SEPO Board Meeting Agendas & Minutes and Periodic Updates (Oct 2020 thru Mar 2021 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item in the list below. Board Meeting Minutes (Special) (2020-03-22) Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) Board Meeting (Regular) Minutes (2021-03-08) Video of Board (Regular) Meeting (2021-03-08) Board Meeting (Special) Minutes (2021-02-25) Video of Board (Special) Meeting (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Agenda (2021-03-08) Board Meeting (Special) Agenda (2021-02-25) Board Executive Session: Notes (2021-03-08) Board Executive Session: Notice (2021-02-25) Board Executive Session: Notes (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) Video of Annual & New Board First Mtgs (2021-02-16) Board Meeting Minutes: New Board (2021-02-16) Board Meeting Minutes (2021-01-05) Board Meeting Agenda: New Board (2021-02-16) Board Meeting Agenda (2021-01-05) Board Meeting Minutes (2020-12-14) Board Meeting Agenda (2020-12-14) Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) Board Minutes: Executive Session (2020-11-24) Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) Board Update (2020-10-16) Board Update (2020-10-12) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the May 20, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM. ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 17 2021 @ 10:15 AM the Agenda for the meeting was sent via e-mail to the community and also posted on the Sunshine Web site, outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://video.wixstatic.com/video/2851bf_f2b0355f9d1c4f68aaf621f756f57d7a/720p/mp4/file.mp4 President Tony Tramel asked if there were any amendments or additions to the posted Agenda. Larry Keller asked to include a proposal from some of the residents to start a Sunshine Gardening Club. Everyone present at the meeting agreed by acclamation that it be added to the Agenda. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 8, 2021 Board meeting. Beth indicated the ‘unapproved’ minutes published to the community previously had two proposed amendments that needed to be considered prior to approving them. Item 1: concerned New Business - Martin houses placed on the golf course. Tony would like the minutes to be revised and state the following: Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Item 2: concerned Lenore’s Director report . The suggestion she had received from a resident was to give a facelift to the recycle bin for ‘cans’ (and not cardboard). The minutes have been revised as follows under REPORTS OF OFFICERS, 4) Lenore Combs, c) Resident Suggestions, iv) – Recycle bin for cans needs a facelift. Beth moved both of these items be incorporated into the Mar 8, 2021 minutes as amendments. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. UNFINISHED BUSINESS Covid-19 & SEPO Restrictions - President Tony Tramel explained the primary purpose of today’s meeting was to review the proposal of Lenore’s Covid-19 & SEPO review committee results and vote on whether to implement them. Lenore thanked everyone for the opportunity, everyone who worked with her on this and the community for being patient with this process. Lenore had many discussions with people both on and off the committee. This resulted in a series of policies which are relatively consistent with what we are doing today. But at the same time a hard look was taken at what possibilities might exist that would allow some modifications. SEPO Common Areas were identified. The spreadsheet that the board had been given prior to this meeting defined for each common area – Area name. Who could utilize those areas by owner/renter, immediate family and guests. Identified social distancing and masks specifications for each area. It was also noted some changes had already been implemented that were approved at the Mar 8, 2021 meeting: Effective Immediately after the Mar 8, 2021 Board meeting: The following areas were reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Lenore reviewed the recommendations for each Common Area. Tony asked if there was any discussion after Lenore moved and Jean seconded the motion to accept the committee’s recommendations. Larry Keller wanted a clarification on why the pool was proposed to remain closed to family and guests, but the Library and Gazebo no longer had that restriction. He also questioned who was going to monitor social distancing. Lenore explained it was their hope that those in Sunshine would judiciously follow the restrictions and not need to be monitored. It is much easier to social distance at the Gazebo than it is in the pool with potential splashing and the playing of water games. The committee questioned whether travelers might have been exposed. Lenore indicated Sunshine residents/renters have been for the most part very judicious with shopping, traveling etc. Every family she spoke with was sympathetic to both sides of the issue. The committee looked at the age of our residents and comorbidities and that is what tilted the scale. Lenore hoped everyone knew these decisions were made with a very heartfelt effort to make a fair judgement. Lenore indicated since the Covid-19 situation is fluid we can re-evaluate things down the road. Larry stated that if any of us leave Sunshine and go to HEB, etc and come back here, we could have been exposed. It’s the same as if someone travels from AZ to here or HEB to here. He thought the chances of being exposed outside is very limited. Tony asked if Larry would like to amend the proposed pool recommendation. Larry made the motion to make an amendment that the pool, hot tub and pavilion be available to everyone, with social distancing required and masks optional. Beth seconded the motion. A vote was taken with these results. NO - Mecca Henry, Lenore Combs and Jean Burgoine. YES - Larry Keller and Beth Parrish. Lyn Swonger was not present at the meeting. The motion was denied three to two. The motion to accept the original proposal was reinstated. The vote was unanimous to accept by all present at the meeting. The adopted Covid-19 & SEPO amendments will be published to the community via e-mail and placed on the Web site later today. UPDATE: They can be found on the Web site HERE . AGENDA – Addition: Sunshine Gardening Club – Larry Keller had received a proposal from Susanne Ulrich, Brenda Crothers, Terry DeBackere and Glenna Boardman to start an organized, voluntary Sunshine Gardening Club. Their Goals and Objectives to start would be to take care of established community gardens; the circle garden by the office and at the front gate. They would hold monthly meetings for SEPO residents at no charge, which would include “How To” workshops, plant exchanges and speakers from inside and outside of the community. They are asking the SEPO board to approve the formation of this club. If approved they would honor all Covid-19 restrictions. Larry Keller made the motion to acknowledge receipt of this request and approval of same. They would also need to coordinate any meetings etc with the SEPO office to schedule them to ensure no conflicts with anything else. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. Larry will inform Susanne that the board took affirmative action of their request. OTHER ITEMS: Capital Improvement Plan: Tony had sent an e-mail to the board wanting to establish a 2-3 member board-only panel to develop a Capital Improvements plan. He proposed himself, Lyn Swonger and Larry Keller be on the panel. The output would be a 2-3 page document identifying various kinds of capital improvements that need to be identified and addressed over a period of time. Some items may be cost intensive, i.e. street rehab. Other major items would include irrigation and the security system Lenore has spoke about. Tony indicated that unless anyone objects, this will be the committee that works on the plan. Once completed it will be presented to the board to review. There were no objections voiced by those at the meeting. Covenant Violations: Tony said the board is currently looking into what we believe to be Covenants violations. We have initiated discussion and direct contact with these residents. We will probably have an Executive Board meeting relating to these issues within the next couple of weeks. Memorial Committee: Mel Wendel has offered to serve on the Memorial committee and is also looking for some other people to help him. He will be working with Irene Phillips on this. ADJOURNMENT Larry Keller made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:05 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Meeting Minutes (Special) (2020-03-22) **************************************************************** SEPO BOARD MEETING (SPECIAL) VIDEO Monday, March 22, 2021 Link to Virtual Google Meet Video The SEPO Board held a special meeting on Mar 22, 2021 which was Virtual, using Google Meet, and it was recorded. The Board has been notified that if you use an Apple device to access the video, but don’t have a Google account, it requires you to set up an account. To resolve this issue, the video is now available to everyone, without restrictions, HERE . If you still can’t access the video please let me know. Thx for your patience with this issue. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) ********************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 8, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business: Board – Review of Sunshine Covid-19 policies. Adjournment Attachments: March 8, 2021 Unapproved Minutes of Board Meeting (click this link ). ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, March 8, 2021 3:00 PM, Retzlaff Hall (Board Only w/Social Distancing) This Executive Board Meeting was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. Call to Order President Tony Tramel called the meeting to order at 3:00 PM. Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Agenda The Notice for this meeting was made available to the community and met the 72-hour pre-Board Executive meeting requirement for posting. The Board approved the February 25, 2021 Board Executive Meeting Minutes. New Business A resident violation of the Architectural Control Committee process was discussed and appears may have been resolved. Unfinished Business: How to pay employees for the “Bad Weather” work week of February 15-19, 2021 was resolved. The Board discussed various alleged SEPO Covenants & Bylaws violations and what has been done since the Feb 25,2021 Executive Meeting. A meeting with the SEPO Attorney has been held concerning these issues and he has provided direction. ADJOURNMENT The meeting was adjourned at 3:50 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Executive Session: Notes (2021-03-08) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Monday, March 8, 2021 3 PM, Retzlaff Hall (Board Only w/Social Distancing & Masks) This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Monday, March 8, 2021 at 3 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Minutes (2021-03-08) ********************************************************** SEPO BOARD MEETING MINUTES (print from HERE ) Monday, March 8, 2021 1:00 PM, Virtual Google Meet Only (AMENDED then APPROVED at the March 22, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:00 PM ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 5, 2021 @ 1:30 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On March 5, 2021 @ 4 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://1drv.ms/v/s!ArA0fRIwdohihKlO98BSAKkFn6hMSw President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the February 25, 2021 Board meeting. Fiscal Policy addition to the Policies & Procedures - Beth Parrish reported a question had arisen from a resident as to what the discussion was around adding the Fiscal Policy to the Policies & Procedures. Beth has revised those minutes to add that discussion. The approved minutes will be sent to the community and posted on the Web site. (Attachment 1) Beth then moved these amended minutes, which had already been sent to the board for review prior to this meeting, be approved without being read at this meeting. Mecca Henry seconded the motion, and it was approved by all in attendance. REPORTS OF OFFICERS Lyn Swonger - Golf Course Lyn & Dan Boardman are communicating daily about the Golf Course. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Everything is running smoothly in her area and there have been no expenditures. There was a slight incident today where a family and teenagers were swimming at the pool. She informed them they could not be there. They were very nice and left. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We continue to look for contractors to address paving issues. The sprinklers on the north side of Retzlaff have been adjusted to minimize the amount of water on the street on Michigan. He will follow-up to see if that improves the area. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboad Lenore reminded us that Easter is coming up and people will be leaving. Everyone needs to tidy up their storage lot areas and their residences and secure everything before exiting the valley. Projects: Repair the golf practice tee netting. Restripe all of the storage lots. Consider laying a roadbed from the gate up to about row 6. NOTE: Tennis/Pickleball & Shuffleboard are all fine. Resident Suggestions: One resident wants to plant high thorny plants on the North fence area to hide the storage lot from view of the highway and possibly plant along the Kilbourne roadside as well. Use storage lot fees for improvements. Place lot # on your shed because the bricks with the numbers sometimes ‘disappear’. Recycle bin for cans needs a facelift. Mecca Henry - Treasurer - Financial Status / Reports Mecca has several things going on right now. Financials – Jan 2021 Financials were sent out and posted on Web site. Feb 2021 Financials should come out by the end of this week after some final tweaking. HOA Fees - We have a few people who still haven’t paid anything toward these fees. Mecca will have Valerie send out a gentle reminder that they need to start paying them. Employee timecards – All board members who are in charge of an employee need to ensure they have reviewed and signed off on timecards either late Thu or early Fri each week before Valerie does the payroll and Mecca reviews it. Timeclock – Mecca and Valerie are looking at purchasing a timeclock for the maintenance shed that is just like the one in the office. It’s slightly under $300. Valerie is going to order ink cartridges so printing is darker and get the right timecards so the timecards print correctly. Mecca made the motion that we accept the Jan 2021 financials as posted on the Web site. Beth seconded it. The motion was passed unanimously by all present at the meeting. Beth Parrish – Secretary Beth hopes everyone can view/review the documents sent to the community for the Board meetings. The Web site is pointed to often because the e-mail system we use is kind of antiquated. It’s a lot easier to use links to the documents rather than sending them in the body of the e-mails. If anyone has any issue with retrieving the documents, Beth can send them via her personal e-mail account (rather than the sepoenews account). Tony Tramel – President Tony didn’t report anything at this time since he has been involved in many of the items below under New and Unfinished business. NEW BUSINESS Board – Determine/Review/Approve Dates for 2021-2022 Activities: It is customary for the board to approve various events/meetings for the next Winter Season at the last meeting of the current Winter Season. The priority order for events/meetings is: Board & Resident meetings. Good Neighbor Golf Tournament. Women's Club activities. Other Golf events – Women’s Golf League Men’s Golf League Other events/meeting (in no particular order) – Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others – Will need to be requested through the SEPO Office. The exact Request Process will be documented by Beth Parrish and Valerie (SEPO Office) and distributed to the community. Larry Keller moved the dates identified by Beth and Mecca be put in the 2021-2022 calendar. Jean Burgoine seconded the motion. It was approved unanimously by all present at the meeting. The calendar is now available. (Attachment 2) Mecca, Treasurer – Change the executives on the Wells Fargo Account. An Executive can close and view activity on the account. John Chajec and Pat Harvey (both previous board members) are the current executives. Mecca Henry motioned the current executives be removed and the current Board President (Tony Tramel) and Board Treasurer (Mecca Henry) be named as the new executives. Beth seconded the motion. It was approved unanimously by all present at the meeting. Mecca Henry has the form for all board members to sign before we go into executive session. Mecca, Treasurer – Company credit cards. Lupe and Manny use the SEPO Chase Credit Card. They can get it from Valerie when they need it during the week from 8 to 4. However, if they need to make any purchases over a weekend, they use their own money and get reimbursed. Mecca monitors this credit card on the SEPO laptop. She would like to see a card given to both Lupe and Manny to keep in their possession. Larry Keller made the motion to give a Chase Credit Card to both Lupe and Manny. Lenore Combs seconded the motion. It was approved unanimously by all present at the meeting. Mecca, Treasurer - Consideration to amend the Employee Handbook. Employee Lunch Breaks – The Employee Handbook states the maintenance workers and grounds keeper (Manny, Lalo and Joe) should be working 7-4, taking an unpaid hour for lunch and two paid 15-minute breaks. However, they work 7-3, skipping the unpaid lunch hour and using their two 15 minutes breaks together for lunch. This is not legal. Mecca Henry suggested we change the Handbook to say they work 7-3:30, taking an uninterrupted and unpaid 30-minute lunch break. The other option is to leave the Handbook as it is now and make them work 7-4. Beth Parrish made a motion to change the Employee Handbook. Larry Keller seconded the motion. It was approved unanimously by all present at the meeting. When to pay overtime (OT) – The Employee Handbook says you get paid OT if you are paid for a holiday in a week and end up reporting over 40 hours. A holiday is counted as worked hours. Vacation and personal time are not addressed. The options were to either pay or not pay OT for hours over 40 if vacation or personal time was taken during the normal 40-hour workweek. Beth moved we change the Employee Handbook to pay them OT. Larry seconded the motion. Jean abstained. Beth, Larry, Lenore and Mecca voted yes. The motion passed. Beth – Clarification of Heading on SEPO Policies & Procedures. ( Attachment 3) After the Policies & Procedures were updated at the Feb 25, 2021 meeting a Resident asked - What exactly did this nullify and void on Feb 25, 2021? Beth is proposing we change the text in the header to say: (All previous Policies & Procedures are replaced by this Update of Month Day, Year.) Mecca Henry moved to approve the text chg. Beth seconded the motion. It was approved unanimously by all present at the meeting. Tony – Martin houses placed on the golf course. Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Board – Review of Sunshine Covid-19 policies. Click HERE . The restrictions on the Web site, which were piecemealed over time by the previous board and haven’t been updated since Dec 20, 2020. There are a variety of things happening in TX right now, so these need to be revisited. We can continue the current rules if we want, or we can change some things. Jean Burgoine made a motion to do the following. Larry seconded the motion. Mecca Henry abstained. Beth, Larry, Lenore and Jean voted yes. The motion passed. Effective Immediately: The following areas will be reopened to Residents’ family and overnight guests – Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Remaining Closed to Visitors: Pool Hot tub SEPO buildings 3. Jean Burgoine made a motion to do the following. Mecca seconded the motion. It was approved unanimously by all present at the meeting. Effective Immediately: The following areas will be reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. 4. Lenore requested she be allowed to quickly form and ad-hoc committee of nurses from the community for the purpose of creating a bonafide, professionally done recommendation on the remaining Board Covid-19 restrictions, taking into account Judge Trevino’s opinion. This will take a couple of days to complete. 5. In the meantime, Beth will send out an e-mail to the community notifying them of the decisions made above to open up various areas of the community (with some additional restrictions). 8. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. We want to be sure there’s a formal process for someone to follow when an ACC ruling is made. Tony will develop this and ensure residents are responded to quickly. 9. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. This in part ties in to item (8) above. A formal process needs to be established and adhered to. UNFINISHED BUSINESS Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. This was a huge success. 60 people from Sunshine got their first shot. Lenore thanked everyone who was a part of this. She has had requests to do this again for additional residents who have yet to receive this first vaccine. It will be simpler this time because she has a process. The board agreed that she proceed. Tony – Update on Rules Review Committee selection and next steps. Five residents were nominated by the board to serve on this committee. They have all been contacted and have agreed to take on this effort. Those residents are: Steve Fransene, Share Nelson, Earl Weir, Pat Harvey and Jerry Wetherbee. Tony will send an e-mail to these five confirming they have been appointed by the Board and charged with this responsibility. He will attempt to set up the first meeting with this group and lay out some of the deliverables the Board is expecting to receive within 60 days. Once the Board receives the committee’s report, we will decide what should be addressed and decide next steps. Tony – Requested approval to obtain feedback with google forms or other methods: The items we were originally going to gather residents’ opinions on were resolved earlier during this meeting. We are still considering some other issues to obtain feedback on. More about this ongoing. Lenore would like to resurrect the Suggestion Box. Beth and Lenore will visit this and come up with a process to bring it back. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Tony would like volunteers from the board or names of others who would be good for this committee. ADJOURNMENT Jean Burgoine made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:38 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary ATTACHMENTS: Addition to the Feb 25, 2021 minutes of “discussion” surrounding the Fiscal Policies that were added to the Policies & Procedures at the Feb 25, 2021 Board meeting. Approved Calendar of Events for 2021-2022 Winter Season Text change to the heading of the Policies & Procedures Attachment 1 Information added to the Feb 25, 2021 meeting minutes and submitted for approval by the Board. New Business – Item 2: Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2). Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. (Attachment 2) 2021-2022 Calendar of Events approved by the Board during the March 8, 2021 meeting. Click HERE to view/print. (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 (All previous Policies & Procedures are replaced by this Update of February 25,2021.) ***************************************************************** 2021 SEPO BOARD MEETING Monday, March 8, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Mar 8, 2021 was Virtual, using Google Meet, and was recorded. (Note: There were some technical difficulties at the beginning of the meeting for around 6 or so minutes. You can fast forward through the silence.) HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 2-3 days or sooner. If you have any questions about or issues with viewing this video, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Regular) Meeting (2021-03-08) ***************************************************************** SEPO BOARD (REGULAR) MEETING AGENDA (print from HERE ) Monday, March 8, 2021 1 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 25, 2021 Board Meeting (Attachment 1) 5. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 6. New Business: Board – Determine/Review/Approve Dates for the following 2021-2022 Activities: SEPO Board Meetings & Resident Informational Meetings (TBD) Will Board Meetings continue to be on Monday? Will there be a need for Informational meetings if we continue to use Google Meet for the Board meetings? Good Neighbor Golf Tournament: Feb 3-5, 2022 with rain dates of Feb 7-10, 2022. Women's Club Activities (Attachment 2) Any other activities that need to be approved at this meeting. Mecca, Treasurer – Change the executives on the Wells Fargo Account. Mecca, Treasurer – Company credit cards. Mecca, Treasurer - Consideration to amend the Employee Handbook concerning the definition of overtime. Beth – Clarification of Heading on SEPO Policies & Procedures. (Attachment 3) Tony – Martin houses placed on the golf course. Board – Review of Sunshine Covid-19 policies. (https://www.sunshinecountryclub.com/covid-19-sepo) (Attachment 4) Open discussion about impacts of Texas Governor changes in mask mandates and related restrictions. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same 8. Unfinished Business. Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. Tony – Update on Rules Review Committee selection and next steps. Tony – Requested approval to obtain feedback with google forms or other methods: Allowing immediate family to play golf in insolation and/or Allow immediate family to utilize the pool and hot tub. If approved, the information would be compiled and would be reported back to Board for potential reconsideration. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Committee could be Directors only or a mix of resident and Directors. Document deliverable is a 2-3 page Excel Spreadsheet listing equipment and other capital-intensive projects, like; pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc. The spreadsheet should contain a timeframe for such expenditures. We need to identify a method to fund / replace expenditures within our reserve fund. 8. Adjournment Attachments: February 25, 2021 Unapproved Minutes of Board Meeting Women's Club Activities (2021-2022) Policies & Procedure – proposed heading change SEPO & Covid-19 (Attachment 1) February 25, 2021 Unapproved Minutes of Board Meeting (click this link ) (Attachment 2) WOMENS CLUB ACTIVITIES (for approval) 2021-2022 FRIDAY, OCT 29, 2021 - MEXICAN FIESTA CHAIR - NANCY LUELLEN THURSDAY, NOV 11, 2021 - VETERAN’S Day CO-CHAIRS - LENORE COMBS & MARION YOUNG SUNDAY, NOV 21, 2021 - GOOFY GOLF CO-CHAIRS - DEREK & JANIS MCFEE THURSDAY, NOV 25, 2021 - THANKSGIVING CHAIR - ?? FRIDAY, DEC 3, 2021 - CRAFT AND BAKE SALE CO-CHAIRS - TERRY DEBACKERE AND ?? SATURDAY, DEC 25, 2021 - CHRISTMAS CHAIR - ?? THURSDAY, JAN 20, 2022 - NEW HOMEOWNERS CO-CHAIRS - VICKIE JONES & SHERRI GARDNER SUNDAY, FEB 6, 2022 - SUPER BOWL PARTY CO-CHAIRS - EILEEN ANDERSON & PAM LACY FRIDAY, FEB 25, 2022 - CASINO NIGHT CO-CHAIRS – ROY & DEBBIE ROBINS (????) TUESDAY, MARCH 8, 2022 - HILLBILLY HOG ROAST CHAIR - CAROLYN ANDERSON Sue Swidryk Women's Club Activities Director (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 Previous Policies & Procedures are replaced by this Update of February 25,2021 (Attachment 4) SEPO & Covid-19 Board Meeting (Regular) Agenda (2021-03-08) ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall (Board Only w/Social Distancing) Call to Order President Tony Tramel called the meeting to order at 3:30 PM Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Summary This notice is to inform the community that an Executive Board Meeting was held on Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks were required. This was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. The board defined several issues/problems, discussed them at length and determined either a resolution or action plan to address. Respectively submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Board Executive Session: Notes (2021-02-25) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall President Tramel has called an Executive Board Meeting to be held this Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This Executive Board Meeting Agenda follows. Consideration of adjusting Annual Leave for SEPO employees who were unable to report to work the week, of February 15-19, 2021. Various alleged SEPO violations and agreeing on an action plan to address each issue. Examine a situation related to definition of “Renters”. Identify process of resolving complaints from Residents or others. Other related items from Directors regarding personnel and or litigation. Discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-02-25) Board Meeting (Special) Minutes (2021-02-25) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only (APPROVED on Mar 8, 2021 w/Amendments) Call to Order President Tony Tramel called the meeting to order at 1:30 PM Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Agenda On Feb 22,2021 @ 4 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On Feb 23, 2021 @ 1 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded (except for the first seven minutes) and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohihKlAUoThhrC1elK7EQ . President Tony Tramel asked if there were any amendments or additions to the posted Agenda. a. Mecca Henry asked that the following items be added: i. Address the approving of check signers. This needs to be in the minutes in order for the bank to accept/make any changes. i. Obtain a Sam’s Club membership. b. Mecca Henry motioned these two items be added to the agenda. Lenore Combs seconded the motion. The vote was a unanimous yes from those present at the meeting. Discussion of Added Agenda Items Check Signers: Jean Burgoine asked that the various accounts be explained. Mecca Henry indicated we have our Checking account at Wells Fargo, CD at BBV, Checking and Money Market at Frost and Money Market at Rio. President Tony Tramel asked that Mecca Henry provide a listing what each account is, the dollar amount of each account and how often the accounts are used. (Attachment 1) Mecca Henry made a motion and Beth Parrish seconded it to list the following Board members on these accounts as follows: Wells Fargo Check signers would be in order of 1st to 4th: Tony Tramel (president), Lyn Swonger (1st VP), Larry Keller (2nd VP) and Mecca Henry (Treasurer). BBVA, Frost and Rio: Tony Tramel (president) and Mecca Henry (Treasurer) The vote was a unanimous yes from those present at the meeting. 2. Sam’s Club Membership: Often times items needed for SEPO, such as chlorine pellets and office supplies, can be purchased at Sam’s cheaper than at other stores. This would be a Business Account and Lupe and Manny would be given Sam’s credit cards. Mecca Henry moved we open a Sam’s Club business account so that items can be purchased there for SEPO. Jean Burgoine seconded the motion and it passed unanimously by those present at the meeting. Approval of Previous Meeting Minutes President Tony Tramel noted that it was not a requirement to approve the Feb 16, 2021 Annual Meeting of Shareholders minutes at this meeting, although that could be done. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 Annual Meeting of Shareholders. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 SEPO Board Meeting. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Reports of Officers: Lyn Swonger - Golf Course Lyn Swonger was not present at the meeting. However, Tony Tramel indicated Dan Boardman is coordinating activities with the SEPO employees pertaining to the golf course. Resaca water is currently unavailable due to reconstruction of a bridge upstream from Sunshine. The water should be restored Saturday or Monday. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings: The hot water tank in the Sunburst building was replaced. Pool supplies have been purchased. A lock was replaced. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave: He and Lalo and Neil Morehead have been reviewing the streets and drainage areas and are trying to determine why some have been deteriorating. Larry has initiated some contact with a contractor to do the patch work. Finding a qualified contractor to look at Indiana Circle is a challenge. Due to the recent cold weather lots of our bushes and plants died. Some of the residents have volunteered to select and maintain the plants ongoing. It has been brought up to possibly have a contest of ideas on how to revitalize and modernize Texas Avenue. A second container for dog waste is being purchased. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard: Lenore has met with Jerry Drost (who was previously responsible for these areas). The weather has hindered doing much of anything yet. You should not be using the woodworkers shop unless there is a monitor present. No high heels on Tennis/Shuffleboard/Pickleball courts. No NASCAR racing around the sheds. Easter is not far away. Folks will be heading up-north. Please make sure your shed area is tidy and is secure in case we are challenged by bad weather. Mecca Henry - Treasurer - Financial Status / Reports: Was not asked to report at this time. Beth Parrish – Secretary: Beth thanked everyone for their input into the last minutes that were approved earlier in this meeting. Tony Tramel – President: President Tony Tramel acknowledged he has received information of potential SEPO Covenant violations pertaining to people, locations and personnel. The board will be meeting at 3:30 today to discuss these items in a closed session. It’s possible these issues may require litigation. New Business: Tony - SEPO Board 101 Education Discussion Some of you are familiar with the SEPO Rules – Covenants – Master documents. They override anything that ever comes up. Bylaws – These are related to the organization, how we establish the board, the election process, the assessments etc. It’s the administrative aspect of how we deal with these types of items. Policies & Procedures – These have evolved over time and can be modified by the Board by a majority vote after a motion is made and seconded, with discussion. President Tony Tramel is proposing the board conduct surveys of residents prior to decisions directly affecting residents. We are required to operate under the Texas Legislature HOA Rules. There is no ‘grandfathering’ allowed. If the Architectural Control Committee (ACC) denies a change request from a resident and the resident appeals it to the board, the board cannot override anything that would go against the Covenants. Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2) . Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. Mecca Henry then made a motion to incorporate her proposal into the Policies & Procedures. Jean Burgoine seconded the motion. It was passed unanimously by those present at the meeting. Tony - Assignment of two Directors to each director position, as Primary and a Secondary / Backup Position. Tony stated he would like to have concurrence in having backup persons for each board position. He had prepared a chart of proposed backups (Attachment 3) and read it at the meeting. Since this was the first time the board members had seen the proposed backups Mecca Henry motioned that we ‘table’ this item until the next meeting to give everyone the chance to review the proposed listing and to let the new board first become familiar with their new responsibilities. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 4. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. President Tony Tramel requested we start a plan to get resident input/communication before we act upon decisions that affect the community. The discussion concluded that we should start with these two issues to obtain resident’s opinions. Then we could see what other items present themselves as survey candidates. The answer to Mecca Henry’s question of – would these be in additional to the informational meetings – was yes. The next step would be to develop a Google Form and send it out via e-mail to the community to gather input. We may need to do this as a paper document also. Beth Parrish motioned that we move forward with surveying the community in order to compile the data received prior to the board moving forward on issues/changes. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 5. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies. President Tony Tramel stated that some of the language in these documents is incorrect and needs to be addressed. He was thinking a committee of 3-5 people should take this on. He had some names in mind but none of those people had been approached. He had included board members in this list. Mecca stated she didn’t think anyone from the board should be on this committee. Jean Burgoine would like to see the residents come up with proposed changes. They could come to board members for clarity. Mecca Henry proposed we table this until the March Board Meeting. However, Larry Keller moved to proceed with getting this committee, consisting of no more than six people, formed quickly. The board would decide if the committee would contain any board members. Each board member (excluding President Tony Tramel) would submit a name to Tony for consideration. Mecca Henry seconded the motion. Additional discussion concluded with all names submitted to Tony must be agreed upon by the board before approaching the potential committee member. The board can do an electronic vote as long as it is communicated to the community. The board can also vote on this after the fact. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Discussion of development of a 3-5-year capital improvement program. President Tony Tramel believes the community would welcome such a plan. It could just be a 1-2 page document listing potential projects, i.e., redoing the pump system at the Resaca that pumps water onto the golf course. Mecca Henry indicated this would need to include equipment. Mecca Henry moved and Lenore Combs seconded to form a committee that would be put together using the same process as discussed above to review SEPO rules. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Review of Sunshine Covid-19 Policies. It was agreed we would not address this at this time. Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. 6. Lenore & Tony - Inventory of SEPO residents who would like assistance with obtaining their Covie-19 shots. Open discussion. The board would like to determine how big of an issue this is. Those age 65 and over who have not received their shots but want them are who the focus would be on. Lenore has reached out to some government officials. A possible plan for the distribution of vaccinations right here at Sunshine will be determined after we know how many people we are talking about needing/wanting the vaccination. It was moved by Lenore Combs and seconded by Larry Keller to take action to inventory those who still need and want to receive the vaccine. The motion was passed unanimously by all present at the meeting. 7. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. 8. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. 9. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. Items 7, 8 & 9 have previously been addressed in that the board will develop a process using Google Forms to gather data, questions and other input. Results will be compiled and relayed to the board and community prior to board action being taken. Unfinished Business The next board meeting on the schedule is Monday, March 8, 2021. The March meeting is always scheduled by the previous year’s board during their March meeting. It is customary at the March meeting for the board to schedule their meetings for the next winter season. Then they review or reject the following which should have been submitted to the board for approval. Dates for Good Neighbor Golf Tournament Women's Club list with dates of ‘next season’ activities/events Proposed dates for other golf activities Adjournment Mecca Henry moved the meeting be adjourned. Lenore Combs seconded the motion. It passed unanimously by those present at the meeting. The meeting was adjourned at 2:58 PM. Respectively submitted, Beth Parrish SEPO Board Secretary Attachments: List of SEPO Bank Accounts Proposed Fiscal Policies Proposed Board Backups ***************************************************************** 2021 SEPO BOARD (SPECIAL) MEETING VIDEO Thursday, February 25, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Feb 25, 2021 was Virtual, using Google Meet, and was recorded (except for the first seven minutes). HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days or sooner. If you have any questions about or issues with viewing this video, let me know. (And yes - I have ANOTHER e-mail strictly for board issues. But I am still monitoring the rest of the SEPO Communication e-mails.) Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Special) Meeting (2021-02-25) ***************************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verifiy the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 16, 2021 Annual Meeting of Shareholders (below ) 5. Review and consideration of approving the February 16, 2021 SEPO Board Meeting Minutes (below ) 6. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 7. New Business: Tony - SEPO Board 101 Education Discussion Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Tony - Assignment of two Directors to each director position, as Primary and a Secondary/Backup Position. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/ Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies Discussion of development of a 3-5-year capital improvement program. Review of Sunshine Covid-19 Policies Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. Lenore & Tony - Inventory of SEPO residents who have had vaccines and develop a program to help those who have not received their shots. Open discussion. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. 8. Unfinished Business. 9. Adjournment Attachments: February 16, 2021 Unapproved Minutes of 2021 Annual Meeting of Shareholders (below ) February 16, 2021 Unapproved SEPO Board Meeting Minutes (below ) ***************************************************************** 2020 SEPO ANNUAL MEETING OF SHAREHOLDERS and 2021 SEPO BOARD FIRST MEETING Tuesday, February 16, 2021 Link to Virtual Google Meet Video Both the SEPO Annual Board meeting and the first Board meeting of the new 2021 board were held on Feb 16, 2021 starting at 3 PM and ending at 3:38 PM. These meetings were both Virtual using Google Meet and were recorded. HERE is the link to the recording which everyone is welcome to view. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary 314-960-6710 ***************************************************************** SEPO BOARD MEETING MINUTES: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders (Approved @ Feb 25, 2021 Board Meeting) The 2021 Board convened their first board meeting immediately after the Feb 16, 2021 Annual Meeting of Shareholders was adjourned, using the same Google Meet login. The meeting was also recorded and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA . You can fast forward to the beginning of this meeting, which is approximately 27 minutes into the recording. This meeting was moderated by Tony Tramel. He called the first meeting of the 2021 Board to order. Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Next Steps Tony Tramel has put together a list of potential policy-related issues for consideration and assignment in the next year. The board will ultimately decide if these issues or any others need to be addressed during this time period. The initial list of items was in the Agenda (attached) but none were discussed at this meeting. Election of Directors & 1st and 2nd Vice Presidents The process to elect directors is to entertain a motion and vote on that motion. Larry Keller made the motion and Beth Parrish seconded it to nominate Tony Tramel for the position of President. The vote was unanimous from those board members present at the meeting. Tony accepted the position. The appropriate motions were made and unanimously accepted by those present at the meeting to nominate the remaining board members to the director positions listed below. A discussion followed as to the 1st and 2nd Vice President (VP) positions. Mecca Henry stated that the President, Secretary and Treasurer could not hold either of these positions. The responsibility of a VP is to take over the responsibilities of the ranking officer(s) if that person(s) is unable to perform them. It was agreed we should have Lyn Swonger decide if he did or did not want to retain the title of 1st VP. Beth Parrish motioned that Lyn Swonger remain as 1st Vice President at this time. The vote was unanimously yes from those present at the meeting. Lenore Combs made the motion and Mecca Henry seconded it to nominate Larry Keller as the 2nd VP. The vote was unanimous from those present at the meeting. Larry accepted the position. The following is the result of the above motions and acceptances. President: Tony Tramel Secretary: Beth Parrish Treasurer: Mecca Henry Golf Course & 1st Vice President: Lyn Swonger Includes Golf Course, Equipment, Irrigation Maintenance & Maintenance Area Common Area 1: Jean Burgoine Includes Offices & Lounge, Pavilion, Pool & Hot tub, Retzlaff Hall & Sunburst Building. Common Area 2 & 2nd Vice President: Larry Keller Includes Drainage and Irrigation Ditches, Streets and Grounds & Texas Ave. Common Area 3: Lenore Combs Includes Storage Lot & Woodshop, Shuffleboard Court & Tennis Court. President Tony Tramel indicated he would like to see a backup director for each of the above positions. This will be a point of discussion in a subsequent board meeting. Future Items for Board to Address President Tony Tramel stated he would like to hold another board meeting within the next two weeks or less and he would like to talk about what is expected of a board. He referred to it as SEPO Board education 101. It’s important for a board as a group to understand SEPO documents – what they say and don’t say. We also need to discuss: Issues dealing with the Covenants and how they are interpreted. The formation of a committee (3-5 people) to actively look at SEPO’s primary documents carefully and make recommendations for consideration. Each change, if any, has various specific requirements to make things happen, according to the Covenants themselves. We will determine a day/date for the next board meeting and do it virtually – unless Covid-19 restrictions change by then. The community will be invited to listen. Approval of Previous Meeting Minutes Beth Parrish brought up the fact that the minutes from the Jan 5, 2021 Board meeting were not approved at the Annual Meeting of Shareholders. President Tony Tramel noted they had been published, so if there were no objections to this board, we could approve them as published. Beth Parrish motioned we approve the Jan 5, 2021 Board minutes as published. Mecca Henry seconded the motion. It passed unanimously by those present at the meeting. Adjournment The meeting was adjourned at 3:38 PM. Respectively submitted, Beth Parrish SEPO 2021 Board Secretary ****************************************************************** SEPO BOARD MEETING AGENDA: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order for New 2021 Board - Roll Call by the Secretary Discussion about Area Assignments and Newly Elected 2021 Directors (Tramel) Listing of potential policy related issues for consideration and assignment - Consideration of having two Directors responsible for each area of assignment. Advocate the use of surveys to seek input from SEPO residents before Board considers actions. Review of Policies, Bylaws, and Covenants and potential modifications. Development of a 3–5-year capital improvement program Review of Covid-19 Polices, Committee Heads selected to address selected policies. 3. Election of Officers: President, Secretary and Treasurer 4. Assignment of Multiple Areas by Other Directors and / or by Officers noted above 5. Schedule Next 2021 Virtual Board Meeting (SEPO Board 101 Education Presentation) 6. Other Unfinished Business 7. Adjournment Board Meeting Minutes: New Board (2021-02-16) Board Meeting Agenda: New Board (2021-02-16) Board Meeting (Special) Agenda (2021-02-25) Video of Annual & New Board First Mtgs (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) ***************************************************************** SEPO Annual Meeting of Shareholders Minutes (print from HERE ) Tuesday, February 16, 2021 3 PM, Virtual Google Meet Only (Approved @ Feb 25, 2021 Board Meeting) The Agenda for the meeting was provided and is below . This was the first ‘totally virtual’ meeting held by the board. Tony alerted everyone that the meeting was being recorded. The recording can be viewed/downloaded at this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA President Jim Kennedy asked if Chuck McEvoy, Elections Committee Chairman, was present, which he was. President Jim Kennedy then asked Chuck if we had a quorum in order to continue with the meeting. Chuck replied that we had a quorum. The Annual Meeting of Shareholders was then called to order by President Jim Kennedy. Role Call was taken. Jim Kennedy, Mecca Henry, Tony Tramel, Frank Tewell, Neil Morehead and Jerry Drost were present. Lyn Swonger was absent, due to medical treatments. Election Results President Jim Kennedy asked Chuck if he would present the election results. Chuck first thanked everyone who had worked on this election process with him. He thanked Valerie Basaldua and indicated she had become much more proficient with her computer skills since last year’s elections and was of extreme help to him. He also thanked Jim & Sue Clifton and his wife Vera who assisted him with mailing the ballots and subsequently counting them. He also thanked Cathy Chajec and Vic Hillman for helping with the vote counting. Chuck indicated that 226 proxies were signed. We needed 157 for a quorum. 75% of the community voted. 