, and to also refund any 2021 Trail Fees that had already been collected. HERE is Board Resolution 2020-02, which causes our Policy and Procedures to be amended by deleting paragraph 18 under Golf in its entirety effective November 30, 2020. Mecca Henry provided copies of budget materials regarding each of the designated portion of the budget managed by Lyn Swonger, Neil Morehead, Frank Tewell, and Jerry Drost. Discussion ensued wherein it was determined that there was still a need to present a balanced budget based on revised revenue projections. Smaller revenues would be recognized in that the canceled Good Neighbor Golf Tournament would not be providing anticipated greens fees, there would no longer be Trail Fees, since the Board deleted those fees for 2021, and reduction in interest rates for our cash accounts, mean less revenue. Staff payroll increases approved by the Board for 2021 also contributed to the need to reduce expenses to match anticipated revenue. The Board had determined that no increase in HOA assessment would be considered for 2021. It was decided that Mecca Henry would reexamine the requests by each director, and hopefully a balanced budget would be able to be approved at our next Board Meeting, currently scheduled for December 14, 2020. The Board considered modifying our COVID-19 restrictions which would allow “immediate family to play on our golf course, however with the restriction that the entire unit play in isolation.” Tony Tramel moved to approve this action, and it was seconded by Mecca Henry. Discussion ensued and there was expressed concern this somehow would put SEPO residents at more risk. The move to approve was defeated, with Neil Morehead, Lyn Swonger, Frank Tewell, and Jim Kennedy voting no, to break a tie vote. A second COVID-19 modification was also considered. A resident asked if we could develop a “Register” where a visitor was staying with resident say for month, after 2 weeks being here and self-quarantining, they would then be able to use SEPO facilities like our current residents do today. Tony Tramel moved to approve this modification, however, the proposed action failed unanimously, 6 to 0. The net result to these two Board actions, results in no changes from our current COVID-19 restrictions . A discussion ensued concerning the need to take action on reconstruction of Indiana Circle and other roadway improvements within SEPO properties. Tony Tramel had prepared a series of engineering concepts and sketches / documents related to Indiana Circle, identified areas where existing asphalt has deteriorated, (i.e., on the north side of Michigan Circle and on Iowa), and the potential of seal coating all or SEPO streets to preserve the pavement. Several questions were posed about how difficult it appears to find reliable and experienced contractors to do this type of work. Tony Tramel indicated he had provided a 20-page document, which had plans and detailed specifications, to 8 contractors, and only 1 has shown any interest. Once contractor indicated only if the project were more than $200, 000 would he even consider submitting a proposal / bid. The engineering documents provided to Board Members showed one alternate to resolve the water in the street issue. That alternate includes removing and reconstruction approximately 570 feet of curb and gutter on the north side of Indiana Circle in order to reestablish the proper / uniform gutter flow line, including having the driveway grades to match the proposed water flow line. Several board members continued to question the potential solution, scope, and/or the projected total cost of $65,000 of the presented proposal. The Budget was presented for discussion. Both Jim Kennedy and Neil Moorehead asked the question about where the Indiana Circle budget of 65,00.00 came from. Neil pointed out that he had not added that to his budget. Mecca Henry noted that discussions earlier in the year had been that we would need to move ahead with Indiana Circle as it had been left out of this year’s budget. It was also noted that Traditionally that Director’s budget is where the project had been. Tony Tramel stated that he had given Mecca the budget amount. After much discussion Lyn Swonger moved that we do not approve the budget submitted. It was seconded by Fran Tewell. A vote was taken, and Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel voted yea, Mecca was the lone no. It was decided that Mecca would give all the budget sheets back to the Directors and they would look at what cuts they could make and return to Meccas to report at the next Board meeting in December. After some heated discussion among Board members, it appeared there was little interest in pursuing Indiana Circle reconstruction from a majority of the Board Members. It is this authors opinion, the consensus of most of the Board members was that Indiana Circle reconstruction project should not be included in the proposed 2021 budget that was being summarized by Mecca Henry. This conclusion was reiterated verbally at the meeting, to make sure this was the position of the Board’s majority. As part of a continued attempt to resolve roadway and drainage related issues on Indiana Circle, a resolution authoring the Board to engage a civil engineering firm, Brown, Leal, & Associates, a professional engineering company was considered. This would have permitted the development of alternative concept for Indiana Circle and assist SEPO in obtaining bid/contractors for needed roadway maintenance for Indiana Circle and other related roadway repairs. President Kennedy felt that he was uncomfortable with this hourly rate proposal. Tony Tramel, who prepared sketches and quantity of materials needed, has solicited feedback and pricing from 8 different roadway construction companies with only 1 company showing any interest, indicated we need professional help to move forward on this issue, and this would be the normal and appropriate way to move forward. This is as standard way one completes civil engineering type projects. You hire a professional engineering firm to prepare plans, obtain bids, review proposed contractors, inspect the work, and provide final inspection and material certification services. A resolution authorizing the Board President to enter into a future hourly rate agreement with an engineering company for Indiana Circle, was voted upon. Those in favor were Mecca Henry and Tony Tramel with Jerry Drost abstaining. Those opposed included Neil Morehead, Lyn Swonger, and Frank Tewell, the motion therefore was defeated. A proposed “Speaker Card” process was discussed for future Board Meetings, and it was concluded that some form of the draft Speaker Card would be made available. Board members were requested to provide comments / edits and Tony Tramel would compile the edits and report back to the board on a final draft for consideration of adoption by the Board. A copy of the Draft Speaker Card is HERE , for ease of reference. Jim Kennedy asked if there were any speakers who had requested time during Public Comments. Ms. Patricia Wood indicated she wanted to speak to the Board. She spoke from a prepared statement. A copy of Patricia Woods words are HERE for reference. A motion was made and accepted to adjourn the meeting at approximately 4:30 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 11 30 Board Meeting Board Minutes from July 20th Approved November 30, 2020 Board Minutes from November 23rd Approved November 30, 2020 Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, November 30, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus Nominating Committee Chairperson, plus 2 more persons. These 2 attendees will be filled on first come first serve basis. Please send email to trtramel@gmail.com to reserve 1 of the 2 seats available!) We hope to make this meeting available using “Google Meet”. To attend, click the following link starting at 2:45 PM for the 3:00 PM meeting: https://meet.google.com/ If needed, please use this code to gain access on your Smart Device. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. Depending on the device you are attending on, you will either see a button at the bottom of the screen noted as “Caption” or you will need to click on the 3 dots on the bottom right side of your screen and turn “Caption” on. This will enable you to see the words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 and November 23, 2020 Board Meeting Minutes Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s)" by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-3 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a "Register” to document “14-day self-quarantine by visiting guests” at Sunshine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD MINUTES - EXECUTIVE SESSION 3:00 PM, Retzlaff Hall, Tuesday, November 24, 2020 The above referenced meeting was called to order by Jim Kennedy. All Board members were present. Compensation for employees were discussed, regarding holiday bonuses to be paid in the month of December, for the 5 SEPO employees. Lyn Swonger moved to provide each employee with a Holiday bonus which was comparable to prior year amounts, which was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Additionally, discussion also included hourly rate adjustments for each employee which would become effective with the 2021 Budget. Lyn Swonger proposed various adjustment / increases for each employee. Frank Tewell moved to make the various employee hourly rate adjustment suggested, and the motion was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Based on the direction of the Board, Mecca Henry would cause the direction of the Board to be implemented. The meeting was adjourned at approximately 3:30PM. Submitted Tony Tramel Board Secretary Board Minutes: Executive Session (2020-11-24) ****************************************************************** SEPO BOARD MINUTES 1:30 PM, Retzlaff Hall, Monday, Nov 23 , 2020 (Approved November 30, 2020) The following minutes from the November 23, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary The Agenda for the meeting was posted, published in SEPO Newsletter and provided to Board Members and is attached for ease of reference. Mecca Henry, Treasure placed at each Board members place copies of monthly financial reports as well as a first summation of 2021 budget numbers. Based on the County Judges Covid-19 Orders, President Kennedy limited the meeting to 10 persons. With seven Board Members, only 3 others could be in Retzlaff Hall for the Board meeting. There was no formal process to “reserve the 3 available places” in Retzlaff. A note was posted on the door of Retzlaff Hall at 10:00 AM indicating that maximum capacity had been reached. Persons present in Retzlaff Hall prior to the scheduled 1:30 meeting, besides the Board, included Lenore Combs, Dawn Rae Leonard, and Patricia Wood. Caroline Cochran also entered later but volunteered to leave once, it was determined that three non-Board persons were already in Retzlaff Hall. Dana Weiss was also present as he has assumed the role of the chairman of the Nomination Committee. The total number of persons in Retzlaff hall exceeded the maximum number of 10 persons. President Kennedy attempted to recruit one of three women to leave, since Dana Wiess was scheduled to be part of the Agenda. There was no agreement on that action. Before calling the meeting to order, a strong discussion ensued between Board member Lyn Swonger and Patricia Wood, about rules related to speaking at Board meetings. Because of this somewhat heated discussion and a general inability to resolve limiting the number of non-Board members to 3 people, President Kennedy indicated that no meeting would be occurring today. A motion was made by Tony Tramel, and seconded by Lyn Swonger to call the meeting to order, and to immediately adjourn the meeting and to schedule another Board meeting, to develop a plan where persons can attend the Board meeting, and establish a Board agreed-to method to resolve verbal conflict at or even prior to a Board meeting before the next Board meeting. The motion passed, with Jerry Drost abstaining, and Mecca Henry voting no. Pursuant to this Board action, there was no business or actions taken at the subject meeting, and no replacement Board meeting has been identified on the day of the meeting. The Board meeting was opened and adjourned/closed at approximately 1:45 PM. Submitted Tony Tramel Board Secretary Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Monday, November 23, 2020 SEPO BOARD MEETING AGENDA 1:30PM, Retzlaff Hall Maximum of only 10 persons can be permitted at meeting (7 Board Members plus 3 more) Monday, November 23, 2020 Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 Board Meeting Minutes (posted HERE ) Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s) by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-02 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a Register” to document “14-day self-quarantined by visiting guests” at Sun Shine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Move into Executive Session to Discuss Personnel Related Matters Discussion Close Executive Session Reconvene Regular Meeting Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD UPDATE Friday, Oct 16, 2020 Greetings- A quick report as to what is happening in our Community The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help and if you would like to help him or volunteer to be considered a member of the Board, please reach out to him, it would be much appreciated!! Visited with Frank this morning, The folks from the gate company met with him this AM and we are still at the mercy of the manufacturer because they are not making any parts at this time. Not only can we not get the part from any where in the US, there is not a new gate available in the whole country. This is due to the virus and the plants are closed. Frank also mentioned that there will be some painting of gutters done around the office area next week. He does keep the buildings looking sharp. Thanks and Stay Safe. Jim Kennedy SEPO Board President ****************************************************************** SEPO BOARD UPDATE (MEETING WAS CANCELLED) Monday, Oct 12, 2020 Residents of Sunshine Country Club Estates Normally we have a scheduled Board Meeting in October and that date would have been Monday the 12th. But as you know, these are far from normal times. After visiting with some Board Members, it has been decided to postpone this meeting till a later date. There was nothing pressing at this time to warrant putting on an agenda. Things have been progressing smoothly and things that do pop up can be handled internally. Frank and Neil have been working on getting the front gate fixed. It has been a struggle getting the necessary electronic part to repair the gate and right now we are at the mercy of the manufacturer, who is, because of the virus, slowing production on these parts. We are also checking on the feasibility of purchasing a new gate. Frank is keeping the pool and office area running very well. He and his helpers are painting and maintaining so things look great. Lyn has been busy as usual with the golf course. The cart paths are all poured and look impressive. Course is in beautiful shape!! Thank you everyone for your patience and understanding through these strange and difficult times. All of our guidelines such as: Residents Only!!, Retzlaff Hall remaining closed, masks, distancing and no groups larger than 10 are asked for our Residence. Please stay safe everyone!!!! Jim Kennedy SEPO President ****************************************************************** Board Update (2020-10-16) Board Update (2020-10-12) Back to Top

