S EPO Community Emails: May 2026 Sent 2026-05-30: MARKET, Realtors Updates - Hi All - I hope everyone has been enjoying their summer. I have been, but it sure is going by fast! The purpose of this email is to remind everyone of the Sunshine Website Guideline for Selling/Renting your home, particularly if you are using a realtor . Quite a few of you are using Realtors, which is perfectly fine. However, I had become aware of several updates needing to be made to these Sale/Rent pages, but had not received anything from the realtors. So, this week, I reached out to every realtor with a listing on our website, and did get some info back. Hence the 'weekly MARKET' email I just sent out. However, I have reached out twice to some realtors with no replies yet. For example, I know there's at least one home on the website that has sold and the new owners are already in the directory. So, what I'm asking of everyone is , if you are working with a realtor, please make sure they are keeping the Sunshine website updated for you so I don't have to chase down updates from them. Thanks all. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2026-05-30: MARKET: Homes For Sale or Rent (Weekly Update) - This past week the following updates were made to Homes for Sale on the Sunshine MARKET . For Sale May 27, 2026: The price has been reduced on the home at 4344 N Missouri, owned by Bobby & Margo Crouch. May 27, 2026: The listing for the home at 4113 N Nebraska, owned by Gary & Chris Price, has been reworked by a new realtor. Pictures have been added to the listing for the home at 4133 N Missouri, owned by Donald Van Ells. - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2026-05-30: Pump - Hey, Leave the pump in the Texas Ave dog park alone! If there’s an issue please reach out to me and I’ll take care of it. The pump is on a GFI, but they can go bad. And if you’re standing in water and unplugging it, you’re taking a chance I wouldn’t. Thank you - Tom Perrier SEPO Board Sent 2026-05-28: WC, Recipes - Last call for Recipes - Last call for recipes. Thank you so much to those that have already submitted recipes to be included in the Women’s Club cookbook. So far we have received over 300 recipes!!! Wow! How great is that? If you have not submitted a recipe and are still considering doing so, please submit by June 1! Thanks again for all the participation! We are so thankful for all of you! - Lisa Ellicott and Cindy Mead Sent 2026-05-16: WC, Recipes - Deadline Approaching - Recipes! The cutoff to submit recipes for the Women’s Club cookbook is drawing near. June 1st. If you have not yet submitted a recipe please do so before the deadline. Info on how and where to submit it/them is HERE , toward the middle of the page under Sunshine Cookbook Event. Thanks to all those that have already submitted recipes. We have about 300! - Cindy Mead WC President Sent 2026-05-12: UNAPPROVED: SEPO FINAL Financials for 04/30/2026 - The UNAPPROVED Financial Reports for 04/30/2026 were attached to this email. They are also posted on the Sunshine Website . "If anyone has any questions, feel free to email them to sepotreasurer@gmail.com ." Tracy Wagner Treasurer for Sunshine Estates Property Owners, Inc. 1957 W Michigan Drive Harlingen, TX 78550-3100 sepotreasurer@gmail.com Sent 2026-05-11: WC, Historian (initial Sunshine website page) - Historian Memories One of the Women's Club Standing Committees is the 'HISTORIAN' position. After a period of time without someone taking responsibility for this position, during the 2025-2026 Winter season Patrice Ayala & Joy Olson agreed to become co-chairpersons of this committee. Their initial effort to date has been placed on the Sunshine website HERE . - Patrice & Joy Sent 2026-05-07: Former Resident Passing - Former resident, Janis Canny, passed away on Monday, May 4, 2026. - Lorie Wilson Sent 2026-05-07: UNAPPROVED: SEPO Board Mtg (Reg) Minutes, Apr 13, 2026 - The UNAPPROVED minutes from the Apr 13, 2026 Board Meeting (Reg) was attached to this email and can also be viewed/printed from the Sunshine website HERE . They will also be posted in the office. Please contact Beth Parrish @ sunshinecountryclubweb@gmail.com with any technical / website issues / questions. Please contact Gay Paxton or Lisa Seiser with any meeting content questions. Lisa Seiser (SEPO Board President) Gay Paxton (SEPO Board Secretary) Sent 2026-05-04: UPDATE, Saturday Golf Scramble - Attention Golfers! I have placed a signup sheet in the library for the Saturday golf scramble host . George Moore and I have signed up for this Saturday’s event. Anyone interested in hosting on future Saturdays, please sign up. One person can do it, but two is better. If no one signs up by Friday each week, no scramble will occur. - Randy Davis Sent 2026-05-02: MARKET, Homes For Sale or Rent (Weekly Update) - This past week the following updates were made to Homes for Sale on the Sunshine MARKET . For Sale May 2, 2026: The listings for these homes have been updated by the owners' new realtors: 4336 N MN St, owned by Judy Albert 4133 N MO St, owned by Donald Van Ells - Beth Parrish Sunshine Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2026-05-01: 0'clockers golf - O’clockers golf scramble will be moving to 6:00 on Sunday May 3rd. Meet beside shuffleboard court at 5:45 for team assignments. Open to all golfers in our community. There is no charge. Just a fun time for players. - Donna Myers Back to Top

Birding & Nature Club Contact: Tom Stone Meets: 1st Monday each Month @ 7 PM (Nov - March) Location: Library Details: Do you have an interest in nature (expertise not required). The Sunshine Birding and Nature Club is open to all residents of our community. We typically host a community-wide potluck and bring in a featured speaker for a very enlightening program in January. Watch for notices to be in the Sunshine Newsletter and SEPO Emails for more information closer to that time. Later in the spring we try to have a field trip related to the program, which is also open to the community to participate. Some past trips have included; Port Aransas to see the whooping cranes, South Padre Island Birding boat tours, Laguna Atascosa tour, the Turtle center and the National Birding center. Occasionally a birding walk through our community is hosted by someone with experience in identifying birds. Watch the Sunshine Newsletter and SEPO Emails for announcements. Mission Statement: Mission Statement: Our mission is to increase the awareness of the variety of birds in our Wetland and to learn about the native plants and animals of the Rio Grande Valley. Planning and care of the Wetlands is our primary focus. Background on the Club: The Birding and Nature Club is an offshoot from the volunteers who cleared the area along Texas avenue after hurricane Dolly (July 2008). Prior to hurricane Dolly the brush and trees grew up all the way to the chain link fence in the area past the front gate. Further the swamp and bushes grew up along much of Texas avenue to your left as you drive into our neighborhood. After hurricane Dolly the residents / volunteers decided to clean up the area significantly. Besides clearing the area of brush and broken trees they also raised the money to plant 56 new trees. Those same volunteers built and funded the pergola, the gazebo and the park benches that you now see and enjoy. As you look at the gazebo you will notice that there are a group of panels below the railing. All of the birds shown in those panels have been seen in our Sunshine swamp. Tap HERE for the Bylaws Tap HERE for Meeting Information (During Winter 2025-2026) Tap HERE for Meeting Information (Prior to Winter 2025-2026) Tap the timeframe below you are interested in for Activities : Additional Details 2025-2026 (Winter) 2022-2023 (Winter) 2022 (Summer) 2021-2022 (Winter) 2021 (Summer) 2020-2021 (Winter) 2020 (Summer) 2019-2020 (Winter) 2019 (Summer) Other Info Prior to 2023 Sent 2022-06-05: Killdeer nest - I came across a Killdeer nest along the west fence in the storage area and put a block on either side to mark location. Parents back in attendance after blocking so no interruptions. Donn Perkins Newsletter 2022-02: The Sunshine Birding and Nature Club will meet in the library at 7:00pm on Monday, February 7, 2022. All are invited. We will be discussing the rescheduled field trip and planting trees. Questions? Text Debi Warner at 956-357-8999. Sent via SEPO E-News E-Mail 2021-08-29: Blackie has come back - We are in luck. An old friend has decided to come back and visit our neighborhood. Blackie has been seen a few times around the neighborhood recently and we haven't seen blackie for some time. That's really unfortunate because blackie is perhaps one of the best friends in nature that we can have. Blackie