25% did not. Chuck said this was one of the closest election results in terms of votes per candidate he could remember. The results were as follows: Larry Keller (206) Jean Burgoine (202) Beth Parrish (202) Lenore Combs (199) Dana Weise (81) President Jim Kennedy thanked Chuck for his hard work and told him how much he is appreciated for the tremendous amount of time he put into this voting process. Approval of Previous Meeting Minutes President Jim Kennedy asked for a motion to be made to approve the Feb 18, 2020 SEPO Annual Meeting of Shareholders Minutes that was posted in the office. Frank Tewell made a motion to accept the minutes that were posted. Mecca Henry seconded the motion. The motion passed unanimously. Director Reports Frank Tewell: Frank did not have a formal report but wanted to thank everyone for their support and helping him to maintain his area of responsibility (Common Area 1). Frank indicated: “the hottub is really hot right now if anyone wants to use it!” He said there were too many things that have been done to these common grounds to list them all here. President Jim Kennedy thanked Frank for his hard work and indicated that Frank has stocked up on supplies, etc so the next person taking responsibility for these areas would have a head start. Neil Morehead: Neil didn’t give a report during the meeting for Common Area 2, as he was unable to unmute his phone when asked during this virtual meeting. Jerry Drost: Jerry indicated he had some ideas he wants to pass along to the next person responsible for Common Area 3. Lyn Swonger: Jim Kennedy reported that Lyn, who is currently undergoing medical treatments, has done a marvelous job on the golf course this last year and was sure everyone appreciates all of his hard work. Mecca Henry: Mecca thanked the board members for the work they have done in the past year. She has the final 2020 reports to send out and post on the Web site after the meeting. Mecca said the CPA did a wonderful job this year. The 2020 tax return is complete and we won’t have to restate the final numbers for 2020. We came in under budget. See Treasurer’s report after these minute for the details. President Jim Kennedy thanked Mecca for the outstanding work she has done this past year. Tony Tramel: Tony thanked everyone for their help and guidance in making the board meetings accessible (via virtual methods) to residents during this Covid-19 pandemic. He appreciates everyone reading the minutes and the fact we have gotten some things done even during this pandemic. Jim Kennedy: Jim started off by saying – This has been quite a year. We started with Covid-19 and are ending with this cold snap. With the help of the community, we have not experienced a case of the virus within Sunshine – to his knowledge. We might be the only community in the RGV who can say that. He has received calls from residents thanking him for keeping them safe. He appreciated those calls. He challenged the new board to keep this up. In Memoriam Ladonna Harvey read the names of all residents (current and former) who had passed away since the previous Annual Meeting of Shareholders. There was a moment of silence observed between each name. Each of those names can be found on the Web site in the ‘In Memoriam ” section. New Directors: Swearing-In Ceremony The newly elected directors were asked to turn their microphones on. President Jim Kennedy then read the “Oath of Office” which was repeated by the new directors. Jim Kennedy then thanked the new directors and informed them there were certificates for each of them in the office, as well as a binder for whomever was elected president of the next board. Adjournment Mecca Henry moved the meeting be adjourned. Tony Tramel seconded the motion. It passed unanimously. The meeting was adjourned at 3:27 PM. Respectively submitted, Tony Tramel SEPO Board Secretary Attachments: Agenda for Feb 16, 2021 Annual Meeting of Shareholders Treasurers Report is below and can also be found here *********************************************** Treasurers Report February 16, 2021 For the year 2020 we came in under budget. There was a net profit of $ 6,915.67. All areas except for General Operations came in under Budget. The overages in that area were due to several things. Payroll was over due to unbudgeted overtime. Payroll taxes were over also due to overtime. Property Taxes and depreciation expense was higher than budgeted but less than 2019. The Golf Cart Paths cost $18,327.21. Of this amount $4,613.29 was expensed in the 2020 Profit and Loss. The remainder came out of fees collected in the past that were not spent on Cart Paths in the amount of $13,713.92. We also purchased two golf carts for a total of $8,600.00. That amount was coded to Fixed Assets. Our Interest Income is down for the year 2020 due to lower interest rates. All bank accounts are now at banks with local branches. As of the end of 2020 the shareholder’s equity is $5,469.57 per Property. This is down slightly from 2019 which was $5,491.86. Overall, we are in good financial shape with $529,378.85 in cash and no long-term debt. If anyone has any questions, please let me know and I will be happy to answer them. Mecca Henry ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS AGENDA Tuesday, February 16, 2021 3:00 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- 1) Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel 2) Chuck McEvoy to provide 2021 SEPO Board Election Results. 3) Review Approved February 18, 2020 Annual Meeting minutes for reference purposes, (Copies of these approved minutes are attached - see below .) 4) Review and consideration of approving the minutes of the January 5, 2021. (Copies of unapproved minutes are attached - see below .) 5) Reports of Officers Lyn Swonger - Golf Course Frank Tewell (Common Grounds/Maint. Area 1) SEPO Buildings Neil Morehead (Common Grounds/Maint. Area 2) Streets, Drainage Streets, Texas Ave Jerry Drost (Common Grounds/Maint. Area 3) Storage & Shop Area Tennis /Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Tony Tramel - Secretary Jim Kennedy - President 6) Memorial of residents we lost in 2020. Names to be read by Ladonna Harvey. 7) Unfinished Business. 8) Elected 2021 SEPO Board members swearing-in ceremony by President. 9) Adjournment of 2020 Board. Attachments: February 18, 2020 Approved Minutes of SEPO Annual Meeting (see below .) January 5, 2021 Unapproved Minutes for Consideration of Approval (see below .) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS MINUTES 'FROM' Tuesday, February 18, 2020 (Approved @ SEPO Annual Meeting of Shareholders on Feb 16, 2021) Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. John Chajec thanked Chuck and his committee for all their hard work. John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. Frank Tewell - Click HERE for the report. Jerry Utterback - Click HERE for the report. Lyn Swonger - Click HERE for the report. Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. · The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. · It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. Share Nelson announced the program on Saturday called “Remember When”. It will be held this Saturday evening and tickets are virtual and $5 each. Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on Meeting was adjourned at 3:44 p.m. ****************************************************************** SEPO Board Minutes Tuesday January 5, 2021 1:30 PM, Retzlaff Hall (Approved @ first "2021 Board" Meeting on Feb 16, 2021) The Agenda for the meeting was provided and follows. Due to some technical difficulties trying to get each Director connected with their cell phone and Google Meet, the meeting did not begin until 1:50 PM. President Jim Kennedy called for a roll call. All board members were present at the meeting which includes Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall at the meeting were Chuck McEvoy, Bill Peterson, and Dawn Rae Leonard. A request was made to consider approving the minutes from the November 30 and December 14, 2020 Board meetings provided to each director by the Secretary via email on January 2, 2021 for their review and comment. Lyn Swonger and Frank Tewell indicated they did not get the minutes and obtained a copy from the Secretary. After Lyn Swonger read the minutes provided to him at the meeting, a passionate discussion between he and Tony Tramel ensued regarding the words and their meaning and context in paragraph 4 in the December 14, 2020 minutes. After this debate, a motion was made to approve the Board minutes for the dates of November 30 and December 14, 2020, by Mecca Henry and seconded by Tony Tramel. Those who voted to approve the motion were Tony Tramel, Mecca Henry, and Jerry Drost, those opposed were Lyn Swonger, Frank Tewell, and Neil Morehead, creating a 3-3 tie vote. President Kennedy voted because of the tie vote and to get these minutes off the table, and he voted affirmatively, meaning the minutes were approved as submitted / printed. Reports of Officers Mecca Henry, Treasure indicated the Board needs to approve the financial reports that have been posted for November. Mecca Henry indicated no board member had provided her any feedback from these published reports. Lyn Swonger moved to accept the reports prepared by the Treasure for the month of November. Tony Tramel seconded the motion, the vote was unanimous to approve. Frank Tewell reported on work accomplished in his area. Jim Kennedy complemented Frank Tewell on his due diligence and made mention they were both at the office at 9:00 PM last night working on an issue. Neil Morehead and Jerry Drost did not provide any new reports on their areas. Lyn Swonger reported that golf course work was primarily related to maintenance right now. In the near future additional cement bags will be used to repair / replace deteriorating wall sections around the ponds on the course. Nominating Committee The Nominating Committee member, Bill Peterson, spoke and formally provided the following list of residents that were selected for the 2021 Board Election, where a total of 4 positions will be voted upon. Bill Peterson read from a statement to formally submit their list of candidates. He said, “Mr. President the Nominating Committee lists the following nominations for the Sunshine Estates HOA Board of Directors positions: Dana Weiss, Daniel Danks, Dawn Rae Leonard and William Peterson.” President Kennedy acknowledged the committee work with a “so received”, comment. Lyn asked that we approve the nomination committee’s recommendations. Tony Tramel indicated he would like to note on the record that we acknowledge receipt of the list of nominations, rather than approving the nominees to ensure the Board is not approving any of the candidates. There was no objection to this modification. There was no vote taken on Lyn Swonger motion and or requested modification for the motion by Tony Tramel. Election Committee Chuck McEvoy has agreed to lead the election process for 2021, as he has done for several years. Chuck briefed the Board on the letter that will be sent to owners, and the need to follow the directions provided in the ballot information packet. For a ballot to count, the ballot envelope must be placed inside the SEPO envelope provided. Tony Tramel asked, “how will you decide which physical address the ballot envelopes will go to, if an owner has two mailing addresses? (i.e., they are not full-time residents). Chuck indicated emails will be sent to those non full-time owners requesting them to advise where they want their ballot to be mailed. When asked - what about owners who have not provided email addresses, Chuck indicated it is a responsibility of the owner to provide their email to the office, for things like this. He acknowledged that there may be a challenge in getting ballots to the Canadians in time for them to respond prior to the 1:00PM, February 16, 2021 deadline for receipt of ballots. He requested information of how to include the details for our “Google Meet” for our Annual Meeting in the proposed letter he provided. Tony Tramel has provided the Google Link for this meeting to him. Chuck indicated there are some slight differences than in the past. He will begin counting the ballots he has received prior to the 1:00 PM deadline, and if the ballots do not reach a quorum level, plus those who would be in our Google Meet, he will not report the findings of the vote tally. It therefore is important that everyone provides a ballot back to SEPO so you can be counted. The 51% or greater number of votes for a quorum, is included in our Bylaws. There are 306 total votes in SEPO, therefore, (306 x.51= 156.06), with the next whole number being 157 or more ballots must be received for there to be a quorum at our Annual Meeting. Floor Nominations President Kennedy, then advised that a table will be set up in the Pavilion to allow persons to “Nominate a Person from the Floor”, from 2:30-3:30 PM on January 5, 2021 by completing a form prepared for this use. Any nominations received at that time plus all other nominations will be passed onto Chuck McEvoy to process them to arrive at a final paper ballot for the 2021 Board election. Other Business Jerry Drost asked President Kennedy if we were going to petition the Cameron County Judge to allow us to have our business meeting, rather than be limited to only 10 persons? Jim Kennedy indicated the County judge has just recently issued a renewal on a maximum of 10 persons and also implemented a curfew. Jerry Drost indicated that Lenore Combs had said she could prepare the documents that would ask the Judges permission to have a business meeting in Retzlaff Hall with social distancing and masks. Jerry Drost again asked if we were going to make a request to the Judge? Lyn Swonger replied no we are not. Jerry Drost stated that is your opinion in response to Lyn Swonger. Jerry Drost asked if we could have an Annual Meeting with 3 people and the Board? We need to at least try to obtain permission for this business meeting. It was pointed out that the 10 max restriction is intended for social gatherings, and that permission for business-type meetings falls into a different category. Jim Kennedy indicated he would check it out with the Judge. Dawn Rae Leonard opined that the Judge will give us approval, however, we must complete the request form. Ms. Leonard provide a copy of the needed form to Jim Kennedy to proceed through the process. It was concluded by the majority of member present after a vote on the issue, (Tony Tramel, Mecca Henry, Jerry Drost, Jim Kennedy voted yes, and Lyn Swonger, Frank Tewell, and Neil Morehead voted no), that this Board wants to proceed with applying to the Cameron County Judge’s Office for a permit to have our 2021 Annual Board Meeting on February 16, 2021 at 3:00 PM. This permit will identify limitations which will be imposed on the meeting, rather than be guided by the maximum of 10 persons. Jim Kennedy indicated he would take action to apply for said permit with the Cameron County Judge’s Office for our scheduled Annual Meeting. Unfinished Business The Board received a request from the Architecture Review Committee to approve David Fleiner as a member of this Architecture Committee as required by our Article V of our Covenants. Tony Tramel, moved to approve David Fleiner to the Architecture Review Committee, seconded by Frank Tewell, the vote was unanimous to approve the motion. David Fleiner has been appointed to the Architectural Committee. No other business was identified, and Lyn Swonger moved to adjourn the meeting, seconded by Frank Tewell, unanimous vote to adjourn the meeting at 2:20 PM Submitted Tony Tramel Board Secretary Attachments: Agenda for 2021 01 05 Board Meeting (see below ) Board Meeting Minutes (2021-01-05) Board Meeting Agenda (2021-01-05) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Tuesday, January 5, 2021 ------------------------------------------------------------------------------------------------------------------------ General resident access into Retzlaff Hall and the Pavilion / Pool area for this meeting is restricted due to Covid-19 Restrictions. Please note a special in person, “Nomination from the Floor”, event for 2021 SEPO Board Nominations is scheduled in the Pavilion area from 2:30-3:30 PM, on January 5, 2021. Residents can complete a form to nominate a SEPO resident for the 2021 Board of Directors election. Alternately you can do this online prior to 5 PM on January 5, 2021, by clicking the following link to access the floor nomination form and follow the directions. CLICK HERE TO GO TO THE LINK ________________________________________________________________________________ This meeting will be made available using Google Meet by clicking the following link beginning at 1:15 PM until 2:30PM on January 5, 2021: https://meet.google.com If needed, o gain access on your Smart Device please use this code . Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you can see the words spoken by everyone during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the revised November 30th, 2020 and the December 14th, 2020 Board Meeting Minutes. Copies are attached. Reports of Officers a. Review and report from Mecca Henry, Treasure, preliminary year-end report, consideration to approve November Financial Reports, which have been posted and provided to residents, and other related issues on the 2020 SEPO Budget. b. Consider approving a resolution acknowledging receipt of the Nominating Committee selection of candidates for the SEPO 2021 Board of Director election. Members of the Nominating committee will be in attendance to formally submit their candidates. Chuck McEvoy will also be in attendance who will be handling the election process itself. c. The Board has scheduled an in-person “Nomination from the Floor” after the Board Meeting. The Board will accept Nominations by residents in person, at a table set up in the Pavilion area between 2:30 PM and 3:30 PM. Residents will be able to Nominate from the Floor by completing a form to complete this nomination process. Social distancing and masks will be required. An alternate method of doing this online prior to 5 PM on January 5 can be accomplished by clicking HERE to go to the link and completing the form and hitting “submit”. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments November 30 Unapproved Revised SEPO Board Minutes December 14 Unapproved SEPO Board Minute Board Meeting Minutes (2020-12-14) ***************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Dec 14 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:10 PM, December 14, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall were David Fleiner, Daniel Danks, Bill Peterson, and Dawn Rae Leonard. Jim Kennedy indicated the Board was here mostly to deal with the 2021 budget and asked Mecca Henry to report on the status of the budget. She reported that she had provided worksheets to various Board members and in the big picture we were out of balance with our anticipated revenues by approximately $6,000. Jim Kennedy asked if this is something that can be resolved by more cutback? Mecca indicated that is the more traditional solution, or the Board can decide to approve the budget being out of balance and anticipate reductions in 2021 spending that would make up for this amount in 2021. Jim Kennedy then asked which Board members are in favor of proceeding with improvements to W Indiana Circle? In response, every Board member raised their hand indicating support to resolving the current conditions on W Indiana Circle. Jim Kennedy then announced that this response answers the question about Board support for this contemplated project for 2021. Jim Kennedy then asked Tony Tramel to brief the members on the effort that has been expended to date, a status report, and the remaining steps needed to complete this anticipated reconstruction project of W Indiana Circle. Tony Tramel indicated that funding for this project or others is identified first. One then typically hires an engineering firm for roadway / drainage type projects. You then identify alternatives, prepare cost estimates, and present those alternatives to the Board for selection. Then detailed plans are prepared, proposed bids or proposals are solicited and evaluated while always considering available funding. Public and or neighborhood meetings are standard practice to keep them aware of the relevant design issues with a project of this type. The Board would accept one or more contractors and execute a contract, construction would begin, testing of materials and construction observation would be needed until the project is completed. Once a final inspection and certification of materials is provided, only then should a final check be paid to the selected contractor. This sequential process can only be accomplished if there is a line item in our 2021 budget for W Indiana Circle. Our By-Laws require an adoption of an annual SEPO budget which includes anticipated expenditure for the next year. If there was no line item for W Indiana Circle in the 2021 Budget, the Board would not be able to move forward. Funding must be identified before the project can proceed. Without a line item in the 2021 budget, this Board would be kicking the can down the road to the next Board for the year 2022. It should be noted the authors of our By-Laws clearly anticipated situations such as W Indiana Circle and others in Section 7.04 of our By-Laws which is reproduced as follows: “Contingency (Reserve) Fund - All funds accumulating in this fund shall be used exclusively for the upkeep and repairs of the Streets and Water System, or the emergency replacement of buildings, located within the Subdivision as the Board of Directors deems necessary. Any exceptions will require the majority vote (51%) of the property owners.” Tony Tramel indicated his best estimate of construction costs, engineering, construction inspections and testing and observations has been completed. This estimate is based on a review of detailed estimates of building materials / bid items used in roadway construction, and the proposed plan to reconstruct the curb and gutter and adjust driveways on the north side of W Indiana Circle to re-establish a proper water flow line to the drop inlet in the Cul-de-sac of W Indiana Circle. The total value of W Indiana Circle is projected to be in the order of magnitude of $65,000. There may be other alternatives that might cost less, and those should be evaluated during the engineering investigations and development of alternates for the 2021 Board’s consideration. Tony Tramel indicated he thought it would be prudent to identify W Indiana Circle as a line item in our 2021 Budget, with a note that this $65,000 would be earmarked as coming from our Contingency Reserve Fund in accordance with our By-Laws. Frank Tewell indicated he liked putting the line item in the budget but not an amount of money identified for W Indiana Circle. Discussion then centered on what had happened previously regarding W Indiana Circle. Frank Tewell indicated a former Board member had received a bid to make some type of improvement for W Indiana Circle for approximately $32,000 and the budget amount was $30,000. Tony Tramel indicated he had not seen what was proposed at that time, and it would be like comparing apples with oranges, the scope was not the same, and Tony Tramel was unable to find any plan or drawings of the proposed improvement. Lyn Swonger added that the Board member had obtained two bids for some work on W Indiana Circle, and because people on W Indiana Circle objected to the type of project proposed, the Board member destroyed all of the related documents regarding this project. Lyn also questioned the need for an engineer for a project of this type, since a contractor that does this all the time should know how to drain water downhill. Tony Tramel pointed out unless you have a set of drawings, and specifications, you cannot compare contractor A with contractor B as it pertains to the quality, quantity, and costs. If an engineer is not used, and we depend on a contractor alone, the solution offered by the contractor might not work. Use of a professional engineer assures SEPO that a plan provided must follow best engineering practices, as required by laws governing Professional Engineers. Tony Tramel indicated with an engineer, alternates would be determined and presented, each with a projected cost to the Board and to W Indiana Circle residents. A determination would be made at that time regarding the scope of effort for the engineer to finalize a set of plans and specification for bidding purposes. Warren Clark had contacted Tony Tramel, and advised him in the last major street reconstruction, that until they hired an engineer, the Board at that time was unable to obtain bids and evaluate any type of proposed street improvement. He stated the key to success in that project was hiring an engineer, as they know how to prepare plans and specifications and how to obtain competitive bids. Jim Kennedy summarized the budget issue in that he asked, “So what we are trying to do is put a monetary amount into our proposed budget for W Indiana Circle for next year so it can proceed to get implemented?”, which was confirmed by Tony Tramel. Neil Morehead asked if we could put $5,000 into a line item to just do the study? Jim Kennedy pointed out that would not allow any implementation in 2021, and would not be enough funding, and we must be realistic to make this project happen. Jim Kennedy confirmed this would be a way to “get this project rolling”. Tony Tramel indicated the Alternatives are simple. 1) If you want to get something underway / completed in 2021, you need to identify W Indiana Circle as a line item, and identify an amount of money for this project, and it is suggested that amount should be $65,000 and earmarked coming from our Contingency (Reserve) Fund. 2) Or alternatively, if the Board wishes to push this project down the road, the Board does not do any of those things identified in number 1. Lyn Swonger indicated that he was all right with the project and agreed with it but must have the language returned to the Board for decisions. Lyn asked for the limits of the anticipated project, which were noted as the eastern most golf cart pathway to the drop inlet In the Cul-de-sac. Jim Kennedy asked for someone to make a motion to add a line item to our proposed 2021 budget for W Indiana Circle. Frank Tewell inquired about how this budget line item and the continency fund are related. Mecca indicated that it would be in a line item with a note that the funds for W Indiana Circle are earmarked to come from the Contingency (Reserve) Fund. Neil Morehead moved to put an W Indiana Circle line item in the budget and later decide how much money should be there. Discussion ensued that an amount of money must be identified if it is part of the budget. There was no second to Neil Morehead’s motion. Tony Tramel, reluctantly, moved to include W Indiana Circle reconstruction in the 2021 budget and identify $65,000 as the amount for this project. This funding shall be earmarked as coming from the Continency Reserve Fund, just like our By-Laws indicate. Lyn Swonger seconded the motion. A vote was taken. Those voting for the motion were, Lyn Swonger, Neil Morehead, Jerry Drost, Mecca Henry, and Tony Tramel. Frank Tewell voted against. The motion was approved. Mecca Henry presented budget documents to Board members, which included expenses exceeding revenues by $6,000. Mecca Henry advised our property tax expenses are now projected to be about $3,000 less than identified in the proposed budget. Therefore, the difference is reduced to only $3,000. Jim Kennedy noted that this Board and others have historically reduced their spending. Therefore, at the end of the year, funding transfers back into our cash accounts, i.e. money allocated for the various line items of the budget were not entirely spent, (which represent a net reduction in annual costs). Mecca Henry said that she will show the W Indiana Circle under a capital expenditure in the new budget because of its uniqueness. She also indicated the Contingency Reserves is associated with our Frost Money Market account which has approximately $100,000. Mecca discussed the reasoning for using this account as being the most rational approach. Mecca Henry moved to accept the proposed Budget presented at the meeting, which included W Indiana Circle as a capital outlay. Tony Tramel seconded the motion. Those voting yes, were Mecca Henry, Tony Tramel, Lyn Swonger and Neil Morehead. Those opposed were Jerry Drost and Frank Tewell. The motion was approved. Jim Kennedy asked if there was a motion regarding the minutes of the last Board meeting? Lyn Swonger moved to have the minutes read aloud at the meeting, which was seconded and approved. Tony Tramel read from the copy of the unapproved minutes of November 30, 2020. During the reading, Tony Tramel noted an oversight regarding the date of the meeting in the first paragraph which was noted as needing to be correct. Mecca moved to accept the minutes with the changes noted by Tony Tramel. During the discussion following the motion, there were comments made by Jim Kennedy. Jim Kennedy indicated he and others felt there was some parts of the meeting that were not summarized in the minutes presented. Tony Tramel indicated that he had used a tape recorder for all minutes since he has been the Secretary. Unfortunately, due to a technical error on his part, he did not have the recording for the last meeting. Tony Tramel apologized to the Board members for that error and indicated he does not plan for it to occur again. Jim Kennedy indicated he thought there was an obvious glaring omission in the minutes of the meeting. There was discussion about W Indiana Circle line item with $65,000 placed in the budget. Jim Kennedy stated that he recalls significant discussion about W Indiana Circle at this meeting, and there was additional information concerning Mecca Henry’s report on the budget which needs to be included in the minutes for the November 30, 2020 Board meeting. Tony Tramel admitted his oversight regarding the issues that Jim Kennedy brought up. Tony Tramel indicated he would review his notes and refresh his memory and would provide an updated / revised set of minutes to each of the Board for them to review and provide their edits for consideration. Members of the 2021 Board Nominating committee were acknowledged by Jim Kennedy. Jim Kennedy proceeded to acknowledge that due to COVID-19 restrictions some changes and adjustments from prior procedures needed to take place and he proposed the following to comply with our By-Laws. The Nomination Committee should provide the listing of names they have determined who wish to be considered in running for a Board position. This Nomination Committee listing should be provided before, Saturday, December 26th. After this list is provided the listing will be posted. On Jan 5th, a Board Meeting is scheduled for 1:30 PM. At that time the Board will also accept “Nominations from the Floor” using the following technique: After the Board meeting on Jan 5th, between 2:30 PM and 3:30 PM, Board members will accept nominations, normally referred to as” Being Nominated from the Floor”. Persons can make this type of nomination by filling out a form created for this purpose at an identified table set up in the pool Pavilion area. All the names, from the Nomination Committee and those that were provided as a “Nomination from the Floor”, who have agreed to run for the Board, will then be posted on a SEPO Library / Office bulletin board for 10 days. After that time, the list will be taken down and paper ballots with those running for the Board will be prepared. The actual election for the 2021 Board members will be Feb 16th, 2021. Chuck McEvoy has again agreed to manage the SEPO Board election process. Mecca Henry noted that persons who will be running will need to prepare a brief resume / background information once they accept a nomination to run for the board. Mecca Henry moved to accept the plan proposed by Jim Kennedy to proceed with the nomination process considering our restrictions with COVID-19. There was some additional discussion that indicated if a person who was unable to provide a nomination from the floor at the time and location noted above, that a nomination could be made via email. The details of who to send the email to and what address is yet to be resolved but will be prior to the date nominations are closed. Mecca Henry’s motion was approved unanimously. Tony Tramel told Jim Kennedy that he was in receipt of a request to speak to the Board from Dawn Rae Leonard, and she indicated she wanted to speak on the Agenda item regarding Nomination Committee. Dawn Rae Leonard was permitted to address the Board by Jim Kennedy for approximately 3 minutes. After she spoke, Jim Kennedy thanked her for her comments. A motion was made and approved to adjourn the meeting at approximately 4:10 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 12 14 Board Meeting (see below) Consideration to Approve Board Minutes Revised from November 30th, Ver2 (see minutes below) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, December 14, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus 3 Persons from Nominating Committee will be in attendance.) Since this meeting attendance is limited to a Maximum of 10, no other residents would be permitted to be in Retzlaff Hall for the Board Meeting. We will be again making this meeting available using Google Meet by Clicking the following link beginning at 2:45 PM until 3:00PM: https://meet.google.com The above link should take you directly to the spot on your Smart Device (phone, computer or pad) where you ‘ask to join’ the meeting. If needed, please use this code to gain access. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for the meeting by Board Members. Review and consideration of approving the minutes of the November 24th Executive Session and November 30th, 2020 Board Meeting. (Copies of unapproved minutes are attached.) Reports of Officers a. Review and discussion on proposed 2021 SEPO Budget, and potential adoption of the 2021 SEPO Budget. b. Nominating Committee discussion - Nomination Committee to submit Nominations a minimum of 10 days before established January 5th, 2021 Board meeting. The deadline to provide the nominations to the Board would therefore be prior to December 26, 2020. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments: Proposed Minutes for consideration of adoption: (See below for Both sets of minutes) November 24th, 2020 Executive Session Board Meeting Minutes November 30th, 2020 Board Meeting Minutes Board Meeting Agenda (2020-12-14) ****************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Nov 30 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, November 30, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall was Patricia Wood and Dawn Rae Leonard. It should be noted that this was a first attempt to have a “Google Meet” of this SEPO Board meeting and instructions were provided in the SEPO NEWS email notifying homeowners of this avenue to view / listen to the meeting live. At one time during the meeting there were some 42 persons who had connected to this meeting. Jim Kennedy indicated he intended to skip around from the posted Agenda. The minutes from the July 20 and November 23rd Board Meeting were ultimately approved as submitted without a reading at the Board meeting. Jim Kennedy indicated he wished for the Board to formally recognize the formation of a Nomination Committee chairman he had selected. It was noted that our By Laws require the Board to make that determination, not the President by himself and or in conjunction with other Board members. A motion was made by Tony Tramel, to accept Dana Wiess as the chairman of the Nominating Committee for Board members elected for 2021, it was seconded by Lyn Swonger. The motion passed with Tony Tramel and Mecca Henry voting no. A Staff report was summarized by Tony Tramel concerning “Trail Fees”. A copy of this report is HERE . These are the fees collected for a permit to allow a golf cart to utilize the pathways on the golf course. They were initiated more than 10 years ago, and with the leadership of Lyn Swonger, a complete system concrete cart pathways were completed this year. Our Policy and Procedures dictate that these fees are to be used exclusively for the maintenance of the concrete pathways. The total fees collected approximate $3,000-$3,500 a year. Little maintenance is anticipated with the concrete pathways. The Board was presented with different policy options: 1) continue collecting the Trail Fees and the money would accumulate for future maintenance, 2) eliminate the fees in their entirely, or 3) expand the purpose of the fee collected to include but not limited to Trail fees shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and lighting improvements, and/or landscaping improvements, all of which shall be within the limits of the golf course. A proposed resolution for the 3rd scenario was provided to the Board. After discussion, the Board supported the option 2, “eliminate Trail Fees”, and to also refund any 2021 Trail Fees that had already been collected. HERE is Board Resolution 2020-02, which causes our Policy and Procedures to be amended by deleting paragraph 18 under Golf in its entirety effective November 30, 2020. Mecca Henry provided copies of budget materials regarding each of the designated portion of the budget managed by Lyn Swonger, Neil Morehead, Frank Tewell, and Jerry Drost. Discussion ensued wherein it was determined that there was still a need to present a balanced budget based on revised revenue projections. Smaller revenues would be recognized in that the canceled Good Neighbor Golf Tournament would not be providing anticipated greens fees, there would no longer be Trail Fees, since the Board deleted those fees for 2021, and reduction in interest rates for our cash accounts, mean less revenue. Staff payroll increases approved by the Board for 2021 also contributed to the need to reduce expenses to match anticipated revenue. The Board had determined that no increase in HOA assessment would be considered for 2021. It was decided that Mecca Henry would reexamine the requests by each director, and hopefully a balanced budget would be able to be approved at our next Board Meeting, currently scheduled for December 14, 2020. The Board considered modifying our COVID-19 restrictions which would allow “immediate family to play on our golf course, however with the restriction that the entire unit play in isolation.” Tony Tramel moved to approve this action, and it was seconded by Mecca Henry. Discussion ensued and there was expressed concern this somehow would put SEPO residents at more risk. The move to approve was defeated, with Neil Morehead, Lyn Swonger, Frank Tewell, and Jim Kennedy voting no, to break a tie vote. A second COVID-19 modification was also considered. A resident asked if we could develop a “Register” where a visitor was staying with resident say for month, after 2 weeks being here and self-quarantining, they would then be able to use SEPO facilities like our current residents do today. Tony Tramel moved to approve this modification, however, the proposed action failed unanimously, 6 to 0. The net result to these two Board actions, results in no changes from our current COVID-19 restrictions . A discussion ensued concerning the need to take action on reconstruction of Indiana Circle and other roadway improvements within SEPO properties. Tony Tramel had prepared a series of engineering concepts and sketches / documents related to Indiana Circle, identified areas where existing asphalt has deteriorated, (i.e., on the north side of Michigan Circle and on Iowa), and the potential of seal coating all or SEPO streets to preserve the pavement. Several questions were posed about how difficult it appears to find reliable and experienced contractors to do this type of work. Tony Tramel indicated he had provided a 20-page document, which had plans and detailed specifications, to 8 contractors, and only 1 has shown any interest. Once contractor indicated only if the project were more than $200, 000 would he even consider submitting a proposal / bid. The engineering documents provided to Board Members showed one alternate to resolve the water in the street issue. That alternate includes removing and reconstruction approximately 570 feet of curb and gutter on the north side of Indiana Circle in order to reestablish the proper / uniform gutter flow line, including having the driveway grades to match the proposed water flow line. Several board members continued to question the potential solution, scope, and/or the projected total cost of $65,000 of the presented proposal. The Budget was presented for discussion. Both Jim Kennedy and Neil Moorehead asked the question about where the Indiana Circle budget of 65,00.00 came from. Neil pointed out that he had not added that to his budget. Mecca Henry noted that discussions earlier in the year had been that we would need to move ahead with Indiana Circle as it had been left out of this year’s budget. It was also noted that Traditionally that Director’s budget is where the project had been. Tony Tramel stated that he had given Mecca the budget amount. After much discussion Lyn Swonger moved that we do not approve the budget submitted. It was seconded by Fran Tewell. A vote was taken, and Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel voted yea, Mecca was the lone no. It was decided that Mecca would give all the budget sheets back to the Directors and they would look at what cuts they could make and return to Meccas to report at the next Board meeting in December. After some heated discussion among Board members, it appeared there was little interest in pursuing Indiana Circle reconstruction from a majority of the Board Members. It is this authors opinion, the consensus of most of the Board members was that Indiana Circle reconstruction project should not be included in the proposed 2021 budget that was being summarized by Mecca Henry. This conclusion was reiterated verbally at the meeting, to make sure this was the position of the Board’s majority. As part of a continued attempt to resolve roadway and drainage related issues on Indiana Circle, a resolution authoring the Board to engage a civil engineering firm, Brown, Leal, & Associates, a professional engineering company was considered. This would have permitted the development of alternative concept for Indiana Circle and assist SEPO in obtaining bid/contractors for needed roadway maintenance for Indiana Circle and other related roadway repairs. President Kennedy felt that he was uncomfortable with this hourly rate proposal. Tony Tramel, who prepared sketches and quantity of materials needed, has solicited feedback and pricing from 8 different roadway construction companies with only 1 company showing any interest, indicated we need professional help to move forward on this issue, and this would be the normal and appropriate way to move forward. This is as standard way one completes civil engineering type projects. You hire a professional engineering firm to prepare plans, obtain bids, review proposed contractors, inspect the work, and provide final inspection and material certification services. A resolution authorizing the Board President to enter into a future hourly rate agreement with an engineering company for Indiana Circle, was voted upon. Those in favor were Mecca Henry and Tony Tramel with Jerry Drost abstaining. Those opposed included Neil Morehead, Lyn Swonger, and Frank Tewell, the motion therefore was defeated. A proposed “Speaker Card” process was discussed for future Board Meetings, and it was concluded that some form of the draft Speaker Card would be made available. Board members were requested to provide comments / edits and Tony Tramel would compile the edits and report back to the board on a final draft for consideration of adoption by the Board. A copy of the Draft Speaker Card is HERE , for ease of reference. Jim Kennedy asked if there were any speakers who had requested time during Public Comments. Ms. Patricia Wood indicated she wanted to speak to the Board. She spoke from a prepared statement. A copy of Patricia Woods words are HERE for reference. A motion was made and accepted to adjourn the meeting at approximately 4:30 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 11 30 Board Meeting Board Minutes from July 20th Approved November 30, 2020 Board Minutes from November 23rd Approved November 30, 2020 Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, November 30, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus Nominating Committee Chairperson, plus 2 more persons. These 2 attendees will be filled on first come first serve basis. Please send email to trtramel@gmail.com to reserve 1 of the 2 seats available!) We hope to make this meeting available using “Google Meet”. To attend, click the following link starting at 2:45 PM for the 3:00 PM meeting: https://meet.google.com/ If needed, please use this code to gain access on your Smart Device. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. Depending on the device you are attending on, you will either see a button at the bottom of the screen noted as “Caption” or you will need to click on the 3 dots on the bottom right side of your screen and turn “Caption” on. This will enable you to see the words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 and November 23, 2020 Board Meeting Minutes Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s)" by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-3 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a "Register” to document “14-day self-quarantine by visiting guests” at Sunshine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD MINUTES - EXECUTIVE SESSION 3:00 PM, Retzlaff Hall, Tuesday, November 24, 2020 The above referenced meeting was called to order by Jim Kennedy. All Board members were present. Compensation for employees were discussed, regarding holiday bonuses to be paid in the month of December, for the 5 SEPO employees. Lyn Swonger moved to provide each employee with a Holiday bonus which was comparable to prior year amounts, which was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Additionally, discussion also included hourly rate adjustments for each employee which would become effective with the 2021 Budget. Lyn Swonger proposed various adjustment / increases for each employee. Frank Tewell moved to make the various employee hourly rate adjustment suggested, and the motion was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Based on the direction of the Board, Mecca Henry would cause the direction of the Board to be implemented. The meeting was adjourned at approximately 3:30PM. Submitted Tony Tramel Board Secretary Board Minutes: Executive Session (2020-11-24) ****************************************************************** SEPO BOARD MINUTES 1:30 PM, Retzlaff Hall, Monday, Nov 23 , 2020 (Approved November 30, 2020) The following minutes from the November 23, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary The Agenda for the meeting was posted, published in SEPO Newsletter and provided to Board Members and is attached for ease of reference. Mecca Henry, Treasure placed at each Board members place copies of monthly financial reports as well as a first summation of 2021 budget numbers. Based on the County Judges Covid-19 Orders, President Kennedy limited the meeting to 10 persons. With seven Board Members, only 3 others could be in Retzlaff Hall for the Board meeting. There was no formal process to “reserve the 3 available places” in Retzlaff. A note was posted on the door of Retzlaff Hall at 10:00 AM indicating that maximum capacity had been reached. Persons present in Retzlaff Hall prior to the scheduled 1:30 meeting, besides the Board, included Lenore Combs, Dawn Rae Leonard, and Patricia Wood. Caroline Cochran also entered later but volunteered to leave once, it was determined that three non-Board persons were already in Retzlaff Hall. Dana Weiss was also present as he has assumed the role of the chairman of the Nomination Committee. The total number of persons in Retzlaff hall exceeded the maximum number of 10 persons. President Kennedy attempted to recruit one of three women to leave, since Dana Wiess was scheduled to be part of the Agenda. There was no agreement on that action. Before calling the meeting to order, a strong discussion ensued between Board member Lyn Swonger and Patricia Wood, about rules related to speaking at Board meetings. Because of this somewhat heated discussion and a general inability to resolve limiting the number of non-Board members to 3 people, President Kennedy indicated that no meeting would be occurring today. A motion was made by Tony Tramel, and seconded by Lyn Swonger to call the meeting to order, and to immediately adjourn the meeting and to schedule another Board meeting, to develop a plan where persons can attend the Board meeting, and establish a Board agreed-to method to resolve verbal conflict at or even prior to a Board meeting before the next Board meeting. The motion passed, with Jerry Drost abstaining, and Mecca Henry voting no. Pursuant to this Board action, there was no business or actions taken at the subject meeting, and no replacement Board meeting has been identified on the day of the meeting. The Board meeting was opened and adjourned/closed at approximately 1:45 PM. Submitted Tony Tramel Board Secretary Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Monday, November 23, 2020 SEPO BOARD MEETING AGENDA 1:30PM, Retzlaff Hall Maximum of only 10 persons can be permitted at meeting (7 Board Members plus 3 more) Monday, November 23, 2020 Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 Board Meeting Minutes (posted HERE ) Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s) by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-02 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a Register” to document “14-day self-quarantined by visiting guests” at Sun Shine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Move into Executive Session to Discuss Personnel Related Matters Discussion Close Executive Session Reconvene Regular Meeting Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD UPDATE Friday, Oct 16, 2020 Greetings- A quick report as to what is happening in our Community The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help and if you would like to help him or volunteer to be considered a member of the Board, please reach out to him, it would be much appreciated!! Visited with Frank this morning, The folks from the gate company met with him this AM and we are still at the mercy of the manufacturer because they are not making any parts at this time. Not only can we not get the part from any where in the US, there is not a new gate available in the whole country. This is due to the virus and the plants are closed. Frank also mentioned that there will be some painting of gutters done around the office area next week. He does keep the buildings looking sharp. Thanks and Stay Safe. Jim Kennedy SEPO Board President ****************************************************************** SEPO BOARD UPDATE (MEETING WAS CANCELLED) Monday, Oct 12, 2020 Residents of Sunshine Country Club Estates Normally we have a scheduled Board Meeting in October and that date would have been Monday the 12th. But as you know, these are far from normal times. After visiting with some Board Members, it has been decided to postpone this meeting till a later date. There was nothing pressing at this time to warrant putting on an agenda. Things have been progressing smoothly and things that do pop up can be handled internally. Frank and Neil have been working on getting the front gate fixed. It has been a struggle getting the necessary electronic part to repair the gate and right now we are at the mercy of the manufacturer, who is, because of the virus, slowing production on these parts. We are also checking on the feasibility of purchasing a new gate. Frank is keeping the pool and office area running very well. He and his helpers are painting and maintaining so things look great. Lyn has been busy as usual with the golf course. The cart paths are all poured and look impressive. Course is in beautiful shape!! Thank you everyone for your patience and understanding through these strange and difficult times. All of our guidelines such as: Residents Only!!, Retzlaff Hall remaining closed, masks, distancing and no groups larger than 10 are asked for our Residence. Please stay safe everyone!!!! Jim Kennedy SEPO President ****************************************************************** Board Update (2020-10-16) Board Update (2020-10-12) Back to Top