Daily Exersises Things To Do: Summary (2019-2020) Click on a bulleted item in this list to be taken to that section of THIS page. Meetings Printable Document of Activites Women' Club (2019-2020) Daily-Wkly-Mnthly Golf-Club/Committee-Special List of Clubs & Committees Meetings ************ MEETINGS (2019-2020) SEPO Board & Residential Women's Club OTHER Clubs & Committees Printable Document of Activites Back to Top 2-Page Activities Schedule (2019-2020) Click on the Activities Icon below to go to a printable document of the Activities listed on this page. Any changes to Activities will need to be confirmed by the SEPO Office. The date on this document is as of Dec 31, 2019. Women' Club (2019-2020) Back to Top Women's Club Activities Schedule (2019-2020) Click HERE for a view of the Women's Club Committee Activities Committee Signup Sheets. Date Day Event (Chairpersons) 10-30-19 Wed Oktoberfest (Eileen Anderson & Vickie Jones) COMPLETE 11-11-19 Mon Veteran’s Day Tribute (Lenore Combs) COMPLETE 11-17-19 Sun Goofy Golf CANCELLED 11-28-19 Thu Thanksgiving Dinner (Cathy Chajec) COMPLETE 12-07-19 Sat Bake & Craft Sales & Raffle (Terry DeBackere & Deb Robins) COMPLETE 12-07-19 Sat Golf Cart & Bicycle Christmas Parade (Lenore Combs) COMPLETE 12-11-19 Wed Dance: DJ Doug & His Lovely Lady (Vickie Jones) COMPLETE 12-16-19 Mon The H.O.P.E. Tour (Remembering D-Day) Music (Vickie Jones) COMPLETE 12-24-19 Tue Scruffy Santa & White Elephant (Mary Hendrickson) CANCELLED 12-25-19 Wed Christmas Dinner (Marian Young) COMPLETE 01-01-20 Wed New Year’s Day Brunch CANCELLED 01-13-20 Mon New Home Owner’s Party & Dance: Terry Porter Rowe (Denise Utterback) COMPLETE Jan - Mar Create Resident's Picture Directory (Hard Copy) COMPLETE (Terry Debackere, Sue Swidryk, Deb Robbins & Beth Parrish) 02-02-20 Sun SuperBowl Party (Eileen Anderson & Pam Lacy) COMPLETE 02-14-19 Fri Valentine Day Dance: The Classics Band (Debbie Robbins & Vickie Jones) COMPLETE 02-22-20 Sat Remember When (Share Nelson) COMPLETE 03-07-20 Sat You, Me and Alexa (Lassey Dahlstrom) COMPLETE 03-13-20 Fri Shrimp Boil (Cathy Chajec & Linda Jones) COMPLETE Apr - Jun Put Resident's Pictures on Web site IN PROCESS (Deb Robbins & Beth Parrish) Each WC Committee Signup Sheet is currently hanging in the Sunshine Library. If you would like to volunteer to be on one or more of the Committees, please contact Vickie Jones (see contact info below). Vickie Jones Women’s Club Activities Director (262) 689-7068 vickieljones51@gmail.com Daily-Wkly-Mnthly Back to Top Daily/Weekly/Monthly Activities Overview (2019-2020) SUNDAY: 1:30 pm, Sunday Bridge 4:00 pm, 4 O'Clockers Golf 6:00 pm to 8:00 pm, Sunday Night Music MONDAY: 8:00 am, Video exercise 8:00 am, Tennis (*) 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 10:00 am to Noon, Line Dancing 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Cards - "Party Bridge" 4:00 pm, 4 O'Clockers Golf 6:00 pm, Bible Study / Movie Group (Jan through April) 6:45 pm, Sunshine Birding and Nature Club Mtg (1st Mon of Month: Nov-Apr) 7:00 pm, Cards - "Euchre" TUESDAY: 8:00 am, Video exercise 8:30 am, Water Aerobics (first Session) 8:30 am, Men's Golf League (first Tee Time) Following 8:30 am golf, Men's Golf Business Meeting 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, The Gathering 10:15 am, Men's Golf League ( second Tee Time) 12:30 pm, Billiards - "Texas 8 Ball" 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Table Tennis / Ping Pong 1 :00 pm - 3:00 pm , Game - "Mahjong" 4:00 pm, 4 O'Clockers Golf 6:30 pm to 9:00 pm, Cards - "Men's Poker" WEDNESDAY: 8:00 am, Video exercise 8:00 am, Tennis 8:30 am, Water Aerobics (first Session) 9:00 am, Ladies' Golf League Tee time 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Cards - "Party Bridge" 4:00 pm, 4 O'Clockers Golf 6:00 pm, Shuffleboard THURSDAY: 7:30 am, Coffee & Donuts 8:00 am, Video exercise 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:00 am, Quilting (The Killer Bees) 9:30 am, Water Aerobics (second Session) 10:00 am, Book Club - Harlingen Library (open to the public) 12:30 pm, Billiards - "Texas 8 Ball" 1:00 pm, Cards - "Hand and Foot" 1:00 pm, Table Tennis / Ping Pong 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 3:00 pm, Golf Scramble 4:00 pm, 4 O'Clockers Golf 4:30 pm, Happy Hour 6:30 pm, Stained Glass (Jan - Mar) 6:30 pm to 9:00 pm, Cards - "Men's Poker" FRIDAY: 8:00 am, Video exercise 8:00 am, Tennis (*) 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 10:00 am, Women's Bible Study 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 4:00 pm, 4 O'Clockers Golf 7:00 pm, Cards - "Hand and Foot" & "Eucher" SATURDAY: 9:00 am, Golf Scramble 12:30 pm, Billiards - "Texas 8 Ball" 4:00 pm, 4 O'Clockers Golf 6:30 pm, Game - "Mahjong" 7:00 pm, Cards - "Hand and Foot" (*) Feel free to join the fun on the Tennis/Pickleball courts at the times listed above. OR - these courts are open throughout the day to all Sunshine residents. Golf, Club/Committee, Special Events Overview below (2019-2020) View DETAILS by clicking on GOLF or CLUB/COMMITTEE or SPECIAL OCT 2019: 18 - Crafty Creations (Club) 30 - OktoberFest (Women's Club) NOV 2019: 11 - Veterans Day Tribute (Women's Club) 13 - Crafty Creations (Club) 17 - Goofy Golf (Women's Club) (CANCELLED) 28 - Thanksgiving Dinner (Women's Club) 29 - Salvation Army Bell Ringers (at WalMart) (Special) DEC 2019: 4 - Crafty Creations (Club) 7 - Bake & Craft Sales / Raffle (Women's Club) 7 - Golf Cart Christmas Parade (Women's Club) 11 - D.J. Doug & His Lovely Lady(dance) (Women's Club) 24 - Scruffy Santa & White Elephant (Women's Club) (CANCELLED) 25 - Christmas Dinner (Women's Club) JAN 2020: 1 - New Years Day Brunch (Women's Club) (CANCELLED) 7 - Community Potluck w/program (Sunshine Birding & Nature Club) (Special) 8 - Crafty Creations (Club) 10 - Finger Lickin' Chicken (Special) 10 - Welcome Home Cruise (Special) 13 - New Homeowners Party & Band (Women's Club) 21 - Woodworkers' Spaghetti Dinner (Special) 22 - Sew Day for Killer Bees (Club) 24 - Valley 1st Responders Meeting/Luncheon (Special) 24 & 25 - Las Vegas Scramble w/Potato Bake(Special) FEB 2020: 2 - Super Bowl Party (Women's Club) 5 - Crafty Creations (Club) 6, 7 & 8 - Good Neighbor Golf Tournament (GNGT) 6 & 7 - Ladies' Golf Good Neighbor Golf Tournament (GNGT) Lunch 8 - Good Neighbor Golf Tournament (GNGT) Awards Banquet 12 - Women's Golf Guest Day 13, 14 & 15 - Good Neighbor Golf Tournament (GNGT) (rain dates) 14 - Valentine's Day Dance w/The Classics (Women's Club) 14 & 15 - Ladies' Golf Good Neighbor Golf Tournament (GNGT) Lunch (rain dates) 15 - Good Neighbor Golf Tournament (GNGT) Awards Banquet (rain date) 19 - Minnesota Get Together (Special) 22 - Back When (Women's Club) MAR 2020: 2 & 3 - Men's Golf League 2020 Tournament 4, 5 & 6 - Women's Golf League 2020 Tournament (no rain dates) 6 - Men's Golf League 2020 Tournament Cookout & Awards 7 - You, Me & Alexa (W omen's Club) 11 - Women's Golf League 2020 Awards 13 - Shrimp Boil (Women's Club) 14 - St. Patrick's Day Party (Special) (CANCELLED due to Covid-19) 20 & 21 - Guys & Dolls Golf Tournament (CANCELLED due to Covid-19) 21 - Guys & Dolls Golf Tournament Awards Dinner(CANCELLED due to Covid-19) 25 - Crafty Creations (Club) (CANCELLED due to Covid-19) CLUBS & COMMITTEES (2019-2020) BIBLE STUDY (Men) BIBLE STUDY (Women) BOOK CLUB CRAFTY CREATIONS CLUB GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE HONOR WALL - VETERANS QUILTING (KILLER BEES) LINE DANCING MEMORIAL COMMITTEE (Need Volunteers) NEIGHBORHOOD WATCH SEPO BOARD NOMINATING COMMITTEE SUNSHINE NATURE & BIRDING CLUB SUNSHINE VIDEO COMMITTEE THE GATHERING VETERANS' WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Bulletin Board Decorations Historian Ice Cream @ Intermission at Sunday Night Music Librarian Newsletter New Homeowner’s Orientation New Homeowner’s Photos Purchasing Summer Potlucks Back to Top Back to Top Golf-Club/Committee-Special List of Clubs & Committees Back to Top

BYLAWS OF THE BIRDING & NATURE CLUB As of Mar 2, 2015 Birding & Nature Club Home Page Back to Top

SCCE Fishing Association Contact: Bill Peterson Meets: Monthly on 2nd Wednesday at 6 - 7:30 PM (as of Nov 2024 thru Apr 2025) Location: Retzlaff Hall & Google Meet Participants: Open to all Sunshine Residents/Renters. Details: There has been lots of interest in fishing and fishing related activities here at Sunshine. I have organized a Fishing Club to address the interest in different styles of fishing in the Rio Grande Valley (RGV). It is quite different than most Winter Texans are used to. With this Club platform we can share ideas, methods, and trade equipment. There are many activities and projects that are possible. Future plans could include: Working with area captains and work out deals for the club. Have guest speakers about fish and fish habitat and how our club could make a difference. We may plan a fish fry as a money maker for the club. Work with the SEPO Board in pond flora, fauna & habitat. If organized correctly and run positively this club could be a driving force in SEPO's future. SCCE Fishing Association Bylaws are HERE . SCCE Fishing Association Meetings are HERE . SCCE Fishing Association News is HERE . Back to Top