is officially known as a Texas indigo snake. Now you are probably repulsed by the idea of a snake being our best friend. But do not fear but rarher respect blackie because blackie eats other snakes, poisonous ones as well as a wide variety of other small creatures. Blackie is neither poisonous nor aggressive but really a very placid creature. Blackie is the subject of a Texas Parks and Wildlife brochure from which I will share some excerpts with you. _____ https://tpwmagazine.com/archive/2015/mar/scout5_wildthing_indigo/ "Indigo snakes are big snakes. Most adult indigo snakes grow to between 5½ and 6½ feet in length. The longest recorded indigo snake was nearly 8½ feet long. Texas indigo snakes are diurnal predators, meaning they are active during the day. They will eat almost any vertebrate animal they can subdue with their strong jaws, including toads, frogs, salamanders, lizards, turtles, birds, small mammals and other snakes. One specimen was found with three mice, two Mexican burrowing toads and two juvenile snapping turtles in its stomach. They are also known to eat rattlesnakes and copperheads , which can be three to four times heavier than an indigo snake. “It’s a gorgeous snake, and it’s not aggressive,” says Andy Gluesenkamp, Texas Parks and Wildlife Department herpetologist. “If you’re nice to the snake, it’ll give you a chance to look at it.” Texas indigo snakes are listed by the state as a threatened species, and because of its protected status, it is illegal to harm, kill, collect or sell Texas indigo snakes. The Texas indigo snake is revered in South Texas, where many ranchers are aware of its propensity for eating predatory rattlesnakes. Ranchers have a fondness for the Texas indigo snake,” Gluesenkamp says. “It’s a true South Texan snake: charismatic, big and tough.” ____ So - since we have seen Blackie around the Estates lately, I would ask you to "just let it be" if you see it. It is your friend, even if it is a snake. Take Care Pat Harvey Birding and Nature Club ****************************** From: SEPO Community Sent: Monday, October 19, 2020 6:40 PM To: sepoenews@gmail.com Subject: Birding and Nature Birding and Nature Club will be meeting on Monday, Nov. 2nd at 5:00 p.m. in the gazebo on Texas Avenue. Please, wear a mask, maintain social distancing, and wear your name tag. You may remain in your golf cart, if your prefer. A microphone will be used. Business to be discussed includes appointment of two officers, Christmas Bird Count, and plans for 2021. This group is open to anyone in Sunshine who enjoys birds and nature. No expertise is necessary. After the business meeting, we will stroll through the Texas Avenue area discussing whatever birds and vegetation we encounter. Perhaps, a brief history of the part the Birding and Nature Group played in the creation of this area will be given. Newcomers are always welcome. See you there. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, January 21, 2020 11:13 AM To: sepoenews@gmail.com Subject: Birding and Nature Enthusiasts The Birding and Nature Enthusiasts will hold their monthly meeting in the library on Monday, February 3rd at 7:00 p.m. Anyone interested is invited to attend. Items on the agenda include our February field trip and the upkeep of the Texas Avenue area. The fountain in the butterfly garden needs attention. See you at the meeting. Jean Burgoine ****************************** From: SEPO Community Sent: Tuesday, March 5, 2019 2:28 PM To: sepoenews@gmail.com Subject: Texas Master Naturalist Joyce Hamilton of the Texas Master Naturalists will be giving a “BIRDS OF THE VALLEY/SPI” presentation on Thursday, March 7th, at 2 pm in Lakeside Main Room. Residents of SCCE are invited to attend. Light refreshments will be served. Questions can be directed to Ralph Peterson. ****************************** From: SEPO Community Sent: Thursday, March 21, 2019 5:25 PM To: sepoenews@gmail.com Subject: Monarch Butterflies In our new Butterfly Garden at the former log site the Birding and Nature Club planted native milkweed. The photos, displayed below show Monarch caterpillars which have been feeding on the plants. If left alone by people and birds they will become Monarch Butterflies! Hurray! Mark Warner Back to Top

Activities: Special (Winter: 2025-2026) Coffee & Donuts (Weekly) COMPLETE Volunteer Lunch (2026-03-31) COMPLETE Private Events (Various) COMPLETE Stained Glass Class (Weekly) COMPLETE St. Pat's Day Party (2026-03-17) COMPLETE KARAOKE (Various) COMPLETE Training (Various) COMPLETE Golf Cart Caroling (2025-12-19) COMPLETE SONshine Ministries Food Drive (Various) COMPLETE Jefferson Elementary XMAS (2025-12-10) COMPLETE Christmas Tree Decorating (2025-12-01) COMPLETE *************** WEEKLY ON THURSDAY (Winter Only) Coffee & Donuts (Weekly on Thursday) COMPLETE Sent 2025-12-03: Coffee & Donuts in the Library - I wanted to let everyone know that 'Coffee & Donuts' are available again this winter season on every Thursday in the Library @ 8 AM. Donuts are $1 each and coffee is free. So come on over and chat with your friends and neighbors while enjoying a sweet treat. - Valerie Basaldua, SEPO Office Mgr Back to Top ************************** COMPLETE DATE DAY EVENT Chairperson(s) 03-31-26 Tue (11am-1pm) Volunteer Lunch SEPO Board & Women's Club Sent 2026-03-26: SEPO Volunteer luncheon - Signup sheet in library is available through Tomorrow, Friday March 27th for the volunteer luncheon being held Tuesday March 31 from 11-1. Complete with Music by Southern Harmony. We need an accurate count for the caterer. If you have volunteered for SEPO or Women's Club activities, you are welcome to signup for the Free lunch and entertainment. It's our way of thanking you !! - Mary Hull Newsletter 2026-03: Wednesday, March 31st will be our Community-Wide Volunteer Luncheon to say thank you to anyone who has volunteered in some capacity to make Sunshine Country Club Estates even better!! We will have a signup sheet 10 days before. Add your name and where you volunteered. It’s free! We will provide lunch and even music from 11:00am-1:00pm in Retzlaff Hall. - Mary Hull WC Acty Director Back to Top *************** PERIODIC/VARIOUS: Private Events Jan 9, 2026 / Noon to 9 PM / Retzlaff Hall (Event itself 4PM to 9 PM) COMPLETE Dec 11, 2025 / 11AM to 4:30 PM / Retzlaff Hall (Event itself Noon to 4PM) COMPLETE Oct 4, 2025 / 4PM to 6PM / Retzlaff Hall (Event itself 4PM to 6PM) COMPLETE Feb 18, 2026 / 4PM to 8PM / Pavillion (Event itself 4PM to 8PM) COMPLETE Mar 22, 2026 / 11AM to 1PM / Pavillion (Event itself 11AM to 1PM) COMPLETE Sep 3, 2025 thru Apr 29, 2026 ONGOING The Card Room will be utilized every Wednesday from 9:30 am to Noon from Sep 3, 2025 thru Apr 29, 2026 for a 'private' Bible Study group. - Approved by the SEPO Office Back to Top ************************** COMPLETE WEEKLY ON THURSDAY (Winter Only) Stained Glass Class COMPLETE Thu / Feb 6 thru Mar 27 (6:30 PM - 8:30 PM) Sent 2026-01-05: Stained Glass - We will be starting stained glass again at the Woodshop this Thursday evening at 6:30 p.m. to 8:30. Please bring your clicker to enter the storage yard. Any questions please give me a call. Cathy Chajec 708-280-8910 ************************** COMPLETE DATE DAY EVENT Chairperson(s) 03-17-26 Tue St. Pat's Party Derek McFee Newsletter 2026-03: Save the Date: St. Patrick’s Day Party Tuesday, March 17 at 4:00pm in Retzlaff Hall! This celebration is completely funded by Donations from all those residents who Love a good party – Irish or Otherwise! There are no tickets or admission fees, and all residents (of drinking age) are welcome to come and enjoy beer, margaritas, wine, & pizza until they run out! Please bring finger food to share, but no crockpot items, please. Donations of any amount will be gratefully accepted by: Your Hosts: Derek (Dak) & Janis McFee 2028 W. Michigan Ave. (with the 2 lions in front!) OR at the window behind the #1 tee box. ALL donations are spent on beverages, pizzas, decorations, and supplies. SO, “GET YOUR GREEN READY!” - Dak & Janis Mcfee Back to Top ******************** COMPLETE PERIODIC: Karaoke Karaoke (Mar 27, 2026) COMPLETE Sent 2026-03-25: Karaoke - Reminder!! KARAOKE this Friday March 27th 6pm in the hall BYOB Come with your singing voices and dancing shoes 🎤🕺💃 - Patricia Lay Newsletter 2026-03: Karaoke in Retzlaff Hall Friday, March 27, 2026, @ 6:00PM Karaoke (Jan 21, 2026) COMPLETE Sent 2026-01-15: Karaoke - Karaoke - Wednesday, January 21, @ 6pm. BYOB, Bring snacks to share if you want. - Phillip Lay Karaoke (Oct 31, 2025) COMPLETE Sent 2025-10-26: Karaoke - SPOOKYOKE KARAOKE October 31, Friday, @ 6:00pm BYOB, bring snack to share Costumes optional Phillip Lay Newsletter 2025-11: SAVE THE DATE!!! Save the date for Friday, October 31st for karaoke