ACC: Architectural Control Committee ACC Request Form (07-14-2021) ACC Members ACC Request Process The current ACC is made up of the following members - click HERE . ACC Members Architectural Control Committee Request Process (as of July 14, 2021) Where to Start – Refer to these documents. (Click each bullet point to view document.) DECLARATION OF COVENANTS, CONDITIONS and RESTRICTIONS of Sunshine: EXHIBIT “B”, ARTICLEs V & VI AND POLICIES AND PROCEDURES: Sections ARCHITECTURAL CONTROL and STORAGE AREA BUILDINGS Process for Requests – Please read ALL items on the UPDATED "ACC Request and Approval Form" below Very Carefully as some of the processes involved have been changed. Prior to starting any EXTERIOR improvement, maintenance or structure, submit any required forms and information to the Office for approval by the ACC. Allow up to 25 days for approval/rejection notification. Plan your project accordingly. You will be notified by the SEPO Office of your approval/rejection status by email or phone. Dates when Requests are Reviewed by the ACC - The ACC is scheduled to meet monthly on the 1st and 15th of each month, except when the date falls on a Holiday or the Weekend. In that case, they meet on the next Business day. ACC Request Process Architectural Control Committee Request Form (as of July 14, 2021) - View/P rint Form HERE or obtain from SEPO Office ACC Request Form (07-14-2021) Back to Top