Activities: Clubs & Committees (Summer: 2025) Back to Top

S EPO Community Emails: December 2023 Sent 2023-12-31: UPDATED: PROCESS Only - SEPO Suggestion/Complaint/Idea - During the Nov 13, 2023 Board Meeting (see minutes HERE ), based on a SEPO Suggestion/Complaint/Idea form, the Board agreed to update the website to reflect the current process being followed by the 2023 Board. The updated Process (and also the Form) can be obtained from the SEPO Office and the Sunshine Web site HERE . As always, utilizing this Form & Process is the best way to address your Board members when you have Suggestions, Complaints and/or Ideas. Please contact me if you have any questions. - Tony Adams, SEPO Board Secretary Sent 2023-12-31: IRRIGATION WATER: The Resaca is empty - The resaca is empty. No irrigation water for a few days. Currently unable to get in contact with the irrigation district representative. I will advise when more water is released. - Randy Davis, SEPO Board Sent 2023-12-30: AGENDA: Residents & Directors Meeting on Thursday, Jan 4, 2024 @ 1 PM - The agenda for the 'Hybrid' Jan 4, 2024 "Residents & Directors" Meeting @ 1 PM can be accessed HERE AND directly from HERE . I t is also posted outside the SEPO Office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Tony Adams, SEPO Board Secretary Sent 2023-12-30: NEED VERIFICATION by noon, Jan 4, 2024: Directories (Sorry - Does not include Renters) - Hi - It's Beth Parrish again. I'm so sorry - I inadvertently sent the email about Address Verification for purposes of mailing ballots to Renters as well as the homeowners. Please disregard that email. - Beth Parrish (2024 SEPO Election Committee Chairperson) Sent 2023-12-29: NEED VERIFICATION by noon, Jan 4, 2024: Directories in preparation for sending 2024 SEPO Election Ballots - Hi I'm Beth Parrish. I am the Chairperson for the 2024 SEPO Election Committee. The SEPO Directory sorted by Name has been updated and can be viewed by clicking HERE . If all goes according to plan, I would like to have the Ballot Envelopes ready for distribution sometime between Jan 10 and Jan 12, if not sooner. To ensure you receive your ballot envelope timely in order for you to return everything to the Office by 1 PM (at the absolute latest) on Feb 20, 2024, please return your answers to the following TWO QUESTIONS by noon, Jan 4, 2024. Will you please verify that both your Sunshine address AND your Away address (if you have one) are correct. Please reply 'yes' or 'no' to this item. If 'no' to either or both, please supply the correct information. Please let the committee know if you WANT YOUR BALLOT MAILED TO YOUR SUNSHINE or AWAY ADDRESS. Please send your reply to the TWO QUESTIONS above by sending an email to HERE . Thanks again for helping out the committee by supplying this information timely. - Beth Parrish (2024 SEPO Election Committee Chairperson) Sent 2023-12-27: WC: New Year's Eve party - There's still time to sign up! The signup sheet and envelopes will be in the library until 10:00 am on the 31st. Hope to see many of you there! P.S. the Vikings vs. Packers will be on for those of you that don't want to miss it. - Jill Ventrello Sent 2023-12-27: AMENDED LIST OF NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS - The SEPO Board Nomination Committee, consisting of Pam Adams (Chairperson), Pam Lacy and Patrick Heinerikson, are pleased to submit the following Candidate names, in alphabetical order, for the 2024 SEPO Board of Directors election. These SEPO Residents have met the requirements and are in good standing in the Sunshine Estates Community. All Candidates have been interviewed by one or more Nominating Committee members and were considered by the Committee for nomination based upon their responses to the questions asked of them. The BIOs we receive from each Candidate will be sent via separate email in the next day or two. During the January 2024 SEPO Residents & Directors meeting the Nominating Committee will move that the SEPO Board place the names of these nominees on the 2024 ballot. Randy Davis Scott Kronshage Tracy Wagner This announcement is currently posted outside the SEPO Office. The Candidates’ BIOs will also be posted there, once they are all received by the committee. Please contact Pam Adams, Chairperson, with any questions. 615 668 3145 Sent 2023-12-27: UNAPPROVED: SEPO Board Meeting (Special) Minutes, Dec 19, 2023 - The UNAPPROVED minutes from the Dec 19, 2023 Board Meeting (Special) can be found on the Sunshine website HERE AND viewed/printed directly from HERE . They will also be posted in the office.Please call with any issues or questions.- Tony Adams, SEPO Board Secretary Sent 2023-12-27: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, Dec 11, 2023 - This is Beth: It looks like I may have emailed these to everyone previously. However, be sure to use the links below so you know you have the latest UNAPPROVED minutes from the Dec 11, 2023 Board Meeting (Regular). This is Tony: These minutes can be found on the Sunshine website HERE AND viewed/printed directly HERE . They will also be posted in the office. Please call with any issues or questions. - Tony Adams, SEPO Board Secretary Sent 2023-12-27: AGENDA for BOARD (Regular) Meeting on Monday, Jan 2, 2024 @ 1 PM - The agenda for the 'Hybrid' Jan 2, 2024 Board Meeting (Regular) at 1 PM can be accessed on the Sunshine website HERE AND directly from HERE . It will also be posted outside the SEPO Office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Tony Adams, SEPO Board Secretary Sent 2023-12-26: UNAPPROVED: WC - Minutes from 2023-12-15 - The 'UNAPPROVED' minutes from the Women's Club meeting on Friday, Dec 15, 2023 are available on the Sunshine website HERE . - Karen Baase, WC Secretary Sent 2023-12-26: SEPO Board Nominating Committee Candidate Announcement - The SEPO Board Nominating Committee, consisting of Pam Adams (Chairperson), Pam Lacy and Patrick Heinerikson, are pleased to submit the following Candidate names, in alphabetic order, for the 2024 SEPO Board of Directors election. These SEPO Residents have met the requirements and are in good standing in the Sunshine Estates Community. All Candidates have been interviewed by one or more Nominating Committee members and were considered by this Committee for nomination based upon their responses to the questions asked of them. We have attached the BIOs we received from each Candidate. During the January 2024 SEPO Residents & Directors meeting the Nominating Committee will move that the SEPO Board place the names of these nominees on the 2024 ballot. Scott Kronshage Tracy Wagner This announcement, along with the Candidates' BIOs, are currently posted outside the SEPO Office. - Please contact Pam Adams (Chairperson) with any questions. 615-668-3145 Sent 2023-12-26: SUNSHINE NEWSLETTER: Jan 2024 - This Jan 2024 Sunshine Newsletter is hot off the press with the LAG (Latest & Greatest) Sunshine News & Notes. Be sure and read it as there are lots of great activities and SEPO Club meetings coming up. Thanks to everyone who contributed. If you have questions about any of the information in this Newsletter, please contact the person who wrote the article. You can view/print a copy of it HERE or on the website HERE . I will be placing a Master Copy of this Newsletter in the library sometime today - that is if I can get my printer up and running again. If anyone needs a printed copy of this Newsletter, call me and I will try and figure out how to get one to you. Otherwise, Valerie will place printed copies in the library when she returns on Jan 2. - Beth Parrish, SEPO Newsletter Mgr Email: seponewsletter@gmail.com 314-960-6710 Sent 2023-12-24: CORRECED: Activity Requests while SEPO Office is closed - Although we are celebrating the holidays, some of us here at Sunshine have commitments that we are working on that require us to continue planning, holding meetings etc. during this time. As you were all informed last week, the SEPO Office is closed until Tuesday, Jan 2, 2024 (except for Friday afternoon this week). Therefore, this morning I discussed the following with Share Nelson, SEPO Board President. If you have any new/updated Activity/Meeting Requests that need to be processed while the office is closed, you may either email them to sepoenews@gmail.com or bring them by my house @ 1940 W Iowa Ave. I will make sure there are no conflicts with the SEPO Calendar, get Board approval and return to you the "approved or denied" copy of your request. Any questions, please contact me at my info below. - Beth Parrish, SEPO Enews Email Manager Email: sepoenews@gmail.com 314-960-6710 Sent 2023-12-22: FINAL REMINDER: JAN 2024 Newsletter Articles Due by End of Day Dec 24, 2023 - Happy Holidays to all. And to those traveling during the next couple of weeks, safe travels to you - and hurry back. This is the FINAL reminder that next month's Newsletter articles are due by the 24th of this month. I know - that's Christmas Eve, so get them to me as soon as you can. If you would like to include information about future Sunshine Activities beyond Jan 2024, please feel free to send me those as well. As you were notified a couple of days ago, I have updated the guidelines with this expanded scope. All articles need to be submitted to seponewsletter@gmail.com by End of Day on Dec 24, at the latest. The current Newsletter Guidelines are posted on the Web site HERE . Please call with questions. - Beth Parrish SEPO Newsletter Editor Email: seponewsletter@gmail.com 314-960-6710 Sent 2023-12-22: MARKET Update: Home For Sale - I want to ensure everyone is aware, concerning the home I have for sale at 1904 W Michigan Drive, probate is complete and I have a clear title. The Sunshine website has been updated to reflect this information. - Judy Brooks Shanks _____________________________________________________________ From: SEPO Community Enews Email Sent: Thursday, December 21, 2023 7:50 AM To: sepoenews@gmail.com Subject: MARKET: Home For Sale See my home at 1904 W Michigan Drive that is for sale on the Sunshine MARKET . Judy Brooks Shanks by - Cindy Shriver, Broker/Owner, Dream Valley Properties, LLC 956-970-0449 Sent 2023-12-22: 2023 Christmas Bird Count - The Christmas Bird Count will take place next Saturday, Dec 30. The Bird Count is a national volunteer event. We count the number of species and the number of birds of that species. Results are tabulated throughout the United States. The results are an indication of how well or poorly the bird population is doing. The Sunshine Birding and Nature Club has participated in this event for many years. BUT NOTE: This event is open to anyone in the community. We will assemble at the Gazebo on Texas Avenue at 7:30 a.m. next Saturday. We will be divided into groups with assigned areas to cover. We need bird identifiers, bird sighters, and tally keepers. No special talent is needed for the last two (2) jobs listed. We will go out on foot, in golf carts, and in cars. Bring binoculars. Again - This event is open to anyone in the community. Please join us. - For more information contact Ralph Peterson (607) 590-0606 . Sent 2023-12-22: 2024 SEPO Election Committee Announcements - Hi Everyone - I figure this week you are well into the Christmas spirit and the last thing you want to think about is 'volunteering' to work on a committee. However, this is exactly the time of year that SEPO Election Committees get into gear. If you attended the Dec 19 Special Board Meeting or have viewed the video of this meeting, you are aware that I have volunteered to be the 2024 SEPO Election Committee chairperson and the Board voted unanimously to appoint me to that position. I have already been working on some of the upfront committee tasks. I have updated the Election Committee Guidebook, thanks to a collaborated effort of both myself and your SEPO Board President, Share Nelson. It is almost ready to present to the entire Board for their approval. I'm also working on a Project Plan of all of the tasks - from the smallest of small to the largest of large - that need to be performed between now and when I turn over the tallied vote count to the Board at the Feb 20 Annual Shareholders Meeting. So the next 'large' task for me to accomplish is to fill seats (so to speak) on the committee. I currently have five volunteers, some of which can only help part-time. I'm looking for 10-15 (and possibly more) people to do a variety of tasks, the largest of them being "Stuffing the Ballot Envelopes" sometime around Jan 14-15 AND "Counting Votes" between the 1 pm and 3 pm meetings on Feb 20. If you think you might be interested at all in helping me out, give me a call to discuss. If I don't get enough volunteers in the next few days, I'm going to start cold-calling. Wouldn't you rather volunteer before hearing me beg on the phone. 😁 Thanks in advance for your consideration of this matter. Happy Holidays !!! Beth Parrish 2024 Board Election Committee Chairperson Email: 2024boardelectioncommittee@gmail.com 314-960-6710 Sent 2023-12-22: Food Drive - Thank You - Thank you to all who made the “Share the Spirit “ food drive a huge success this holiday season. Valley Haven Children’s Home and Loaves and Fishes express their sincere appreciation for the generosity of our community. Merry Christmas - Deb Jones Sent 2023-12-21: WC: Rolling Carolers - Some Changes for Tonight - Thank you to everyone who came to rehearsal yesterday. We loved the turnout! A few changes have been made to the discussed route, so please park your golf cart behind Santa’s sleigh upon arrival at the Lacy’s home. The carts will now be facing the Kennedy's home (towards Missouri). CHANGES TO CAROLING ROUTE: Lloyd (Hoppy) and Jean Ann Hopkins Bobby Bledsoe Audrey Just Nina Penrod Mary Ann Pech Beth Parrish Bill and Rita Delsardo Lassie Dahlstrom Sherrie Pitreski & Dana Weise Also, please be sure to be there at 4:30PM and feel free to bring a finger food to share. We look forward to spreading joy and love throughout the community today! Thank you! - Pam Lacy Sent 2023-12-21: MARKET: Home For Sale - See my home at 1904 W Michigan Drive that is for sale on the Sunshine MARKET . - Judy Brooks Shanks by - Cindy Shriver, Broker/Owner Dream Valley Properties, LLC 956-970-0449 Sent 2023-12-20: Resident Passing - Resident Tom Steele passed away today. - David Davies Sent 2023-12-20: SEPO Employees Holiday Time Off - The SEPO Office will be closed for the following Holiday and Vacation Days. Thu, Dec 21, from 12 PM until Thu, Dec 28, at 12 PM. Fri, Dec 29, thru Mon, Jan 1. If you would like to make your 2024 HOA Payments during this time period, there is a 'grey slot' by the office door (Above the Suggestion box) where you can insert you payments. The other four SEPO Employees will be taking time off for the Holidays on Dec 22, 25, 29 and Jan 1. None of your SEPO Employees will be available during their time off. Happy Holidays to all. - Valerie Basaldua, SEPO Office Manager Sent 2023-12-20: WC: New Year's Eve Party - See details about the WC New Year's Eve Party in the flyer below. The signup sheet and envelopes for payment are in the library now for this party. - Jill Ventrello Sent 2023-12-20: UPDATED: SEPO Newsletter Guidelines - As I've been promising, I finally got around to updating the SEPO Newsletter Guidelines. I posted them on the website just now HERE . You can print them from this page (see the print icon in the top right corner of this page). Please let me know if you have any questions. - Beth Parrish, SEPO Newsletter Editor seponewsletter@gmail.com 314-960-6710 Sent 2023-12-19: SEPO BUDGET 2024 (REVISED & APPROVED) - Revisions to the General Operations section of the SEPO 2024 Budget were discussed and approved at the Special Board Meeting on Dec 19, 2023. To hear a detailed explanation of the changes, you are highly encouraged to watch the Google Meet Video (very short) of this Board Meeting. The video can be viewed from HERE . The revised budget document has been uploaded to the website HERE . Thank You. - Tracy Wagner (on behalf of Mark Owen, SEPO Treasurer) Sent 2023-12-19: VIDEO - Board Mtg (Spec) Dec 19, 2023 - The video from the Dec 19, 2023 Special Board meeting is now available for viewing on the Sunshine Web site HERE AND directly from this HERE . Please contact me with any issues/questions. - Beth Parrish (for Tony Adams, SEPO Board Secretary) Sent 2023-12-19: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, Dec 11, 2023 - The UNAPPROVED minutes from the Dec 11, 2023 Board Meeting (Regular) can be found on the Sunshine website HERE AND viewed/printed directly from HERE . They will also be posted in the office. Please call with any issues or questions. - Tony Adams, SEPO Board Secretary Sent 2023-12-19: WINE BOTTLES - Over the years, we have been supplying long time Sunshine residents, the Finks, with wine bottles. They would take them across the border to the local church for Christmas projects, which would be made by the local women. Bertha Fink is looking for wine bottles. In the past, I would drill holes for lights, that is no longer necessary. Please drop them off at Bertha's house, 1932 W Iowa Ave or mine, 4129 N Nebraska St. It's pretty close to Christmas, so drink up folks, it's for a good cause. Drop the filled ones off at my house, I'm always available for a good cause! - John Chajec Sent 2023-12-19: REMINDER: Woman's Golf League Meeting - Reminder our Golf League Meeting will be held tomorrow Wednesday, December 20th, 2023 at 9:00 am in the Hall. We will have coffee and donuts available. Once our meeting is over our Hostess will give us our assigned holes and teams for our league play. Please, if planning to play do not leave until we know everyone has been assigned. I just want to say Happy Holiday's to each and every one!!! - Nancy Lyne Sent 2023-12-19: Deadline for Finger Lickin" Chicken - The Neighborhood Watch Finger Lickin' Chicken fundraiser is scheduled for Friday, January 5. The Deadline for signing up for tickets is this Friday, Dec. 22nd. The signup sheet is on the West side of the library. The deadline is early due to the holidays and our chicken supplier taking time off. Tickets are $12 dollars and will be hand-delivered to you in early January. Thank you for signing up. - Jean Burgoine Sent 2023-12-18: Rolling Carolers Route -Thursday, December 21 at 5:30 - Rolling Carolers Route -Thursday December 21 at 5:30 1st stop - Scherrie Pitreski and Dana 2nd stop- Lassie Dahlstrom 3rd stop- Bill and Rita Delsardo 4th stop - Bobby and Jane Bledsoe 5th stop - Hoppy and Jeananne Hopkins 6th stop - Nina Penrod 7th stop - Beth and Dick Parrish Any questions or concerns please contact Pam Lacy At 218-443-3416 Sent 2023-12-18: STAINED GLASS CLASS: Starts this week and ongoing in winter - Dear residents: Stained glass class will begin this Thursday, Dec 21st at 6:30 p.m. in the woodshop and will continue every Thursday at 6:30 p.m. throughout the winter. Please dress according to the weather. The class is open to all residents. Any questions, please feel free to contact me at 708-280-8910. - Cathy Chajec Sent 2023-12-17: Sunshine Website looking skewed on a smartphone or tablet - I don't want to get into the details, but in a nutshell, when I update the Sunshine website it has to be done on a computer. After I update a page, I don't always remember to view how that update is going to look on a smartphone or a tablet. If you see something that looks skewed / hard to follow / unreadable on a phone or pad, please let me know right away. There are tweaks I can make to correct how you are seeing it. Thanks in advance for your input to help me keep 'your' website looking pleasing. - Beth Parrish, SEPO Web site Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-17: REMINDER: Valley Voices - Just a reminder that Valley Voices will be here Friday the 22nd at 2:30pm in Retzlaff Hall. The admission is free but donations for high school music scholarships will be greatly appreciated. Refreshments will be provided. See additional detail HERE . - Jill Ventrello Sent 2023-12-17: Jelly Jars - Thanks to all who purchased jams, jellies and salsa at the Dec Bake Sale. Please save the empty jars for me. I can sterilize them and reuse the jars next summer as I can. I enjoy making the jams and love sharing with our community. You can bring to the next Women's club mtg or drop at 4324 N Kansas. Thanks in advance. - Terry DeBackere Sent 2023-12-17: Calling All Dogs and Cats - Sandra Delaunay will be coming to the Estates on Wednesday, December 20th, 2023, to take care of your pet's nails. She will be starting at 12:30 pm. The cost is ten dollars per pet. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, - Marian Young, 719-468-4556 Sent 2023-12-17: Sincere Thank You from, SCCE Fishing Association - The Board of Directors of the SCCE Fishing Association would like to give the sincerest Thank You to all the volunteers that helped plan, get donations, cooked, served, attended, and supported our fundraising efforts at the Hoof and Fin Event. - Bill Peterson, President SCCE Fishing Association Sent 2023-12-17: RREMINDER: JAN 2024 Newsletter Articles Due by End of Day DEC 24, 2023 - Here's the first reminder that next month's Newsletter articles are due by end of day on the 24th of this month. They should be submitted to seponewsletter@gmail.com . This is a super way to get the word out about upcoming activities. Even if you don't have all of the information finalized by the deadline, at least put 'what you do know so far' or even just a 'Save the Date' sentence in the Newsletter. The Newsletter Guidelines are posted on the Web site HERE . Prior Newsletters sent can be found HERE . Please call with questions. - Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2023-12-13: AGENDA for Board Mtg (Special) on Tuesday, Dec 19, 2023 @ 1 PM - The agenda for the 1 PM, Dec 19, 2023 SEPO Board (Special) meeting is posted HERE and also on the Web site HERE . Tony Adams will also be posting a paper copy in the SEPO office, on the poolside door into Retzlaff Hall and by the mailboxes today. - Share Nelson (for Tony Adams) SEPO Board Sent 2023-12-16: Woodshop Orientation Class Thursday Dec 21st 5 pm in the Woodshop - Woodshop Orientation Class Thursday Dec 21st 5 pm in the Woodshop. This class is a requirement for using the Woodshop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2023-12-15: WC Mtg - Dec 15, 2023: Ugly Christmas Sweater Contest - If you missed the Women's Club meeting this morning, you missed a great meeting and fun times with the 'Ugly Christmas Sweater' Contest. As you look at the pics I just posted on the website HERE , be sure to look in the background as not every contestant is in a closeup pic. Winners were Jill Ventrello, Gloria Voth & Lexa Bentley. And no, Pam Davis, Pam Adams and myself were not competing. I just liked the pic Pam A took of the three of us. 🤣 ENJOY - Beth Parrish, SEPO Web site Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-14: IT'S TONIGHT: WC presents the Hope Tour - You're a Good Man Charlie Brown - Charlie Brown Christmas Show - Tonight in the hall!! - 6 pm. They are setting up now. No reservations or phone calls to make. Please just come and join us!!! Should be lots of fun!!! - Vicky Leroy Krueger Sent 2023-12-13: WC: Christmas Dinner - I now have the Christmas Dinner signup sheets in the library. Please come a join us!! - Vicky Leroy Krueger Sent 2023-12-13: SEPO Board Meetings Documentation (Various Agendas, Videos & Minutes) - Any Board Meeting AND Residents' Meeting documentation that I was unable to put on the Sunshine website prior to today (aka, while I was in the hospital) is out there now. If you see anything that is not correct or you have any technical difficulties with retrieving any files or videos, please let me know immediately. Also, depending on how everyone's browsers are set up you may need to do a 'refresh' on these pages in order to see all of the work I've done on them this morning. Board Meetings (2023-2024 Winter Season) HERE Residents' Meetings (2023-2024 Winter Season) HERE - Beth Parrish, SEPO Website Admin EMail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-13: RESENDING - VIDEO: Residents' Mtg from Dec 12, 2023 - The video from the Dec 12, 2023 Residents' Meeting is now available for viewing on the Sunshine Web site HERE (CORRECTED) AND directly from HERE . There was LOTS of great information shared by the various Sunshine Clubs etc plus much more. I encourage everyone to watch the entire video. Please contact Tony with any issues/questions about the meeting. Please contact Beth for any technical issues with watching the vide. - Beth Parrish (for Tony Adams, SEPO Board Secretary) Sent 2023-12-13: ACTION REQUIRED: Boat in Storage Lot #211 - There is a boat illegally parked in Storage Lot #211. Would the owner of this boat (pictures were in the email that was sent out) please reach out to the office ASAP in regards to this parking space. - Valerie Basaldua, SEPO Office Manager Sent 2023-12-12: Former resident passing - Former resident Barbara Carlson, wife of Dale Carlson, passed away Nov 22, 2023. - Donna Wendell Sent 2023-12-12: SEPO 2024 HOA Assessment Fees: Now on website - This morning I moved the SEPO 2024 HOA Assessment Fees from where I put them while I was in the hospital to the Sunshine website HERE . - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-12: SEPO BUDGET 2024 (APPROVED): Now on website - This morning I moved the APPROVED 2024 SEPO BUDGET from where I put it while I was in the hospital to the Sunshine website HERE . - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-12: APPROVED: SEPO Financials, 2023-11 (Nov) - The APPROVED November 2023 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Tracy Wagner (for Mark Owen) SEPO Treasurer Assistant Sent 2023-12-12: APPROVED: SEPO Financials, 2023-10 (Oct) - The APPROVED October 2023 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Tracy Wagner (for Mark Owen) SEPO Treasurer Assistant Sent 2023-12-12: WC: Rolling Carolers Schedule - We will have one short practice — Wednesday, December 20 @ 3PM in Retzlaff Hall. Thursday December 21 - 4:30PM {get ready party} at Lacy’s home (1944 W MI Dr). If you feel so inclined, finger foods would be very welcome, but not necessary. Begin our rolling at around 5:30. ALL GODS CHILDREN GOT A PLACE IN THE CHOIR! Feel free to call with any concerns or questions. - Pam Lacy 218-443-3416 Sent 2023-12-11: VIDEO: Board Mtg (Reg) Dec 11, 2023 - The video from the Dec 11, 2023 Board meeting (Regular) is now available for viewing on the Sunshine Web site HERE AND directly from HERE . Please contact me with any issues/questions. - Beth Parrish (for Tony Adams, SEPO Board Secretary) Sent 2023-12-11: New Year's Eve party planning meeting - There's going to be a New Year's Eve Party planning meeting after the Women's Club meeting this Friday the 15th at Retzlaff Hall. Feel free to join us if you'd like to help. - Jill Ventrello Sent 2023-12-11: Finger Lickin' Chicken Signup - Our Neighborhood Watch Finger Lickin' Chicken Fundraiser is Friday, January 5, 2024. Price is $12 a plate. You can eat in Retzlaff Hall or take it home. Signup sheets and envelopes are now available in the library in the Neighborhood Watch area along the West wall . Fill in the front of the envelope, insert money and drop in the lock box. You will be hand-delivered an actual ticket before the event. Firemen will set up near the gazebo early Friday morning to cook the chicken and charro beans. Menu includes 1/2 a chicken, charro beans, coleslaw, macaroni salad, bread, jalapenos, cake, and iced tea or water. Deadline to sign up is December 22nd. We encourage interested persons to sign up in advance. There is no guarantee that extra plates will be available at the door. Please, sign up so we know how many chickens to order. - Jean Burgoine Sent 2023-12-11: Women’s Club Meeting - Don’t forget Women’s Club Meeting - This Friday 12/15/2023 9:00am. Let’s make it ugly Christmas Sweater or Best Christmas Sweater Day. In the hall 9am See you there! Thank you, - Vicky Krueger, Women's Club President Sent 2023-12-11: Garden Club Get-Together - Garden Club Get-Together Save the date: Tuesday, December 12th Retzlaff Hall at 6:30 - 7:30 We will have an open discussion about weeding, plants, projects and possible tours. If you have an item to share or extra plants or clippings, please bring them. We can learn from each other and all are welcome. See you Tuesday. - Susanne Ulrich Sent 2023-12-10: WC - Christmas Dinner - Christmas Dinner Planning / Tuesday / 12-12-2023 / 2 pm in the library. All are welcome to join! I would like to do a planning meeting for Christmas dinner planning. Library / 2pm / Tuesday. Thank You. - Vicky Krueger Sent 2023-12-10: AGENDA for Residents' Meeting on Tuesday, Dec 12, 2023 @ 1 PM - The agenda for the 'Hybrid' Dec 12, 2023 Residents' Meeting at 1 PM in Retzlaff Hall can be accessed directly from HERE and on the Sunshine website HERE . This agenda will also be posted outside the SEPO office, on the poolside door to Retzlaff Hall and by the mailboxes today. Please call with any questions / issues. - Share Nelson, SEPO Board President Sent 2023-12-10: REMINDER: WC - Valley Voices - This is to remind you of the WC Valley Voices concert scheduled to take place on December 22, 2023. See details on the poster below. - Jill Ventrello, WC Activities Director Sent 2023-12-10: REMINDER: WC presents the Hope Tour - You're a Good Man Charlie Brown - This is to remind you WC is sponsoring the Hope Tour - You're a Good Man Charlie Brown scheduled to take place on December 14, 2023 @ 6 PM in Retzlaff Hall. See details on the poster below. - Jill Ventrello, WC Activities Director Sent 2023-12-10: REMINDER: Card Box for and Introduction of Employees - Christmas will be here before we know it. As we did last year, a card box is in the office area during SEPO Office Hours. We will bring it into the Residents’ Meeting, on December 12 @ 1 PM in Retzlaff Hall, to hold cards with notes or other means of showing appreciation to our wonderful employees. They are Valerie, Lupe, Manny, Lalo and Joe. I plan to have them introduced to you at the Residents’ Meeting. - Share Nelson, SEPO Board President Sent 2023-12-08: Sunshine Homes for 'Sale' or 'Rent' - Hi fellow Sunshiners: As I've recently been touring through our wonderful neighborhood after my long hospital stay, I've noticed there are several 'For Sale' signs in front of homes. However, nobody from those residences has contacted me to put your 'For Sale' home information on the Sunshine website. I know firsthand that listing your home out there can be very beneficial to you. One of my nurses in the hospital said she is looking to buy in here, and she checks our website daily to see if anything new comes up for sale. I'd be more than happy to list your home for you - and it's FREE. Instructions concerning how to do that are HERE . If you have any questions, contact me per my info below. - Beth Parrish, SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-08: SEPO Office Closed this coming Monday - I wanted to inform the community that I will be out of the office on Monday, Dec 11, so the office will be closed. I will be returning on Tuesday, Dec 12. - Valerie Basaldua, SEPO Office Mgr Sent 2023-12-07: Announcement: Fishing Association - Hoof & Fin Event - Tickets for the Hoof and Fin Event hosted by the SCCE Fishing Association will be taken at the library in the lock box until Monday morning at 8:00AM. - Bill Peterson, Club President Sent 2023-12-07: REMINDER - WC: Bake Sale & Raffle - Hopefully everyone read about this event in the December Newsletter, and this is just a REMINDER of this year’s Women's Club Bake Sale, which is tomorrow, Friday, Dec 8 from 8 to 11 AM. Coffee and homemade rolls will be available for $1 to enjoy while visiting with your friends. There will also be: lots of candy, baked goods and other yummy things for you to purchase crafters selling their wares raffles and more Please look through your favorite recipes for those cookies, candies, holiday snacks, etc and make your favorite holiday goodies to donate to the Women's Club bake sale. Drop-off of these goodies will be from 5 to 7 PM this evening, Thursday, Dec 7 at Retzlaff Hall. Thanks to all who will bake for us. Come enjoy the kickoff of our Sunshine Holiday season. - Terry DeBackere / Nancy Lyne…..Co-chairs Sent 2023-12-06: UNAPPROVED: WC - Minutes from 2023-11-17 - The 'UNAPPROVED' minutes from the Women's Club meeting on Friday, Nov 17, 2023 are available on the Sunshine website HERE . - Karen Baase WC Secretary Sent 2023-12-06: REMINDER: 'Toys for Tots' & 'Food Drive' - It has come to my attention that there is hardly any food or toys in the library for our drives. I know that in the past our community has been very generous at this time of year. So this is a friendly reminder that we are having a toy drive for 'Toys for Tots' and a 'Food Drive' for Valley Haven Children's Home/Fishes and Loaves. You can drop off your toys (please have them wrapped and marked on the bottom the age and gender) and non-perishable food items in the library. You have until 12/15 for the toy drive and 12/20 for the food drive. Thank you in advance for your generosity. - Jill Ventrello Sent 2023-12-06: Casino Night - Casino Night is Friday, February 2nd and this is a major fund-raising event for the Sunshine community. We are in the planning stage of this event and are looking to the residents to help us out in making this event a huge success. So while you are doing some Christmas shopping maybe you could pick up a gift card to your favorite restaurant or business, donate a service, purchase or make a gift basket or make an item or pick up something new that you think would make a great raffle prize. We are also doing something new this year - we are trying to get more table sponsors within our community. Someone from your street will be knocking on your door to ask if you would donate $10 toward being a Street Sponsor. It costs $100 per table per sponsor, but if ten people go in on one street, then we have a new table sponsor! Throughout the evening of Casino Night the sponsors will be announced and everyone sitting at that table will receive extra chips. So if someone comes knocking at your door - it is your neighbor asking you to contribute toward sponsoring a gaming table for Casino Night! Thanks for your contributions! Sherri Gardner Vickie Jones Co-chairs of Casino Night Sent 2023-12-05: AGENDA for BOARD (Regular) Meeting on Monday, Dec 11, 2023 @ 1 PM - The agenda for the 'Hybrid' Dec 11, 2023 Board Meeting (Regular) at 1 PM can be accessed directly from HERE and on the Sunshine website HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the mailboxes by 1 PM today. Please call with any questions / issues. - Share Nelson, SEPO Board President Sent 2023-12-05: UPDATED: Website Directories (+) - As promised, I'm slowly but surely getting needed updates on the website. Today I completed the following: Directories (located HERE ) Board Info (located HERE ) As always, if you see anything at all that needs fixed, let me know ASAP. Thx - Beth Parrish, SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-04: Finger Lickin' Chicken: Meal Signup Sheet - A decision has been made to temporarily remove the 'meal' signup sheet and money envelopes from the library for the Finger Lickin' Chicken dinner until Dec 13. Come back on/after this date and signup/pay. NOTE: The 'volunteer signup' sheet remains hanging in the library. Please consider helping us out with this NW annual fundraiser. - Lenore Combs Sent 2023-12-04: TRIAL RUN: Dumping your Bulky Items - ATTENTION RESIDENTS We are attempting to try out a system that could benefit our residents here in the community to get rid of items that you are unable to get out to the dump due to transportation. The Maintenance Crew will leave a trailer out in the storage area in front of the Sand Pit where you can place items on: TUE, December 5th AND WED, December 6th There are a few items that we are asking to not be placed there: No Batteries No Tires No items that may contain Hazardous Chemicals (Oil) No Household Trash Let's see how this system works for us!! Board Members in Accordance Frank Tewell , Tom Perrier, Randy Davis , Share Nelson Sent 2023-12-04: CHG OF PLANS: B&N Mtg & Guest Speaker on Dec 4, 2023 - The Birding and Nature Club will be holding their monthly meeting this evening (Dec 4) in Retzlaff Hall prior to speaker "Mike Heap" of Heaps Nursery. Mike will not start his portion of the evening until around 8 PM. - Bill Peterson Sent 2023-12-04: Finger Lickin' Chicken Info - Finger Lickin’ Chicken is a fundraiser for Neighborhood Watch. It will be held Friday, January 5, 2024 @ 4PM in Retzlaff Hall. You may eat at the hall or take your plate to go. The cost will be $12 per plate plus any extra donations are happily accepted. To purchase tickets there is a signup sheet in the library, along with envelopes, for those planning to attend. Concerning the envelopes, please write your name(s) on one and enclose the plate(s) cost. Lenore and John Combs will make sure you receive your ticket(s). We are excited that the Harlingen Fire Fighters will be spending the day cooking chicken by the gazebo in their big pit! We anticipate many local police and firefighters will be attending this event. There is also a Volunteer signup sheet in the Library for those willing to help. We are looking for helpers to transport the chicken from the gazebo area to Retzlaff Hall and also needing people to help serve. This will be an event full of fun and great food! Thank you! For any questions or concerns, please call Lenore Combs at 956-245-1276. Sent 2023-12-04: SCCE Fishing Association: Hoof & Fin Event - The ticket sales for the "Hoof and Fin" event will be available Monday, Dec 4, Tuesday, Dec 5 and Wednesday, Dec 6 from 9:00 AM 'till Noon in the library. Virtual tickets, for a price of $12 per plate, will be available with a signup on a sheet and put money in an envelope with your printed name on it and how many tickets you would like. Drop the envelope in the locked box below the bulletin board. There will also be Fishing Association members going around the estates selling tickets. Sales will continue 'till Dec 10. If you have any questions, text Bill Peterson 309-945-2108. Sent 2023-12-04: Finger Lickin' Chicken Info - Finger Lickin’ Chicken is a fundraiser for Neighborhood Watch. It will be held Friday, January 5, 2024 @ 4PM in Retzlaff Hall. You may eat at the hall or take your plate to go. The cost will be $12 per plate plus any extra donations are happily accepted. To purchase tickets there is a signup sheet in the library, along with envelopes, for those planning to attend. Concerning the envelopes, please write your name(s) on one and enclose the plate(s) cost. Lenore and John Combs will make sure you receive your ticket(s). We are excited that the Harlingen Fire Fighters will be spending the day cooking chicken by the gazebo in their big pit! We anticipate many local police and firefighters will be attending this event. There is also a Volunteer signup sheet in the Library for those willing to help. We are looking for helpers to transport the chicken from the gazebo area to Retzlaff Hall and also needing people to help serve. This will be an event full of fun and great food! Thank you! For any questions or concerns, please call Lenore Combs at 956-245-1276. Sent 2023-12-03: Long Time Renter Passing - Linda Jensen asked me to let everyone know that her husband, Arne passed away this a.m. His son is with her now and Linda's daughter is arriving this evening. They have been renting in Sunshine for the last several years. - Marlene Hall Sent 2023-12-02: WC: Rolling Carolers - Pam Lacy, once again this year, is organizing the Christmas Caroling. She would appreciate it, if those of you that would like to participate, could let her know before that date so she has an idea of how many to expect. Although, any last minute deciders are more than welcome to join. Again, it's on December 21st and she asks that everyone congregate at her home at 4:30 pm for some holiday cheer. - Jill Ventrello Sent 2023-12-01: CORRECTION #2: Birding and Nature Club - Special Speaker - The Birding and Nature Club would like to invite the Gardening Club and anyone interested in the community to come and interact with our speaker "Mike Heap" of Heaps Nursery on Monday, Dec 4 @ 7pm in Retzlaff Hall. Mike is very knowledgeable on plants native to the RGV and insects and animals drawn to the native plants. We will be taking donations for bird seed. Please spread the word. - Bill Peterson & Tom Stone Sent 2023-12-01: UPDATED-Send Corrections if Needed: Sunshine Activities 2-Pager - Based on input I received from several residents (thank you so much) when I sent out the last 2-pager on Nov 25, plus all of the new Activity Requests submitted to and approved by Valerie (SEPO Office), here is an updated 2-pager. It can be accessed directly from HERE . I'm still in the process of updating the website pages containing activities. Please send any updates/corrections to the email address below and call with questions. i Beth Parrish, SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-12-01: REMINDER-VOLUNTEERS NEEDED: Christmas Decorating - Hi neighbors! Just to remind you - The Woman’s Club is looking for volunteers to help decorate Christmas trees in Retzlaff Hall on Saturday, December 2nd at 12PM. It will be a great time of community spirit and camaraderie. All help will be greatly appreciated! Thank you! - Pam Davis Back to Top