Details to follow as we get closer to the event. - Phillip and Patricia Lay ************************* COMPLETE Training Events CARDS: Sheephead Training / Feb 3 & 10, 2026 / 6 PM to 9 PM / Retzlaff Hall COMPLETE Sent 2026-01-30: Learn How to Play Sheephead - I have been asked to teach a class on playing Sheepshead, which is a very fun card game using trump and only 32 cards. Lessons on how to play will be provided on Tuesday evenings, Feb 3rd & Feb 10th, at 6 p.m. in Retzlaff Hall. It is a German game that is very popular in Wisconsin and often in Minnesota, too. It is a game played with nickels, so everyone should bring a pocketful of nickels. Thank you. - Sherry Schneider Back to Top ************************** COMPLETE DATE DAY EVENT Chairperson(s) 12-19-25 Fri Golf Cart Caroling Patricia Lay Sent 2025-12-17: REMINDER, Golf Cart Caroling - Come all to golf cart caroling! Practice on Wednesday Dec 17th, 2:00 in hall. Then on Friday Dec 19th meet at 4:00 at Share Nelson's house (1929 W Indiana Cir) - bring with snacks to share, BYOB. Caroling will start at 5:00. If you can't make practice no problem, come Friday. The more the merrier. - Phillip and Patricia Lay Sent 2025-12-09: Golf Cart Caroling - Come all to golf cart caroling! Practice on Wednesday Dec 17th, 2:00 in hall. Then on Friday Dec 19th meet at 4:00 at Share Nelson's house (1929 W Indiana Cir) - bring with snacks to share, BYOB. Caroling will start at 5:00. If you can't make practice no problem, come Friday. The more the merrier. - Phillip and Patricia Lay Newsletter 2025-12: Golf Cart Caroling will be Friday, December 19, with Pre-Party at Share Nelson's house 1929 W Indiana Circle at 4:00! Bring snacks to share & BYOB! Caroling begins at 5:00. If you have Christmas attire, feel free to wear it. On Wednesday, December 17, we meet at Retzlaff Hall at 1:00 for song selection and practice. All are welcome! The more, the merrier! We need a Santa and Mrs. Santa!!! - Patricia and Phillip Lay Phone: 425-275-2309 Back to Top ******************** COMPLETE VARIOUS: SONshine Ministries Food Drive SONshine Ministries Food Drive (Mar 17, 2026) COMPLETE Sent 2026-03-18: INVITATION: Food Drive Packing Party - We received quite a bit of food donations yesterday. We will be taking it all to a packing party at the RV park tomorrow at 10:30 am. Could use a few people to help unload all of it. Contact me directly if you would like to help unload and/or pack the food. Thanks! - Rich Hulswit (701) 566-1257 SONshine Ministries Food Drive (Nov 25, 2025) COMPLETE Sent 2025-11-29: Thanksgiving Food Drive, Thank You - Thank you to all those that donated. We had the truck about 1/2 full. It was much appreciated by SONshine ministries. - Rich Hulswit Sent 205-11-24: REMINDER: Thanksgiving Food Drive - Just a reminder that we will have the food drive between 1:00 - 2:00 pm Thursday at the Hall. Look for the black pickup truck. If you are not going to be here and wish to donate, please reach out to me. Thank you. - Rich Hulswit Sent 2025-11-18: Thanksgiving Food Drive - We will have a food drive to benefit the SONshine ministries next Thursday. There will be a pickup truck parked at the hall starting at 1pm, which is 1 hour before the Thanksgiving dinner. You can bring any donations that you have at that time. If you are not going to be here at Thanksgiving and wish to donate, then please contact me and I will take your donation ahead of time. Here are some items that are needed - Canned meat Canned tomatoes Canned beans Ramen noodles Soups Bouillon Shelf stable milk Rice Beans Canned fruit Peanut butter Dinners in a box Toilet paper Basic toiletries. - Rich Hulswit SONshine Ministries Food Drive (Oct 31, 2025) COMPLETE Sent 2025-11-05: Thank You, Food Drive for SONshine Ministries - (From Facebook on Nov 4, 2025) The shelves at SONshine Ministries are full again, the food drive was a great success! Praise God and thank you to all who donated. Special thanks to William P Petersen and David L'Heureux. - Rich Hulswit Sent 2025-10-27: Halloween Food Drive - This is a reminder that Friday from 5:00 - 6:00 pm we will have the SONshine ministries food drive at the hall. Here are some ideas for items to donate: Canned meat - tuna, chicken, etc Canned tomatoes Canned beans Ramen noodles Soups Chicken bouillon Salt (no pepper) Shelf stable milk Rice Beans Canned fruit Peanut butter Meals in a can Dinner mixes in a box Toilet paper Basic toiletries (soap, toothpaste, etc) Thanks everyone, any help is much appreciated. If there are any questions please contact Rich Hulswit. -- Rich Hulswit, (701) 566-1257 Sent 2025-10-20: Halloween Food Drive - The food shelves at SONshine ministries are empty right now. There are many people that depend on getting a little extra help just to make sure their families have enough food to eat each day. SONshine ministries was founded right here in SEPO and they impact a lot of lives by helping to meet these needs. They need our help to replenish their inventory so they can continue to care for people that are in need of food. We will have a food drive on Halloween just before Karaoke. Please bring any donations that you have to the hall between 5:00 - 6:00. Bill Petersen will be at the hall with his pickup truck. Bring your donations to his truck. Our goal will be to fill his truck! If you have donations and are not able to get to the hall at this time, please contact Bill directly. If you have any questions you can contact Rich Hulswit. - Rich Hulswit, (701) 566-1257 Back to Top ************************** Jefferson Elementary Christmas (Dec 10 , 2025) COMPLETE DATE EVENT Organizer 12-10-2025 Jefferson Elementary Christmas Mary Hull Sent 2025-12-11: Jefferson Elementary: Thank You from the school - I received the letter below this evening and wanted to share. - Mary Hull, Event Chairperson Sent 2025-12-04: Jefferson Elementary Christmas - Ok all you Elves! Next Wednesday is the Jefferson Elementary Christmas program at 9 am. The address is 601 S J St in Harlingen. I was told we can park right in front of the school (its yellow curbed but no problem). Try to carpool and arrive by 830 to set up. I'm taking Geneva and all the stuff. Not sure if I have room for more. If anyone can drive (or needs a ride), reply to this email (which will come to me) so everyone that wants to attend, can come!! Come dressed in any Christmas attire. Ho,ho,ho!!! - Mary Hall Event Chairperson Newsletter 2025-12: Jefferson Elementary Christmas Program Update! Our first annual Jefferson Elementary Christmas Program will be happening Wednesday, December 10th at 9am. I visited this Harlingen school, meeting with my contact and he is thrilled that we plan on making this an annual thing. The backpacks are stuffed with shiny new things, the pillows are covered with fabulous cases, new caps on their heads will put smiles on their faces. Santa and Mrs. Claus will delight them with a toy for every girl and boy. Music will resound throughout their hall as we wish a Merry Christmas to them all! Thank you to all who gave of their time, talent and treasure to these children who are so in need! - Mary Hull (Event Chairperson) Sent 2025-11-14: Jefferson Elementary - Here is what "community" looks like. People coming together sharing their time, talent and treasure so that we can provide a special Christmas for children in the poorest school in Harlingen. Yesterday we filled backpacks full of supplies for 2nd graders at Jefferson Elementary, 20 baskets for 23 teachers(still need to make 3 more), new pillows with cute pillowcases made by Jan and her quilters, as well as toys from Santa. We still have some purchases to make to complete everything, but we are well on our way! My heart felt thank you to all who donated in any way. We will be spreading Sunshine on that day!! We will need a Santa and Mrs Claus. If interested, let me know. Our would be Santa will lend you his suit if you need one. - Mary Hull, Event Chairperson Back to Top Only on Facebook on 2025-11-11 - Just a gentle reminder, tomorrow from 10-12 in the hall you're invited to put together backpacks and teacher baskets for Jefferson Elementary. If you have extra baskets etc, you can drop off them also. Thanks in advance for your help! - Mary Hull, Event Chairperson Sent 2025-11-03: Jefferson Elementary - I have reserved the hall from 10-12 on Wednesday November 12th to fill backpacks and make teacher baskets. This way I'll know what else I need. If you'd like to help, please come! If you have any baskets you can part with, we need a total of 23 for assembling teacher baskets. Kleenex, wipes, markers, etc would all be welcome. All donations are welcome. I would like to make this an annual event, so any extra donations, including financial will carry over to next