COVENANTS OF SUNSHINE ESTATES PROPERTY OWNERS, INC. Revised and Approved on February 10, 2025 EXHIBIT “B” ARCHITECTURAL CONTROL COMMITTEE Building Conditions and Improvement Regulations Back to Top

SEPO Suggestions / Complaints / Ideas "Results of SEPO Board Review" After Discussion at the Nov 13, 2023 Board Mtg, it was concluded the process of performing the below steps and putting the explanations on the Sunshine Website was no longer being done . There will be no additional updates to this page . ******************************** COMPLETE (June 28, 2022) ******************************** COMPLAINT: Rules Violations concerning a Resident's yard (Submitted on April 12, 2022) Complaint - Rules Violations Who has Responsibility - Beth Parrish initially - then entire Board. Status / Action Taken - 2022-04-21: Beth acknowledged receipt of the complaint to the submitter. 2022-05-20: An attempt was made by the Office to call the resident. The phone # on file was no good. An e-mail was sent from the Office to the resident indicating the need to resolve the rules violations. Several Times between sending e-mail and violation notice: A Board member spoke to the resident. 2022-06-22: Board sent a Formal Violation Notice to resident giving him/her seven days to resolve per the Policies & Procedures. Between 2022-0-22 & 2022-06-28: Resident's yard is no longer in violation. 2022-06-29: Beth contacted the submitters via e-mail to inform them the violations no longer existed and the Board is considering this item COMPLETE . ******************************** COMPLETE (via Board e-mail vote on May 7, 2022) (Item is Pending 'formal' Board approval at next Regular Board Mtg) ******************************** IDEA: Establish a Sunshine Rock Painting Club (Submitted on May 5, 2022) Suggestion / Idea - A resident would like to establish a Sunshine Rock Painting Club. Who has Responsibility - 2022-05-05: Beth Parrish Status / Action Taken - 2022-05-07: Beth obtained approval from the Board via e-mail vote to allow the formation of a Sunshine Rock Painting Club. This item will be put on a future Regular Board meeting agenda in order to 'formally' approve the establishment of this club. Beth notified the submitter via e-mail she can proceed with creating this club and she will be notified when the Board meeting vote is final. ******************************** COMPLETE (June 16, 2022) ******************************** IDEA: Use the Woodshop 'spraying painting' area for painting rocks. (Submitted on June 13, 2022) Idea - The Rock Painting Club would like to use the Woodshop's 'spray painting' area to 'spray rocks'. Who has Responsibility - 2022-06-11: Beth Parrish Status / Action Taken - 2022-06-11: Beth received pictures from the submitter showing the area behind the Woodshop that the Rock Painting Club would like to use to spray paint rocks. The submitter had received a complaint from a resident about why the club was using this area. 2022-06-13: Beth sent an e-mail acknowledgement to the submitter that the Board had received the 'idea'. Beth determined the Woodshop had approved the Rock Painting Club could use this area. Due to the 'resident' complaint Beth proceeded to seek 'formal' approval of the request from the Board. 2022-06-15: The Board approved the request. 2022-06-16: Beth contacted the submitter via e-mail to inform her the request was approved, and the Board is considering this item COMPLETE . ******************************** COMPLETE (June 16, 2022) ******************************** Suggestion/Complaint: Ditch Drainage @ intersection of MN & KS (Submitted on Mar 14, 2022) Complaint - Declining drainage in the ditch. Could the ditch possibly be dredged? Who has Responsibility - 2022-03-16: Larry Keller Status / Action Taken - 2022-03-16: Jean talked to submitter today about this issue. 2022-03-25: Larry, along with some of the SEPO staff, have reviewed the situation. Larry is working to determine who has responsibility for this ditch as it appears it is not SEPO's property. 2022-04-02: Having found no formal acknowledgement e-mail to the submitter of the form, Beth sent the acknowledgement of receipt e-mail today. 2022-05-09: Share reported the following to the Board after having a conversation with Alan Moore, manager of Drainage District No. 5. They are to begin dredging this week at the north end of the ditch making their way south and it should take a few days. They control the ditch from our maintenance buildings north. There are a number of things feeding into the ditch to the north and they keep a close watch on it. 2022-06: Randy and Larry have been monitoring the situation. 2022-06-16: At this time the conclusion is that the ditch has been cleaned out to the Board's satisfaction. An e-mail was sent to the submitter thanking her for all of the information supplied to the Board to help remedy this issue. The submitter was asked to inform the other residents whose names had been on the complaint. The Board is considering this issue COMPLETE . ******************************** COMPLETE (June 15, 2022) ******************************** COMPLAINT: Issue with eroding ditch behind homes by the Pond on MN (Submitted on Jan 28, 2022) Complaint - Issue with eroding ditch behind homes by the Pond on MN. Who has Responsibility - 2022-02-14: The form did not get forwarded to the Board per process until today. Larry Keller will take over responsibility. Status / Action Taken - 2022-03: There was no e-mail acknowledgement to the submitter since the SEPO form had been received several days after it was submitted. Since it was already in the process of being investigated Beth talked to the submitter in person concerning status. 2022-04-21: The submitter was allowed to speak at the Board mtg on April 21, 2022. Some good suggestions were proposed, which the Board will take into consideration when determining solution(s) to this issue. After the Board meeting, Larry & Randy agreed on a plan to clean out the south ditch using SEPO equipment. 2022-05-26: Randy reported to the Board that there have been heavy rains in Harlingen lately and the submitters are very pleased with the flow of water in the ditch behind their homes. 2022-05-27: Beth contacted the submitters via e-mail to confirm they were ok with the Board closing out their SEPO complaint. 2022-06-15: No reply was received from the submitters. The Board is considering this item COMPLETE . 2022-06-21: Beth sent an e-mail to the submitters informing them of the 'formal' completion of this submission. ******************************** CLOSED (May 18, 2022) ******************************** Complaint/Suggestion - Virtual Mtgs & Board Director Reports (Submitted on Oct 18, 2021) Suggestion / Complaint Resident would like to go back to 'normal' meeting agendas, no more virtual meetings, and more clear / inclusive Director Reports. Who has Responsibility - 2021-10-24: Tony Tramel Status / Action Taken - 2021-10-24 : E-mail to submitter acknowledging receipt by Board of this Suggestion / Complaint and requesting a Face-to-Face meeting. 2021-11: Due to illness in the submitter's family this meeting never took place. 2022-05-18: During review of open SEPO Suggestion/Complaint/Idea forms this was marked COMPLETE since the items listed in the submission centered around returning to Board meetings and Director reporting as was done pre-Covid. ******************************** COMPLETE (May 18, 2022) ******************************** COMPLAINT: See Below for Explanation (Submitted on April 6, 2022) Complaint - The complaint cannot be described as it pertained to a possible SEPO Rules violation. Who has Responsibility - 2022-04-09: Share Nelson Status / Action Taken - 2022-04-09: Previous to Complaint submission - Based on a verbal complaint to the Board by this submitter, several Board members were involved in determining what/if anything could be done concerning the complaint. 2022-04-09: Beth sent an e-mail to the submitter acknowledging receipt by the Board of this Complaint. 2022-04-21: At the April 21, 2022 Board Executive Session it was agreed the Board would not be involved in any continuing issues concerning this submission. 2022-05-18: Between the April 21 Exec meeting and May 18 instances pertaining to this submission prompted the Board to consult the SEPO attorney. The attorney agreed it was indeed not a Board issue. The submitter was informed via e-mail the Board is considering this submission COMPLETE . ******************************** COMPLETE (May 18, 2022) ******************************** SUGGESTIONS & COMPLAINTS: Don't need New Rules. Need to Enforce Current Rules. (Submitted on April 5, 2022) Suggestions & Complaints - The suggestions and complaints cannot be described as they pertained to possible SEPO Rules violations. Who has Responsibility - 2022-04-05: Entire Board due to the volume of complaints. Status / Action Taken - 2022-04-05: Beth acknowledged to the submitter the SEPO form had been received and the appropriate Board member(s) would investigate the issues. 2022-04-21: At the April 21, 2022 Exec Session the Board made several decisions concerning all of the items listed on the form. 2022-05-15: Beth sent an e-mail to the submitter stating what the decisions from the April 21 Exec Session were. The submitter was also asked to supply additional information by EOD May 31 pertaining to some of the items of concern. 2022-05-18: The Board consulted the SEPO attorney on one item. However, the reply from the submitter contained no additional information the Board could act on. The submitter was informed the Board is considering this submission CLOSED . ******************************** COMPLETE (May 15, 2022) ******************************** SUGGESTION: Suggest a metal roof for Retzlaff Hall Suggestion - Resident suggested putting a metal roof on Retzlaff Hall. Who has Responsibility - 2022-03-10: Jean Burgoine Status / Action Taken - 2022-03 & 04-: Jean has been meeting with various contractors and knowledgeable residents to determine what should be done to the Retzlaff Hall roof - repair or replace. 2022-04-21: It was decided Jean would get bids for both a repair and a replacement. Depending on the cost, the board may need to get involved to determine how to pay for what is decided to do. 2022-05-15: Beth informed the submitter via e-mail the Board is taking his suggestion into consideration, and the Board is formally COMPLETING his submission at this time. ******************************* COMPLETE (May 5, 2022) ******************************* COMPLAINT: ACC form during work should not contain resident Personal info Complaint - Resident is requesting the ACC form that is displayed while work is in process at a resident's home be made simpler and not contain a resident's personal information or the type of work being done. Who has Responsibility - 2022-02-17: Randy Davis Status / Action Taken - 2022-03 & 04: Randy developed a simple form and the ACC approved its use ongoing. 2022-04-21: Randy reported the ACC recently started using the new form. Beth continued working with the ACC to get the 'ACC Request Form' updated and the new process defined. 2022-05-04: Beth updated the Web site with the new and updated forms and the revised process. She informed the submitter via e-mail of this and that the Board was considering the submission COMPLETE . 2022-05-05: The community was informed all of the changes above had been completed. ******************************* COMPLETE (May 1, 2022) ******************************* SUGGESTION: Light at TX & MN is blinking Suggestion - Issue with one of the new lights on TX Ave. Who has Responsibility - 2022-04-09: Larry Keller Status / Action Taken - 2022-04-09: Beth acknowledged to the submitter the SEPO form had been received and Lalo has been working to determine a solution. 2022-04-21: Larry reported at the Board meeting that a bad light on TX Ave was being replaced from the vendor. 2022-05-01: Larry informed Beth the light had been replaced. 2022-05-15: Beth informed the submitter via e-mail the light had been fixed and the Board was considering his submission COMPLETE . ******************************** COMPLETE (April 21, 2022) ******************************** SUGGESTION via E-mail: Golf Cart parking spots on TX Ave Suggestion - Resident would like Golf Cart parking spot lines painted on TX Ave. Who has Responsibility - 2022-02-07: Larry Keller 2022-03-??: Lenore took over responsibility to follow-up on this. Status / Action Taken - 2022-02-08: Beth requested the resident submit a formal SEPO Suggestion form. 2022-02-14: A form was never submitted, but since this is similar to a SEPO form received from another resident it is being posted here. 2022-02 & 03 Board Mtgs: This topic was discussed at several board mtgs without resolution. 2022-04-21: At the Apr 21, 2022 Board meeting Lenore reported that she has talked with residents who take their dogs to TX Ave. They have agreed to be very careful when driving their golf carts on the grass and/or they will park along TX Ave. The residents requested the grass cutting level be raised on the mower. Larry had already asked Lalo to do this. The Board is considering this item COMPLETE . ******************************** COMPLETE (April 21, 2022) ******************************** COMPLAINT/SUGGESTION: Golf Carts are tearing up TX Ave (Submitted on Feb 14, 2022) Complaint / Suggestions - A resident is complaining Golf Cart traffic is tearing up TX Ave and made several suggestions in her submission to resolve this. Who has Responsibility - 2022-02-14: Larry Keller 2022-03-??: Lenore took over responsibility to follow-up on this. Status / Action Taken - 2022-02-15: Beth informed the submitter the Board had received her submission. 2022-02 & 03 Bd Mtgs: This topic was discussed at several board mtgs without resolution. 2022-04-21: At the Apr 21, 2022 Board mtg Lenore report that she has talked with residents who take their dogs to TX Ave. They have agreed to be very careful when driving their golf carts on the grass and/or they will park along TX Ave. They requested the grass cutting level be raised on the mower. Larry has already asked Lalo to do this. The Board is considering this item COMPLETE . 2022-05-15: Beth informed the submitter the Board is considering her submission COMPLETE per process. ******************************** COMPLETE (April 21, 2022) ******************************** SUGGESTION/IDEA - establish a Sunshine Fishing Club (Submitted on April 2, 2022) Idea - Establish a Sunshine Fishing Club. Who has Responsibility - 2022-04-01: Beth Parrish Status / Action Taken - 2022-04-01: Beth obtained approval from the Board via e-mail vote to allow the formation of a Sunshine Fishing Club. This item will be put on the April 21, 2022, Board meeting agenda in order to 'formally' approve the establishment of this club. The submitter has been informed to proceed with starting this club and will be notified when the Board meeting vote is final. 2022-04-21: The Board formally approved the formation of the Sunshine Fishing Club at the Apr 21, 2022 Board Meeting and the submitter was notified of this formal vote. The Board is considering this item COMPLETE . 2022-05-09: A follow-up e-mail was sent to the submitter, after the community was informed, indicating this item is complete. ********************************* COMPLETE (April 9, 2022) ********************************* COMPLAINT - Resident felt a card received from the Women's Club was insensitive. (Submitted on April 6, 2022) Complaint - Resident felt a card received from the Women's Club was insensitive. Who has Responsibility - 2022-04-09: Beth Parrish will address to WC. Status / Action Taken - 2022-04-07: A SEPO E-news E-Mail was sent to the community in an attempt to find out who had submitted this form. 2022-04-09: It appears no one is going to acknowledge the submission. Since the WC needs to be aware, Beth forwarded the form to the WC President. The Board is unable to acknowledge to the submitter the action that has been taken. The Board is considering this item COMPLETE . ******************************** COMPLETE (April 2, 2022) ******************************** Complaint: GNDGT Priority (Submitted on Mar 3, 2022) Complaint - Resident wants to know why the Good Neighbor Day Golf Tournament (GNDGT) has priority over Women's and Men's League golf tournaments when it comes to approving the 'next' Winter season's events in March of each year. Who has Responsibility - 2022-03-03: Randy took the lead on this one. 2022-03-07: Beth worked out the details of when the Ladies Golf League would hold their tournament in March 2023. Status / Action Taken - 2022-03-05: Randy talked with the current Ladies' Golf League president to explain that the GNDGT had been the priority event of Sunshine for 34 years. He pointed out the front entrance into Sunshine says 'Home of the Good Neighbor Day Golf Tournament' and not the home of any other of Sunshine's many events. 2022-03-07: Based on Randy's discussion with the Women's Golf League president, Beth worked with the responsible residents to come up with acceptable dates for the 2022-2023 Winter Season for the Board to approve at the Mar 8, 2022, Board Meeting. The Women's Golf League president relayed this information to the submitter of this complaint. 2022-04-02: Notice of closure of this item was sent to the submitter on April 2, 2022. The Board is considering this item COMPLETE. ******************************** COMPLETE (March 31, 2022) ******************************** SUGGESTION - Publish the BIO of the new SEPO Board President (Submitted on March 29, 2022) Idea - Request to publish BIO of newly appointed Board President, Share Nelson. Who has Responsibility - 2022-03-29: Beth Parrish Status / Action Taken - 2022-03-31: The new Board President’s (Share Nelson) BIO was sent via e-mail to the community and has been posted on the Sunshine Web site in the ‘Residents Only ’ section. COMPLETE 2022-04-02: Beth informed the submitter via e-mail that the Board was considering this submission COMPLETE . ******************************** COMPLETE (Mar 25, 2022) ******************************** Complaint - Woodshop requirement to show Proof of Vaccine or Negative Covid-19 Test (Submitted on Sep 22, 2021) Complaint - On-duty monitors at the Woodshop are SEPO residents and should not be privy to other residents Covid-19 related status. Who has Responsibility - 2021-09-22: Tony Tramel Status / Action Taken - 2021-10-06 : E-mail to submitter acknowledging receipt by Board of submission concerning the Woodshop restrictions relating to Covid-19. 2021-10-12: Tony is having conversation with Jerry Wetherbee (Woodshop President) about this issue. 2022-03-25: Throughout the winter the woodshop Board/Monitors maintained varying degrees of restrictions pertaining to Covid-19. Upon investigation of the Board the following, pertaining to Covid-19, was voted on and approved at the Mar 25, 2022 Board mtg. The Board is considering this submission COMPLETE . NEW BUSINESS: SEPO & Covid-19. MOTION: Randy moved and Beth seconded every SEPO owned facility/building on SEPO property no longer have any Covid restrictions and we no longer need to read the Covid statement/disclaimer at meetings and events. DISCUSSION: Lenore stated the updated justification for lifting any restrictions came from the CDC and Cameron County statistics dated March 2022. She stressed the need to be vigilant and that the Board could adjust their comments accordingly if things change. Jean pointed out, since we are officially dropping our restrictions, this does not prohibit people from wearing face masks if they feel the need. If you feel ill, please remain at home. VOTE: The motion passed unanimously. Update: The Web site has been updated to reflect this announcement . ******************************** COMPLETE (Jan 11, 2022) ******************************** COMPLAINT / IDEA: Take down cable & do not put a fence at the end of #6 (Submitted on Jan 7, 2022) Complaint / Idea - A resident would like the cable at the end of Hole #6 removed and the Board does not put a fence there. Who has Responsibility - 2022-04-01: Tony Tramel Status / Action Taken - 2022-01-07: Beth acknowledged to the submitter the Board would put his submission on the Jan 11, 2022 Board Mtg agenda. 2022-01-11: After discussion the Board approved Lyn to proceed with putting up the fence. The submitter was in attendance at the meeting. No formal e-mail acknowledgement of completion of this submission was sent since the submitter was in attendance at the Jan 11, 2022 Board mtg. The Board is considering this item COMPLETE . ************************************ COMPLETE (Dec 14, 2021) ************************************ Suggestion - Do Not put SEPO Christmas Decorations until up until after Thanksgiving - (Submitted on Dec 3, 2021) Suggestion - Do Not put up SEPO Christmas Decorations until after Thanksgiving. Who has Responsibility - 2021-12-06: Tony Tramel will pose this to the entire Board. Status / Action Taken - 2021-12-06 : Tony suggested this item be added to the Dec 14 Board mtg agenda 2021-12-14 : There was a consensus by the Board that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion: Do Not put up SEPO Christmas Decorations until after Thanksgiving - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion of "Do Not put up SEPO Christmas Decorations until after Thanksgiving". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. See the excerpt from that meeting's minutes, Excerpt from minutes for the Dec 14, 2021 Board meeting: Differing Resident opinions on when to put up and light them – before or after Thanksgiving. MOTION: Lyn moved and Beth seconded that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ************************************ COMPLETE (Dec 14, 2021) ************************************ Suggestion - Clarify "When & Where" pets need to be on a Leash (Submitted on Dec 2, 2021) Suggestion - Clarify "When & Where" pets need to be on a Leash. Who has Responsibility - 2021-12-02: Beth Parrish & Tony Tramel Status / Action Taken - 2021-12-02 : Beth sent e-mail to submitter acknowledging receipt by the Board of this Suggestion. Tony suggested this item be added to the Dec 14 Board mtg agenda to determine what, if anything, might need to be changed/updated in the "Policies & Procedures". 2021-12-03 : The submitter was notified via e-mail that the Suggestion will be on the Dec 14, 2021 Board mtg agenda and was also invited to attend the Residents meeting on Dec 13, 2021 to talk about this Suggestion if they wished. 2021-12-14 : The Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property. Covenants also state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating completion of this item, since the 'current' rule was clarified in the Dec 14, 2021 Board meeting. Therefore, the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion: Clarify "When & Where" pets need to be on a Leash - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion to "Clarify When & Where pets need to be on a leash". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. At this meeting the Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property " Covenants" clearly state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. Excerpt from minutes for the Dec 14, 2021 Board meeting: We received a SEPO ‘Question’ from a new resident asking where pets could be leash-free. Tony indicated it was defined in both the Covenants and the Policies & Procedures that, unless your pet is on your personal property, it must be on a leash. To not do so is a violation of our current governing rules. It would take a 66% vote to amend the Covenants. MOTION: Lyn moved and Mark seconded we put it on the ballot to do away with the leash law. In its place we create some sort of language stating the owner is responsible for their own pets. VOTE: The motion passed unanimously by all Board members present. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 14, 2021) ******************************** Suggestion/Complaint - Feeding of Ducks on the Golf Course (Submitted on Nov 15, 2021) Suggestion - A resident wanted the Board to address the issue of residents feeding the ducks on the golf course, which is resulting in extreme amounts of 'bird poop'. Who has Responsibility - 2021-11-23: B eth Parrish and Tony Tramel took Responsibility Status / Action Taken - 2021-11-05 : Beth sent e-mail to submitter acknowledging receipt by Board of this Suggestion/Complaint. 2021-11-27: Tony suggested this item be addressed in the Policies & Procedures. It will be added to Dec 14, 2021 Board mtg agenda. 2021-12-02: Resident was notified via e-mail that the Suggestion/Complaint had been received and put on the Dec 14, 2021 Board mtg agenda. 2021-12-03 : The submitter was invited to attend the Residents meeting on Dec 13, 2021 to talk about this Suggestion/Complaint if they wished. 2021-12-14 : The Board voted at the Dec 14, 2021 Board meeting to include a section in the SEPO "Policies & Procedures" stating 'Feeding ducks on the golf course is prohibited.' 2021-12-29 : An e-mail was sent to both the submitter and the community indicating completion of this item. Therefore, the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion/Complaint: Feeding of Ducks on the Golf Course - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion/Complaint concerning "Feeding of Ducks on the Golf Course". This Suggestion/Complaint was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board updated the SEPO "Policies & Procedures" to address this issue. Excerpt from minutes for the Dec 14, 2021 Board meeting: Feeding of Ducks on Golf Course: DISCUSSION: Lenore read the following: Per TX Parks & Wildlife it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The Board agreed the community needs to be educated concerning this matter and there wasn’t a need to impose fees. We will put up signs – where TBD – and emphasize all of this in the next Sunshine Newsletter. AMENDED MOTION: Lenore moved and Beth seconded to update the Policies & Procedures with the following: GOLF COURSE “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. DISCUSSION: We continue to have resident turnover and there needs to be ongoing education. Beth suggested it be included in the new homeowner ‘Orientation’ materials. VOTE on Amended Motion: Beth, Lenore, Jean and Mark voted YES. Lyn voted NO. The motion passed. The Board is considering this SEPO Suggestion/Complaint COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 14, 2021) ******************************** Suggestion - Reinstate Vendor Program (Submitted on Oct 21, 2021) Suggestion - A resident would like to see the Vendor Program reinstated. Who has Responsibility - 2021-11-05: B eth Parrish took Responsibility Status / Action Taken - 2021-11-05 : Beth sent e-mail to submitter acknowledging receipt by Board of this Suggestion. 2021-12-02 : Beth sent e-mail to submitter informing them this item would be on the Dec 14, 2021 Board meeting agenda. 2021-12-03 : The submitter was invited to attend the Residents meeting on Dec 13, 2021 to talk about this suggestion if they wished. 2021-12-14 : The Board voted at the Dec 14, 2021 Board meeting 'not' to reinstate this program. 2021-12-29 : An e-mail was sent to both the submitter and the community indicating the Board is considering this submission COMPLETE . Sent 2021-12-29 to Community: SEPO Suggestion: Reinstate Vendor Program - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion concerning the reinstatement of the Vendor Program. This suggestion was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board voted ‘not’ to reinstate this program. Excerpt from minutes for the Dec 14, 2021 Board meeting: Tony/Board – SEPO Suggestion from Resident: Reinstatement of Vendor Program We have not had this program for the past two years. The Board has not been made aware of any problems without it. The administration of this process is not easy. The Vendor Program was a process for identifying unmarked vehicles which were legitimate contractors hired by a resident to do work. This program had been in effect several years when a previous Board voted to dissolve it. Lenore has a protocol for the program. There was discussion on the inability to guarantee a vendor was displaying the proper credentials every time he entered the premises and how it is difficult for residents to ‘police’ it. It was proposed that everyone keep an eye on suspicious activity at their neighbors’ house and inform/question their neighbors of such. MOTION: Lyn moved and Mark seconded to ‘not’ reinstate the Vendor Program. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board ******************************** COMPLETE (Dec 3, 2021) ******************************** Suggestion - Christmas Decorations be put up before Thanksgiving and left up thru New Years (Submitted on Oct 18, 2021) Suggestion - A resident would like to see the Christmas Decorations on TX Ave put up before Thanksgiving and left up until New Years (and be lighted). Who has Responsibility - 2021-10-31: Beth Parrish took responsibility 2021-11-05: Beth has requested one of the other Board members take over responsibility for this until it is resolved. Lenore volunteered to do this. Status / Action Taken - 2021-10-31 : E-mail to submitter acknowledging receipt by Board of this Suggestion and clarified the request was concerning 'only' TX Ave and not what the Women's Club does in the Hall. 2021-11-29: Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday, they did do it the Monday after Thanksgiving. Lenore is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. 2021-12-02: An e-mail was sent to the submitter today indicating the solution and closure of this item. 2021-12-03: An e-mail was sent to the community indicating the Board is considering this submission COMPLETE . Sent 2021-12-03: SEPO Suggestion: Christmas Decorations on TX Ave - One of our residents had suggested that the Christmas decorations on TX Ave be put up prior to Thanksgiving this year and left up through New Year's day - and lighted. Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday this year, they did do it the Monday after Thanksgiving. The board is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. I’m hope you all enjoy these festive decorations. SEPO Board ******************************** COMPLETE (Nov 26, 2021) ******************************** Complaint - Can't see Lake from a Bench on TX Ave (Submitted on Nov 15, 2021) Complaint - Would like bushes blocking the view to Encore's lake from the Dog Park area on TX Ave cut back. Who has Responsibility - 2021-11-23: Larry Keller Status / Action Taken - 2021-11-23 : Larry contacted the submitter to tell her Lalo would be working on it. 2021-11-26: Work has been completed and the Board is considering this item COMPLETE. ******************************** COMPLETE (Nov 23, 2021) ******************************** Complaint - Covenants Violation (Submitted on Sep 21, 2021) Complaint - This complaint contained signatures of multiple residents. Because this issue is related to a SEPO Covenants violation, no additional details are permitted to be talked about. Who has Responsibility - 2021-09-22: SEPO Board President Tony Tramel took the lead keeping the entire Board informed of actions taken and obtaining the required Board approvals throughout the entire process. Status / Action Taken - 2021-10-02 : SEPO Board P resident Tony Tramel is working with the SEPO Lawyer and the rest of the Board members to determine the best and legal course of action. 2021-11-23: The submitter was informed via e-mail, and asked to inform all others who had signed the form, that the Board had resolved the issue utilizing a Covenants Violation process obtained from our lawyer and approved by the Board in August, 2021. The submitter was informed via e-mail the Board is marking this item COMPLETE. ********************************* COMPLETE (Nov 23, 2021) ********************************* Complaint - Covenants Violation (Submitted via three separate e-mails on Aug 23, Sep 7 & Sep 12, 2021) Complaint - Complaints were submitted via three separate e-mails to SEPO Board President Tony Tramel. Because this issue is related to a SEPO Covenants violation, no additional details are permitted to be talked about. Who has Responsibility - 2021-09-10: SEPO Board President Tony Tramel took the lead keeping the entire Board informed of actions taken and obtaining the required Board approvals throughout the entire process. Status / Action Taken - 2021-09-10 : SEPO Board P resident Tony Tramel is working with the SEPO Lawyer and the rest of the Board members to determine the best and legal course of action. 2021-10-06 through 2021-11-22: Tony continually kept the resident who submitted the complaint informed of Board progress. 2021-11-23: The resident was informed the Board had resolved the issue utilizing a Covenants Violation process obtained from our lawyer and approved by the Board in August, 2021. The resident was informed via e-mail the Board is marking this item COMPLETE. ******************************** COMPLETE (Nov 3, 2021) ******************************** Suggestion - Physically Post Board & Resident Mtg Agendas by the Mailboxes (Submitted on Oct 20, 2021) Suggestion - A resident would like the Board & Residents Mtgs Agendas and Notices physically posted by the Mailboxes along with being posted in the Office and the poolside door into Retzlaff Hall. Who has Responsibility - 2021-10-24: Tony Tramel & Beth Parrish Status / Action Taken - 2021-10-31: E-mail to submitter acknowledging Suggestion is being investigated. 2021-11-02: The Residents & Board mtgs agenda were also posted by the mailboxes. The Board is considering this submission COMPLETE. ******************************** COMPLETE (Oct 6, 2021) ******************************** Complaint - Contractors Speeding on Sunshine Streets (Submitted on Sep 21, 2021) Complaint/Idea - A resident requested the issue of Contractors speeding on Sunshine streets be addressed. Who has Responsibility - 2021-09-21: Beth Parrish Status / Action Taken - 2021-10-02: After conferring with the rest of the Board, it was decided sending a SEPO E-mail would be the best course of action to take. 2021-10-06: The e -mail below was sent to the Community on Oct 6, 2021. Sent 2021-10-06: SEPO Complaint: Contractors Speeding on Sunshine Streets - One of our Sunshine residents has submitted a 'complaint' to the Board concerning Contractors speeding on Sunshine streets. We are asking everyone to please remind any Contractors you are employing that they need to observe the Speed Limit signs posted within Sunshine in order to keep our streets safe at all times. Thanks for your immediate attention to this matter. Beth Parrish (for SEPO Board) ******************************** COMPLETE (Oct 2, 2021) ******************************** Complaint - Speeding on Sunshine streets during Flooding (Submitted on Oct 1, 2021) Complaint/Idea - A resident requested an e-mail be sent to the Community asking everyone to drive slower when the streets are flooded to prevent creating a wake. Someone was driving so fast last week it knocked off their skirting. Who has Responsibility - 2021-10-01: Beth Parrish Status / Action Taken - 2021-10-02 : After conferring with the rest of the Board, it was decided sending a SEPO E-mail would be the best course of action to take. The e -mail below was sent to the Community on Oct 2, 2021. Sent 2021-10-02: SEPO Complaint: Sunshine Flooded Streets & Speeding - Those of you currently physically residing at Sunshine are aware you had 4+ inches of rain yesterday. Even being up here in St. Louis, I know what that means, flooded streets. I'm glad to hear it is dried up today. However, while the streets were flooded, there were apparently some folks 'speeding' on them even after signs to 'drive slow' and 'no wake' signs were put up on the flooded streets. Please remember this creates wakes that could cause damage to residents' property, ie skirtings. Please be respectful of your neighbors' property, during flooding and always. Thanks for your attention to this matter. Beth Parrish (for SEPO Board) ******************************** COMPLETE (Sep 28, 2021) ******************************** Complaint - Don't need mandates to restrict where Vaccinated vs Unvaccinated people can participate in events (Submitted on Sep 24, 2021) Suggestion/Complaint/Idea - Community is divided and assaulting each other. We should work to find a mutual solution and not impose more mandates to restrict those Vaccinated and those Unvaccinated from co-mingling. Who has Responsibility - 2021-09-27: Beth Parrish & Tony Tramel Status / Action Taken - 2021-09-28 : The resident who submitted this has been informed of the following via e-mail - The Board is working to resolve any issues that may be causing you to feel the community is divided and assaulting each other. It appears you are under the impression there are forthcoming mandates to segregate vaccinated vs unvaccinated persons within the community. Let me assure you, if that is what you are hearing, that is definitely not the case. It is only rumors. The SEPO Board position has not changed since the decisions made and published on May 20, 2021. The Web site states: The SEPO Board met earlier today (May 20, 2021 @ 1:30 PM via Google Meet) One of the agenda items was as follows: Determine next steps (Review/Change or Not/Approve) SEPO Covid-19 Restrictions with discussion and potential Action. During the discussion of this item, each board member voiced his/her opinion on what the next step should be pertaining to the current SEPO Covid-19 restrictions. At the end of this discussion, a motion was made and seconded to ‘remove’ all current SEPO Covid-19 restrictions. A formal vote was taken with the following results – YES from Beth Parrish, Larry Keller, Lenore Combs and Jean Burgoine & NO from Mecca Henry and Lyn Swonger. Since the vote was not a tie, President Tony Tramel did not vote. **************************** CLOSED (Sep 19, 2021) **************************** Complaint - Water Behind W IA Ave (Submitted via e-mail on Jul 28, 2021) Complaint - A complaint was submitted via an e-mail to SEPO Board President Tony Tramel. It stated - the ditch behind this resident's house has never been properly maintained, including that it contained standing water where mosquitoes were breeding, for the two years this person has lived in Sunshine. the embankment was rarely mowed, contributing to the mosquito problem, and spraying from the street on a four-wheeler does not address the breeding ground in the ditch. Who has Responsibility - 2021-07-28: SEPO Board P resident Tony Tramel. Status / Action Taken - 2021-07-28 : SEPO Board P resident Tony Tramel acknowledged receipt of the resident's e-mail during his vacation. The resident was informed of the 'formal' process for submitting issues such as this, but was told it wouldn't be necessary to fill out the normal paperwork and that the e-mail would suffice as the submittal of the Complaint. Tony informed the resident he would contact her upon his return the first full week in August. 2021-08-12: Tony attempted on three different occasions (August 7, 10 & 12) via e-mail to set up a date and time to meet with the resident. No reply was ever received from the resident. 2021-09-19: It has been determined by the Board that the resident no longer wishes to pursue the issue. Therefore the Board is considering it CLOSED . The resident has been informed of this action via e-mail. ******************************** COMPLETE (Sep 14, 2021) ******************************** Tree Replacement on Golf Course (Submitted on Jul 28, 2021) Suggestion - It has been suggested that the tree on the back of Tee Box #5, that was lost during the 2021 winter freeze, be replaced. Who has Responsibility - This is being addressed by the Board Golf Course Director - Lyn Swonger. Status / Action Taken - Lyn has spoken to the person who submitted this request and it has been agreed that a new tree will be planted on Tee Box #5. Additional details will continue to be provided until this Suggestion is completed. 2021-09-14: A replacement has been planted on Tee Box #5. 2021-09-15: The resident was informed via e-mail the Board is marking this item COMPLETE. *************************** CLOSED (Sep 7, 2021) *************************** New Sunshine Activity - Bingo (Submitted on Jul 27, 2021) Suggestion - Have Bingo at Sunshine one night a week, to start, and see how much interest there is. Who has Responsibility - 2021-08-04: SEPO Board Secretary Beth Parrish solicited input from the Board and it was agreed that this is something that would be best addressed by the Women's Club (WC). Status / Action Taken - 2021-08-21: Beth Parrish sent the Bingo Suggestion to all members of the WC Board and also the WC Activities Director requesting they look into possibly having Bingo at Sunshine. Additional details will continue to be provided as they develop. 2021-08-27: The Women's Club has found out that we will not be able to have Bingo at SEPO because we are a 55+ community, which prohibits us from having Bingo, selling cards or paying out money. It would be considered gambling if we did it. We could only get a one-time license for $25 for a one-time event, but not ongoing. If we were 60+ we would be exempt. 2021-09-07: The composer of this SEPO Suggestion was officially informed today via e-mail by the Board of the Women's Club findings (above) and that the Board was considering this Suggestion CLOSED. Back to Top