Dates/Days/Time for all recurring mtgs from Apr 2023 thru Oct 2024. Various Meetings Info SEPO Board of Directors and Residents (Apr 2023 thru Mar 2024) When you see 'Hybrid' it means the meeting is in both Retzlaff Hall & on Google Meet. Agendas, Videos & Minutes of these meeting can be found from t his page . 2023 SEPO Board members can be found HERE . 2024 SEPO Board members can be found HERE . Date Day Time Mtg Type Location 04-05-23 Wed 2:00 PM Board (Spec) Hybrid 10-09-23 Mon 1:00 PM Board (Regular) Hybrid 10-10-23 Tue 1:00 PM Residents Hybrid 10-27-23 Fri 1:00 PM Board (Spec) Hybrid 11-13-23 Mon 1:00 PM Board (Regular) Hybrid 11-14-23 Tue 1:00 PM Residents Hybrid 11-28-23 Tue 1:00 PM Board (Spec) Hybrid 12-11-23 Mon 1:00 PM Board (Regular) Hybrid 12-12-23 Tue 1:00 PM Residents Hybrid 12-19-2 3 Tue 1:00 PM Board (Spec) Hybrid 01-02 -24 Tue 1:00 PM Board (Regular) Hybrid 01-04 -24 Thu 1:00 PM Residents & Directors Hybrid Required to be held during first week in January (Announce Nominations) 01-04-24 Thu Aft 1PM Mtg Residents Hybrid 01-11-24 Thu 1:00 P M Board (Spec) Hybrid 02-09-24 Fri 1:00 P M Board (Spec) Hybrid 02-13 -24 Tue 1:00 PM Board (Regular) Hybrid 02-20-24 Tue 1:00 PM Annual Shareholders Hybrid Required to be held the third Tuesday in February (Quorum Determination) 02-20-24 Tue 3:00 PM Annual Shareholders Hybrid Required to be held third Tuesday in February (Results of Election Announced) 02-20-24 Tue Aft 3:00 PM 1st 2024 Board (Regular) Hybrid Required to be held immediately or asap after the Annual Shareholders mtg 03-11-24 Mon 1:00 PM Board (Regular) Hybrid 03-12-24 Tue 1:00 PM Residents Hybrid Board & Residents Back to Top Women's Club (Winter: 2023-2024) Meetings are normally held: Women's Club Board members for 2023-2024 can be found HERE . The 3rd Friday of each month: Oct thru Mar In Retzlaff Hall @ 9am -10am All Female Sunshine Residents & Renters are welcome and encouraged to attend. Coffee & Treats are available for free. A prize is awarded to one lucky lady each month who is wearing her Sunshine Name Tag. Women's Club Mtg Dates: 10-20-23 11-17-23 12-15-23 01-19-24 02-16-24 03-15-24 Back to Top Other Clubs & Committees Other Clubs & Committees (Apr 2023 thru Mar 2024) Architectural Control Committee (ACC): (Terry Lacy) Meetings are held year-round the 1st & 15th of each Month @ 1 PM in the Library. If these days fall on a weekend or holiday, they are held the next business day. Birding & Nature Club: (Tom Stone) Meetings are held the 1st Monday of each Month (Nov thru Mar ) @ 7 PM in the Library. Open to all residents/renters in the community. Fishing Association : (Bill Peterson) Meetings are held 2nd Wednesday of each month (Nov thru Apr) at 6 PM via Google Meet and Retzlaff Hall (Only in Retzlaff Hall during Winter Season). Open to all residents/renters in the community. Garden Club: (Susanne Ulrich) Meetings are held 2nd Tuesday of each month (Nov Thru Mar) at 6:30 PM in the Library. Open to all residents/renters in the community. Gift & Memorial Committee: (Vickie Jones) Meeting Day/Date/Time etc. vary. Golf League Business Meeting (Ladies): (Nancy Lyne) Meetings are held the 3rd Wednesday of each month (Nov thru Mar) in Retzlaff Hall. Golf League Business Meeting (Men): (Dan Boardman) Meetings are held every Tuesday during the Winter Season following the 8:30 AM tee time play in Retzlaff Hall. Neighborhood Watch (NW): (Lenore Combs) Meetings are held year-round the 3rd Monday of each Month @ 3 PM in Retzlaff Hall. Open to all residents/renters in the community. Quilters (Killer Bees): (Jan Baethke) Meetings are held on Thursday in Retzlaff Hall starting at 9:30 AM: until noon - if we don't sew. until 2 PM - i f we do sew. Rock Painting Club: (Cathy Richmond & Anita Spencer) Classes are held the 1st & 4th Monday of each Month from 1 pm to 3 pm in Retzlaff Hall. Open to all residents/renters in the community and immediate 'adult' family members. Woodworkers: (Chuck McEvoy) Meetings are held the 2nd Friday of each Month @ 1 PM during the Winter Season in the Woodshop. Exception: Dec 2023 meeting is scheduled for Wed, Dec 13 @ 1 PM in Woodshop. Back to Top