year. Thanks for your generosity! - Mary Hull, Event Chairperson Sent 2025-11-02: REMINDER: Jefferson Elementary Christmas program (From Facebook on Oct 30, 2025) Happy Thursday! As more of you are coming down to Sunshine, this is a reminder that if you'd like to donate money for the Jefferson Elementary Christmas program scheduled for Wednesday Dec 10th at 9am, you can drop off to me at 4329 Minnesota St. We will also be packing backpacks with school supplies on Wednesday November 12th from 10-12 in Retzlaff hall. We will also be putting together teacher baskets at that time. All are welcome to help. We'll know then what else is needed (Barbies, trucks or cars for boys) and Kleenex, wipes, markers ,etc for teacher baskets. Mark your calendars for one or both dates. God bless you all for your donations already given. What wonderful hearts you have! - Mary Hull, Event Chairperson Newsletter 2025-10: DONATIONS NEEDED FOR SCHOOL CHRISTMAS PROGRAM! - This is a personal plea, not connected with Women's Club. I have been involved prior to coming here in doing a Christmas program for students at a school that has the neediest children in the area. Jefferson Elementary is that school in Harlingen. My goal is to have our Sunshine Resort bring "Sunshine" to 2nd graders (possibly 1st also depending on donations). My plan is to have a program with Santa and Mrs. Claus, music, treats. etc. I ordered backpacks, pillows (many don't have their own), and hope to give them a doll or car/truck and school supplies. Audra is making them caps with their school colors. I have already received several financial donations toward covering costs and some school supplies as well. Some of you prefer to remain anonymous, which I will do. But that does not prevent me from sending out a great big THANK YOU to those who have already donated. Also, if you'd like to be there that day, the more the merrier. You won't regret it. And I can't forget the teachers. If you'd like to provide a basket for teachers (or supplies to put in them), Kleenex, wipes, markers, scissors, etc., please contact me. God bless you all for considering being involved in whatever way you can! - Mary Hull 612-695-1600 Sent 2025-07-24: Jefferson Elementary Christmas program - I sent the below SEPO email (dated 07-21-2025) to the community on Monday for Mary Hull. And today I saw additional info concerning this personal endeavor on the "SCC Estates Group" Facebook page. Knowing some or you aren't on Facebook, I have set up a page on the Sunshine Website under the EVENTS Tab in this page (Special (Winter 2025-2026 )". If Mary sends me anything she wants to have an email sent about, I will do that. Otherwise, if you aren't on FB (or even if you are), you can check on the Sunshine website (this page) for updates. Hope this helps out you non-Facebookers. - Beth Parrish, SEPO Enews Email Manager Email: sepoenews@sunshinecountryclub.com 314-960-6710 - Mary Hull Facebook 2025-07-21: Backpack Donations - I found a place where I can order backpacks for $5.30 each for Jefferson Elementary but I'd need to order 48 (total $255). If anyone wants to donate toward this purchase, it would be much appreciated. Thank you. - Mary Hull Sent 2025-07-21: Jefferson Elementary Christmas program - Hi to all Sunshine residents! Hopefully most of you are back in your homes after repairs. You've all been in my prayers. This is a reminder that I'm asking for donations to provide a special Christmas for second graders at Jefferson Elementary, the poorest school in Harlingen. I'm asking for real barbie dolls and trucks/cars (nothing needing batteries), twin size pillows (our quilters are making pillowcases. Thank you ladies! ). Audra is making stocking caps in school colors..thank you so much! There are about 30 second graders. If we get more than enough, we will do first grade as well. But I wasn't sure how successful our venture would be so thought I'd start small. I'm trying to get a deal on backpacks so we can put crayons, pencils, rounded scissors, candy etc. We will gladly take financial donations to cover missing supplies. I will be back October 5. I have a special bank account specifically for donations. Pam Davis is my second in command so you can give her checks or cash prior to that. This is not a Women's Club activity, but a Sunshine "adoption" as I'd like to make this an annual thing. Anyone willing to come the day of the celebration is welcome to help. We will need a Santa and Mrs Claus and someone to lead singing Christmas songs. I've been involved at another park and you will not regret it. These kids are so happy. Most don't have their own pillows which is why we are doing that. So please open your hearts and participate however you can. You can always contact me for any information. Thank you in advance. God bless you! P.S. it was suggested to do teacher baskets with things like Kleenex, markers and maybe a little something special just for the teachers. - Mary Hull Sent 2025-03-21: DONATIONS REQUEST: Christmas for Jefferson Elementary 2nd graders - (From Facebook in March 2025) This is a request to all residents of Sunshine country Club Estates. I am planning a special Christmas for Jefferson Elementary 2nd graders(and possibly 1st). This school is 99%economically disadvantaged. My plan with your help will be to provide them each with a backpack filled with pencils, crayons erasers, coloring books, a toy from Santa and Mrs Claus...Barbies for the girls and a truck or car for the boys, a pillow and pillowcase(cases being made thanks to the quilting group), small stuffed animals, treats, and music. Many of you have already left for up north, if you find good deals on any of these items and would like to contribute, I can guarantee these children will be appreciative. I've experienced it in Brownsville. If you would prefer to contribute with a financial donation that will be used to purchase missing items or possibly cover another classroom, you can deposit a check earmarked for Jefferson but made out to me, Mary Hull or Pam Davis in the library. I have set up a checking account for this purpose only! I also have containers in the library for those of you that are full timers and want to drop them off. I almost forgot. It was suggested we put together a basket for the teachers as well . So tissue, hand sanitizer, kids scissors etc all are welcome. Thank you in advance for considering donating. And I will be in need of Santa's helpers that day. You'll never regret it. Let's bring Sunshine to some needy children. I will also post the above list of items requested in the library. I hope this can become an annual event. - Mary Hull, Event Chairperson Back to Top ************** Christmas Tree Decorating From Facebook 2025-12-02: by Mary Hull - What a fun afternoon decorating the hall. Pam Davis kept us well fed and brought eggnog too. Yummy! Lots of ladies came out. - Mary Hull From Facebook 2005-12-01: by Pam Davis - Wow—our Hall has been transformed into a magical winter wonderland! Thank you to every volunteer who helped create this beautiful, festive space. Your time, talent, and heart make this community shine. We’re grateful for each of you! Newsletter 2025-12: If you’re available on Monday, December 1st from 3–6 PM, we’d love your help in Retzlaff Hall as we put up the Christmas trees and decorate for the season! We’ll have eggnog, hot chocolate, and plenty of snacks to keep us merry while we work! Thank you in advance! Many hands make light work, and it’s always more fun when we do it together. Looking forward to celebrating this beautiful holiday season with all of you! - Pam Davis Sent 2025-11-23: WC: Holiday Helpers Needed! - 🎄 Holiday Helpers Needed! 🎄 If you’re available on Monday, December 1st from 3–6 PM, we’d love your help in the Hall as we put up the Christmas trees and decorate for the season! We’ll have eggnog, hot chocolate, and plenty of snacks to keep us merry while we work. Thank you in advance—many hands make light work, and it’s always more fun when we do it together. Looking forward to celebrating this beautiful holiday season with all of you! - Pam Davis, Women’s Club President Back to Top

Potluck Dinner Details (Summer Season - Apr thru Sep 2020) Potluck Dinners are normally held monthly during the Summer Season. Due to the Covid-19 Pandemic none were held this summer. Contact: Marian Young Location: Retzlaff Hall Time: 4:30 pm, Social Hour 5:30 pm, Eat Summer 2020 Dates: April - Did not have May - Did not have June - Did not have July - Did not have August - Did not have September - Did not have