SEPO Board Nominating & Election Committees For 2021 Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information is presented in chronological order within EACH Committee .) Election Committee Actvity for 2021 (Complete) Bottom of Page Nominating Committee Activity for 2021 (Complete) Nominating & Election Committees Index Election Committee Actvity for 2021 (Complete) ELECTION COMMITTEE ACTIVITY Newsletter 2021-01: Election Committee Chairman - Chuck McEvoy has graciously consented to help us with the process by chairing this committee. Jim Kennedy SEPO Board President Sent 2021-01-11: AMENDED - 2021 SEPO board nominees: - 2021 SEPO board nominees (Amended): Dana Weise Beth Parrish Larry Keller Jean Burgoine Lenore Combs Chuck McEvoy, Election Chairman Sent 2021-01-11: NEED TO READ IMMEDIATELY: What Address do you want your SEPO Board Ballot sent to?- Please see below - And DO NOT reply to sepoenews as it make double work for your enews manager. Thx. Beth Parrish Ballots for the 2021 SEPO Board of Directors of election will be mailed out on Saturday, January 16. If you would like your election packet sent to an address other than your Harlingen address , please send Valerie an email with that address. Her email address is: sepo.office@gmail.com Chuck McEvoy SEPO 2021 Board Elections Committee Chairman ******************** Back to Top Nominating Committee Activity for 2021 (Complete) NOMINATING COMMITTEE ACTIVITY Oct 16, 2020: In preparation for the February 2021 SEPO Board election - The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help. The other committee members are Bill Peterson & Dan Danks. There are four board positions open for election. The following board members are completing their first term (or ending their time as replacement for a member of the Board who resigned): Jim Kennedy, Frank Tewell, Neil Morehead and Jerry Drost. Jim Kennedy SEPO Board President Nov 3, 2020: The SEPO Board Nominating Committee for the 2021 Board election is - Dana Weise, Chairman: 775-470-9057 Bill Peterson: 309-945-2108 Dan Danks: 507-236-2951 Dave Fleiner: 808-269-0948 Please contact one of us if interested in running for the SEPO Board. Dana Weise, Nominating Committee Chairman Nov 5, 2020 (via SEPO E-Mail E-News): SEPO Board Nominating Committee (2021) - Update and Request - Hi Everyone – My name is Dana Weise and I am Chairing the 2021 SEPO Board Nominating Committee. Dan Danks and Bill Peterson are working with me on this committee. I know this e-mail is lengthy. However, I hope it gives everyone a better idea of our current situation. Please read through to the end and help us out, if at all possible. To refresh everyone on how this committee works here is an excerpt from the Sunshine Country Club Estates (SCCE) By-Laws (located on the Web site HERE ) . The following is from the - BYLAWS OF SUNSHINE ESTATES PROPERTY OWNERS, INC. A PROPERTY OWNERS ASSOCIATION A NON-PROFIT CORPORATION 1957 West Michigan Drive Harlingen, TX 78550 ARTICLE VI-COMMITTEES Nominations and Ballots 6.01 The Board of Directors shall, at least sixty (60) days before the election, appoint a Nominating Committee of three (3) to five (5) members to submit a slate of nominees for Directors to be placed on a ballot for hand delivery or mailing to members. The nominating committee shall post its selection of Nominees at least ten (10) days prior to the January Meeting of Residents and Directors. The Committee shall submit its nominations to the members at the January meeting of Residents and Directors and nominations from the floor will be accepted. The Board shall thereupon validate the status of members, as defined under Article II herein, and cause the committee report to be posted on the Club House bulletin board for a ten (10) day period. At or about noon of the tenth day the report will be removed from the bulletin board. A paper ballot shall be prepared, under the direction of the Board of Directors, to include the nominations of Directors and other items authorized to appear on the ballot. See this Web page ongoing for additional information and next steps. To update you on our progress in getting possible Board nominees, our committee has been speaking to many residents about the upcoming ‘four’ positions that will be available on the Board. While attempting to recruit potential candidates, the responses have been less than favorable to take on this position/duty, at least in the number of residents I have personally spoken to. I have gotten some good assistance and advise from residents who have lived here in Sunshine CCE for many years, who have either been previous Board members or have run for the Board in the past. The comments and advice I have received have been enlightening and have helped me better understand how the Board’s (volunteer positions) can be somewhat demanding and time consuming for many of them wanting or accepting to take the time they feel is required. This is something I had expected when I was asked to head-up the committee. I graciously accepted the challenge and recruited a couple other residents to assist me with the search for (committed and reliable) residents who: Would have some true and sincere interest in accepting a nomination. Are willing to work together as a Team Player with the other Board Members. Would put forth their best efforts to help and keep this fantastic community that we are all partnered with (as residents). Would continue making this Development, in all aspects, the same beautiful and appealing community we all like and enjoy. Would be Proud to be a part of the highly successful environment it is today. A VERY IMPORTANT MESSAGE OF THIS E-MAIL FOLLOWS. PLEASE READ COMPLETELY. I and the rest of the committee are asking ALL RESIDENTS if any of you have any interest at all in partaking in becoming a Board Member? I would like to make it a Private and Confidential sit-down/meet in person with me and the other committee members to discuss and answer each of your questions, concerns and responsibilities of the Position of becoming a Board Member. Hopefully, this may provide a more comfortable atmosphere for both those of you who have resided in Sunshine for some time, as well as the newer residents. Confidentiality, I believe, is the key ingredient so that no one will know who the nominees are until it is deemed necessary to announce them prior to election voting. An isolated/private location will be determined at a later date. I am also willing to sit down with any resident (in Private) to listen to everyone’s advice and/or opinions to HELP make this a successful process. Thank you for your assistance in helping our committee finalize the best possible Candidates for Sunshine Country Club Estates! Kindest regards, Dana Weise SEPO Board Nominating Committee Chairperson (2020) Address: 4312 N. Minnesota St Phone: (775)-470-9057 Sent Dec 24, 2020: REVISION, Meet and Greet: SEPO Board Candidates & Residents - The Nominating Committee for the SEPO Board of Directors will be hosting a “Meet and Greet” for the candidates and residents of Sunshine Estates on Wed, Dec 30, 2020 from 2:00 pm to 4:00 pm on Texas Ave. This event is designed for the residents to meet the candidates, ask questions and have a conversation before the election is held. These elections directly affect every resident in this community, as the Board of Directors is tasked with making critical decisions for our community. Use your voice! We strongly encourage all residents to attend if possible. Please mark your calendar and take advantage of this one-time opportunity to meet. This event is being held outside, with COVID-19 guidelines being enforced. The plan is for the candidates to be in golf carts along Texas Ave. Don't forget your masks. Let's have a safe event! Dana Weise 2021 SEPO Board Nominating Committee Chairman ************************* Sent Dec 26, 2020: 2021 SEPO Board Candidates - The 2020 SEPO Board Nomination Committee is pleased to submit the following candidate names in alphabetic order for the 2021 election of the SEPO Board of Directors. We encourage the current Board of Directors to include their names in the 2021 ballot. The nominating committee will make that motion during the January 2021 Board of Directors meeting. Dan Danks Dawn Rae Leonard William (Bill) Peterson Dana Weise Dana Weise 2020 SEPO Board Nomination Committee Chairman ******************** Back to Top Nominating & Election Committees Index Board Nominating & Election Committees Index Bottom of Page

S EPO Community Emails: July 2025 Sent 2025-07-31: FREE Lunch & Learn Event - 📅 Save the Date! We’re excited to welcome members of the Harlingen Sunburst Rotary Club, for a FREE Lunch & Learn Event at our hall! 🗓 Friday, August 15th 🕐 12:00 PM 📍 CenterWell Health They’ll be sharing valuable community resources for seniors, including: ✅ Assistance for hearing-impaired telephone services ✅ Information on other local senior support programs A signup sheet will be available in the Library tomorrow through next week so we can plan for lunch. Don’t miss this chance to learn, connect, and enjoy a free meal with our community! Feel free to contact me with any questions or concerns. Sincerely, - Pam Davis 214-516-4844 Sent 2025-07-30: PLEASE READ NOW - Well update - We have a well! As Randy said in an earlier post, the guys will be opening up the irrigation system in sections to stay on top of the leaks. So if you’re in Sunshine please leave your house systems off for now. We’ll be sending more notices as we move along. Thx - Tom Perrier, SEPO Board Sent 2025-07-29: Resident Passing - The office has been informed by Randy Davis that Bonnie Winner passed away today, July 29. - SEPO Office Sent 2025-07-28: Well update - Hello Sunshine friends! Giving a report on the status of the Well. I’ve been told by AEP several times since the meeting that they were coming out to install the meter. And last Friday they showed to make the connection but didn’t have all the parts! They told us they would be back today to finish. I spoke with them this morning at 8:30 and was told they would be here in afternoon. At 3:00 they were still a no show and not responding to calls or texts. I will resume calling in the morning. Thank you for your patience. - Tom Perrier, SEPO Board Sent 2025-07-24: Jefferson Elementary Christmas program - I sent a SEPO email to the community on Monday (see below) for Mary Hull. And today I saw additional info concerning this personal endeavor on the "SCC Estates Group" Facebook page. Knowing some or you aren't on Facebook, I have set up a page on the Sunshine Website under the EVENTS Tab in "Special (Winter 2025-2026) ". If Mary sends me anything she wants to have an email sent about, I will do that. Otherwise, if you aren't on FB (or even if you are), you can check on the SS Website for updates. Hope this helps out you non-Face Bookers. - Beth Parrish SEPO Enews Email Manager Email: sepoenews@sunshinecountryclub.com 314-960-6710 Sent 2025-07-23: UNAPPROVED: SEPO Board Mtg (Spec) Minutes, July 15, 2025 - The UNAPPROVED minutes from the Jul 15, 2025 Board Meeting (Spec) can be accessed HERE AND viewed/printed from HERE . They will also be posted in the office. Please call with any issues or questions. - Gay Paxton, SEPO Board Secretary Sent 2025-07-22: UPDATE: SEPO Board Contact List - The 2025 SEPO Board Contact List has been updated. Gay Paxton has changed her email to this "Board Items Only" email. Please continue to use her personal email for any non-Board related items. See the updated list on the website HERE . - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-07-22: Computer Class - Hi Everyone, I have invited Mr. Seb Ruiz to our community to hold a computer class to refresh our memories. The class will be held this Saturday, 7/26/25 in the card room from 2:00 to 3:00 pm. The cost is $10 per person. Snacks will be provided. Seb has over 20 years in the computer industry. If you wish to attend, contact me by text or phone. - Marian Young 719-468-4556 Sent 2025-07-21: COOL NEWS ALERT - Guess what’s cool? We have a brand new community refrigerator, thanks to the amazing ladies of The Women’s Club! But you know what’s even cooler? Pat Heinerikson—a true appliance hero—found it, got it installed, and made sure our old fridge went to a good home (a church, no less… fridge with a halo now). So get ready, friends — next season’s snacks, drinks, and leftovers are gonna be chillin’ in style! - Pam Davis 2025-07-21: UPDATE: New Well - Posted on Facebook on July 16 We are nearing the activation of the new well that will provide irrigation for our community. This system is designed to mirror the coverage previously provided by the Resaca pump. As we begin this process, we ask for your help in monitoring the area. Please be on the lookout for: Water coming from unmanned hoses Broken or malfunctioning residential sprinkler heads Any unusual pooling or accumulation of water If you notice anything out of the ordinary, please notify me or any of our employees as soon as possible. Your attention and prompt reporting will help ensure a smooth and efficient transition. Thank you for your cooperation and support. - Randy Davis Sent 2025-07-21: Jefferson Elementary Christmas program - Hi to all Sunshine residents! Hopefully most of you are back in your homes after repairs. You've all been in my prayers. This is a reminder that I'm asking for donations to provide a special Christmas for second graders at Jefferson Elementary, the poorest school in Harlingen. I'm asking for real barbie dolls and trucks/cars (nothing needing batteries), twin size pillows (our quilters are making pillowcases. Thank you ladies! ). Audra is making stocking caps in school colors..thank you so much! There are about 30 second graders. If we get more than enough, we will do first grade as well. But I wasn't sure how successful our venture would be so thought I'd start small. I'm trying to get a deal on backpacks so we can put crayons, pencils, rounded scissors, candy etc. We will gladly take financial donations to cover missing supplies. I will be back October 5. I have a special bank account specifically for donations. Pam Davis is my second in command so you can give her checks or cash prior to that. This is not a Women's Club activity, but a Sunshine "adoption" as I'd like to make this an annual thing. Anyone willing to come the day of the celebration is welcome to help. We will need a Santa and Mrs Claus and someone to lead singing Christmas songs. I've been involved at another park and you will not regret it. These kids are so happy. Most don't have their own pillows which is why we are doing that. So please open your hearts and participate however you can. You can always contact me for any information. Thank you in advance. God bless you! P.S. it was suggested to do teacher baskets with things like Kleenex, markers and maybe a little something special just for the teachers. - Mary Hull Sent 2025-07-19: MARKET: Homes For Sale or Rent (Weekly Update) - This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Sale or Rent On Jul 15, 2025: The home at 4313 N Minnesota Street, owned by Nanci Cooley, has been relisted as For Sale OR For Rent. On Jul 18, 2025: The home at 4344 N Missouri Street, owned by Margo & Bobby Crouch, is no longer For Rent but has been relisted as For Sale. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-07-17: Resident Passing - The office has been informed by Janet Peterson (4340 N MN St) that her husband Bill passed away on July 16. - SEPO Office Sent 2025-07-16: VIDEO: Board Mtg (Spec) Jul 15, 2025 - The video from the July 15, 2025 Special Board meeting is available on the Sunshine website HERE and directly from this LINK . Please contact Beth Parrish with any technical / website issues / questions. Please contact Gay Paxton with any meeting content questions. - Gay Paxton, SEPO Board Secretary Sent 2025-07-16: LOST: Blue Sweater - I left a blue sweater on my chair at the Sunshine monthly get-together yesterday. If someone picked it up or knows where it is, please let me know. Thank You. - Karren Amos 309-781-3479 Sent 2025-07-16: Resident Passing - Resident Ann Everette passed away this morning, July 16, at 1am. - The Office was Informed by her good friend Jackie Sent 2025-07-13: MARKET: Homes For Sale or Rent (Weekly Update) - I forgot to send this email overnight last Friday so I'm sending it today and including an update from this morning. Beth This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Rent On Jul 7, 2025: The home at 4128 N Missouri Street, owned by Jose & Veronica Resendiz, is For Rent.. For Sale On Jul 13, 2025: Additional pictures were added to the listing for the home at 4336 N Minnesota Street, owned by Judy Albert. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-07-08: July Monthly Potluck - 🌞One week from today!!🌞 🧺Our next monthly summer potluck gathering is happening on Tuesday, July 15th, and we’re going with a Backyard Picnic theme! 🎶 We’re thrilled to welcome Dave Phinney, a talented new artist brought to us by Bettina Elliot! He’ll be performing for us starting at 4:30 PM, and we’ll be passing the hat to show our appreciation for his music. 🕓 Schedule: • Doors open at 3:45 PM • Potluck starts at 4:00 PM • Music begins at 4:30 PM ☕ We’ll provide coffee, tea, and lemonade — you bring a dish to share, BYOB, a smile, and maybe a tip for the artist.🎶 🎉 As always, this event is completely free and open to all. Let’s come together for great food, music, and community vibes. See you there! - Pam Davis Sent 2025-07-06: AGENDA: Board Mtg (Spec), Jul 15, 2025 @ 1 PM - The agenda for the 'Hybrid' Jul 15, 2025 Board Meeting (Special) at 11 AM can be accessed directly from HERE and on the Sunshine website HERE . It will also be posted outside the SEPO office, on the poolside door to Retzlaff Hall and by the mailboxes. Please call with any questions / issues. - Gay Paxton SEPO Board Secretary Sent 2025-07-05: UNAPPROVED: SEPO Financials for 06/30/2025 - The Unapproved Financial Reports for 06/30/25 are posted on the Sunshine Website HERE . (NOTE: The heading on the 05/31/25 P&L has been corrected and is now also available on the Sunshine website.) If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2025-07-05: MARKET: Homes For Sale or Rent (Weekly Update) - This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Sale & For Rent On Jul 5, 2025: Additional pictures have been added to the home at 1941 W Iowa Avenue, owned by Marlene & Nile Hall, that is For Sale or For Rent. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Back to Top