SEPO Board Meeting Agendas & Minutes (Apr 2021 thru Sep 2021 Summer Season) This WAS Original Page (see below) All Data concerning these meetings has been moved to HERE .

Birding & Nature Club Meeting Info (2022-2023 Winter Season Mtg Info (2023-03-13) Notice (2023-02-06) Notice (2022-12-05) Reports (2022-11-07) Notice (2022-11-07) Sent 2023-03-09: Reminder of Butterfly Speaker - Reminder of Birding and Nature & Garden Club Speaker Monday The Garden and Birding and Nature Clubs will be joining together for a March speaker on "Attracting Butterflies-All Year Long". Anita Westervelt, Texas Master Naturalist, author, blogger, photographer and much more, will share colorful butterfly photo's and how to bring beautiful butterflies to your landscape. Date: March 13th Time: 6:00pm. *Note earlier than usual. Place: Retzlaff Hall If you want, a good will donation will be collected to continue Anita's research. Birding and Nature will hold monthly meeting after Anita's presentation. - Susanne Ulrich & Tom Stone Event 2023-03-13: Combined Mtg w/Sunshsine Garden Club and B&N Club - The Sunshine Garden Club and the Birding & Nature Club will be having a 'combined' meeting on March 13, 2023 from 5 pm to 8:30 pm. There will be a guest speaker talking on the topic of 'Butterflies'. - Susanne Ulrich & Tom Stone Mtg Info (2023-03-13) Feb 6, 2023: Meeting Notice Sent 2023-01-26: Birding & Nature Club Feb Monthly Meeting - Birding & Nature Club Feb Monthly meeting @7:00PM @ Retzlaff Hall. The Speaker this month is: John Yochum naturalist from Estero Llano Grande State Park. The February Field Trip: will be on, Feb 16. Alt Date Feb 17. Will be to: Estero Llano Grande State Park 3301 S International Blvd FM 1015, Weslaco, TX 78596. Meet outside Retzlaff @ 8:00AM to Car pool to the State Park. If you have a question, contact Tom Stone or Bill Peterson. Bill Peterson Notice (2023-02-06) Dec 5, 2022: Meeting Notice Birding & Nature Club The next meeting is December 5, 2022 Retzlaff Hall @ 7;00 pm. The speaker is David Lund the topic is Tropical birds refreshments will be served. Members if you would like to view min from our last meeting docs for/from our Nov 7, 2022 meeting they have been added to the site HERE . - Tom Stone, President Birding & Nature Club Notice (2022-12-05) November 7, 2022 Agenda - Financials - Minutes Reports (2022-11-07) Notice (2022-11-07) Nov 7, 2022: Meeting Notice Upcoming Birding & Nature Club Meeting The Birding & Nature Club will be holding their first meeting of the season in the Library on Monday Nov 7 @ 7:00 PM. If you are interested in Birds or any type of wildlife or nature plan on attending. Some of the events we do throughout the season are: field trips nature walks Bird count (the RGV has the most diversified species of birds in the world) guest speakers fellowship with folks with lots of interesting topics lots of fun and excitement Bill Peterson Acting Secretary Email: bandnclub@gmail.com Cell: 309-945-2108 I'm a paragraph. Click here to add your own text and edit me. It's easy. Back to Top

Print This Document Sunshine Country Club Estates, Inc. RULES AND REGULATIONS PERTAINING TO NON-COMPLIANCE TO COVENANTS FEE SCHEDULE (Below is the Original document dated September 1, 2021 which was filed with Cameron County, State of Texas) (As updates occur to this document, all previous copies are replaced by the update.) WHEREAS, the Board of Directors (the "Board") of Sunshine Country Club Estates, Inc., (SEPO/the "Association") finds that there is a need to establish orderly procedures and structure for the imposition of fees for non-compliance by a homeowner to the declaration of Covenants, Conditions and Restrictions, and all amendments thereto for Sunshine Country Club Estates, Inc. (the "Declaration") and the Bylaws of Sunshine Country Club Estates, Inc., (the "Bylaws"); and WHEREAS, pursuant to Article II, Sections 2.1, of the COVENANTS, where the “DECLARANT or OWNERS ASSOCIATION shall be refer to SUNSHINE COUNTRY CLUB ESTATES PROPERTY OWNEERS, INC,” and Section 8.1, where the DECLARANT, (acting through its Board of Directors), shall have responsibility and authorization to prescribe Rules and Regulations covering the use of the Common Areas, streets, utilities and any other portions of the properties and to collect fees and fix assessments, and not specifically reserved to the membership by the Declarant, Articles of Incorporation, or by other provisions of the Declaration, Articles of Incorporation or by other provisions of the Declarations of these Bylaws; and WHEREAS, pursuant to Article IV Board of Directors, Section 4.01 of the Bylaws, “The affairs of the Sunshine Estates Property Owners, Inc. shall be managed by its Board of Directors.” WHEREAS, the Board has determined that it is in the best interests of the Association for it to promulgate Rules and Regulations pertaining to fees and specifically establish a fee structure. NOW, THEREFORE, IT IS RESOLVED that the following Rules and Regulations Pertaining to Non-compliance to Covenants Fee Schedule are established for the imposition of fees in Sunshine Country Club Estates, Inc., as follows: I. NOTICE OF VIOLATION For violations other than construction without Architectural Control Committee ("ACC") approval, the Board shall give an Owner written notice of the violation and opportunity to cure the violation before imposing a fee. The following notification procedure shall be followed: A. First Notice: The Association shall notify the Owner of the violation by written letter sent by first class mail. The notice shall contain the following information: 1. A description of the violation and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. 2. A statement that the violation must be corrected within fifteen (15) days from the date of the "First Notice." B. Second Notice: After issuance of the "First Notice" and expiration of the fifteen (15) day compliance period, the Association shall notify the Owner, by first class mail and certified mail, return receipt requested, if the violation described in the "First Notice" has not been resolved. The "Second Notice" shall contain the following information: 1. A description of the violation and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. 2. A statement that the violation must be corrected within fifteen (15) days from the date of the "Second Notice" or a fee will be applied to the Owner's account. 3. The amount of the fee that will be assessed if the violation is not cured within the time allowed. 4. A statement that the Owner will be charged attorney's fees and costs incurred by the Association in enforcing the Declaration and/or abating the violation if the violation is not cured within thirty (30) days from the date of the "Second Notice." 5. A statement that the Owner may request a hearing before the Board of Directors by submitting a written request for the same to the Board within thirty (30) days of the Owner's receipt of the "Second Notice." C. Third Notice: After the issuance of the "Second Notice" and expiration of the compliance period, the Association shall notify the Owner by first class mail and certified mail, return receipt requested, if the violation described in the "Second Notice" has not been resolved. The "Third Notice" shall contain the following information: 1. A description of the violation that is the basis for the fee and reference to the provision of the Declaration being violated, and the action that must be taken to cure the violation. 2. A statement that the fee for non-compliance is being added to the Owner's account for not curing the violation within the specified period of time contained in the "Second Notice." 3. A statement that there will be continuing fees in accordance with the "Fee Schedule" as each subsequent fifteen (15) day period elapses and the violation is not cured. 4. A statement that there is no aggregate amount of the fees which may accrue for the same violation. Additionally, that if the matter is referred to legal counsel for further enforcement measures, all attorney's fees and costs incurred by the Association will be charged to the Owner's account in accordance with Chapter 209 of the Texas Property Code. 5. A statement that the Owner may request a waiver of the fees by submitting a written request to the Board of Directors after the violation is cured. 6. The amount of fees being assessed against the Owner. II. HEARING The Board shall follow the procedures stated in Chapter 209 of the Texas Property Code in conducting a hearing. Within ten (10) days of the hearing before the Board of Directors, any documents relied upon by the Board as to the violation shall be provided to the homeowner, and failure to meet such deadline shall result in an automatic fifteen (15) day extension of the board hearing on the Homeowner’s appeal. III. FEE SCHEDULE The imposition of fees will be on the following basis: A. First Violation: $100.00 imposed for each fifteen (15) day period that the same violation continues to exist until cured. B. Addition but Separate Violations of the Same Restriction Within Six Months of Receipt of the “Second Notice": $200.00, which may be imposed every fifteen (15) days that the violation continues to exist until cured. C. Aggregate Limit: There is no limit to the aggregate limit amount of fees imposed for the same violation. IV. CONSTRUCTION WITHOUT ACC APPROVAL A. Pursuant the Declarations, Architectural Control Committee ("ACC") approval, in writing, is required prior to commencing construction or demolition, or making any changes to the exterior design or appearance of any improvement on a lot in the Association. B. Any construction of exterior home improvements, modification and/or additions including but not limited to fencing, sheds, barns or other outbuildings started prior to written approval by the The Association and/or ACC will incur an immediate $500.00 fee. Notice of the violation and fee will be sent as soon as the violation is discovered by the ACC or Board. C. If said construction does not halt immediately upon receipt of violation and fee notice, an additional fee of $100.00 will be imposed every day until construction ceases. V. INFORMATION REGARDING FEES A. Fees will be imposed in addition to and not in lieu of any other rights or remedies of the Association allowed by the Declaration or other Rules and Regulations adopted by the Board. B. Fees are imposed against the Owner and are the obligation of the Owner of the property. C. An Owner should notify the Board when a violation is cured. Upon verification, the violation will be deemed to no longer exist. Unless fees are waived by the Board, the Owner will remain liable for all fees imposed under these Rules and Regulations. If the fees are not paid on demand, the account may be referred to legal counsel for collection. The Owner shall be responsible for all attorneys’ fees incurred in connection with the enforcement of any provision of the Declaration and/or the Rules and Regulations in accordance with the provisions of Chapter 209 of the Texas Property Code. IT IS FURTHER RESOLVED that the purpose of these Rules and Regulations Pertaining to Fees and Fee Structure is to provide a standard for the Association. Notwithstanding these Rules and Regulations, the Board may set fee amounts on a case-by-case basis, provided the fee is reasonable considering the nature, frequency, and effects of the violation. The Board may also establish a schedule of fees for certain types of violations. If circumstances warrant a variance from the Association's published Rules and Regulations, the Board will document the reasons for the variance in the minutes of its meeting. The amount and cumulative total of a fee must be reasonable in comparison to the violation and should be uniform for similar violations of the same provision of the Association's documents. Back to Top

Sunshine Country Club Estates Retirement Community. We are a gated 55+ debt free private member owned and operated community. The wide variety of activities offered provides both flexibility and independence for you to create the lifestyle of your choice. Debt Free and Self Governing. Contacts Sunshine Country Club Estates Office 1957 W. Michigan Drive Harlingen, TX 78550-3100 Email: sepo.office@gmail.com Phone: (956) 425-1420 Fax: (956) 425-1420 Sunshine Web Site Administrator Beth Parrish Email: sunshinecountryclubweb@gmail.com