Daily Exersises Things To Do: Summary (2019-2020) Click on a bulleted item in this list to be taken to that section of THIS page. Meetings Printable Document of Activites Women' Club (2019-2020) Daily-Wkly-Mnthly Golf-Club/Committee-Special List of Clubs & Committees Meetings ************ MEETINGS (2019-2020) SEPO Board & Residential Women's Club OTHER Clubs & Committees Printable Document of Activites Back to Top 2-Page Activities Schedule (2019-2020) Click on the Activities Icon below to go to a printable document of the Activities listed on this page. Any changes to Activities will need to be confirmed by the SEPO Office. The date on this document is as of Dec 31, 2019. Women' Club (2019-2020) Back to Top Women's Club Activities Schedule (2019-2020) Click HERE for a view of the Women's Club Committee Activities Committee Signup Sheets. Date Day Event (Chairpersons) 10-30-19 Wed Oktoberfest (Eileen Anderson & Vickie Jones) COMPLETE 11-11-19 Mon Veteran’s Day Tribute (Lenore Combs) COMPLETE 11-17-19 Sun Goofy Golf CANCELLED 11-28-19 Thu Thanksgiving Dinner (Cathy Chajec) COMPLETE 12-07-19 Sat Bake & Craft Sales & Raffle (Terry DeBackere & Deb Robins) COMPLETE 12-07-19 Sat Golf Cart & Bicycle Christmas Parade (Lenore Combs) COMPLETE 12-11-19 Wed Dance: DJ Doug & His Lovely Lady (Vickie Jones) COMPLETE 12-16-19 Mon The H.O.P.E. Tour (Remembering D-Day) Music (Vickie Jones) COMPLETE 12-24-19 Tue Scruffy Santa & White Elephant (Mary Hendrickson) CANCELLED 12-25-19 Wed Christmas Dinner (Marian Young) COMPLETE 01-01-20 Wed New Year’s Day Brunch CANCELLED 01-13-20 Mon New Home Owner’s Party & Dance: Terry Porter Rowe (Denise Utterback) COMPLETE Jan - Mar Create Resident's Picture Directory (Hard Copy) COMPLETE (Terry Debackere, Sue Swidryk, Deb Robbins & Beth Parrish) 02-02-20 Sun SuperBowl Party (Eileen Anderson & Pam Lacy) COMPLETE 02-14-19 Fri Valentine Day Dance: The Classics Band (Debbie Robbins & Vickie Jones) COMPLETE 02-22-20 Sat Remember When (Share Nelson) COMPLETE 03-07-20 Sat You, Me and Alexa (Lassey Dahlstrom) COMPLETE 03-13-20 Fri Shrimp Boil (Cathy Chajec & Linda Jones) COMPLETE Apr - Jun Put Resident's Pictures on Web site IN PROCESS (Deb Robbins & Beth Parrish) Each WC Committee Signup Sheet is currently hanging in the Sunshine Library. If you would like to volunteer to be on one or more of the Committees, please contact Vickie Jones (see contact info below). Vickie Jones Women’s Club Activities Director (262) 689-7068 vickieljones51@gmail.com Daily-Wkly-Mnthly Back to Top Daily/Weekly/Monthly Activities Overview (2019-2020) SUNDAY: 1:30 pm, Sunday Bridge 4:00 pm, 4 O'Clockers Golf 6:00 pm to 8:00 pm, Sunday Night Music MONDAY: 8:00 am, Video exercise 8:00 am, Tennis (*) 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 10:00 am to Noon, Line Dancing 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Cards - "Party Bridge" 4:00 pm, 4 O'Clockers Golf 6:00 pm, Bible Study / Movie Group (Jan through April) 6:45 pm, Sunshine Birding and Nature Club Mtg (1st Mon of Month: Nov-Apr) 7:00 pm, Cards - "Euchre" TUESDAY: 8:00 am, Video exercise 8:30 am, Water Aerobics (first Session) 8:30 am, Men's Golf League (first Tee Time) Following 8:30 am golf, Men's Golf Business Meeting 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, The Gathering 10:15 am, Men's Golf League ( second Tee Time) 12:30 pm, Billiards - "Texas 8 Ball" 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Table Tennis / Ping Pong 1 :00 pm - 3:00 pm , Game - "Mahjong" 4:00 pm, 4 O'Clockers Golf 6:30 pm to 9:00 pm, Cards - "Men's Poker" WEDNESDAY: 8:00 am, Video exercise 8:00 am, Tennis 8:30 am, Water Aerobics (first Session) 9:00 am, Ladies' Golf League Tee time 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 1:00 pm, Cards - "Party Bridge" 4:00 pm, 4 O'Clockers Golf 6:00 pm, Shuffleboard THURSDAY: 7:30 am, Coffee & Donuts 8:00 am, Video exercise 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:00 am, Quilting (The Killer Bees) 9:30 am, Water Aerobics (second Session) 10:00 am, Book Club - Harlingen Library (open to the public) 12:30 pm, Billiards - "Texas 8 Ball" 1:00 pm, Cards - "Hand and Foot" 1:00 pm, Table Tennis / Ping Pong 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 3:00 pm, Golf Scramble 4:00 pm, 4 O'Clockers Golf 4:30 pm, Happy Hour 6:30 pm, Stained Glass (Jan - Mar) 6:30 pm to 9:00 pm, Cards - "Men's Poker" FRIDAY: 8:00 am, Video exercise 8:00 am, Tennis (*) 8:30 am, Water Aerobics (first Session) 9:00 am to 12:00 pm, Woodshop open (if monitor is onsite) 9:30 am, Water Aerobics (second Session) 10:00 am, Pickleball (*) 10:00 am, Women's Bible Study 1:00 pm to 4:00 pm, Woodshop open (if monitor is onsite) 4:00 pm, 4 O'Clockers Golf 7:00 pm, Cards - "Hand and Foot" & "Eucher" SATURDAY: 9:00 am, Golf Scramble 12:30 pm, Billiards - "Texas 8 Ball" 4:00 pm, 4 O'Clockers Golf 6:30 pm, Game - "Mahjong" 7:00 pm, Cards - "Hand and Foot" (*) Feel free to join the fun on the Tennis/Pickleball courts at the times listed above. OR - these courts are open throughout the day to all Sunshine residents. Golf, Club/Committee, Special Events Overview below (2019-2020) View DETAILS by clicking on GOLF or CLUB/COMMITTEE or SPECIAL OCT 2019: 18 - Crafty Creations (Club) 30 - OktoberFest (Women's Club) NOV 2019: 11 - Veterans Day Tribute (Women's Club) 13 - Crafty Creations (Club) 17 - Goofy Golf (Women's Club) (CANCELLED) 28 - Thanksgiving Dinner (Women's Club) 29 - Salvation Army Bell Ringers (at WalMart) (Special) DEC 2019: 4 - Crafty Creations (Club) 7 - Bake & Craft Sales / Raffle (Women's Club) 7 - Golf Cart Christmas Parade (Women's Club) 11 - D.J. Doug & His Lovely Lady(dance) (Women's Club) 24 - Scruffy Santa & White Elephant (Women's Club) (CANCELLED) 25 - Christmas Dinner (Women's Club) JAN 2020: 1 - New Years Day Brunch (Women's Club) (CANCELLED) 7 - Community Potluck w/program (Sunshine Birding & Nature Club) (Special) 8 - Crafty Creations (Club) 10 - Finger Lickin' Chicken (Special) 10 - Welcome Home Cruise (Special) 13 - New Homeowners Party & Band (Women's Club) 21 - Woodworkers' Spaghetti Dinner (Special) 22 - Sew Day for Killer Bees (Club) 24 - Valley 1st Responders Meeting/Luncheon (Special) 24 & 25 - Las Vegas Scramble w/Potato Bake(Special) FEB 2020: 2 - Super Bowl Party (Women's Club) 5 - Crafty Creations (Club) 6, 7 & 8 - Good Neighbor Golf Tournament (GNGT) 6 & 7 - Ladies' Golf Good Neighbor Golf Tournament (GNGT) Lunch 8 - Good Neighbor Golf Tournament (GNGT) Awards Banquet 12 - Women's Golf Guest Day 13, 14 & 15 - Good Neighbor Golf Tournament (GNGT) (rain dates) 14 - Valentine's Day Dance w/The Classics (Women's Club) 14 & 15 - Ladies' Golf Good Neighbor Golf Tournament (GNGT) Lunch (rain dates) 15 - Good Neighbor Golf Tournament (GNGT) Awards Banquet (rain date) 19 - Minnesota Get Together (Special) 22 - Back When (Women's Club) MAR 2020: 2 & 3 - Men's Golf League 2020 Tournament 4, 5 & 6 - Women's Golf League 2020 Tournament (no rain dates) 6 - Men's Golf League 2020 Tournament Cookout & Awards 7 - You, Me & Alexa (W omen's Club) 11 - Women's Golf League 2020 Awards 13 - Shrimp Boil (Women's Club) 14 - St. Patrick's Day Party (Special) (CANCELLED due to Covid-19) 20 & 21 - Guys & Dolls Golf Tournament (CANCELLED due to Covid-19) 21 - Guys & Dolls Golf Tournament Awards Dinner(CANCELLED due to Covid-19) 25 - Crafty Creations (Club) (CANCELLED due to Covid-19) CLUBS & COMMITTEES (2019-2020) BIBLE STUDY (Men) BIBLE STUDY (Women) BOOK CLUB CRAFTY CREATIONS CLUB GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE HONOR WALL - VETERANS QUILTING (KILLER BEES) LINE DANCING MEMORIAL COMMITTEE (Need Volunteers) NEIGHBORHOOD WATCH SEPO BOARD NOMINATING COMMITTEE SUNSHINE NATURE & BIRDING CLUB SUNSHINE VIDEO COMMITTEE THE GATHERING VETERANS' WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Bulletin Board Decorations Historian Ice Cream @ Intermission at Sunday Night Music Librarian Newsletter New Homeowner’s Orientation New Homeowner’s Photos Purchasing Summer Potlucks Back to Top Back to Top Golf-Club/Committee-Special List of Clubs & Committees Back to Top

SCCE Fishing Association Contact: Deb DesLauriers-Eich, Mark Fries, Chuck Henry, Bill Petersen or Doug Taylor Meets: Meets Monthly on 2nd Wednesday of each month at 3:00 pm (November through April) Location: Retzlaff Hall & Google Meet Participants: Open to all Sunshine Residents/Renters. Details: There has been lots of interest in fishing and fishing related activities here at Sunshine. The fishing club was organized to address the interest in different styles of fishing in the Rio Grande Valley (RGV). With this Club platform we can share ideas, methods, and trade equipment. There are many activities and projects that are possible. Future plans could include: Working with area captains and work out deals for the club. Have guest speakers about fish and fish habitat and how our club could make a difference. We may plan a fish fry as a money maker for the club. Work with the SEPO Board in pond flora, fauna & habitat. If organized correctly and run positively this club could be a driving force in SEPO's future. FISHING GUIDES are HERE . SCCE Fishing Association Bylaws are HERE . SCCE Fishing Association Meetings are HERE . SCCE Fishing Association News/Activities are below by Season . 2025-2026 (Winter) This page is still Under Construction concerning Past Seasons. Check Back for Updates. Back to Top