Golf Events during the winter season (2025-2026). Golf Events (Oct 1, 2025 thru Mar 31, 2026) Additional Details Women's Golf League Men's Golf League Saturday Scramble (YEAR-ROUND) O'Clockers Golf Scramble (YEAR-ROUND) GNDGT (2026-02-25 THRU 27) COMPLETE Guys & Dolls Tournament (2026-02-06&07)) COMPLETE Women's Golf League SAVE THE DATES FOR FUTURE GOLF EVENTS! (as of Jan 27, 2026) Guest Day (Golf & Lunch) (Weather Date): February 4, 2026 COMPLETE Potato Bake: February 20, 2026 COMPLETE Good Neighbor Day Golf Tournament Lunch Stand: February 26-27, 2026 COMPLETE Women’s Golf League Tournament: March 11-12, 2026 COMPLETE Awards Luncheon: March 13, 2026 COMPLETE We are looking forward to a fun-filled season! Thank You! - Gloria Voth, League President (507) 217-9657 ************************* Women's Golf Tournament & Awards February 11 thru 13, 2026 - COMPLETE - Newsletter 2026-03: Wednesday, March 11th and Thursday, March 12th at 9:00am, we will have our Women’s Golf Tournament followed by Awards Luncheon on Friday, March 13th at 11:30 in Retzlaff Hall. There will be signup sheets on the bulletin board in the Library. - Gloria Voth ************************* GNDGT Luncheon February 26 & 27, 2026 - COMPLETE - Newsletter 2026-03: Thank you to Terry Debackere and Bonnie Fransene for co-chairing the GNGT lunches. - Gloria Voth ************************* Potato Bake Supper February 20, 2026 - COMPLETE - Newsletter 2026-03: I would like to thank Suzie Sawyer, Terry Debackere, and Janis McFee for co-chairing the Potato Bake. - Gloria Voth Sent 2026-02-12: Potato Head Apology - I need to apologize to the people who immediately wanted to sign up for the potato bake yesterday but it wasn’t posted in the Library. I wish I could say that Mr. and Mrs. Potato Head threatened to sue me because I was using their images on the Potato Bake flyers. But, being a former nun, I must tell the truth: it just totally slipped my 77-year-old mind. I thank Valerie for covering for me during the day. The signup for the Potato Bake was actually posted on February 10, however…..but at 8:45 p.m. All I can say is “I am so sorry.” And thank you, Beth Parrish, for allowing me to apologize to everyone. We hope to see a good turnout for the Ladies Golf League. - Suzie Sawyer Sent 2026-02-07: Potato Bake Supper - From: Suzie Sawyer ************************* Women's Golf Guest Day February 4, 2026 - COMPLETE - Sent 2026-01-03: Newsletter Correction: Women's Golf Guest Day - In the Women’s Golf part of the January Newsletter, in regards to Guest Day on January 28th (not 29th), I should have said Pavilion (not Gazebo)! Thank you - Gloria Voth Phone: (507) 217-9657 Newsletter 2025-11: IMPORTANT REMINDER: We start league golf on Wednesday, November 5, 2025. We meet in the Library between 8:30am-8:45am to sign in. We will collect league dues which have been changed to $30 this season. Some or all the money needs to be in $1.00 bills. Hostess signup sheets are on the golf bulletin board. We need two people to sign up in advance for each week. Please check what works best for you and sign up to help us out! The packets include all the necessary instructions. As always, ask for help when in doubt. Thank you! -President: Gloria Voth (507) 217-9657 -Vice President: Lori McCurry -Secretary: Judy Moffatt -Treasurer: Norma Rutiaga Newsletter 2025-10: The Sunshine Women’s Golf League will start Wednesday, November 5, 2025. We meet in the Library every Wednesday between 8:30 and 8:45 to sign up; play begins at 9:00. Membership is open to all property owners and renting residents of Sunshine Estates. The cost to play league will change to $30.00, and we will be collecting on the first day of play. We have a Women’s League Meeting the Third Wednesday of every month in Retzlaff Hall. Our first meeting will be November 19 at 9:00am, with golf following. We hope to see everyone there. - Gloria Voth, Women's Golf League President 2025-11-17: Women's Golf League Meeting Notice - Back to Top Men's Golf League SAVE THE DATES FOR FUTURE GOLF EVENTS! (as of Feb 24, 2026) Men’s Golf League Tournament: March 2-3, 2026 Awards / Party: March 4, 2026 (REVISED) - Matt Lyne, Men’s Golf League (308) 870-1423 Email: mattshotsclays@yahoo.com Sent 2026-02-28: Golf course closure - The Sunshine golf course will closed Monday March 2nd and Tuesday March 3rd each day till 4 pm for the annual men’s golf league tournament. - Matt Lyne Sent 2026-01-26: ANNOUNCEMENT: Men's Golf League - Tomorrow Tuesday January 27th, 2026 Men's Golf League is cancelled due to cold weather. Thank You - Matt Lyne Newsletter: December 2025 - It’s not too late to join the Men’s Golf League Every Tuesday morning. The cost is only $40.00 which covers play and prize funds for the entire league through March, the league tournament, and the pizza party following the tournament. There are two tee times to accommodate everyone’s schedule. Tee times are 8:30 and 10:15 with team draw at 8:15 and 10:00 SHARP!!! Come on out - it’s laid back and a great way to meet new people!! Contact Matt Lyne (308) 870-1423 or Jerry Wetherbee (425) 418-3345 Newsletter: November 2025 - The Men’s Golf League will begin on Tuesday, November 4th and will play Every Tuesday through March 31st. The cost for the entire League including the League Tournament and awards luncheon is $40.00 due before your first round is played. There will be 2 shifts, one at 8:30am and one at 10:15am, and you can choose which time you want to play on a weekly basis. Squads will be determined by random drawing. The drawing for the 8:30am shift is 8:15; the drawing for the 10:15am shift is 10:00 SHARP!!! The League is handicapped into different flights to encourage all levels of abilities to participate. New, unestablished players must record 4 League scores to establish a handicap. Please come and join us! It’s a lot of fun and a great way to meet new people in our neighborhood. Pay League dues to Matt Lyne anytime between now and the first Round of League play. Thanks!!! - Matt Lyne, Men’s Golf League (308) 870-1423 Email: mattshotsclays@yahoo.com Newsletter: October 2025 - The Summer Golf League will run Each Tuesday in October. This League is open to both men and ladies; everyone is welcome. Cost to play is $1.00 per week with 100 percent payback per entries paid. Teams are formed by random drawing at 8:45 and tee time is 9:00. All skill levels are welcome. - Matt Lyne, Men’s Golf League (308) 870-1423 Email: mattshotsclays@yahoo.com Back to Top Saturday Scramble (Weekly, Year-round) Sent 2026-01-30: Saturday Scramble January 31st 2026 - Due to the cold weather, there will be no Saturday Scramble tomorrow Saturday January 31st, 2026. I also posted a note on the Front Door of the Library, stating no Saturday Scramble. Stay warm. Reminder that next week is the Guys & Dolls Tournament so no Saturday Scramble on February 7th, 2026. We will resume Saturday Scramble on February 14th, Valentine's Day. Enjoy your weekend. Nancy Lyne Saturday Scramble - Every Saturday morning. Meet @ 8:30 AM. Tee Time is 9 AM. Open to All Men & Women. - Matt Lyne 308-870-1428 mattshotsclays@hotmail.com Back to Top O'Clockers Golf Group (Daily, Year-round) Sunshine Country Club Estates - O'Clockers Golf Group Rules are HERE . Sent 2025-10-28: O'Clockers Golf - O’clockers golf scramble will be moving to 4:00 on Sunday Nov 2nd due to daylight savings time ending. Meet beside shuffleboard court at 3:45 for team assignments. Open to all golfers in our community. There is no charge. Just a fun time for players. - Donna Myers Sent 2025-10-17: O'Clockers Golf: Time Change - O’clockers golf scramble will be moving to 5:00 on Sunday Oct. 19th. Meet beside shuffleboard court at 4:45 for team assignments. Open to all golfers in our community. There is no charge. Just a fun time for players. - Donna Myers Back to Top Good Neighbor Day Golf Tournament (GNDGT) (Feb 25-27: Tournament / Feb 27: Awards) (Mar 4-6: Tournament (Rain Date) / Feb 27: Awards (Rain Date) - COMPLETE - Sent 2026-02-28: GNDGT: Final Totals & Payouts (2026) - HERE is the Final Scoring & Payouts for the 2026 Good Neighbor Day Golf Tournament, being provided to Sunshine residents. - Tony Tramel GNDGT Chairman Newsletter: 2026-02 - Initial registration for the GNDGT begins on Monday, February 16th, from 1:00pm to 4:00pm, in the Library/Office. We will offer a second/final day of Registration on Wednesday, Feb 18, from 1:00-4:00 PM. We are limited to 144 players, so please register early. This is a 3-day golf event which begins on Wednesday and concludes with a formal award ceremony on Friday evening, featuring a dinner, cash awards, and door prizes. You do not want to miss this annual golf event! We want you to make sure that you and your friends are registered for this upcoming event. We invite you to encourage your fellow golfers aged 55 and over to participate in the enjoyable three-day event at Sunshine Country Club Estates. See the attached flier for information on this event. There have been some slight adjustments to registration dates and times, so please mark your calendars. Don’t miss out on the 40th Annual Event of the GNDGT in 2026. -Tony Tramel, Chairperson for the Good Neighbor Day Golf Tournament Sent 2025-03-19 - From: trtramel@gmail.com Sent: Wednesday, March 19, 2025 4:01 PM To: Valerie - Office Cc: Various Subject: GNDGT Schedule shift for 2026 We have investigated shifting the three-day tournament by a day, so it would occur during the week, and not end on a Saturday. We also looked into conflicts this might entail as we pursued this potential. I went into the Women's Golf meeting a week ago and asked them if they would consider allowing the GNDGT to begin on a Wednesday and finish the following Friday. I stated this would depend upon their considering giving up one day of the Women's Golf. I indicated they could play on Monday, the week of the GNDGT. I received a phone call from Dana Szretter, 2025 President of Women’s Golf, who indicated that they considered my request and had voted to defer Women's Golf on Wednesday, during the scheduled week of GNDGT, March 25, 2026. The golf course would be reserved as follows: Women’s Golf on Monday, February 23, 2026, Men's Golf on Tuesday, February 24, 2026 GNDGT on February 25, 26, and 27, 2026 I further confirmed that having Women's Golf on Monday for this last week of February appears to work based on my discussion with Scott Kronshage. Please find attached modifications of the activity’s requests related to shifting the GNDGT from Thursday through Saturday to Wednesday through Friday for 2026. The text in these requests mentions the Women’s League Golf shifting their typical day of play from Wednesday, February 25, to Monday, February 23, 2026. I also want to make sure that we have historically kept open the possibility of a one-week delay for rain dates if the weather does not cooperate. Don't hesitate to contact me if you have any questions. Tony Tramel Cell 337-693-6344 ************************** From: Tony Tramel Sent: Monday, March 10, 2025 3:46 PM To: 2025 SEPO Board Subject: 2026 Good Neighbor Golf Tournament Next year's 2026 GNDGT is planned for Thursday through Saturday, Feb 26th through Feb 28th, 2026. We are attempting to modify these dates by one day by having the tournament shift to Wednesday through Friday in the same week. We will advise you if we are successful in causing this change, which requires some rescheduling of other golf activities at Sunshine Estates Country Club. Tony Tramel GNDGT Chair Back to Top Guys & Dolls Golf Tournament (Feb 6-7: Golf & Feb 7: Awards) (Feb 13-14: Golf (Rain Dates) & Feb 14: Awards (Rain Date) - COMPLETE - Sent 2026-01-19: CORRECTION: GUYS & DOLLS TOURNAMENT - Hi All - This is Beth: I accidently sent Deloris' article about this tournament - in particular the signup sheets timing - in an email when it was meant for the Newsletter, which will be published in a few days. So stay tuned for ongoing info about this tournie. Sorry for any confusion early publication may have caused. - Beth Parrish (SEPO Email Mgr) Sent 2026-01-17: GUYS & DOLLS TOURNAMENT - Sent 2026-01-15: GUYS & DOLLS GOLF TOURNAMENT - SEPO COMMUNITY GOLFERS The annual Guys & Dolls tournament is just around the corner (February 6th & 7th). It’s time to start looking for a partner. The signup sheets will be posted in the library on Monday, January 26th. There will be a signup sheet for couples (that’s anyone that already has a partner) and one each for men and women who need a partner. The cost is $10.00 per person and all of the proceeds go back into the prize fund. This event is always a lot of fun. There is also more information on the SEPO Facebook page. For questions you can contact: * me Deloris Pearcy (417) 830-1816 or * Nancy Lyne (308) 870-4286 ************************************************ This is Beth Parrish: The follow additional info was on Facebook for those of you who don't use Facebook - Please mark your calendars for This years Guys and Dolls Scramble Golf Tournament dates are February 6th and 7th. Signup sheets will be posted in Library starting on Monday January 26th through February 5th until noon. All fees collected are paid back 100% in prize money. The cost to play is 10.00 per person. Come join the fun!!! Award banquet starts at 5:00 pm in the Hall Saturday February 7th. Players are asked to please bring finger foods or a dessert to share with tournament players plus BYOB. If any questions please feel free to contact Deloris Pearcy at 417-830-1816 or Nancy Lyne at 308-870-4286 Back to Top

2023-2024 SEPO BOARD OF DIRECTORS Terms Vary based on Year Elected Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). Members of the Board of Directors must be "deeded lot owners of record of Sunshine Country Club Estates, and/or their spouse" (as stated in Article II of the Bylaws). Elections for approximately half the Board are held each February creating staggered terms which provides continuity. (Additional details can be found in the Bylaws .) Previous Boards SEPO Board of Directors 2023 - 2024: Contact information for your 202 3 - 2024 Board members can be found in the Residen ts section of the website . Share Nelson (t erm expired Feb 2024) BIO P residen t Secretary & Governing Documents (click HERE to view all SEPO Rules) BIO Te rm expires Feb 2025) Mark Owen (term expired Feb 2024) Treasurer Randy Davis (term expired Feb 2024) 1st Vice President & Director of Golf Course - Golf Course Equipment Irrigation Maintenance Maintenance Area Jim Kennedy (term expires Feb 2025) 2nd Vice President & Director of Common Area 1 - Offices & Lounge Pavilion Pool & Hot tub Retzlaff Hall Sunburst Building Tom Perrier (term expires Feb 2025) Director of Common Area 2 - Texas Ave Drainage and Irrigation Ditches Streets and Grounds Frank Tewell (term expires Feb 2025) Director of Common Area 3 - Storage Lot & Woodshop Shuffleboard Court Tennis Court Back to Top

S EPO Community Emails: August 2024 Sent 2024-08-30: Price of Cokes and Waters - SEPO: Price of cokes and waters have gone up to .75 cents by honor system in the Card Room and in the Library. - Valerie Basaldua, SEPO Office Sent 2024-08-26: WC Health Fair - The Women’s Club cares about the people in our community. Please save the date for our first Women’s Club event of the season. This event is completely free. We are happy to announce that Knapp Medical Center, Sam’s Club, Aegis Therapy, All Star Nutrition, Lisa McCullen Perrier’s son, Token Herbal and Irene Phillips massage therapy will be on hand to provide assessments. Pam Davis (Women's Club President) Sent 2024-08-24: Friendly Reminder - Hi to SEPO !!! As we all know, it is our responsibility to maintain our own property. We have been receiving a few complaints about overgrown lawns and weeds. After driving around the community, those complaints are justified! If you are gone for the summer, I have assumed that you have made some arraignments for someone to take care of your yard. We can, but don’t want to, have someone do your yard and then charge you for doing it. Please keep our community looking sharp by doing your part. There are folks working on the commons areas to keep them beautiful and doing an excellent job and Thank You!!!!! Thank you for doing your part! Jim Kennedy SEPO President Sent 2024-08-18: Calling All Dogs and Cats - Hey Everyone, Sandra Delaunay is having a busy month. If you need to have your pet's nails clipped, call or text her to set up an appointment, and she will come on an individual basis. She'll get back on a regular schedule in a month or two. The cost is ten dollars per pet. Sandra's number is 956-226-9919. Thanks, Marian Young, 719-468-4556 Sent 2024-08-17: Women's Club - Logo Contest - Hi ladies! We are looking forward to seeing all of the wonderful LOGO ideas at our first meeting, October 18th! The winner will receive this beautiful trophy!🥰 If you are unable to attend our October meeting, you may submit your logo through a friend or me. We will be sure to have it there for the voting process. No need to be present to win. Pam Davis (from SEPO Facebook) Sent 2024-08-13: REMINDER, Summer Potluck, Tuesday, August 20 - One week from today!!! We will have our monthly summer potluck! The doors will open at 4PM, we will eat at 4:30PM and Diego And Edith will perform for us at 5! This is entirely free except we will have a pass the hat for the artist. We are looking forward to seeing you!! Pam Davis (from SEPO Facebook) Sent 2024-08-05: UNAPPROVED: SEPO Financials, 2024-07 (July) - The UNAPPROVED July 2024 SEPO Financials and posted on the Sunshine Website HERE . If you have any questions, please email me at the address below. - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2024-08-04: NEWSLETTER Guidelines Updated - I noticed last week the Newsletter guidelines still listed the previous sepoenews email in error. I have updated the guidelines to fix a couple of grammatical errors and also to reflect sepoenews@sunshinecountryclub.com as the correct email for SEPO emails. You can find the updated document HERE . Please contact me with any questions. - Beth Parrish SEPO Newsletter Mgr Email: seponewsletter@gmail.com 314-960-6710 Sent 2024-08-03: Summer Potluck, Tuesday, August 20 - Howdy neighbors! This month’s summer potluck will be held on Tuesday, August 20th! Doors will open at 4PM, we will eat at 4:30. We are happy to announce that Diego and Edith will perform for us at 5PM! This event is completely free; however, we will have a pass the hat for the artist. - Pam Davis (from SEPO Facebook) Sent 2024-08-01: MARKET Update: Home For Sale (New Pictures Added) - Some of the details and new pictures have been added to the home at 1944 W Wisconsin Ave, owned by Martie Boman. You can view them on the Sunshine MARKET . - Marketed by: Michelle DeHoyos (956) 238-7503 mdh.txrealtor@gmail.com Back to Top

SEPO Board Election Committee For 2026 SEPO Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information is presented in reverse chronological order.) Election Committee Activity for 2026 Election Election Committee Process Guide Back to Board Nominating & Election Committees Index ELECTION COMMITTEE ACTIVITY FOR 2026 ELECTION Announcements etc. pertaining to the 2026 "Election Committee" Activities are below. Newsletter: 2026-03, Election Committee Chair - SEPO 2026 Election Committee & Results: I want to personally congratulate the Newly Elected 2026 SEPO Board members: Phillip Lay, Bill Petersen (with an E!) and Tracy Wagner. Also, congratulations to the Treasurer Assistant, Jeanne Boardman. She is a new resident and is already on the volunteer trail. And many thanks to those who are retiring from the 2025 Board: Randy Davis and Scott Kronshage. You served our community well. I know from personal experience being on the SEPO Board is not an easy ‘volunteer’ job, but it can be extremely rewarding. I want to thank the many resident volunteers who assisted me on the 2026 SEPO Election Committee. That work could not have been accomplished without you. We did come away with lessons learned again this year, which I will be working with the 2027 Election Committee chairperson to incorporate into the Election Committee Process Guide. That’s right, three years is enough for me as chairperson, although I’ve enjoyed it and have learned lots. And finally, here are three ‘facts’ resulting from the 2026 election: There were three open Board positions and three owners who volunteered to run. Guess what, they all had at least one vote, so they were all elected to your 2026 SEPO Board. Congratulations again. (See the names above.) We had one proposed Covenants change this year. You can view it HERE . It was a super important vote. Hence, the campaign by lots of folks to get it ‘approved’. However, as you can see from the chart on the following page, it did not get approved. I am not positive, but I’m thinking you might see this ballot proposal again in the future. Finally, I thought it was important to point out, although the ballot submissions were slightly higher than I have seen in the previous two years, we still had 58 owners who did not bother to submit a ballot, which is an automatic NO vote. As our retiring Board president stated many times in the last couple of months. If you vote – and vote no – that is your choice. But if you do not bother to vote at all – why not? It has been my pleasure again this year to support this great community by chairing this committee. Thx to everyone for supporting me. If anyone has any 2026 election questions/comments feel free to contact me anytime. - Beth Parrish, 2026 Election Committee Chairperson Sent 2026-02-17: Poolside doors to the hall closed temporarily - For those attending one/some/all of the meetings today, please be advised that the Hall double doors by the pool are temporarily closed due to roof construction. Please enter the hall using the door on the north side of the hall. - Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-02-15: 2026 Election Voting - One FINAL (I think) reminder to vote in the 2026 SEPO Election. Thanks to everyone who has already voted. For the rest, please vote prior to 1 PM on Tuesday, February 17 If you have voted but DID NOT SIGN the 'Attendance Proxy' envelope, you need to come to Retzlaff Hall between 12:15 & 1 PM next Tuesday to 'sign in to the meeting' . We need a quorum (154) to count votes and hold the ANNUAL meeting @ 3 PM. Look for your Street Sign behind the card tables and Election Committee members will get you singed in. Myself and other committee members will be counting signed Attendance Proxy envelopes from 11:30 AM to 1 PM. Please, if at all possible, don't wait until the last minute to vote. I need to report if we have a quorum at the 1 PM meeting. As always, if you have any questions about the voting process, the ballots themselves or anything else, please contact a member of your Board or myself. Thanks everyone for taking an interest in the future of this great community by voting in this all important election. - Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-02-15: IMMEDIATE ACTION REQUIRED: ILLEGAL BALLOT FOUND ON FLOOR OF OFFICE JUST NOW - I was in the office just now and found a #10 envelope with the 'handwritten' word Ballot across the front of it lying on the floor. That envelope is not submitted according to voting instructions and if not corrected prior to 1 PM this Tuesday (I can assist you with doing that) it is considered a 'NOT IN FAVOR' vote for the ballot(s) that appear to be inside this envelope. Your ballot(s) must be submitted inside of the #9 white envelope that has the word BALLOT typed on the front of it. Then the BALLOT envelope must be placed inside the #10 'Attendance Proxy ' envelope and sealed. Both of these envelopes were included in your voting packet. Would the person who left that on the Office floor over this weekend please call me immediately so I can work with you to get your vote submitted correctly, in order for it to be counted as you had originally intended. Again - right now it will be counted as a 'not in favor' vote along with 'no votes' for any of the Board Candidates. Thank you for your prompt attention to this matter. - Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-02-06: 2026 Election Voting - Hi All - It's been a while since the 2026 Election packets were distributed to homeowners, so I thought I'd pop back in to all of your lives with a reminder about voting. Thanks to everyone who has already voted. For the rest, please deposit your ballot(s) into the locked Ballot Box that sits in front of the SEPO Office weekdays from 8 AM to 4 PM prior to 1 PM on Tuesday, February 17 which is the day of the Annual Shareholders Meeting when your votes (PLEASE VOTE) are counted. This is my third year as SEPO Election Committee Chairperson. I know in the past two years some of you have waited to vote until just a few minutes before (or even at) this 1 PM deadline. If at all possible this year, please submit your ballot(s) earlier than the absolute deadline (preferably prior to noon on Sunday, February 15 ), in order to make the lives of the Election Committee easier when counting 'attendance proxy signatures'. Who knows, you may be working on this committee in future years and absolutely appreciate this early voting request. As always, if you have any questions about the voting process, the ballots themselves or anything else, please contact a member of your Board or myself. Thanks everyone for taking an interest in the future of this great community by voting in this all important election. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Newsletter 2026-02: SEPO Board President - As we move through this time of year, I would like to share a few important reminders, beginning with our upcoming HOA vote. Reminder to Vote Voting is one of the most direct ways you can participate in how our community is governed. The decisions made through this process affect our shared spaces, property values, and the overall quality of life in our neighborhood. Please take a few minutes to review the voting materials that have been provided and be sure to submit your ballot by the 2/17/26 Deadline . Every vote helps ensure decisions reflect the voice of our community. - Randy Davis, SEPO Board President Newsletter 2026-02: Election Committee Chair - SEPO 2026 Election Committee First off, I want to thank all the Election Committee members who have been very busy since the January Newsletter was published. We stuffed, sealed and sorted the Ballot Packets containing the Ballots, along with the two different envelopes you need to submit your vote (BALLOT and Attendance Proxy envelopes). The packets also contained the voting instructions. Here’s what we ended up with concerning these Ballot packets: 2026-01-10: Picked up by Homeowners in Retzlaff Hall = 123 2026-01-11: Delivered to Homeowners’ Houses = 73 2026-01-13: Picked up by Homeowners in Retzlaff Hall = 19 2026-01-13: Delivered to Homeowners’ Houses = 14 2026-01-14: Stamped envelopes that needed to be mailed. 2026-01-15: Mailed to Away Addresses = 26 2026-01-15: Mailed to Sunshine Addresses = 38 2026-01-15: One “Away” Address home sold to a current resident. It was already stamped so I changed the label and hand-delivered it to the resident at his new ‘second’ Sunshine address = 1 2026-01-15: Held for Pickup for homeowners who were on their way back to Sunshine = 12 For a total of 306 Packets. I am currently working on preparing the election ‘tally’ sheets. One set is for counting ‘attendance proxies’ and meeting ‘sign-ins’ to determine if we have a quorum to continue the Tuesday, February 17 Annual Shareholders Meeting . The other set is for tallying the votes on each of the two ballots (if we have a quorum). The locked ballot box is outside of the SEPO Office on weekdays during office hours. Please deposit your ballot(s) in this box prior to 1 PM on Tuesday, February 17 , which is the day of the Annual Shareholders Meeting when your votes (PLEASE VOTE) are counted. I’m sure most of you have heard how ‘very important’ it is that everyone votes in SEPO elections, especially this year. The proposed Covenants change in 2026 will determine if this community can start to move forward or remain at a standstill . If you need a refresher on SEPO Election details, you can find it on the website HERE . Now get out there and vote (if you haven’t already)!!! Thank you so very much. - Beth Parrish, SEPO 2026 Election Committee Chairperson Sent 2026-01-15: Elec Comm: Status of Ballot Packets - I wanted to get some ‘preliminary final’ totals out to everyone today. Some shuffling of MAIL TO SUNSHINE & MAIL AWAY and HAND DELIVERY OF ORIGINAL MAIL AWAY occurred this morning before Board member Tom Perrier and myself went to the Post Office, so a couple of the totals will shift. Once I have the ‘final final’ totals I’ll let everyone know. As of Wednesday, Jan 14, 2026 at 5 PM here’s what we ended up with: 2026-01-10: Picked up = 123 2026-01-11: Delivered to Home = 73 2026-01-13: Picked up = 19 2026-01-13: Delivered to Home = 14 2026-01-15: Mail to Away Addr = 27 2026-01-15: Mail to Sunshine Addr = 38 2026-01-15: Hold for Pickup in the next few days = 12 For a total of 306 Packets. The locked Ballot Box will be in front of the SEPO Office during office hours. The voting deadline is Feb 17, 2026 by 1 PM at the very latest. Please contact either myself or a Board Member if you have any questions at all about the voting process and/or the ballots you are voting on. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-13: SEPO Elec 2026: Again - We are in the hall until 1PM - The Election Committee is set up in the hall again today until 1 PM so you can come pick up your Ballot. BE SURE TO BRING YOUR ID WITH YOU. See you soon in the HALL. - Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-12: 2026 Election: Ballot Packet Status & Next Steps - Hi All - We are well on our way to getting the Ballot Packets into your hands. These totals aren't exact because some things have changed this morning. But they are close enough for right now for you to get the gist of where we are. We had about 43% of the community come to the Hall on Saturday to pickup their ballots , even though it was windy and cold. Thank you soooo much. And yesterday, on a very chilly day of hand-delivery to homes (by both Election Committee and Board members - Thank you all), we brought that total up to 66% . If every one of this 66%, either sign the 'attendance proxy' on the back of the envelope that goes into the Ballot Box and/or sign in at the Hall before 1 PM on Feb 17 for the Annual Meeting, we would have a quorum SO THAT WE CAN CONTINUE TO COUNT THE VOTES . We will have ONE MORE pickup day in the Hall tomorrow, Tuesday Jan 13 from 11 am to 1 PM . Due to all of the activities taking place this week, we will be sharing the hall with a Private Event before noon and the Painting Club after noon. So please be respectful of those groups when entering the hall. BE SURE TO BRING YOUR ID WITH YOU. On Tuesday, if you don't see the Ballot Box in front of the SEPO Office, it is in the Hall. So you can sit down, ask a Board member any questions you may have and vote right then and there. At all other times the Ballot Box will be in front of the SEPO Office during weekdays when the Office is open. I know this is getting lengthy, but PLEASE, PLEASE, PLEASE read the "Voting Instructions" sheet in your packet VERY CAREFULLY concerning what goes in which envelope. Remember - If your sealed BALLOT envelope isn't placed inside of the sealed 'voting attendance' envelope, that ballot cannot be counted and is, therefore, a NO VOTE . Please call a Board member or myself with ANY questions at all. Thank you so much for participating in this very important SEPO Election process. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-10: SEPO Elec 2026: We are all set up and handing out the ballots - The Election Committee is set up in the hall so you can come pick up your Ballot until 1 PM today - and even vote before you leave. We also have "I VOTED" stickers, cookies (free) and Fat Boy sandwiches for $2. BE SURE TO BRING YOUR ID WITH YOU. See you soon in the HALL. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-08: SEPO Elec 2026: Election Packet Pickup - See below for details concerning SEPO Election Ballot Packet pickup. The Election Committee has labelled and stuffed the election ballot packets and they are ready for distribution. I want to say upfront: If you are doing business with Valerie at her office window, and you see the ballot packets on the push cart behind her, do not ask her if you can have your ballot. You cannot. Below is the formal process for getting them to you. Thank you. So here goes. I know the weather is turning against us for a few days, but please don't let that keep you from picking up your ballots. We're doing the pickup in the hall this year. Several Board members will be in attendance to answer any questions you may have. When you enter the hall, there will be several tables along one of the walls. Look for the 8.5/11 signs (either taped to the front of the tables or taped on the walls) that display each Sunshine Street Name . Go to the table of the street you live on. Members of the Election Committee will be at these tables ready and waiting to hand you your ballot. BE SURE TO BRING YOUR ID WITH YOU. You will be required to show your ID and sign for your packet. An election committee member will sign after your signature as a witness. If you do not have your ID with you, you cannot pick up your packet. The locked Ballot Box will be in the Hall this year during pickup times. At all other times it will be in front of the SEPO Office. NOTE: The plan is to lock it in the office daily when the office closes, as has been done in the past. I, Election Committee Chair Beth Parrish, am the only one who has the key to the Ballot Box. And, oh boy, I'm hearing there may be refreshments available for everyone. Sounds good to me. Not sure what else I can say right now except see you when you come to pick up your packet. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-06: Election Stuffing and Delivery Schedule - Hi All - Some of you heard this schedule yesterday at the "Residents & Directors" meeting, but I wanted to get it out to everyone in print. The Election Committee will start working tomorrow and continue on and off through Jan 15, when any ballot packets not picked up or delivered to your home will be taken to USPS to be mailed. And while I'm on the topic of home-delivery, if you know you want/need your packet delivered to your home, contact me and I will arrange to get that done for you. Stuffing Ballot Packets (Election Committee) (in Retzlaff Hall) : Wednesday, January 7: 1 pm – 4 pm Friday, January 9: 8 am to Noon (if needed) Pickup by Owners (i n Retzlaff Hall) & Delivery to Homes: (Pickup by Owners) Saturday, January 10: 11 am – 1 pm (Delivery to Homes) Sunday, January 11: 1:30 pm – 3:30 pm (Pickup) Tuesday, January 13: 11 am – 1 pm (Delivery to Homes) Tuesday, January 13: starting @ 1 pm (Doing this final home-delivery and the length of time doing it depends on how many ballot packets we have left to mail.) Stamp Ballot Packets (i n Retzlaff Hall) : Wednesday, January 14: Noon to 1 pm Mail any Remaining Ballot Packets (USPS) : Thursday, January 15: Time TBD As I stated in my email earlier today, should you have questions before or after you receive your ballot packets, please reach out. I'm working to determine how many / which Board members will be available to answer questions in Retzlaff Hall on pick-up days. Some have already volunteered to help with home-delivery. As always, please stay tuned and keep checking your email for additional info and reminders in the coming days. Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2026-01-06: ANNOUNCEMENT: 2026 SEPO Election: Candidates & Covenants Ballot - Newsletter 2026-01: SEPO Board President - Our annual HOA election will be held in February. This is your opportunity to help shape the future of our community by voting for board members who represent your interests. Your voice matters, and strong community involvement ensures we continue to thrive together. There will also be a ballot item regarding changes to our Covenant voting process. Please take the time to review, ask questions if anything needs clarification, and make sure your vote is submitted before the deadline. We will provide reminders and instructions throughout the next few weeks to help keep the process easy and accessible for everyone. Your participation is essential! Newsletter 2026-01: Election Committee Chair - SEPO 2026 Election Committee ***** This gets somewhat lengthy, but please take the time to read it. ***** The Election Committee is shaping up nicely. It’s almost time to start printing everything for Ballot packet distribution (around January 11-13) . The Annual meeting when your votes (PLEASE VOTE) are counted is on Tuesday, February 17 . The Women’s Club is having a Pop-Up Lunch in Retzlaff Hall, served between Noon and 1:00pm, on Monday, January 5th , right before the ‘all important’ “Residents & Directors” Meeting , which begins at 1:00pm. Lunch cost is $5, per person . Please come for lunch and stay for the meeting to greet the Board candidates and ask them questions. The proposed Covenants change will also be discussed. There will not be a separate “Meet & Greet” this year. (See “Pop-Up” flyer, below.) I’m sure most of you have heard how ‘very important’ it is that everyone votes in SEPO elections, especially this year. The proposed Covenants change in 2026 will determine if this community can start to move forward or remain at a standstill. Finally, I know most of you feel overwhelmed with all the SEPO emails you receive. (I can just see you nodding your head ‘yes’.) But I can’t stress enough how important it is for the entire community to open and read all SEPO emails pertaining to the upcoming SEPO election. The Nominating and Election Committees are working hard for you and the election emails help to ensure everyone understands the process and requirements for this election. Thank you so very much. Now get out there and vote next month!!! - Beth Parrish, SEPO 2026 Election Committee Chairperson Sent 2025-12-21: 2026 SEPO Election: ACTION REQUIRED by Noon, Tues, Dec 23 - Sunshine vs Away Address for Ballot Packet Mailing - Thx to those of you (right around 100 of 304) who have replied with the data we needed. I do understand lots of you simply want your Ballot packets mailed to Sunshine and I had said no reply required. So no problem there. However, I know quite a few of you aren't living here in your Sunshine home and won't be here next year either when the packets get mailed and voting is in full swing. In order to give, in particular, LLCs and those renting their homes a little more time to reply, I'm granting an extension for replies until noon on Tuesday, Dec 23 , AT THE LATEST . I need to get the address to send to info to the office to print labels this week. So, if you haven't replied by the extension deadline, the Ballot packet will be mailed to your Sunshine address. Again - Please simply hit 'reply' to this email with your mailing info and it will automatically go to the committee member who is tallying your replies. Beth Parrish, 2026 SEPO Election Committee Chairperson 314-960-6710 From Facebook by Beth Parrish: 2025-12-17 - As the 2026 Election Committee chairperson, I just wanted to give a 'gentle' reminder that the committee needs to know where DEED OWNERS want their ballot packets mailed - to Sunshine or AWAY address. If you need a refresher concerning the Jan 15 SEPO email, it is posted HERE . Please don't reply on Facebook. Jeanette Makowiec is tallying your replies to that SEPO Email. Thx so much. Sent 2025-12-15: How to Reply: 2026 SEPO Election: ACTION REQUIRED - Sunshine vs Away Address for Ballot Packet Mailing - Thx you so much to all of you who have already replied with your information. However, I'm realizing now I probably shouldn't have put my Election Committee email address in my signature. Please simply hit 'reply' to the email I sent out earlier and it will automatically go to one of my committee members who is tallying your replies. - Beth Parrish 2026 SEPO Election Committee Chairperson 314-960-6710 Sent 2025-12-15: 2026 SEPO Election: ACTION REQUIRED - Sunshine vs Away Address for Ballot Packet Mailing - Hi All – Knowing how important accurate information in the Sunshine Estates Property Owner (SEPO) directory is, particularly as it relates to the upcoming SEPO election, I need you to verify your data to ensure everyone who should be receiving a 2026 SEPO election ballot packet does indeed receive it. As you’ve been hearing over the past week or so, this is probably one of the most important ballots you’ve ever been asked to vote on. If you haven’t already received it, you will be getting a letter via USPS from the Board explaining what this ballot is all about. First - What the Election Committee needs is for at least one Sunshine Estates Property Owner member (someone eligible to vote) from each household to review the attached directory to ensure your Sunshine address(s) and your AWAY address (if you have one) are accurate. If the address(s) or ANYTHING ELSE needs corrected, let me know. Second – Provide which mailing address (Sunshine or AWAY ) you want on the outside envelope of your election packet. Any packets not picked up or hand-delivered to you by Jan 13, 2026 will be mailed to you between Jan 14 & 16 via USPS. NOTE: If no address is specified in your reply to this email, the election packet will be mailed to your Sunshine address. FYI: We need the same information for those homes that are in an LLC or currently in a Trust. IN SUMMARY – the Election Committee needs the following info in your reply to this email: Are your address(s) correct? What address should go on the outside envelope of your election packet? Is your ‘other information’ correct? Please reply by noon on Sunday, December 21, AT THE LATEST. Thank you for your rapid reply so that the Election Committee can get to work. NOTE: The spreadsheet that was attached to this email can be found HERE . - Beth Parrish 2026 SEPO Election Committee Chairperson 2026sepoeleccomm@gmail.com 314-960-6710 Sent 2025-12-09: Preparing for "All Things" 2026 SEPO Election - I know - You are probably thinking - It's crazy to be talking about the 2026 SEPO Election already. But - oh contrar - it is not too soon at all. The chairperson's for both the 2026 Nominating Committee (Patricia Lay) and the Election Committee (me - Beth Parrish) were approved by the board at yesterday's (Dec 8) Board Meeting. We have already begun working on our tasks. As your Sunshine website Mgr, as in the past, I have added web pages to display election info ongoing. If you think you might have missed any election correspondence over the next couple of months, I will be placing it on these pages as well. You can contact me (Beth) with website issues/questions. Please contact Board members HERE with Election issues/questions. - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Newsletter 2025-12: Election Committee Chair - SEPO 2026 Election Committee I know I haven’t formally been appointed as the Election Committee chairperson yet (that happens at the December 8 Board meeting), but I have told the Board I would do it for one final year. I have had the website Manager (OH – that’s me) create a page for the Election Committee HERE . Very soon I will be working on some of the preliminary tasks. And, of course, that means I will be needing volunteers to work with me on the committee. The bulk of the work is in January and on Election Day on February 17. Several of you have helped in the past and I would love to work with you again. This is a great way to learn the ‘behind the scenes’ tasks of actually creating and distributing those infamous ballots. And if anyone wants to ‘shadow’ me, in anticipation of possibly being the chairperson next year, I would love that. Look for more info and requests to verify your directory info to start hitting your email boxes soon. - Beth Parrish, SEPO 2026 Elec􀆟on Committee Chairperson BOARD ELECTION COMMITTEE PROCESS GUIDE USED FOR 2026 ELECTION Board Nominating & Election Committees Index Back to Top