Activities: Summer (2019) Additional Details COMPLETE: Potluck: (09-26-19) COMPLETE (From SEPO E-News) POTLUCK Dinner - Sent: Tuesday, September 24, 2019 11:54 AM Hello everyone - Our last summer Pot Luck will be this Thursday, September 26th. Social hour will begin at 4:30 pm and dinner at 5:00 pm. Hope to see you there! Marian Young 719-468-4556 Potluck: (09-02-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, August 29, 2019 5:47 PM Hey Everyone, We will be having a Labor Day potluck dinner on Monday, September 2nd at the hall. Social Hour starts at 4:30 and we will eat at 5:00. After the meal, there will be a Shuffleboard Tournament with prizes for the winners. There will be a sign up sheet in the library for teams or singles. Hope to see you there! Marian Young 719-468-4556 Potluck: (08-01-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, July 25, 2019 Save next Thursday, Aug 1 for a POTLUCK. Same as usual, Retzlaff Hall, Social at 4:30. Eat at 5:30. Marian Young and Jean Fredericks Potluck: (07-25-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, July 25, 2019 1:10 PM Save next Thursday, Aug 1 for a POTLUCK. Same as usual, Retzlaff Hall, Social at 4:30. Eat at 5:30. Marian Young and Jean Fredericks Konnie Gush - Celebration of Life: (07-13-19) COMPLETE (From SEPO E-News) Celebration of Life: Konnie Gush - Sent: Wednesday, July 3, 2019 10:18 AM There will be a lunch set up by the Family of Mrs. Gush at Retzlaff Hall Saturday, July 13 from 12-3 to celebrate the Life of Konnie Gush. As per Mrs. Gush she did not want a Memorial Service held, but to have all her friends at Sunshine Estates to come together and Celebrate. Valerie Basaldua (From SEPO E-News) Konnie Gush - Celebration of Life this Saturday 12 noon Retzlaff Hall Sent: Wednesday, July 10, 2019 11:59 AM Dear Friends. Plans are in the works for Konnie - via Teresa, her wonderful daughter and family. She wanted us to have some good grub from Longhorn Cattle Company. all out is for desserts - a dozen brownies, a dozen cookies and or a dozen ice cream cups or all three. yum Coffee & Iced Tea is planned. Eulogy. Konnie's wishes are for us to remember her and the fun times, wear a funny hat, big sun glasses and a wig, dress comfortably, have fun and no tears - her words. 😇 Respectfully, Lenore J Combs 956 245 1276 Potluck: (07-04-19) COMPLETE (From SEPO E-News ) 4th of July Potluck! - Sent: Sunday, June 30, 2019 9:45 PM Hey Everyone, We will be having a potluck dinner on Thursday, July 4th. Social hour will start at 4:30 and we will eat at 5:00 pm. Coffee, tea, and plates etc. will be provided. Bring a dish to share with everyone. If you know any new neighbors, or someone who isn't eithor on the SEPO e-mail distribution list or doesn't have e-mail, please let them know. I can be reached at 719-468-4556 if you have any questions or comments. Thanks, and see you on the 4th! Marian Young From SEPO E-News ) Pot Luck: July 4, 2019 - Sent: Wednesday, July 3, 2019 10:07 AM 4th of July Pot Luck - 4:30 Social Hour - 5:00 Dinner - @ Retzlaff Hall Valerie Basaldua Potluck: (06-13-19) COMPLETE (From SEPO E-News ) SUMMER POTLUCK - Sent: Tuesday, June 11, 2019 10:39 PM Apologies for late notice. Our next Potluck will be THIS Thursday the 13th of Jun. Jean Fredericks Ice Cream Social/Fund Raiser for Lupe (06-08-19) COMPLETE (From SEPO E-News) Ice Cream Social/Fund Raiser for Lupe - Sent: Monday, June 3, 2019 11:29 AM Those residents who are physically living at Sunshine right now will be able to attend a Fund Raiser for Lupe at Retzlaff Hall on Saturday, June 8 at 3:30 PM. There will be varieties of homemade Ice Cream and Cookies (YUM). Sherri Gardner & Beth Parrish (From SEPO E-News) Ice Cream Social Turn Out: Sent: Monday, June 10, 2019 2:33 PM A huge thank you to everyone who showed up and participated at the ice cream social for Lupe. There was a great turn out, over 100 residents came by and the homemade ice cream was awesome. Lupe was surprised and very much appreciative of everyone's support. Thank you Valerie Basaldua Jerry Bressler Birthday Party : (05-29-19) COMPLETE (From SEPO E-News) Jerry Bressler Birthday Party Sent: Tuesday, May 28, 2019 7:43 PM Jerry Bressler’s having a 79th Birthday Party! Wednesday, May 29th. 3 -4 pm. Drop by & have a piece of cake at his home at: 2024 W. Michigan Drive Judy Parker Memorial Day Pool Party: (05-27-19) COMPLETE (From SEPO E-News ) Memorial Day: Pool Party And Games - Sent: Saturday, May 25, 2019 1:53 PM Memorial Day Pool Party And Games are planned for Monday 27th. Happy hour 4:30 eats at 5:00. Bring your floats and fill the pool ! We will have hot dogs, baked beans, chips, slaw with cake and homemade ice cream for dessert. We ask that you bring your own drinks and a good will donation to offset the cost of food. Looking forward to a fun filled day that we can all enjoy. Sherri Gardner Potluck: (04-25-19) COMPLETE (From SEPO E-News ) Potluck for April Sent: Wednesday, April 10, 2019 11:22 AM Our First Potluck this Summer will be THURSDAY, APRIL 25. There has been some confusion in getting started this year and some notification may have gone out showing the date as Friday the 19th. I am very fortunate to have had Mariam Young offer to share the load this year. Thank you so much Marian. Jean Fredericks Back to Top

Find a repair person for what you need Mr. Fix-It List If you need to know who your fellow neighbors called on to help them with work around their homes, i.e. Remodeling, Roofing, House Cleaning etc. review the "Mr. Fix-It List" to get info on who to contact or not contact. If you have been pleased or not so pleased with a company or individual who provided you with a service, please email the pertinent information to Beth Parrish at sunshinecountryclubweb@gmail.com . (FYI - Simply click on this email address to create the email to send.)

SEPO Forms & Processes Click on the links below to view the Process and Print the form you need. Architectural Control Committee Activity/Meeting Request Access to Kitchen Area Keys: SEPO Keys Che ckout/Checkin Process Keys: Resident Emergency Key Checkout/Checkin Process SEPO Suggestions/Complaints/Ideas SEPO Board Nominating Committee Process Guide SEPO Board Election Committee Process Guide Renters Emergency Information Media System (TVs etc) in Retzlaff Hall If there are any other Forms/Processes you would like to see here, please contact the Web site Manager at sunshinecountryclub@gmail.com .

Potluck Dinner Details (Summer Season - Apr thru Sep 2020) Potluck Dinners are normally held monthly during the Summer Season. Due to the Covid-19 Pandemic none were held this summer. Contact: Marian Young Location: Retzlaff Hall Time: 4:30 pm, Social Hour 5:30 pm, Eat Summer 2020 Dates: April - Did not have May - Did not have June - Did not have July - Did not have August - Did not have September - Did not have

Birding & Nature Club Contact: Tom Stone Meets: 1st Monday each Month @ 7 PM (Nov - March) Location: Library Details: Do you have an interest in nature (expertise not required)? The Sunshine Birding and Nature Club is open to all residents of our community. We typically host a community-wide potluck and bring in a featured speaker for a very enlightening program in January. Watch for notices to be in the Sunshine Newsletter and SEPO E-mails for more information closer to that time. Later in the spring we try to have a field trip related to the program, which is also open to the community to participate. Some past trips have included; Port Aransas to see the whooping cranes, South Padre Island Birding boat tours, Laguna Atascosa tour, the Turtle center and the National Birding center. Occasionally a birding walk through our community is hosted by someone with experience in identifying birds. Watch the Sunshine Newsletter and SEPO E-Mails for announcements. Background on the Club: The Birding and Nature Club is an offshoot from the volunteers who cleared the area along Texas avenue after hurricane Dolly (July 2008). Prior to hurricane Dolly the brush and trees grew up all the way to the chain link fence in the area past the front gate. Further the swamp and bushes grew up along much of Texas avenue to your left as you drive into our neighborhood. After hurricane Dolly the residents / volunteers decided to clean up the area significantly. Besides clearing the area of brush and broken trees they also raised the money to plant 56 new trees. Those same volunteers built and funded the pergola, the gazebo and the park benches that you now see and enjoy. As you look at the gazebo you will notice that there are a group of panels below the railing. All of the birds shown in those panels have been seen in our Sunshine swamp. Tap HERE for the Bylaws Tap HERE for Meeting Information Tap the timeframe below you are interested in for Activities: Additional Details 2022-2023 (Winter) 2022 (Summer) 2021-2022 (Winter) 2021 (Summer) 2020-2021 (Winter) 2020 (Summer) 2019-2020 (Winter) 2019 (Summer) Other Info Prior to 2023 Sent 2022-06-05: Killdeer nest - I came across a Killdeer nest along the west fence in the storage area and put a block on either side to mark location. Parents back in attendance after blocking so no interruptions. Donn Perkins Newsletter 2022-02: The Sunshine Birding and Nature Club will meet in the library at 7:00pm on Monday, February 7, 2022. All are invited. We will be discussing the rescheduled field trip and planting trees. Questions? Text Debi Warner at 956-357-8999. Sent via SEPO E-News E-Mail 2021-08-29: Blackie has come back - We are in luck. An old friend has decided to come back and visit our neighborhood. Blackie has been seen a few times around the neighborhood recently and we haven't seen blackie for some time. That's really unfortunate because blackie is perhaps one of the best friends in nature that we can have. Blackie is officially known as a Texas indigo snake. Now you are probably repulsed by the idea of a snake being our best friend. But do not fear but rarher respect blackie because blackie eats other snakes, poisonous ones as well as a wide variety of other small creatures. Blackie is neither poisonous nor aggressive but really a very placid creature. Blackie is the subject of a Texas Parks and Wildlife brochure from which I will share some excerpts with you. _____ https://tpwmagazine.com/archive/2015/mar/scout5_wildthing_indigo/ "Indigo snakes are big snakes. Most adult indigo snakes grow to between 5½ and 6½ feet in length. The longest recorded indigo snake was nearly 8½ feet long. Texas indigo snakes are diurnal predators, meaning they are active during the day. They will eat almost any vertebrate animal they can subdue with their strong jaws, including toads, frogs, salamanders, lizards, turtles, birds, small mammals and other snakes. One specimen was found with three mice, two Mexican burrowing toads and two juvenile snapping turtles in its stomach. They are also known to eat rattlesnakes and copperheads , which can be three to four times heavier than an indigo snake. “It’s a gorgeous snake, and it’s not aggressive,” says Andy Gluesenkamp, Texas Parks and Wildlife Department herpetologist. “If you’re nice to the snake, it’ll give you a chance to look at it.” Texas indigo snakes are listed by the state as a threatened species, and because of its protected status, it is illegal to harm, kill, collect or sell Texas indigo snakes. The Texas indigo snake is revered in South Texas, where many ranchers are aware of its propensity for eating predatory rattlesnakes. Ranchers have a fondness for the Texas indigo snake,” Gluesenkamp says. “It’s a true South Texan snake: charismatic, big and tough.” ____ So - since we have seen Blackie around the Estates lately, I would ask you to "just let it be" if you see it. It is your friend, even if it is a snake. Take Care Pat Harvey Birding and Nature Club ****************************** From: SEPO Community Sent: Monday, October 19, 2020 6:40 PM To: sepoenews@gmail.com Subject: Birding and Nature Birding and Nature Club will be meeting on Monday, Nov. 2nd at 5:00 p.m. in the gazebo on Texas Avenue. Please, wear a mask, maintain social distancing, and wear your name tag. You may remain in your golf cart, if your prefer. A microphone will be used. Business to be discussed includes appointment of two officers, Christmas Bird Count, and plans for 2021. This group is open to anyone in Sunshine who enjoys birds and nature. No expertise is necessary. After the business meeting, we will stroll through the Texas Avenue area discussing whatever birds and vegetation we encounter. Perhaps, a brief history of the part the Birding and Nature Group played in the creation of this area will be given. Newcomers are always welcome. See you there. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, January 21, 2020 11:13 AM To: sepoenews@gmail.com Subject: Birding and Nature Enthusiasts The Birding and Nature Enthusiasts will hold their monthly meeting in the library on Monday, February 3rd at 7:00 p.m. Anyone interested is invited to attend. Items on the agenda include our February field trip and the upkeep of the Texas Avenue area. The fountain in the butterfly garden needs attention. See you at the meeting. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, March 5, 2019 2:28 PM To: sepoenews@gmail.com Subject: Texas Master Naturalist Joyce Hamilton of the Texas Master Naturalists will be giving a “BIRDS OF THE VALLEY/SPI” presentation on Thursday, March 7th, at 2 pm in Lakeside Main Room. Residents of SCCE are invited to attend. Light refreshments will be served. Questions can be directed to Ralph Peterson. ****************************** From: SEPO Community Sent: Thursday, March 21, 2019 5:25 PM To: sepoenews@gmail.com Subject: Monarch Butterflies In our new Butterfly Garden at the former log site the Birding and Nature Club planted native milkweed. The photos, displayed below show Monarch caterpillars which have been feeding on the plants. If left alone by people and birds they will become Monarch Butterflies! Hurray! Mark Warner Back to Top