SEPO Board Meeting Agendas & Minutes and Periodic Updates (Oct 2020 thru Mar 2021 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item in the list below. Board Meeting Minutes (Special) (2020-03-22) Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) Board Meeting (Regular) Minutes (2021-03-08) Video of Board (Regular) Meeting (2021-03-08) Board Meeting (Special) Minutes (2021-02-25) Video of Board (Special) Meeting (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Agenda (2021-03-08) Board Meeting (Special) Agenda (2021-02-25) Board Executive Session: Notes (2021-03-08) Board Executive Session: Notice (2021-02-25) Board Executive Session: Notes (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) Video of Annual & New Board First Mtgs (2021-02-16) Board Meeting Minutes: New Board (2021-02-16) Board Meeting Minutes (2021-01-05) Board Meeting Agenda: New Board (2021-02-16) Board Meeting Agenda (2021-01-05) Board Meeting Minutes (2020-12-14) Board Meeting Agenda (2020-12-14) Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) Board Minutes: Executive Session (2020-11-24) Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) Board Update (2020-10-16) Board Update (2020-10-12) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the May 20, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM. ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 17 2021 @ 10:15 AM the Agenda for the meeting was sent via e-mail to the community and also posted on the Sunshine Web site, outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://video.wixstatic.com/video/2851bf_f2b0355f9d1c4f68aaf621f756f57d7a/720p/mp4/file.mp4 President Tony Tramel asked if there were any amendments or additions to the posted Agenda. Larry Keller asked to include a proposal from some of the residents to start a Sunshine Gardening Club. Everyone present at the meeting agreed by acclamation that it be added to the Agenda. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 8, 2021 Board meeting. Beth indicated the ‘unapproved’ minutes published to the community previously had two proposed amendments that needed to be considered prior to approving them. Item 1: concerned New Business - Martin houses placed on the golf course. Tony would like the minutes to be revised and state the following: Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Item 2: concerned Lenore’s Director report . The suggestion she had received from a resident was to give a facelift to the recycle bin for ‘cans’ (and not cardboard). The minutes have been revised as follows under REPORTS OF OFFICERS, 4) Lenore Combs, c) Resident Suggestions, iv) – Recycle bin for cans needs a facelift. Beth moved both of these items be incorporated into the Mar 8, 2021 minutes as amendments. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. UNFINISHED BUSINESS Covid-19 & SEPO Restrictions - President Tony Tramel explained the primary purpose of today’s meeting was to review the proposal of Lenore’s Covid-19 & SEPO review committee results and vote on whether to implement them. Lenore thanked everyone for the opportunity, everyone who worked with her on this and the community for being patient with this process. Lenore had many discussions with people both on and off the committee. This resulted in a series of policies which are relatively consistent with what we are doing today. But at the same time a hard look was taken at what possibilities might exist that would allow some modifications. SEPO Common Areas were identified. The spreadsheet that the board had been given prior to this meeting defined for each common area – Area name. Who could utilize those areas by owner/renter, immediate family and guests. Identified social distancing and masks specifications for each area. It was also noted some changes had already been implemented that were approved at the Mar 8, 2021 meeting: Effective Immediately after the Mar 8, 2021 Board meeting: The following areas were reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Lenore reviewed the recommendations for each Common Area. Tony asked if there was any discussion after Lenore moved and Jean seconded the motion to accept the committee’s recommendations. Larry Keller wanted a clarification on why the pool was proposed to remain closed to family and guests, but the Library and Gazebo no longer had that restriction. He also questioned who was going to monitor social distancing. Lenore explained it was their hope that those in Sunshine would judiciously follow the restrictions and not need to be monitored. It is much easier to social distance at the Gazebo than it is in the pool with potential splashing and the playing of water games. The committee questioned whether travelers might have been exposed. Lenore indicated Sunshine residents/renters have been for the most part very judicious with shopping, traveling etc. Every family she spoke with was sympathetic to both sides of the issue. The committee looked at the age of our residents and comorbidities and that is what tilted the scale. Lenore hoped everyone knew these decisions were made with a very heartfelt effort to make a fair judgement. Lenore indicated since the Covid-19 situation is fluid we can re-evaluate things down the road. Larry stated that if any of us leave Sunshine and go to HEB, etc and come back here, we could have been exposed. It’s the same as if someone travels from AZ to here or HEB to here. He thought the chances of being exposed outside is very limited. Tony asked if Larry would like to amend the proposed pool recommendation. Larry made the motion to make an amendment that the pool, hot tub and pavilion be available to everyone, with social distancing required and masks optional. Beth seconded the motion. A vote was taken with these results. NO - Mecca Henry, Lenore Combs and Jean Burgoine. YES - Larry Keller and Beth Parrish. Lyn Swonger was not present at the meeting. The motion was denied three to two. The motion to accept the original proposal was reinstated. The vote was unanimous to accept by all present at the meeting. The adopted Covid-19 & SEPO amendments will be published to the community via e-mail and placed on the Web site later today. UPDATE: They can be found on the Web site HERE . AGENDA – Addition: Sunshine Gardening Club – Larry Keller had received a proposal from Susanne Ulrich, Brenda Crothers, Terry DeBackere and Glenna Boardman to start an organized, voluntary Sunshine Gardening Club. Their Goals and Objectives to start would be to take care of established community gardens; the circle garden by the office and at the front gate. They would hold monthly meetings for SEPO residents at no charge, which would include “How To” workshops, plant exchanges and speakers from inside and outside of the community. They are asking the SEPO board to approve the formation of this club. If approved they would honor all Covid-19 restrictions. Larry Keller made the motion to acknowledge receipt of this request and approval of same. They would also need to coordinate any meetings etc with the SEPO office to schedule them to ensure no conflicts with anything else. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. Larry will inform Susanne that the board took affirmative action of their request. OTHER ITEMS: Capital Improvement Plan: Tony had sent an e-mail to the board wanting to establish a 2-3 member board-only panel to develop a Capital Improvements plan. He proposed himself, Lyn Swonger and Larry Keller be on the panel. The output would be a 2-3 page document identifying various kinds of capital improvements that need to be identified and addressed over a period of time. Some items may be cost intensive, i.e. street rehab. Other major items would include irrigation and the security system Lenore has spoke about. Tony indicated that unless anyone objects, this will be the committee that works on the plan. Once completed it will be presented to the board to review. There were no objections voiced by those at the meeting. Covenant Violations: Tony said the board is currently looking into what we believe to be Covenants violations. We have initiated discussion and direct contact with these residents. We will probably have an Executive Board meeting relating to these issues within the next couple of weeks. Memorial Committee: Mel Wendel has offered to serve on the Memorial committee and is also looking for some other people to help him. He will be working with Irene Phillips on this. ADJOURNMENT Larry Keller made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:05 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Meeting Minutes (Special) (2020-03-22) **************************************************************** SEPO BOARD MEETING (SPECIAL) VIDEO Monday, March 22, 2021 Link to Virtual Google Meet Video The SEPO Board held a special meeting on Mar 22, 2021 which was Virtual, using Google Meet, and it was recorded. The Board has been notified that if you use an Apple device to access the video, but don’t have a Google account, it requires you to set up an account. To resolve this issue, the video is now available to everyone, without restrictions, HERE . If you still can’t access the video please let me know. Thx for your patience with this issue. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) ********************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 8, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business: Board – Review of Sunshine Covid-19 policies. Adjournment Attachments: March 8, 2021 Unapproved Minutes of Board Meeting (click this link ). ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, March 8, 2021 3:00 PM, Retzlaff Hall (Board Only w/Social Distancing) This Executive Board Meeting was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. Call to Order President Tony Tramel called the meeting to order at 3:00 PM. Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Agenda The Notice for this meeting was made available to the community and met the 72-hour pre-Board Executive meeting requirement for posting. The Board approved the February 25, 2021 Board Executive Meeting Minutes. New Business A resident violation of the Architectural Control Committee process was discussed and appears may have been resolved. Unfinished Business: How to pay employees for the “Bad Weather” work week of February 15-19, 2021 was resolved. The Board discussed various alleged SEPO Covenants & Bylaws violations and what has been done since the Feb 25,2021 Executive Meeting. A meeting with the SEPO Attorney has been held concerning these issues and he has provided direction. ADJOURNMENT The meeting was adjourned at 3:50 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Executive Session: Notes (2021-03-08) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Monday, March 8, 2021 3 PM, Retzlaff Hall (Board Only w/Social Distancing & Masks) This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Monday, March 8, 2021 at 3 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Minutes (2021-03-08) ********************************************************** SEPO BOARD MEETING MINUTES (print from HERE ) Monday, March 8, 2021 1:00 PM, Virtual Google Meet Only (AMENDED then APPROVED at the March 22, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:00 PM ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 5, 2021 @ 1:30 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On March 5, 2021 @ 4 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://1drv.ms/v/s!ArA0fRIwdohihKlO98BSAKkFn6hMSw President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the February 25, 2021 Board meeting. Fiscal Policy addition to the Policies & Procedures - Beth Parrish reported a question had arisen from a resident as to what the discussion was around adding the Fiscal Policy to the Policies & Procedures. Beth has revised those minutes to add that discussion. The approved minutes will be sent to the community and posted on the Web site. (Attachment 1) Beth then moved these amended minutes, which had already been sent to the board for review prior to this meeting, be approved without being read at this meeting. Mecca Henry seconded the motion, and it was approved by all in attendance. REPORTS OF OFFICERS Lyn Swonger - Golf Course Lyn & Dan Boardman are communicating daily about the Golf Course. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Everything is running smoothly in her area and there have been no expenditures. There was a slight incident today where a family and teenagers were swimming at the pool. She informed them they could not be there. They were very nice and left. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We continue to look for contractors to address paving issues. The sprinklers on the north side of Retzlaff have been adjusted to minimize the amount of water on the street on Michigan. He will follow-up to see if that improves the area. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboad Lenore reminded us that Easter is coming up and people will be leaving. Everyone needs to tidy up their storage lot areas and their residences and secure everything before exiting the valley. Projects: Repair the golf practice tee netting. Restripe all of the storage lots. Consider laying a roadbed from the gate up to about row 6. NOTE: Tennis/Pickleball & Shuffleboard are all fine. Resident Suggestions: One resident wants to plant high thorny plants on the North fence area to hide the storage lot from view of the highway and possibly plant along the Kilbourne roadside as well. Use storage lot fees for improvements. Place lot # on your shed because the bricks with the numbers sometimes ‘disappear’. Recycle bin for cans needs a facelift. Mecca Henry - Treasurer - Financial Status / Reports Mecca has several things going on right now. Financials – Jan 2021 Financials were sent out and posted on Web site. Feb 2021 Financials should come out by the end of this week after some final tweaking. HOA Fees - We have a few people who still haven’t paid anything toward these fees. Mecca will have Valerie send out a gentle reminder that they need to start paying them. Employee timecards – All board members who are in charge of an employee need to ensure they have reviewed and signed off on timecards either late Thu or early Fri each week before Valerie does the payroll and Mecca reviews it. Timeclock – Mecca and Valerie are looking at purchasing a timeclock for the maintenance shed that is just like the one in the office. It’s slightly under $300. Valerie is going to order ink cartridges so printing is darker and get the right timecards so the timecards print correctly. Mecca made the motion that we accept the Jan 2021 financials as posted on the Web site. Beth seconded it. The motion was passed unanimously by all present at the meeting. Beth Parrish – Secretary Beth hopes everyone can view/review the documents sent to the community for the Board meetings. The Web site is pointed to often because the e-mail system we use is kind of antiquated. It’s a lot easier to use links to the documents rather than sending them in the body of the e-mails. If anyone has any issue with retrieving the documents, Beth can send them via her personal e-mail account (rather than the sepoenews account). Tony Tramel – President Tony didn’t report anything at this time since he has been involved in many of the items below under New and Unfinished business. NEW BUSINESS Board – Determine/Review/Approve Dates for 2021-2022 Activities: It is customary for the board to approve various events/meetings for the next Winter Season at the last meeting of the current Winter Season. The priority order for events/meetings is: Board & Resident meetings. Good Neighbor Golf Tournament. Women's Club activities. Other Golf events – Women’s Golf League Men’s Golf League Other events/meeting (in no particular order) – Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others – Will need to be requested through the SEPO Office. The exact Request Process will be documented by Beth Parrish and Valerie (SEPO Office) and distributed to the community. Larry Keller moved the dates identified by Beth and Mecca be put in the 2021-2022 calendar. Jean Burgoine seconded the motion. It was approved unanimously by all present at the meeting. The calendar is now available. (Attachment 2) Mecca, Treasurer – Change the executives on the Wells Fargo Account. An Executive can close and view activity on the account. John Chajec and Pat Harvey (both previous board members) are the current executives. Mecca Henry motioned the current executives be removed and the current Board President (Tony Tramel) and Board Treasurer (Mecca Henry) be named as the new executives. Beth seconded the motion. It was approved unanimously by all present at the meeting. Mecca Henry has the form for all board members to sign before we go into executive session. Mecca, Treasurer – Company credit cards. Lupe and Manny use the SEPO Chase Credit Card. They can get it from Valerie when they need it during the week from 8 to 4. However, if they need to make any