Table Tennis Contact: Jan Kawecki (719-334-6493) Meets: Every Friday from 1 to 3 pm (November thru April) Location: Retzlaff Hall Details: Do you have an interest in getting some exercise while having some fun at the same time? Then come join us on Friday afternoons for table tennis/ping pong at Retzlaff Hall. Don't worry about equipment, as we have extra paddles and plenty of balls. Bring a friend or come alone. Hope to see you there. Back to Top

Exercise - Fitness Room We have two great 'Fitness Rooms', one is for Cardio Workouts and the other is for Strength Training. They are secured with Keypad Locks and each are open 24 hours for all residents/renters use. CHECK BACK FOR PICTURES, ETC OF THESE FITNESS ROOMS FILLED WITH VARIOUS FITNESS EQUIPMENT, LOTS OF WHICH HAVE BEEN DEDICATED BY OUR SUNSHINE RESIDENTS. Sent 2024-11-03: Sunshine Workout Room - Onward Upward. Today’s world is more focused on staying stronger and healthier (at least we hope so). There are some great ideas and possibly grant writing experienced leaders and smart cookies in our community brainstorming to possibly get some better/safer/more up-to-date equipment. If you have grant writing experience or ideas to improve our facility, this is a great time to step up. 4 o’clock Tuesday, November 5 in the library there will be a brainstorming meeting. Yea for friends and neighborhood that take action for improvement. Hope to see you there. - Pam Adams Sent 2019-10-29: Fitness Room & 24 Hour Access - In order for Sunshine Residents and Renters to have 24 hour access into the Fitness Room a keypad was installed today. The code to the keypad is available in the Resident's Only section of the Web site . Please treat this code as 'confidential' to those who reside in the Estates. - Call the SEPO Board member in charge of this area with questions/problems. Back To Top

SSCCE MEN'S LEAGUE RULES OF PLAY Updated 03/25/08 Fairways: Fairways are defined as any portion of the course not considered to be "Out of Bounds", a "Hazard" (sand or water), or the "Green". 1. Ball may be moved 12 inches on the fairways at any time (no closer to the pin). 2. Ball may be moved off of bare ground (no closer to the pin). 3. Ball may be "Picked, Cleaned and Placed" at any time. An unplayable ball may be moved 2 club lengths from the following: (no closer to the pin). In bounds but next to "Out of Bounds" marker or wall. Ground under repair. Short of going into water or where Water Hazard impedes stance. Man made objects. On hole #2, a ball between the sidewalk and the water may be moved 2 club lengths east or south of the sidewalk but not closer to the pin. 5. "Out of Bounds" and "Water Hazards" Course boundaries are indicated by white posts and/or low cement or wood barriers. A ball must be completely beyond the boundary line to be considered "Out of Bounds". Water hazard boundaries are considered to be the inside vertical face, and it's vertical extension, of the cement sand bag walls of the hazard. A ball hitting the vertical face of the sand bag wall and falling into the water without touching ground beyond the vertical extension is deemed to be in the hazard and not be the point at which it entered the hazard. A Ball lodging in the wall (space between cement sand bags) of a water hazard is deemed to be in the hazard. Drop point for lodged ball will be where it last crossed the hazard boundary before lodging. All balls "Out of Bounds" or in a "Water Hazard" will be played from the point they cross the "Out of Bounds" boundary or "Water Hazard" boundary. The ball will be dropped no more than 2 club lengths from the point where it crossed the boundary line (no closer to the pin) (1 penalty stroke). If the shot that enters "Out of Bounds" or a "Water Hazard", from a teed ball, the player has the option to re-tee and incur the standard "Stroke and Distance" penalty. Ie. Player hits ball OB or in the water, re-tees and lands in the "fairway". The player now lies 3. Exception to above rule. If a ball is hit from the 7th tee into the "Out of Bounds" behind the 6th green, the ball may be put into play by dropping in front of the 7th tee with a one stroke penalty or may be reteed with utilizing the standard "Stroke and Distance" rule. On hole #9, if a ball enters the water left of the green or past the bridge on the right side of the green or over the green, use the nearest drop zone. The drop zones are located in front of the lake on the left side and past the bridge on the right side. Drop zones will be marked during tournaments (l stroke penalty). On hole #2, a ball in the water may be moved 2 club lengths east or south of the sidewalk but not closer to the pin (l stroke penalty). 6. Sand Traps Grounding club except for your down swing (2 stroke penalty). Picking up your ball (2 stroke penalty). A ball may be picked up and marked when 2 balls are side by side in a trap. The ball may not be cleaned and must be placed as close as possible to the original position and condition of lie after the first player hits (no penalty). 7. Casual Water "Casual Water" is defined as any water pooling on the course in any place not designated as a "Water Hazard". Pooling can be considered to occur if water is evident around the sole of your shoe when you stand in a wet spot. When in doubt, consult with playing partners. If doubt still exists, play the original and a provisional and consult with the tournament director when the round is completed. When in "Casual Water", the ball may be moved back or laterally to gain complete relief (no closer to pin). No penalty. 8. Bridges All bridges will be treated as cart paths. If a ball comes to rest on a bridge the ball may be played as it lies or it may be dropped at the closest point of relief, no closer to the hole, and be played without penalty. Tee Box: The "Tee Box" is defined as the area on the teeing ground between the tee markers. The "Tee Box" extends from the front edge of the tee markers to a point two clubs lengths behind the front edge of the tee markers. Only the ball must be within the tee box when teeing off. If the ball is outside the Tee Box when put into play a one stroke penalty will be assessed and the ball must be re-teed and put into play from the Tee Box. 1. When teeing off, a tee must be used. 2. All whiffs are counted. A whiff is when you address the ball, swing and miss. 3. If a struck ball does not clear the tee ground, the ball will be played as it lies. Greens: The "Green" is that area of closely mowed grass surrounding the cup. The "Fringe" is the slightly longer grass surrounding the green. For our purposes, the "Fringe" shall be treated as "Fairway". When marking a ball, the marker should be placed behind the ball. If the marker is in the line of another player's putt the marker may be moved to the side as far as deemed necessary by the player whose line is infringed. The ball will be returned to its original position before putting. Failure to return the ball to the original position will result in a one stoke penalty. If the penalty is assessed for failure to putt from the original position, the ball must be placed in the original position and putted. A two stroke penalty will be assessed if, while putting on the green, you play from another player's marker. A two stroke penalty is assessed for your ball striking another player's ball that is lying on the "Green" while putting your ball from any spot on the "Green". A two stroke penalty is assessed for hitting a club or flagstick lying on the "Green" when putting. 5. The flag may be in or out when chipping or putting from the fringe. If your ball is on the "Green" and the hole cannot be clearly seen, you may ask to have it attended. The flag must be removed before the ball gets to the hole. 7. A player may putt out ahead of turn if it is agreeable with the next player. Effective Nov. 1st, 2007, ALL PUTTS MUST BE HOLED IN LEAGUE PLAY. THERE WILL BE NO GIMMEES! Approved by a membership vote on February 20th 2007. Other Rules or Situations Not Covered by Above Rules: USGA rules will deem to be in place when situations or rulings not covered by the afore mentioned rules occur. In all situations the Rules Committee, made up of the League Officers, or their designee(s), will make the final ruling when disputes or rules questions occur. If, while playing, a situation occurs that the players are unsure of, playa provisional ball with deemed relief as well as the original ball as it lies and the Rules Committee will make a determination of the correct score for the hole after the round. Common Golf Courtesy: 1. Exit the "Green" as soon as all golfers have finished putting. 2. Record your scores on the next tee. 3. Do not drive or park carts within 15 feet of the fringe of the "Green". 4. REPAIR ARE ALL BALL MARKS ON "GREEN". 5. Repair and replace all divots on the "Tee Box" or fill them with available sand. 6. Share carts when possible! 7. Rake sand traps after use. 8. Do Not run golf carts through casual water. 9. No practice chipping to the "Greens". Do not spend excessive time looking for a lost ball (5 minutes should be Maximum limit). 11. No loud noises while a golfer is taking a shot. 12. Golfers 90 years or older may hit from the women's "Tee Box" if they desire. 13. Do not drive golf carts between sand traps and "Greens". 14. Practice putting only on the PRACTICE GREEN. Be respectful of workers. Wait till they have completed their task, have waved you up, or are aware of you hitting at them. Revised 4/15/07

SUNSHINE PROPERTIES SOLD (per Realtor) Need to ensure Directory is up to date. *************** 4113 N Nebraska Street (Updated 10-02-2026) (Contact Info & Pictures Updated) Own er & Contact: Gary & Chris Price 641-425-8273(G) or 641-430-1960(C) Asking Price: $238,000 (Price Reduced 06-08-2026) PICTURES WILL BE ADDED SOON KEEP *************** *************** 4245 N Minnesota Street (Updated 08-09-2026) Owner: Mike and Carrie Marvin Contact: For Sale by Owner: Marvin's phone # is 218-839-2021 Description: Brick Home Built 1992 Backs up to the Resaca 1,050 sq feet Attached garage - storage in attic above garage Wood laminate flooring, tile in kitchen, laundry and bathrooms 2 bedroom/2 full baths master bedroom has En suite 2nd bedroom has brand new cabinet bed Indoor laundry Kitchen has corian counters & sink, tile backsplash / new refrigerator /oven /stovetop also water filter installed at kitchen sink Central air conditioning updated 2026 with warranty 1 'club car' golf cart (updated 2026-08-09) Will be able to see mid-September Asking Price: $179,900 *************** SOLD 2026-10-05 4325 N Kansas Street (Listed Updated & Price Reduced 04-05-02026) Own er: Mr and Mrs Kawecki Contact (Marketed By): Sue Ann Taubert, Associate Broker M: 956.245.4184 O: 956.496.2012 Descripti on: Move in Ready! Well maintained one bedroom, one bath manufactured home. The second bedroom and bath were added on under the carport. The second bedroom provides room for guests with privacy or could be an office, hobby room, etc. The over 55 community provides many amenities for residents, including golf, swimming, tennis, woodworking, shop, pool, library, dog park and many other activities. Asking Price: $64,500 (Price Reduced - Corrected on 04-04-02026) SEE PICTURES BELOW:

This page will direct you to the pages that contain Emails sent to the SEPO Community in 2022. Click on the ICON depicting the year and month the SEPO E-News Emails were sent. 2022 - December 2022 - November 2022 - October 2022 - September 2022 - August 2022 - July 2022 - June 2022 - May 2022 - April 2022 - March 2022 - February 2022 - January Back to Top

SEPO Board Nominating & Election Committees For 2022 SEPO Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information is presented in chronological order within EACH Committee.) Election Committee Activity for 2022 Election Nominating & Election Committees Index Nominating Committee Activity for 2022 Election (In Process) ELECTION COMMITTEE ACTIVITY MMM DD,2022: ?? This section needs to be updated. Election Committee Activity for 2022 Election Nominating Committee Activity for 2022 Election (In Process) NOMINATING COMMITTEE ACTIVITY Sent via SEPO E-News 2021-12-27: SEPO Board Nomination Committee Candidate Announcement - The SEPO Board Nomination Committee, consisting of Cathy Richmond (Chairperson), Jerry Drost, Share Nelson, Kathleen Sunders and Nancy Steele, are pleased to submit the following Candidate names in alphabetic order for the 2022 election of the SEPO Board of Directors. All of the Candidates have been interviewed by one or more Nominating Committee members and were considered by this Committee for nomination based upon their responses to the questions asked of them. We are pleased to announce the SEPO Residents who met the requirements and are in good standing in the Sunshine Estates Community. We encourage the current Board of Directors to include their names in the 2022ballot. The Nominating Committee will make that motion during the January 2022 Board of Directors Nominations meeting. Randy Davis David Fleiner Mark Owen Tony Tramel This list of candidates is currently posted outside the SEPO Office. Please contact Cathy Richmond (Chairperson) with any questions (303)990-2730 Nov 15, 2021: SEPO Board Nominating Committee Roster - The members of the SEPO Board Nominating Committee are made up of: Cathy Richmond (Chair) Jerry Drost Share Nelson Nancy Steele Kathleen Sunders The purpose of this committee is to identify and recommend SEPO Residents who would like to serve on the SEPO Board of Directors. There are three (3) positions to fill for the forthcoming SEPO Board election in February 2022. If you would like consideration and possibly be recommended by the Nominating Committee as a SEPO Board Candidate, please contact any member to set up an interview. Cathy Richmond SEPO Nominating Committee Chairperson Nov 15, 2021: Why Become an HOA Board Member - If you are undetermined as to whether you would like to serve on the SEPO Board, please ask yourself the following: Do you have great ideas about how your community can be managed more efficiently? Would you like to become more involved in your HOA’s daily operations? Do you have the time, dedication, and enthusiasm to regularly volunteer your skills for the benefit of your community? If so, then you’re a perfect Candidate to run for a seat on the SEPO Board of Directors. If you’re still on the fence about whether or not to run, here are three reasons you should take the leap and “Become a SEPO Board member”. You’ll help to protect your investment. Board members are tasked with making important decisions on behalf of the homeowners’ association. These decisions have a major impact on the future of the community. You’ll make your community a nicer place to live. In addition to administrative and operational tasks board members can act to enrich community life through events and activities offered to the residents. You’ll bring valuable skills to the table. Your life skills and interests may be a good fit for the Board. Social skills, hobbies and training you have received all may be used in your role as a Board member to benefit the community. Running for a seat on your Board of Directors is a major decision. Before making a commitment, attend a few Board meetings to get a sense of how they operate. Reach out to current or past Board members and ask about their experiences and what they have learned. Also from them you can get a run-down of what would be expected of you in your new role. If occupying a seat on the SEPO Board of Directors sounds like a fun and challenging opportunity, please reach out to the Nominating Committee and they will assist you with the steps to take to get started. Cathy Richmond SEPO Nominating Committee Chairperson Board Nominating & Election Committees Index Nominating & Election Committees Index Back to Top

SEPO Board Executive Sessions (Notices - Summaries: to Sunshine Community (10-01-2022 thru 03-31-2023 Winter Season) Go directly to the Information you are looking for by clicking an item below. Board Exec Sessions Summaries (Ongoing from 2023-01-10) Board Exec Session Notice (2023-02-07) Board Exec Session Notice (2023-03-13) Board Exec Session Notice (2023-01-10) Board Exec Session Minutes (2022-12-06) Board Exec Session Notice (2022-12-06) Board Exec Session Notes (2022-11-01) Board Exec Session Notice (2022-11-01) Board Exec Session Notes (2022-10-11) Board Exec Session Notice (2022-10-11) Ongoing from Jan 10, 2023 all future Executive Session 'Summaries' can be found HERE . Executive Session 'Notices' can still be found on this page. Board Exec Sessions Summaries (Ongoing from 2023-01-10) **************************** BOARD EXECUTIVE SESSION Notice Mon, Mar 13, 2023 after 1 PM Board Mtg "Board Members Only" Board Exec Session Notice (2023-03-13) **************************** BOARD EXECUTIVE SESSION Notice Tue, Feb 7, 2023 after 1 PM Board Mtg "Board Members Only" Board Exec Session Notice (2023-02-07) **************************** BOARD EXECUTIVE SESSION Notice Tue, Jan 10, 2023 after 1 PM Board Mtg "Board Members Only" Board Exec Session Notice (2023-01-10) Board Exec Session Minutes (2022-12-06) ******************** BOARD EXECUTIVE SESSION Minutes to Community Tues, Dec 6, 2022 @ 1 PM "Board Members Only" Board Exec Session Notice (2022-12-06) **************************** BOARD EXECUTIVE SESSION Notice Tue, Dec 6, 2022 @ 1PM "Board Members Only" Board Exec Session Notes (2022-11-01) ******************** BOARD EXECUTIVE SESSION Notes to Community Tues, Nov 1, 2022 after Board Mtg "Board Members Only" Board Exec Session Notice (2022-11-01) **************************** BOARD EXECUTIVE SESSION Notice Tue, Nov 1, 2022, after Board Mtg "Board Members Only" ******************** BOARD EXECUTIVE SESSION Notes to Community Tues, Oct 11, after Board Mtg "Board Members Only" Board Exec Session Notes (2022-10-11) **************************** BOARD EXECTIVE SESSION Notice Tue, Oct 11, 2022 "Board Members Only" Board Exec Session Notice (2022-10-11) Back to Top

SEPO Board Meeting Agendas & Minutes (Apr 2021 thru Sep 2021 Summer Season) This WAS Original Page (see below) All Data concerning these meetings has been moved to HERE .

This page Is a placeholder for all Board Mtg info prior to the current year. It is not visible in the TABs.