S EPO Community Emails: February 2024 Sent 2024-02-27: SUNSHINE NEWSLETTER: Mar 2024 - The Mar 2024 Sunshine Newsletter, which is the final one for this season, is hot off the press. You will see this month there are three (3) attachments, which makes the Newsletter look very lengthy. So don't freak out when you pull up the file to read. There is lots of info in it from the contributors concerning the multitude of great activities coming up. If you have questions about any of the information in this Newsletter, please contact the person who wrote the article. You can view/print a copy of it Directly from HERE or On the website HERE . Valerie will be making copies for the Library for anyone who wishes to read it from paper. Thanks so much all for helping to 'get the word out'. - Beth Parrish SEPO Newsletter Mgr Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-02-27: Resaca Water - The resaca water pump house will be off this Thursday through Saturday. No irrigation water will be available. Please prepare accordingly. Sorry for the inconvenience. - Randy Davis Golf Course Director Sent 2024-02-26: 2024 SEPO Election Results: Board & Covenants - The results of the 2024 SEPO Election were presented during the 3 PM portion of the Annual meeting on Feb 20, 2024. Each of the three Board Candidates, Tracy Wagner, Randy Davis and Scott Kronshage were elected to fill the three open Board positions. Immediately after the Annual meeting the 2024 Board members held the Required Board meeting and determined which members would fill which Board positions. This document is available on the Sunshine Website HERE at the SEPO Board 'Contact Us' button. To see the proposed Covenants descriptions and the tallies of the Ballots submitted and 'not' submitted' for all three proposals go HERE . To change a Covenant requires 205 'approvals' of the 306 possible ballots. As was emphasized before the election, if you did not submit a ballot for a Covenants proposal, it is an automatic 'DISAPPROVE' vote. Beth Parrish 2024 SEPO Board Election Committee Chairperson Email: 2024boardelectioncommittee@gmail.com 314-960-6710 Sent 2024-02-26: Good Neighbor Day Golf Tournament - Let’s start “Leap Day and the month of March off with good weather and the 38th Annual Good Neighbor Day Golf Tournament (GNDGT). Registration was held in the pool area last week. If you are reading this on Monday, Feb 26, and still want to play we need immediate action to make contact. We have a few slots open and need standby players. For more information, please contact: Randy Davis @ 214-782-4604 or Dick Parrish @ 314-402-0219 Or myself: Tony Tramel GNDGT Committee Chair @ 337-693-6344 or trtramel@gmail.com Sent 2024-02-23: Neighborhood garage sale - We will be having a neighborhood garage sale Friday, March 8th and Saturday, March 9th from 8:00am to 2:00pm. If there are any leftover items that you want to get rid of, please set them on the curb and a local charity organization will pick them up on Saturday the 9th at 3:00pm. If you have any large ticket items, such as furniture left, let me know and I will contact Aguilar's to come pick them up. - Jill Ventrello Sent 2024-02-23: UPDATE: political signs - In addition to the note I put out yesterday (see below) pertaining to political signs, this was passed onto me by the city. We have some additional restrictions. In our covenants (Section 6.8) This was added in 2023k per Texas Property Code: * One sign per candidate * Sign not larger than 4’ X 6’ SEPO may remove a sign in violation of this covenant. Hope this covers this subject. Thanks in advance for you cooperation. - Jim Kennedy, SEPO President Sent 2024-04-23: FINAL REMINDER: MAR 2024 Newsletter Articles Due by End of Day Feb 24, 2024 - This is the FINAL reminder that next month's Newsletter articles are due by the 24th of this month. It doesn't seem possible already, but this is the FINAL Newsletter for this 2023-2024 Season. If you would like to include information about future Sunshine Activities beyond Mar 2024, please feel free to send me those as well. I know lots of the winter activities do continue on into the summer for those of you who stay here. All articles need to be submitted to seponewsletter@gmail.com by End of Day on Feb 24, at the latest. The current Newsletter Guidelines are posted on the Web site HERE . Please call with questions. - Beth Parrish, SEPO Newsletter Editor seponewsletter@gmail.com 314-960-6710 Sent 2024-04-22: Women's Club Activities - I would like to start by thanking everyone who volunteered this past year for all our successful events. We couldn't do it without you! And if I can be so bold, I'd like to thank those of you in advance, that have volunteered or plan to volunteer for the upcoming year. Unfortunately I was sick last week and wasn't able to attend the Women's Club activity planning meeting but Judy Stone and Pam Davis informed me of all the planned activities and all the fun activity ideas that were proposed. What a lot of fabulous ideas! I'm excited for a fun new year! This will be my 2nd year as the Women's Club activity director and like I said I'm excited for a new year of fun times. I have learned a lot along the way and will no doubt continue to learn new ways to help our volunteers. One way is that I plan on attending each activity committee's first meeting. That way I can get to know the volunteers better and go over the revised activity guidelines with the chairperson. A lot of activities/events already have a chairperson but there are some that are still in need of one. Once the proposed planned events are approved we will be posting them once again in the library. Please come in and take a look at what you might be interested in helping out with. We have one more Women's Club event planned for this year and that is the Farewell/Luau party on March 23rd. More details will follow the closer we get to that event. I hope everyone has a fun and safe summer! Come back rested and refreshed and ready to make the 2024-25 year the best ever! - Jill Ventrello, Women's Club Activities Director Sent 2024-04-22: Table Tennis Cancellation - Table Tennis has been cancelled due to other activities on Saturday, February 24. Thanks. - Jan Sent 2024-02-22: Guys & Dolls Tournament - Guys & Dolls Tournament will start tomorrow. We will be gathering in the pavilion not the library. The morning session will gather at 9:15 to go over rules, get hole assessments and scorecard. The afternoon session will gather at 12:15 for the same. Saturday evening will be our Happy Hour and awards ceremony. Everyone bring your favorite finger foods to share and as always BYOB. We still need one lady to fill up the roster! - Deloris Pearcy, 417-830-1816 delorisp@me.com Sent 2024-02-22: Missing American Flags - Hi All – I am baffled by the disappearance of the American Flag that I proudly display on one of my vehicles. It has come up missing – not only once, but twice – recently. I know we have had a lot of wind, but I vigilantly remove the flag and bring it into my house when I know it is going to be windy. I’m asking for your help. If you have by any chance seen an American flag(s) on the ground somewhere or otherwise know of the location of either of them, please contact me. Thank you in advance for helping me out with this issue. - Steve Valmassoi, 313-407-5826 4212 N MO St Sent 2024-02-22: political signs - POLITICAL SIGNS At yesterdays meeting, the question came up about political signs. Here is what I found: Political signs come under Chapter 394 of the Texas Transportation Code (TXDOT). This pertains mostly to Right-of-Way on highways and signs on poles etc. It states if signs are in a municipality, refer to city for codes and ordinances. Did that------ and the City of Harlingen has no restrictions as far as size or number of signs on a private lot. The only restrictions are -----signs are to be put up 90 days before the election and removed within 10 days after the election. My hope is that folks in our Community will use a little “common sense” if you want to put up these signs. Thanks in advance!!! - Jim Kennedy, SEPO Board President Sent 2024-02-22: UNAPPROVED: WC - Minutes from 2024-02-16 - The 'UNAPPROVED' minutes from the Women's Club meeting on Friday, Feb 16, 2024 are available on the Sunshine website HERE . - Karen Baase, WC Secretary Sent 2024-02-22: WC Bylaws: Proposed Updates for Review & to be voted on at the Mar 15, 2024 Mtg - As was discussed in the Feb 16, 2024 Women's Club meeting, the WC Bylaws have been reviewed and updates are being proposed. As promised, the proposals have been added to the Sunshine website for you to review prior to the next meeting on Mar 15, 2024. This website page contains: the current Bylaws as of Feb 18, 2022 a document showing comments of why each of the changes are being proposed the Bylaws as they would look if all changes are approved. If you have any questions about the proposed updates, please contact Lisa Perrier or Pam Davis. If you have any technical issues concerning the website, please contact Beth Parrish. We hope to see all of you ladies at the Mar 15 meeting when the vote will take place. - Lisa Perrier & Pam Davis Sent 2024-02-21: Guys & Dolls Tournament - LADIES, WE DESPERATELY NEED ONE MORE DOLLS TO FILL IN FOR A DROP OUT. CALL ME - DELORIS PEARCY @ 417 830-1816 Sent 2024-02-21: VIDEOs: Annual & 2024 Board (1st Required) Mtgs - Both on Feb 20, 2024 - The videos from the following meetings held on Feb 20, 2024 are now available for viewing on the Sunshine website HERE . Annual Meeting (1 PM): https://drive.google.com/file/d/1WZaCKPC8H9sfV-HttQRxzUHosHoZG9hI/view?usp=sharing Annual Meeting (3 PM): https://drive.google.com/file/d/1OEHUGB7HXLz9CIGzmFgSUAMIj5GAGn17/view?usp=sharing 2024 Board (1st Required) Meeting: https://drive.google.com/file/d/1ouTfTJwouuFM9YQs6LSmUDfg6A6r0cxG/view?usp=sharing - Tony Adams & Scott Kronshage (with assistance from Beth Parrish) SEPO Board Sent 2024-02-21: REMINDER: Valley Voices - Just a reminder that the Valley Voices will be performing in Retzlaff Hall this Friday at 2:30 pm. Doors will be open at 2:15 pm. Women's Club will be providing cookies, popcorn and for $2 you can cool off with an ice cream sandwich. Join us for an afternoon of great music. - Jill Ventrello Sent 2024-02-21: GNDGT Registration - See the poster below for info about the GNDGT Registration on Tues, Wed, and Thursday this week. Please register early, do not wait until the last day, as you might be placed on a standby list. We will be in the pool area on Tue and Wed and the Library on Thursday from 1:00 PM until 4:00 PM. Tony Tramel Chair of Good Neighbor Day Golf Tournament. Sent 2024-02-21: NEIGHBORHOOD WATCH REMINDER - Don’t forget to attend the Neighborhood Watch Meeting today at 3:00 pm. in Retzlaff Hall. This wonderful organization needs and deserves all the support we can give. See you there! - Share Nelson, SEPO President Sent 2024-02-18: Tennis Players - Susanne Ulrich sent me a pic yesterday of the Tennis regulars. Two were missing (Nancy & Dave). It is such a great pic I not only wanted to put it on the website HERE but also send it in this email. Tennis: All Year: Mon, Wed, Fri / Tennis Court) 8 - 11 am - Beth Parrish (for the Tennis activity) Sent 2024-12-18: AGENDA for 2024 Board First 'Required' Meeting on Tue, Feb 20, 2024 - The agenda for the Tue, Feb 20 1st Required Board Meeting of your 2024 Board is posted on the Sunshine website HERE . A paper copy of this agenda will also be posted in the SEPO office, on the poolside door into Retzlaff Hall and by the mailboxes. - Share Nelson (for Tony Adams), SEPO Board Sent 2024-02-18: AGENDA: ANNUAL Mtg - Tue, Feb 20, 2024 @ 1 & 3 PM - The agenda for the Tue, Feb 20 2024 ANNUAL Meeting at 1 & 3 PM is posted on the Sunshine website HERE . A paper copy of this agenda will also be posted in the SEPO office, on the poolside door into Retzlaff Hall and by the mailboxes. - Share Nelson (for Tony Adams), SEPO Board Sent 2024-02-18: Garden tour: Salinas Farm (& Pics) - Thank you all for joining us at Salinas Family Farm in Lyford on Tuesday. It was a beautiful day and very informative for vegetable and fruits. Cruz Salinas shared some of his experiences and garden secrets with us. One I can share is: he has good luck planting celery with tomatoes. In the valley we have a problem with white fly. This has proven to help with his crop. Some went home with celery, tomatoes, strawberries, cabbage, purple sweet potato and oranges. They have a Facebook page and will announce "U Pick" for their produce when available. See pictures of your fellow residents enjoying this experience HERE . - Garden Club, Susanne and Debbie Sent 2024-02-18: Garden Club Speaker: Pictures - If you remember this announcement or even if you don't, the Sunshine Garden Club welcomed speaker Dr. Julie Mustard on Jan 9. The day started with a tour of Texas Avenue at the Butterfly Garden. She pointed out what pollinators were present and how to attract more. Very Informative. See pictures of the participants intensely listening to Julie HERE . Also Beth Parrish (Website Mgr) wanted me to remind you that she also posts our Garden Club News, Pictures etc on the Website HERE . If you haven't visited those pages recently or never, please take a peek. - Susanne and Deb Sent 2024-12-18: Gazebo Garden Clean Up - Seems the Good Neighbor Day Golf Tournament is a good reason to spruce up the community. The woodworkers have saved their very best wood shavings to reuse by the gazebo. If you are able to help clean up freeze damaged plants by the gazebo on Thursday, the 22nd, at 10:30 it will be greatly appreciated. Once plants are trimmed we can put down the wood shavings. I always appreciate the help. Thank you. - Susanne Ulrich Sent 2024-02-18: Message to Homeowners - ATTENTION ALL HOMEOWNERS: A time for us all to get together is our ANNUAL MEETING OF SHAREHOLDERS . You MUST have placed your ballot envelope into the Ballot Box next to Valerie’s office before one o’clock, next Tuesday afternoon, February 20th, to have your vote counted in this election. THEN, be in Retzlaff Hall at 12:45 p.m. and go to the table that has the name of the street you live on and check in. The meeting will be called to order at 1:00 p.m., and we will learn if there is a quorum so the ballots can be counted. We will recess the meeting until 3:00 p.m. IN THE MEANWHILE, stay and enjoy the HISTORY OF SUNSHINE , a slide presentation of how we became what we are today. Oh, and popcorn will be available. - Share Nelson Sent 2024-02-17: REMINDER: MAR 2024 Newsletter Articles Due by End of Day FEB 24, 2024 - Here's your first reminder that next month's Newsletter articles are due by end of day on the 24th of this month. They should be submitted to seponewsletter@gmail.com . This will be the FINAL Sunshine Newsletter for this Winter Season . This is a super way to get the word out about upcoming activities. Even if you don't have all of the information finalized by the Newsletter deadline, at least put 'what you do know so far' or even just a 'Save the Date' sentence in the Newsletter. It's also a perfect opportunity to recap past events and/or thank those who helped you with prior events/activities. The Newsletter Guidelines are posted on the Web site HERE . Prior Newsletters,which you can use as examples, can be found HERE . Please call with questions. - Beth Parrish, SEPO Newsletter Editor Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-02-16: Guys & Dolls - Guys & Dolls Tournament The tournament has been postponed until next weekend February 23 & 24. I will send out more information later. Contact me at (417) 830-1816 if this doesn’t fit in your schedule. We will take some new signups if we have dropouts We can’t change the weather! Deloris Pearcy Sent 2024-02-16: UNAPPROVED: SEPO Financials, 2024-01 (Jan) - The UNAPPROVED January 2024 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Mark Owen, SEPO Treasurer Sent 2024-02-16: UNAPPROVED: SEPO Board Mtg (Reg) Minutes, Jan 16, 2024 - The UNAPPROVED minutes from the Jan 13, 2024 Board Meeting (Regular) can be found on the Sunshine website HERE AND viewed/printed directly from HERE . They will also be posted in the office. Please call with any issues or questions. - Tony Adams, SEPO Board Secretary - Assisted by Share Nelson Sent 2024-02-15: 38th - 2024 Good Neighbor Day Golf Tournament Feb 29 - Mar 2, 2024 - Registration for the 38th - 2024 Good Neighbor Day Golf Tournament will be: Tuesday and Wednesday, February 20-21st. in the pool area from 1:00 – 4:00 PM and Thursday, February 22, where it will be in the Library. Golfers must be 55 or older. This is a 27-hole, 3-day scramble with Prizes and an Award Dinner. The cost per golfer is $60. Checks should be made out to SEPO. Guests of a participating golfer can attend the award dinner for $20. Monetary and door prizes will be awarded. Several of you will be preparing unique gift baskets for the Awards Dinner. Please deliver your gift basket to Janis or Derek McFee at 2028 W Michigan before Saturday, March 2, 2024 Tony Tramel, Chair The Good Neighbor Day Golf Tournament Committee Cell 337-693-6344 Sent 2024-02-15: Come say HI to Lassey Dahlstrom and Family - Hi folks! If you are out and about this Sunday (18th) between 4:00 and 6:00 pm stop by Lassey Dahlstrom’s house and say hi to her family and drink a toast to her health! All six (6) of her kids will be there and assorted grandkids and great grandkids—so stop by and enjoy the craziness! Laurel Becker, Lassey's daughter and former Sunshine Resident Sent 2024-02-15: Sunshine Activities/Events - LOTS OF UPCOMING ACTIVITIES: In case you haven't noticed there are LOTS AND LOTS of activities/events scheduled for us here at Sunshine to take part in between now and the end of March. Frankly, it's been a nightmare for me this today making sure everything has been updated correctly on the website. I know, I volunteered to manage the website. ANY TAKERS ONGOING? 🤩 ACTIVITY REQUESTS: Anyway - Enough about me. The reason for this email is to remind everyone that since there is sooooo much going on, please please please, remember to complete an Activity Request form for anything new that hasn't already been requested and approved by the SEPO Office. And if 'anything' with your original request changes, please resubmit a new form in order for the Office to approve your changes and update the SEPO Calendar appropriately. The process and form to do this can be obtained from either the Office or from the website HERE . WEBSITE UPDATE: I concentrated on updating the following pages. But if you see ANYTHING out of whack on any of the web pages, contact me ASAP so I can get it corrected. Winter Season Activities Summary : FYI - The 2 pager was updated on this page. You will see on Page 2 I have color coded an event and it's Rain Date(s) this time. Hope that helps keep things straight. Winter Season Golf Events . SEPO EMAIL LEGEND: In order not to have to send an additional email, here is a reminder that if you think you may have missed reading a SEPO Email or if you need an information refresher, I always post all of the emails I send out HERE (currently going back to Jan 2021). Sorry this got so long, but I hope all of the above is clear as mud 😃to everyone. Thx for your attention. Bye for now. - Beth Parrish, SEPO Communications 314-960-6710 Sent 2024-02-15: Dates for Women's Golf Events - REMINDER: WOMEN'S GOLF MEETING AT 9:00 AM FEBRUARY 21ST IN HALL, DOUNTS AND COFFEE WILL BE PROVIDED. WE NEED TO RECAP SOME INFORMATION. WE WILL BE AS BRIEF AS POSSIBLE. MEETING HELD REGARDLESS OF WEATHER. FEBRUARY 29TH - MARCH 1ST - GOOD NEIGHBOR DAY GOLF TOURNAMENT LUNCH FUNDRAISER- TERRY DEBACKERE - CHAIR. MARCH 6TH - WOMEN'S GOLF GUEST DAY- START GOLFING AT 9:00-SIGNUP SHEETS WILL BE POSTED IN THE LIBRARY, PLEASE PLAN TO SIGNUP FOR COUNT. LEAGUE PLAYERS, PLEASE PLAN TO BRING A SALAD-AND/OR FINGER FOODS (PAVILLION). BOXED DRINK WILL BE PROVIDED - PLEASE REMEMBER NO GLASS IN POOL AREA. MARCH 13TH, 14TH, 15TH - WOMEN'S GOLF TOURNAMENT 9:00 TO 11:00 AM - SIGNUP SHEETS WILL BE POSTED FOR BOTH TOURNAMENT AND BANQUET TO GET A COUNT. MARCH 20TH, 21ST, 22ND - ALTERNATE DATES FOR TOURNAMENT. MARCH 22ND - WOMEN'S AWARDS BANQUET- AT PAVILLION 11:30 TO 1:00 PM- SANDWICHES/BOXED DRINK/DESERT WILL BE PROVIDED. MARCH 27TH - ALTERNATE DATE FOR AWARDS BANQUET. Thank you for making this year a fun one! - Nancy Lyne Sent 2024-02-15: Guys & Dolls - Tomorrow morning (weather permitting) the "Guys & Dolls" Tournament will begin. If you don't know when you are assigned to play the listing is posted in the Library. Tomorrow the morning session will meet in the library at 9:15 to get your score cards, hole assignments and to go over the rules. We will do the same for the afternoon session to meet at 12:15. The weather forecast does not look favorable for play, but we have rain-out dates for next weekend February 23 & 24, so the tournament will go on. See you there! - Deloris Pearcy, delorisp@me.com Sent 2024-02-15: TX Ave Front Gate Hours - The hours for the TX Ave front gate are: Opens at 6 AM - Closes at 7 PM. Beth has just now posted this info in the 'Residents' Section of the website. This web page is listed under the "Residents" Tab / "Front Gate" . - Tom Perrier, SEPO Board Sent 2024-02-15: FREE Rose Bushes - As part of the preparation for sprucing up the entrance to the Community for the upcoming Good Neighbor Day Golf Tournament, Lalo will be removing the rose bushes at the TX Ave front gate entrance. He will be putting them in buckets and they are free for you to come get - first come, first served. Unfortunately, I can't give you an exact time when they will be available since Lalo is working this job into his schedule sometime today. - Tom Perrier, SEPO Board Sent 2024-02-15: 2024 SEPO Election: GENTLE REMINDER RE: VOTING - GENTLE REMINDER - Voting for 2024 Election: The absolute deadline is 1 PM next Tuesday, Feb 20. Put completed ballots in the envelope marked Ballot Envelope. Ballot Envelope goes inside ‘Attendance Proxy’ envelope. 'Attendance Proxy' envelope goes in the Ballot Box in the office. Don’t bring ballots into the hall for the 1 PM meeting on the 20th. It’s critical if you don’t sign the ‘attendance proxy’, you need to come early (starting at 12:30 PM) to the 1 PM Tuesday meeting on the 20th to ‘check in’ in order to be included in the QUORUM number. 156 is required for a quorum. I and and two Election Committee members will be doing ‘early’ proxy counting this Friday, Feb 16, at 1 PM. The more ballots submitted prior to then, the less time it will take to determine if we have a quorum at 1 PM on the 20th. Please call w/questions, etc. Beth Parrish, 2024 SEPO Board Election Committee Chairperson Email: 2024boardelectioncommittee@gmail.com 314-960-6710 Sent 2024-02-15: REMINDER: 59 1/2 Minutes w/Brett Dana - Just a gentle reminder of my concert this coming Sunday in Retzlaff Hall. No Charge. See other details below. Hope to see you there. - Fellow Resident Dana Boettcher (aka Brett Dana) Sent 2024-02-14: Women's Club activity planning meeting - This is a final reminder of the upcoming Women's Club activity planning meeting. It will be this Friday, February 16th following the Women's Club meeting in Retzlaff Hall. Please come help plan a fun and exciting new season of activities here in Sunshine Estates. We already have a lot of great ideas, but your input is always valuable and wanted. Hope to see many of you there! - Jill Ventrello, Women's Club Activities Director Sent 2024-02-12: B&N Club: Meeting Minutes from Feb 5, 2024 - The minutes from the Birding & Nature (B&N) Club meeting on Feb 5, 2024 have been uploaded to the Sunshine Website HERE . - Deb Jones Sent 2024-02-12: VIDEO & UNAPPROVED MINUTES: SEPO Board Meeting (Special), Feb 9, 2024 - The VIDEO and the UNAPPROVED MINUTES from the Jan 9, 2024 Board Meeting (Special) can both be found on the Sunshine website HERE . They will also be posted in the SEPO Office. Please call with any issues or questions. - Tony Adams, SEPO Board Secretary Sent 2024-02-12: Guys and Dolls - Sign-up for Guy & Dolls Tournament will be closing on Wednesday February 14, 2024 by 12:00pm. We may adjust the starting times if the weather requires it. We will meet in the library before the start of each session to pick up your score cards and go over rules. You will turn in your scorecard each day at the end of your round. Hope to see you out there. For questions or concerns contact - Deloris Pearcy at 417-830-1816 or Nancy Lyne 308-870-4286 Sent 2024-02-12: WC: Valley Voices - It's almost Spring which means it's time for Valley Voices to come back and entertain us in Retzlaff Hall. They will be here on Friday, February 23rd at 2:30 pm. The cost is free but donations are gladly accepted. Women's Club will be providing refreshments. Doors will open at 2:15 pm. For those of you who haven't been able to make it to one of their concerts, join us for an afternoon of beautiful music. - Jill Ventrello Sent 2024-02-12: Speeding - Hi All! I’ve been getting calls and having conversations with residents about vehicles speeding on our streets. I’m looking into those things I can do to encourage people to slow down, but it truly comes down to recognizing that our streets have walkers, joggers, bikers and lots of golf carts! Plus many folks have work being done on their homes by contractors currently. This means equipment and employees vehicles crowding the streets. (side note make sure your contractors have checked in with Valerie before starting work to get a permit for their vehicles) I’ll be adding more signs and other visual and physical items, to remind drivers to keep their speed down. But at the end of the day the majority of the people here are retired, what’s your rush! lol 20 mph is the speed limit but slower is safer. Thx - Tom Perrier, SEPO Board Sent 2024-02-12: MARKET: Home For Sale - See my home at 1944 W Wisconsin Ave that is for sale on the Sunshine MARKET . - Mirtala Bowman by - Dana Weise, mailto:sourcingking@aol.com Sent 2024-02-11: Karaoke, Friday, Feb 16 - Karaoke in the Hall on Friday, February 16th. Please note a couple of changes. First, doors will open at 5:30 and singing will start at 6pm. Second, the Women’s Club will have a concession stand selling pulled pork sandwiches and chips for $5 (while supplies last), as well as, Fat Boy ice cream sandwiches for $2. As always, bring a snack if you’d like, but not necessary. BYOB. They’ll be dancing and remember, you don’t have to sing. Phillip and Patricia Lay will be your hosts and I will be running around like a crazy person as usual. If you’re looking for a good time that’s a golf cart ride away, don’t miss this event. - Randy Davis Sent 2024-02-11: Calling All Dogs and Cats - Hey Everyone - Sandra Delaunay will be coming to the Estates on Saturday, February 17th, 2024, to take care of your pet's nails. She will be starting at 11:30 am. The cost is ten dollars per pet. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, - Marian Young, 719-468-4556 Sent 2024-02-10: Former resident passing - Former resident Fran Twesten passed away on Nov 10, 2023 at the age of 95. - Nancy Johns Sent 2024-02-10: Tx Ave - Hi all! Just a reminder, the Texas Ave area is available for everyone to use and enjoy in Sunshine. So please do your best to keep track of where your dog relieves it self and pick it up. Nobody likes to drag that around on their shoes. We’re going to setup another bag station near the intersection of Tx/Mn/Mt so no one should have to go searching for a bag. Thank you - Tom Perrier, SEPO Board Sent 2024-02-10: Soda/Pop in the Card Room - Hi friends! Just a gentle reminder to please pay the 50 cents for a soda/pop in the card room. Several sodas/pops have been unaccounted for in the past several days. Please remember that this money goes towards buying more sodas/pops, so that we don’t have to go out of the community to buy them. If the sodas/pops continue to disappear, we will have to stop having them in the card room. Thank you so much for your cooperation in this matter. - Pam Davis Sent 2024-02-09: Practice golf net - The practice golf net in the storage area is open for use now. https://static.wixstatic.com/media/2851bf_2a907b286c9f44cdac46253840c336b0~mv2.jpg - Frank Tewell, SEPO Board Sent 2024-02-08: FOUND: Earring - I found this earring on the golf course today after league play. - Contact Deloris Pearcy at 417 830-1816 Sent 2024-02-08: Salinas Family Farm Tour - Sunshine Garden Club Tour Final details on our February Garden Tour in place of a regular garden meeting. Date: February 13th, Tuesday Speaker: Cruz Salinas, Agricultural Specialist Where: Salinas Family Farm, 7233 Simon Gomez Road, Lyford, Texas. Time: Meet by the library at 2:00pm. Let me know if you want to carpool. The tour will start about 2:30pm. We will have to limit to 20 people. A signup sheet will be in the library. If more than 20 we can schedule another tour, so put your name down and we can keep you informed. Cruz will be showing us his vegetable garden, fruit and citrus set up. He has strawberries planted and in the future you can schedule a "U Pick Day". Will discuss his raised beds, drip systems and custom made planting tunnels. - Susanne Ulrich Sent 2024-02-08: Women's Club planning meeting: Activities for 2024-2025 Season - Just a reminder of the upcoming Women's Club meeting next Friday the 16th @ 9:00am in Retzlaff Hall. And following that meeting is our annual Women's Club planning meeting . This is your opportunity to have a say in what activities and events you would like to see scheduled for the 2024-25 season. Come and share your ideas! - Jill Ventrello, Women's Club Activity Director Sent 2024-02-07: FOUND: Golf clubs - Found 2 golf clubs today after 1:00 pm. near hole 9. Stop at 4329 N. Missouri Street to claim. Thanks - Susanne Ulrich Sent 2024-02-07: Trash in the Storage Lot - Please - No more trash dumping in the Storage Lot area until further notice. - Frank Tewell, SEPO Board Sent 2024-02-07: Woodworker meeting Rescheduled to 1:00 PM February 19 - Due to scheduling conflicts, the decision was made to change the February woodworker meeting from Friday, February 9, to Monday, February 19. Hopefully more people will be able to attend and I’m sorry if I’ve inconvenienced anyone. - Chuck McEvoy, President Woodworkers Sent 2024-02-07: Fishing meeting changed from Feb 14th to Feb 12th - The fishing club meeting was scheduled for February 14th at 6:00 pm which is the second Wednesday of the month. Due to the Valentines Day holiday on February 14th, we have rescheduled the meeting to Monday, February 12th at 6:00 pm in Retzlaff hall. Thank you. - Deb DesLauriers-Eich on behalf of Paul Lucas, Vice President 715-821-4552 Sent 2024-02-07: REMINDER: SEPO Election Voting - I wanted to remind everyone that your ballots for the 2024 SEPO Election (1 for Board members and 3 for SEPO Covenants) are due to be deposited in the Ballot Box in front of the SEPO Office or mailed to the SEPO Office by 1 PM on Tuesday, Feb 20, 2024, AT THE ABSOLUTE LATEST . At that time another member of the committee and I will be determining if we have a quorum. A quorum is defined as the majority of the votes of the homeowners who are signed in as present at the 1 PM mtg that day along with the signed ‘Attendance’ proxies . If you haven't voted yet and still have any questions about the ballots, please contact one of your Board Members . Also, the recording from the Jan 23 'Meet & Greet' session, where lots of great questions were answered, is also available here: https://drive.google.com/file/d/1t3rQyMAf8IGklH9HXktu_5ozL-LD0LRs/view?usp=sharing PLEASE NOTE: If you DO NOT vote, it's a NO vote. Beth Parrish 2024 Board Election Committee Chairperson Email: 2024boardelectioncommittee@gmail.com 314-960-6710 Sent 2024-02-06: Golf practice net - The practice golf net will be closed in the storage area on Wednesday until we replace the pads . Probably two or three days. - Frank Tewell, SEPO Board Sent 2024-02-06: AGENDA: Board Mtg (Regular) - Tue, Feb 13, 2024 @ 1 PM - The agenda for the Tue, Feb 13 2024 SEPO Board (Regular) meeting at 1 PM is posted on the Sunshine website HERE . PLEASE NOTE: This is a NEW Google Meet code for everyone to use for this meeting and for all Board & Residents meetings going forward is: https://meet.google.com/cib-mzxg-zbc A paper copy of this agenda will also be posted in the SEPO office, on the poolside door into Retzlaff Hall and by the mailboxes by 1 pm Wed, Feb 7, at the latest. Share Nelson (for Tony Adams), SEPO Board Sent 2024-02-06: AGENDA: Board Mtg (Special) - Fri, Feb 9, 2024 @ 1 PM - The agenda for the Fri, Feb 9, 2024 SEPO Board (Special) meeting at 1 PM is posted on the Sunshine website HERE . PLEASE NOTE: This is a NEW Google Meet code for everyone to use for this meeting and for all Board & Residents meetings going forward is: https://meet.google.com/cib-mzxg-zbc A paper copy of this agenda will also be posted in the SEPO office, on the poolside door into Retzlaff Hall and by the mailboxes today.Share Nelson (for Tony Adams), SEPO Board Sent 2024-02-05: Missing cash boxes - I had put out a notice a few weeks ago concerning two missing cash boxes from Women's Club but I still have not received them. So I'm putting out another notice. The last event I am personally aware of them being used is the craft/bake sale back in December. Please, if anyone has them or know who might have them, please contact me at 720-660-8417. Thank you. - Jill Ventrello Sent 2024-02-03: REMINDER: Potato Bake - The Womens' Golf Potato bake is Scheduled for next Saturday, February 10. We need those wishing to attend to sign up in the library by noon on Tuesday, February 6. This is necessary so we can order potatoes. The cost is $5.00 each. If you have questions contact Glenda Wetherbee at 425-418-0031 Sent 2024-02-02: Golf Course Cart Path - If you see this on the golf course cart path, it’s an indication that you’re 50 yards from the center of the green. The one pictured is on # 4, but we’ll be adding more holes later this week. - Randy Davis: SEPO Board (from SEPO Facebook) Sent 2024-02-02: Sunshine Community Gardens/Flowers - We cleaned up what we could. Now fingers crossed no more freeze temps. Thank you Tom Perrier and staff for the mulch and transporting it to our sites. Thank you Tony Adams for the plantings of the passion vine along wooden fence. We are training them now to climb the fence. Should be beautiful. They were not affected by the freeze. - Susanne Ulrich (Garden Club from Facebook) Sent 2024-02-02: Resaca Water available again - Just so the community knows what is going on with the Resaca Water and the Pump now and in a few weeks. Randy had posted this on SEPO Facebook yesterday . It appears there is a major issue with the pump for our resaca water. We may be without the irrigation water for an unknown amount of days. There may be a “patch” done to get us to next week and an overhaul later, but prepare for the worst. We will keep you informed of the status. This will affect the golf course and your home systems. - Randy Davis Last hour Randy posted this all is well message . The pump is working, so we have irrigation water. In a few weeks, we will shut it down for a couple of days for an overhaul. We will give you notice when this occurs so that you can plan accordingly. - Randy Davis Sent 2024-02-02: Casino Night: Thank You Cards Missing - Missing thank you cards! Has anyone seen a box of these blank cards. I used them in 2019 after the last Casino night and they got stored. Please let me know if you have seen them or if they got thrown out. Thanks - Dale Hopfner 431-739-2524 Sent 2024-02-01: Guys & Dolls Golf Tournament - GUYS & DOLLS TOURNAMENT FEBRUARY 16 & 17, Friday & Saturday Signup sheets will be posted in the library tomorrow morning Feb. 2, 2024 by 10:00am. There are 3 signup sheets: One for couples, (a team) who already know they will play together. Another for unmatched Guys. A third for unmatched Dolls. The last two will include space for phone numbers so teams can be arranged by the individuals. Play will follow typical scramble format, the rules will be posted to avoid any confusion. Cost is $10.00 per person (cash only). Money is to be placed in the envelopes provided. Please put your name or names on the envelope. Start time for the morning is 9:30am, afternoon start time is 12:30pm. Saturday evening there will be a Happy Hour and awards ceremony. Everyone bring your favorite finger food to share, and also BYOB. It is always lots of fun!!! Guys and Doll Committee Contact Deloris Pearcy at delorisp@me.com Sent 2024-02-01: Providing many new rock painting materials at the 5 February meeting - Rock painting materials donated includes: Paint pens (mostly new and some gently used) Including: 4 new artistro paint pens (× 2 black and 2 white) 2 new paint pen sets 7 new small chalk Acrylic paint (2 lg & 3 sm 2oz) Rubber gloves Brief instructions on painting rocks Hope to see all Sunshine Rock Club members, current & new, women and men, Monday, Jan 5th in the hall at 1pm. - Karren Amos Back to Top