S EPO Community Emails: August 2025 Sent 2025-08-30: MARKET: Homes For Sale or Rent (Weekly Update) - This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Sale On August 29, 2025: The Entire Listing, including pictures, for the home at 4309 N Minnesota Street, owned by Rosa Allen, was updated. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-08-27: NOTICE: SEPO Communication Helpers - I wanted to let everyone know that I did have some residents step up a couple of weeks ago when I asked for help with SEPO communications. And I've currently got all of them working on various tasks. So if someone calls you, emails you, etc with questions concerning such things as resident directories, facebook posts, upcoming winter activities (just to name a few) they are doing so at my request. Now if they start asking you for money - that's their personal request - not mine. 😊😊😊😊😊 Also, a reminder, Cyndi Skidmore is taking over SEPO Newsletter responsibilities starting with the Oct 2025 publication. I'm turning everything over to her now, so keep an eye out for 'reminder' emails from her very soon. If anyone has questions, or you decide you want to get on the list of helpers, please contact me at any time. It hardly seems real, but the winter 2025-2026 season is rapidly approaching and communications is always a huge part of what goes on. CYA Soon. - Beth Parrish SEPO Communications 314-960-6710 Sent 2025-08-25: UPDATE: Woodshop Status - The power company came and fixed the problem. Woodshop is now open. Must be a monitor to be in Woodshop for anyone to have access to shop. List of monitors or contacts will be at office. I will be getting that list to Valerie later today. Thank you for your understanding. - Nancy Lyne, President Sent 2025-08-24: Woodshop Status - The woodshop will be closed starting today, Sunday August 24th 2025, until an electrician comes to fix an electrical problem. We have no electricity to any machines running on 220 power. The dust collectors are part of not working equipment. Reminder, anytime we use equipment, we must use dust collectors. So again shop is closed. Air conditioner is non-functioning as well. It was also discovered someone removed AA batteries from the thermostat. Why? An updated list of contacts for the Woodshop will be given to Valerie at office if anyone has any questions, concerns, or needs to return borrowed Equipment. please note: all borrowed equipment must be returned in three days. A note will be posted on the outside of main entrance to woodshop being closed and once problem is fixed you will be notified and another note will be posted with updated information. Thank you for your understanding. A Reminder m- Anyone who enters the Woodshop, especially monitors, must sign in and out. Log sheet on front desk. Thank you for your time and understanding. - Nancy Lyne, President Sent 2025-08-23: MARKET: Homes For Sale or Rent (Weekly Update) - This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Sale On August 20, 2025: The Price on the homes at: 4217 N Missouri Street, owned by Scott & Anita Woodward, has been reduced. 4345 N Kansas Street, owned by David and Robin Fleiner, has been reduced. On August 23, 2025: The Entire Listing, including pictures, for the home at 1924 W Michigan Drive, owned by the John Whitley Estate, was updated. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-08-22: Water - Some good news! The Harlingen Irrigation District has agreed to give Sunshine 30 days of water starting Friday the 22nd. This water is for the golf course only . If we use this for any other purpose they may cut us off and won’t look at continuing a possible month to month program. We’ll be checking the homes around the course for any leaks or active sprinklers. Thanks for your understanding. - Tom Perrier SEPO Board Sent 2025-08-21: Anniversary Party - From Dee Novak Sent 2025-08-20: Well Update - Since the last update we’ve been working the well by filling the ponds on the course. The guys noticed that after filling the ponds the water didn’t seem so salty. Monday morning they tested samples at the pool store, and with another meter that Jerry Wetherby purchased (thank you Jerry). Both samples tested lower than the numbers we received from the Texas A&M lab. So the water had improved, but still too high for using as is. We also sent another sample to Texas A&M to test. We are going to continue working the well by pumping to a street drain and periodically test samples to see if this improves the salt level. Last week I spoke with Norris Leal, an engineering company in Harlingen about the water and waiting for information from them. Thank you, - Tom Perrier SEPO Board Sent 2025-08-12: LOST: Golf Club - Saturday afternoon, finishing golf, I accidentally left my "Cougar, K-CAT" pitching wedge on the ninth hole. This set of clubs is very Special to me. If you can help me find it, call me. - Lee Kerschen, 316 3059442 Sent 2025-08-12: Well Update - Well Update We received the water test report back today from the Texas A&M labs and the sodium/saline content is high. The Sodium Absorption Rate (SAR) is 17.8 Which falls in the 10-18 range, Medium Sodium Hazard - Gypsum and leaching needed. Jerry Wetherbee and I have been discussing these results and don’t feel we know enough about what this means, regarding the turf that's on our golf course. And we’re going to reach out to the Texas A&M lab for guidance on what we want to do next. I am also going to contact an engineering company here in Harlingen about the aquifers that are in our location and what options might be available to us, regarding the well. The irrigation system we have in place has been showing its age, but Manny, Joe and Lalo, with huge help from Jerry Wetherbee and Pat Heinerikson, are doing repairs. They’ve also been spending a lot of time figuring out how the new pump works with the old system and how many sprinklers can be used at the same time. As far as residents using the water from the well, we don’t feel we know enough about how the salty water will react with your plants and grass, to advise using it. I will post more when I’ve had conversations with those businesses and individuals that I referred to earlier. And again, I appreciate your patience and support while working on this project. Thank you, - Tom Perrier SEPO Board Sent 2025-08-11: REMINDER - FREE Lunch & Learn Event - Just a quick reminder: Our free Lunch & Learn is happening this Friday in the hall from 12–2 PM. The sign-up sheet closes Tuesday so our host can plan the right number of lunches. Thank you! - Pam Davis (from Facebook) Sent 2025-08-11: UNAPPROVED: SEPO Financials for 07/31/2025 - The Unapproved Financial Reports for 07/31/25 are posted on the Sunshine Website HERE . If anyone has any questions, feel free to email them to sepotreasurer@gmail.com . - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2025-08-09: MARKET: Homes For Sale or Rent (Weekly Update) - This past week, the following updates were made to the Homes for Sale / Rent on the Sunshine MARKET . For Sale On August 9, 2025: The home at 4345 N Kansas Street, owned by David & Robin Fleiner, has been listed as For Sale. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-08-08: Sunshine Website: Looking for help this Fall - Hi All - I hope everyone has been enjoying his/her summer. I mentioned several times last winter that I would like to be able to have some help maintaining the Sunshine Website, particularly during the Winter season. And, low and behold, a few of you had replied that you might be interested. Unbelievably for me, I didn't start a file of those 'yes' replies, so I'm at a loss as to who to contact. What I would like to do is see how many of you might still be interested. If you are, please reply to this email within the next 10 days . If I get enough yes replies, I'm thinking about putting together some sort of training session that I would teach during the late Oct / early Nov timeframe to help you decide if you want to learn more. NOTE: The system we use only allows one person to update it at a time, so I envision volunteers would be taking turns doing updates. Thx for your consideration. - Beth Parrish, Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-08-07: Tennis Anyone? - Vic, James, Fred, Carmen and Nancy have been sizzling on the tennis court in the hot weather. - Nancy Lyne (From Facebook) Sent 2025-08-07: DONATION, Woodshop - The woodshop would like to express its sincere appreciation to Hoppy Lloyd for the generous donation of a new sink, and to Pat Heinerikson and Hal Resides for their valuable time and expertise in installing it. We're also thankful to Pat Heinerikson for fixing the air compressor handle, which will undoubtedly make life easier for everyone. As a friendly reminder, please don't forget to turn off the compressor when you're done using it to avoid wasting energy. Thank you again for your selfless contributions to these projects. - Nancy Lyne (From Facebook) Woodshop President Sent 2025-08-07: Tennis Anyone? - Vic, James, Fred, Carmen and Nancy have been sizzling on the tennis court in the hot weather. - Nancy Lyne (From Facebook) Sent 2025-08-03: Well Update: Concerning Sprinklers - The guys are here this weekend working on golf course sprinklers. We plan to turn on the outer ring of the Estates and Texas Avenue this Monday and check for breaks and leaks. As always, thanks for your patience. - Randy Davis (From Facebook) SEPO Board Sent 2025-08-03: RESENDING: SUNSHINE SUMMER ACTIVITIES - The link to the page I wanted everyone to review got corrupted. The right one is HERE . *************************** I'm trying to ensure all of the events/activities that are actually taking place in Sunshine over this summer are reflected correctly: IN the SEPO Office Calendar AND ON the Sunshine Website In order to get that accomplished, I need everyone - in particular those of you who either head up or participate regularly in certain events/activities - review the data and documents on this page PAGE . Items that I've been trying to get fixed all summer primarily pertain to: Woodshop 'open' days & hours and any restrictions that apply Water Aerobics (both sessions) Happy Hour in the Hall on Thursdays Thank you in advance for helping the Office and myself getting things accurate and in Sync. - Beth Parrish, Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2025-08-02: WELL Update - Please read Now - Well Update As Randy posted this morning the guys are going to be opening the outer ring of the irrigation system Monday and start doing necessary repairs. But the water coming out of the well has a higher salt content than we were hoping for and Jerry Weatherby has sent water and soil samples to the Texas A&M Soil and Water labs for testing. Information that we’ve been looking at shows that the Bermuda grasses, which are on the golf course, are very resilient to that type of water. But we want to know more about what we have currently for salt in the soil and what types of salt are in the well water. My suggestion is to wait till we get those tests back before you start using the water for your plants. Test results should take 6-10 days. Thank you, - Tom Perrier, SEPO Board Sent 2025-08-01: WELL update - Now that the well is operational, we had a few leaks in the irrigation system on the golf course, but they have been resolved. We had several volunteers help yesterday to confirm no water issues at peoples residences. Over the next few days for those of you still here, please keep an eye out for pooling water. Let any of the employees be aware and see if there is a source from which the issue is starting. Thanks to everyone for their help and patience. - From Randy Davis on Facebook (07-31-25) Sent 2025-08-01 : Resident Passing - Shirley Olson, daughter of Mary Dappen, informed the office that her mother passed away July 23, 2025. - SEPO Office Back to Top

S EPO Community Emails: April 2024 Sent 2024-04-29: O'clockers golf - We will be starting golf scramble at 6:00 starting Sunday, May 4th. Just getting ahead of the HOT weather. Line up at side of shuffleboard court at 5:45 for team and hole assignments. - Donna Myers Sent 2024-04-29: QUESTION: Hibachi Dinner - I am wondering if anyone would be interested in participating in a hibachi dinner night here at our hall in early August? There is a high end hibachi restaurant that does events in communities. They would bring the tables, chairs, plates, utensils, food, chefs, they would cook the meal at the table in front of us and they would do all of the cleanup. Just an idea.. Please let me know if you have any interest. Thanks! - Pam Davis, Women's Club President Sent 2024-04-25: New Keypad Installed - In order for only residents/renters and their guests to access the restroom/shower in the Pavilion area, a keypad has been installed on the door. The code can be found in the 'Residents' section of this website HERE . Please do not share this code with anyone who is not a resident/renter or one of your guests. - Tony Adams, SEPO Board Sent 2024-04-24: Summer Community Potluck - Hi neighbors! We have arranged to have the first summer community potluck scheduled for Tuesday, June 25th. Doors will open at 4PM, eating will begin at 4:30PM and we are happy to announce that Stephen May will be preforming at 5PM! Please stay tuned for more details. - Pam Davis, Women's Club President Sent 2024-04-23: MARKET: Home For Sale (back on market) - The home at 1937 West Montana Ave is back on the market for sale. See details on the Sunshine MARKET . Marketed by: Cindy Shriver, Broker/OwnerDream Valley Properties, LLC 956-970-0449 Sent 2024-04-20: Memorial Day 2024 - Mtg on Apr 21 - I had physically posted info about my upcoming meeting to start discussing plans for the Sunshine Memorial Day festivities. However, I am unable to meet at the original time. I have updated my postings and also asked that this email be sent to the community. The meeting will now take place: @ 2 PM in the Library - Lenore Combs Sent 2024-04-20: Golf Course aerating - In the late morning of Wednesday, April 24th, we will begin aerating the greens on the golf course. It will probably take two (2) days. The course will remain open; however, some of the holes will be closed while work is being done. Also, the greens will be a little rough. This is all based on weather permitting. Thank you for your understanding. - Randy Davis SEPO Board Sent 2024-04-19: Memorial Day 2024 - TO: SCCE Women’s Club, Jill and Sunshine community FROM: Lenore Combs 956 245 1276 RE: Memorial Day – Program and Potluck Dear Friends, SCCE plans for Memorial Day Holiday: Monday – 27 May 2024 * Realizing our program will be two-fold = the Program followed by a Potluck. John & I cannot look after both facets, so we will need Program help and a Potluck committee. Lenore will keep in constant communication. Everyone is cordially invited to assist & participate. In the past, our Sunshine Memorial Day Program generally included a Golf Cart Parade, a small quality Memorial Day presentation at the Gazebo, followed by a break so folks can get their dish and then return for the Potluck. Preceding the Potluck, there will be a marching Flag presentation into Retz Hall and the colors posted. Then we begin…... (Signup sheets in Library) I have plans for the street Golf Cart Parade and a patriotic program at the Gazebo. Hope that you can obtain help for the Potluck side, please. MEMORIAL DAY -- City of Harlingen – they will have a Candlelight Ceremony at Veterans Memorial at Pendleton Park on Thursday the 30th of May at 7:30 pm (1425 Morgan Blvd, Harlingen) The Public is invited. - Lenore Combs Sent 2024-04-16: Water Usage - Please be mindful of irrigation water usage. We have been fortunate to date, but it may not last forever. I would suggest watering your lawn no more than 3 times per week, less is even better (mine is once a week and I've never had an issue). If there is any measurable rain, please hold off watering. If you need help resetting your sprinkler timer, let me or a SEPO employee know, and we will help. If you need a moisture meter to see how your lawn is being affected with less watering, let me or a SEPO employee know, and we will let you borrow one. Thanks for your cooperation. - Randy Davis SEPO Board Sent 2024-04-13: Hot tub update - Yesterday when I was unable to send SEPO emails I posted the following on the SEPO Facebook page. For those of you not on that site, here you go: Hot tub is up and working again!! Beth Parrish SEPO Email Mgr Email: sepoenews@sunshinecountryclub.com 314-960-6710 Sent 2024-04-11: Hot Tub Closed for Maintenance - The pump for the Hot Tub is out and will be closed for tonight April 11, 2024. We will keep you posted tomorrow on the progress of this repair. In case updates occur during the time Beth is unable to send a SEPO email, please check the SEPO Facebook page for updates. Sincerely, - Valerie Basaldua Office Manager Sent 2024-04-11: UNAPPROVED: SEPO Financials, 2024-03 (Mar) - The UNAPPROVED March 2024 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Tracy Wagner, SEPO Treasurer Sent 2024-04-11: SEPO Enews Mgr availability - I just wanted to let everyone know that I will have very limited ability to send SEPO emails from noon this Friday until probably late Monday or even Tuesday. I should be able to send items overnight on Sat & Sun only. However, If you know of anything you will need sent during this time, and can send it to me now, I can queue it to send automatically when you need it sent. Thanks for your understanding as I make my way back north for the summer. Beth Parrish SEPO Email Mgr Email: sepoenews@sunshinecountryclub.com 314-960-6710 Sent 2024-04-11: Mr. Fix-It List (where to send info ongoing) - I want to give a huge Thank You to Michael Bricker for keeping the Sunshine "Mr. Fix-It List" updated on the website the past few years. Michael has recently moved away from Sunshine. Therefore, going forward I will start updating the list based on your input. However, if anyone would like to assume that responsibility, I would be very grateful and would provide you full instructions. FYI - You don't even have to touch the website to do this updating. Thanks for your consideration. - Beth Parrish SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-04-08: UPDATED: Website Directories & Photos - Because of numerous updates due to buying, selling and relocating within Sunshine, I wanted to let everyone know I put all new directories (including email and renters) on the Website last evening. The files are all dated April 7, 2024, and can be found HERE . AND - I've made it easier to look up photos of newer Sunshine Residents from 2022 to current by going HERE and scrolling down to the Photos section. As always, if you see anything at all that needs fixed, let myself and the office know right away. Thx. Beth Parrish SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-04-07: MARKET: Home For Sale - See the home at 4236 N Minnesota Street that is for sale on the Sunshine MARKET . Marketed by: Cindy Shriver, Broker/OwnerDream Valley Properties, LLC 956-970-0449 Sent 2024-04-07: SEPO Policies & Procedures: Updated/Approved at Feb 13, 2024 Board Mtg (Reg) - The updates requested by the ACC to be added to the SEPO Policies & Procedures concerning fences were reviewed and approved at the Feb 13, 2024 Board Meeting (Reg). The updated Policies & Procedures document can be found on the Sunshine Web site HERE AND viewed/printed directly from HERE . Please call with any issues or questions. Share Nelson (SEPO Board Assistant Secretary) Sent 2024-04-05: Resident Passing - I have been informed Mari Tennant passed away on April 4. - Valerie Basaldua, SEPO Office Sent 2024-04-04: Women’s Club LOGO contest - The Women’s Club is having a LOGO design contest! We are looking for a LOGO that best describes our club. The contest will be held at our first meeting in October and the winner will win a prize, as well as a chance to have their LOGO utilized all season! We look forward to seeing everyone’s ideas! - Pam Davis, Women's Club President Sent 2024-04-04: Women’s Club LOGO contest - The Women’s Club is having a LOGO design contest! We are looking for a LOGO that best describes our club. The contest will be held at our first meeting in October and the winner will win a prize, as well as a chance to have their LOGO utilized all season! We look forward to seeing everyone’s ideas! Pam Davis Women's Club President Sent 2024-04-01: "Summer 2024" Sunshine Activities & Meetings - WOW - Starting today, April 1, the Sunshine Summer season officially begins. Everything I am aware of that is currently scheduled to occupy your summer hours, if you are staying in Sunshine, is: is available, with updates, here: https://drive.google.com/file/d/1XtBS74NWR1-Ja1S_1-9XWWbZSAKyCh5U/view?usp=sharing for the time being , on this web page If you are involved in any of the "Summer 2024" activities in the 2-pager and see anything that needs updated OR you can provide info about those items listed in RED, please contact the Website Manager at the email address in my signature below. Enjoy your summer, wherever you are spending it. And, if you are traveling, please stay safe. Thanks everyone. Beth Parrish SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-04-01: Calling All Dogs and Cats Too - Hey Everyone, Sandra Delaunay will be coming to the Estates on Saturday, April 6th, 2024, to take care of your pet's nails. She will be starting at 11:30 a.m. The cost is ten dollars per pet. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, - Marian Young 719-468-4556 Back to Top

2013 Banner Lindsay - (Former Resident) November 30th Clara Maro n - (Former Resident) November 12th Nadine Price - (Former Resident) October 23rd Deborah Parks - August 29th Marcie Bramlet - (Former Resident) July 26th Mark Everett - June 11th George Bischoff - April 30th Arlene Richie - (Former Resident) April 12th Richard Chase - April 10th Bernice Kingma - (Former Resident) April 10th Marty Wrublewski - (Former Resident) April 7th Lon Seeley - April 1st Bob Lindburg - (Former Resident) March 30th Jesse Curry - March 11th Jeanne Borders - February 24th Grady Clements - January 26th Bob Weitzel - January 4th

Summary of Activities / Events "SUMMER" (2026) (Apr 1 thru Sep 30) Calendar of Activities: 2-Pager Board/Residents & Club/Committee Mtgs Daily-Weekly-Monthly Golf & Special DETAILED INFORMATION about the various SEPO Activities/Meetings below can be found by clicking on the links in each different section of events. "Summer 2026" Calendar of Activities (2-Pager) . The update process required by the Office is HERE . If updates are needed 'only' to the documents below, email them to sunshinecountryclubweb@gmail.com . Back to Top ******************************** Meetings Details (Summer 2026) are H ERE : SEPO Board & Residents Women's Club (Winter Only) Other Clubs/Committees Back to Top * ***************************** SEPO: Daily/Weekly/Monthly Activities Overview (SUMMER: Apr 1, 2026 thru Sep 30, 2026) SUNDAY: 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 7 - 9 pm, PO KE NO (All Year: Weekly / Library) MONDAY: 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) Time TBD, Woodshop open (as long as a monitor is present) (Summer: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 9:30 am - 12:30 pm, Line Dancing (Advanced) (All Year: Weekly / Retzlaff) 1 - 3 pm, Rock Painting Club (Monthly - 1st & 4th Monday - thru Mar 2026) / Retzlaff Hall) 1 - 3:30 pm, Bridge (All Year / Card Room) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) TUESDAY : 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) 8:30 - 11:30 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 -10 am, Men's & Women's Golf League (Weekly in Summer / Golf Course) Time TBD, Woodshop open (as long as a monitor is present) (Summer: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 10:30 - 11:45 am, Line Dancing (Beginners) (All Year: Weekly / Retzlaff) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 1 - 3:30, Mahjong (All Year / Card Room) 1 - 4 pm, Art Painting Club (Winters / Retzlaff Hall) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) WEDNESDAY : 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) Time TBD, Woodshop open (as long as a monitor is present) (Summer: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 11 am - 2 pm - Sing and Play ( Private) (04-01-26 thru 02-03-27) / Gazebo) 1 - 4 pm, Bridge (All Year: Weekly / Library) 1 - 4 pm, Samba (All Year: Weekly / Card Room) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6 :3 0 - 9 pm, Mexican Train (Dominos) (All Year: Weekly / Card Room) THURSDAY : 8:3 0 - 11:30 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) Time TBD, Woodshop open (as long as a monitor is present) (Summer: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 12:30 - 2:30 pm, Cards: Hand-Knee-Foot (All Year: Weekly / Card Room) 4 - 6 pm, Happy Hour & Potluck (All year: Weekly / Retzlaff Hall) 4 - 9 pm, Happy Hour (finger food only) (All Year: Weekly / Pavilion) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) FRIDAY : 8 - 11 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:25 - 9:25 am, Water Aerobics: Session #1 (All Year: Mon thru Fri / Pool) Time TBD, Woodshop open (as long as a monitor is present) (Summer: Mon thru Fri / Woodshop) 9:30 - 10:30 am, Water Aerobics: Session #2 (All Year: Mon thru Fri / Pool) 10:30 am - 12:30 pm, Jokers (Card/Board Game) (All year: Weekly / Card Room) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 8:30 pm, Open Games (All Year / Card Room) SATURDAY : 9 - 10 am, Saturday Golf Scramble (All Year: W eekly / Golf Course) 10 - Noon, Hand & Foot: Everyone (All Year: Weekly / Card Room) 12:30 - 2:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 6 - 8 pm, Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 - 9 pm, Mahjong (All Year: Daily / Card Room) 6:30 - 9 pm, Five Crowns (All Year: Daily / Card Room ) Back to Top SEPO: Golf Events HERE SEPO: Special Events Ove rview below / Details HERE MAR 2026 INTO MID-DEC 2026: ONGOING - Jefferson Elementary Christmas (mid-Dec 2026) (By a Resident / Various) APRIL 2026: 11 - Garage Sale (By a Resident / 1904 W IN Circle) MAY 2026: 5 - Cinco De Mayo Fiesta: Tacos and Karaoke Tuesday (By a Resident / Retzlaff Hall) JULY 2026: 4 - 4th of July Potluck (By a Resident / Retzlaff Hall) 11 - Food Truck Lunch (By a Resident / Michigan Avenue) Back to Top

SCCE Fishing Association News Sent via email: 2025-01-28: The Fishing Club has put together a "fishing guides" list based on our experiences. You can view it HERE . - Deb DesLauriers-Eich, Fishing Club Secretary Newsletter 2023-02: SCCE Fishing Association - Attention All SEPO residents and renters. If you have an interest in learning about the different styles and locations to fish in the RGV, The SCCE Fishing Association is the organization for you. They are a great start. SCCE Fishing Association's monthly meetings are on the 2nd Wednesday of the month at 5:30 in Retzlaff Hall . Join us for fellowship with folks with common interests. We usually have an Expert in the angling field as a speaker to talk on topics and field your questions. This month we have Cameron Co. Game Warden, Cody Levey. If you decide to participate there is a $10 lifetime Participation fee. For Questions or concerns you can contact me. - Bill Peterson @309-945-2108 Back to Top

Women's Club (Prior Years ) Current WC Boards Women's Club ( 2024 - 2026) Officers & Standing Committee Chairpersons Women's Club Officers (2024-2026) (Each officer's term is over at the end of the Feb 2026 meeting after the 2026-2028 Board Officers are inducted.) 2024-2026: WC Board BIOS President: Pam Davis Vice-President: Pam Lacy Secretary: Lisa Perrier Treasurer: Marlene Parker Women's Club Standing Committee Chairpersons ( Current) : Activities Director - Mary Hull Audit - Judy Stone Historian - Patricia Ayala & Joy Olson Librarian - Reva Allen Memorial - Karen Basse Newsletter - Cyndi Skidmore Purchasing - Sherri Gardner & Vickie Jones Women's Club ( 2022 - 2024) Officers & Standing Committee Chairpersons Women's Club ( 2022 - 2024) Women's Club Officers (2022-2024) President: Vicky Krueger (appointed as of 03-29-2022) (term ended Feb 2024) Vice-President: Judy Stone (appointed in 10-2023 ) (term ended Feb 2024) Secretary: Karen Baase (term ended Feb 2024) Treasurer: Dee Novak (term ended Feb 2024) Women's Club Standing Committee Chairpersons ( 2022-2024) : Activities Director - Jill Ventrello Audit - Judy Stone Bulletin Board Decorations - Need Historian - Mari Tennant Librarian - Marcia Santow Memorial - Karen Basse Newsletter - Beth Parrish Purchasing - Dee Novak Summer Potlucks - Cathy Richmond/Dee Novak Women's Club (2022 - 2024) Officer Changes prior to end of term. President: Marian Young (Resigned 03-28-22) Vice-President (elected) President (appointed) when Marian Young resigned) Vicky Leroy Krueger (term ends Feb 2024) Judy Stone replaced Vicky Leroy Krueger as VP in 10-2022. Women's Club ( 2020 - 2022) Women's Club Officers (2020-2022) President (appointed as of 09-08-21) Vice-President (elected) Marian Young (both terms ended Feb 2022) Treasurer: Glenda Wetherbee (term ended Feb 2022) Secretary (as of Summer 2021): Kathy Richmond (term ended Feb 2022) Women's Club (2020 - 2022) Officers (Resigned) prior to end of term. President: Janice McFee (resigned 09-2021) Secretary: Diane Tewell (resigned ??-2021) Women's Club Standing Committee Chairpersons ( 2020-2022) : Activities Director - Sue Swidryk Audit - ??? Bulletin Board Decorations - Terry DeBackere Historian - Mari Tennant Librarian - Marcia Santow Memorial - Karen Basse Newsletter - Beth Parrish Purchasing - Dee Novak Summer Potlucks - Marian Young Women's Club ( 2018 - 2020) Women's Club Officers (2018-2020): President: Eileen Anderson Vice-President: Janis McFee Treasurer: Cathy Richmond Secretary: Linda Almond Women's Club Standing Committee Chairpersons ( 2019-2020) : Activities Director - Vickie Jones Bulletin Board Decorations - Terry DeBackere Historian - Mary Dronen Librarian - Marcia Santow Memorial - Karen Basse New Homeowner’s Orientation - Debbie Robbins (Winter) / Valerie Basaldua (Summer) New Homeowner’s Photos - Debbie Robbins (Winter) / Valerie Basaldua (Summer) Newsletter - Beth Parrish Purchasing - Linda Jones (Winter) / Sally Dronen (Summer) Summer Potlucks - Marian Young Sunday Night Dance: Ice Cream @ Intermission - By Weekly Volunteers Back to Top