purchases over a weekend, they use their own money and get reimbursed. Mecca monitors this credit card on the SEPO laptop. She would like to see a card given to both Lupe and Manny to keep in their possession. Larry Keller made the motion to give a Chase Credit Card to both Lupe and Manny. Lenore Combs seconded the motion. It was approved unanimously by all present at the meeting. Mecca, Treasurer - Consideration to amend the Employee Handbook. Employee Lunch Breaks – The Employee Handbook states the maintenance workers and grounds keeper (Manny, Lalo and Joe) should be working 7-4, taking an unpaid hour for lunch and two paid 15-minute breaks. However, they work 7-3, skipping the unpaid lunch hour and using their two 15 minutes breaks together for lunch. This is not legal. Mecca Henry suggested we change the Handbook to say they work 7-3:30, taking an uninterrupted and unpaid 30-minute lunch break. The other option is to leave the Handbook as it is now and make them work 7-4. Beth Parrish made a motion to change the Employee Handbook. Larry Keller seconded the motion. It was approved unanimously by all present at the meeting. When to pay overtime (OT) – The Employee Handbook says you get paid OT if you are paid for a holiday in a week and end up reporting over 40 hours. A holiday is counted as worked hours. Vacation and personal time are not addressed. The options were to either pay or not pay OT for hours over 40 if vacation or personal time was taken during the normal 40-hour workweek. Beth moved we change the Employee Handbook to pay them OT. Larry seconded the motion. Jean abstained. Beth, Larry, Lenore and Mecca voted yes. The motion passed. Beth – Clarification of Heading on SEPO Policies & Procedures. ( Attachment 3) After the Policies & Procedures were updated at the Feb 25, 2021 meeting a Resident asked - What exactly did this nullify and void on Feb 25, 2021? Beth is proposing we change the text in the header to say: (All previous Policies & Procedures are replaced by this Update of Month Day, Year.) Mecca Henry moved to approve the text chg. Beth seconded the motion. It was approved unanimously by all present at the meeting. Tony – Martin houses placed on the golf course. Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Board – Review of Sunshine Covid-19 policies. Click HERE . The restrictions on the Web site, which were piecemealed over time by the previous board and haven’t been updated since Dec 20, 2020. There are a variety of things happening in TX right now, so these need to be revisited. We can continue the current rules if we want, or we can change some things. Jean Burgoine made a motion to do the following. Larry seconded the motion. Mecca Henry abstained. Beth, Larry, Lenore and Jean voted yes. The motion passed. Effective Immediately: The following areas will be reopened to Residents’ family and overnight guests – Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Remaining Closed to Visitors: Pool Hot tub SEPO buildings 3. Jean Burgoine made a motion to do the following. Mecca seconded the motion. It was approved unanimously by all present at the meeting. Effective Immediately: The following areas will be reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. 4. Lenore requested she be allowed to quickly form and ad-hoc committee of nurses from the community for the purpose of creating a bonafide, professionally done recommendation on the remaining Board Covid-19 restrictions, taking into account Judge Trevino’s opinion. This will take a couple of days to complete. 5. In the meantime, Beth will send out an e-mail to the community notifying them of the decisions made above to open up various areas of the community (with some additional restrictions). 8. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. We want to be sure there’s a formal process for someone to follow when an ACC ruling is made. Tony will develop this and ensure residents are responded to quickly. 9. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. This in part ties in to item (8) above. A formal process needs to be established and adhered to. UNFINISHED BUSINESS Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. This was a huge success. 60 people from Sunshine got their first shot. Lenore thanked everyone who was a part of this. She has had requests to do this again for additional residents who have yet to receive this first vaccine. It will be simpler this time because she has a process. The board agreed that she proceed. Tony – Update on Rules Review Committee selection and next steps. Five residents were nominated by the board to serve on this committee. They have all been contacted and have agreed to take on this effort. Those residents are: Steve Fransene, Share Nelson, Earl Weir, Pat Harvey and Jerry Wetherbee. Tony will send an e-mail to these five confirming they have been appointed by the Board and charged with this responsibility. He will attempt to set up the first meeting with this group and lay out some of the deliverables the Board is expecting to receive within 60 days. Once the Board receives the committee’s report, we will decide what should be addressed and decide next steps. Tony – Requested approval to obtain feedback with google forms or other methods: The items we were originally going to gather residents’ opinions on were resolved earlier during this meeting. We are still considering some other issues to obtain feedback on. More about this ongoing. Lenore would like to resurrect the Suggestion Box. Beth and Lenore will visit this and come up with a process to bring it back. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Tony would like volunteers from the board or names of others who would be good for this committee. ADJOURNMENT Jean Burgoine made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:38 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary ATTACHMENTS: Addition to the Feb 25, 2021 minutes of “discussion” surrounding the Fiscal Policies that were added to the Policies & Procedures at the Feb 25, 2021 Board meeting. Approved Calendar of Events for 2021-2022 Winter Season Text change to the heading of the Policies & Procedures Attachment 1 Information added to the Feb 25, 2021 meeting minutes and submitted for approval by the Board. New Business – Item 2: Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2). Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. (Attachment 2) 2021-2022 Calendar of Events approved by the Board during the March 8, 2021 meeting. Click HERE to view/print. (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 (All previous Policies & Procedures are replaced by this Update of February 25,2021.) ***************************************************************** 2021 SEPO BOARD MEETING Monday, March 8, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Mar 8, 2021 was Virtual, using Google Meet, and was recorded. (Note: There were some technical difficulties at the beginning of the meeting for around 6 or so minutes. You can fast forward through the silence.) HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 2-3 days or sooner. If you have any questions about or issues with viewing this video, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Regular) Meeting (2021-03-08) ***************************************************************** SEPO BOARD (REGULAR) MEETING AGENDA (print from HERE ) Monday, March 8, 2021 1 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 25, 2021 Board Meeting (Attachment 1) 5. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 6. New Business: Board – Determine/Review/Approve Dates for the following 2021-2022 Activities: SEPO Board Meetings & Resident Informational Meetings (TBD) Will Board Meetings continue to be on Monday? Will there be a need for Informational meetings if we continue to use Google Meet for the Board meetings? Good Neighbor Golf Tournament: Feb 3-5, 2022 with rain dates of Feb 7-10, 2022. Women's Club Activities (Attachment 2) Any other activities that need to be approved at this meeting. Mecca, Treasurer – Change the executives on the Wells Fargo Account. Mecca, Treasurer – Company credit cards. Mecca, Treasurer - Consideration to amend the Employee Handbook concerning the definition of overtime. Beth – Clarification of Heading on SEPO Policies & Procedures. (Attachment 3) Tony – Martin houses placed on the golf course. Board – Review of Sunshine Covid-19 policies. (https://www.sunshinecountryclub.com/covid-19-sepo) (Attachment 4) Open discussion about impacts of Texas Governor changes in mask mandates and related restrictions. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same 8. Unfinished Business. Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. Tony – Update on Rules Review Committee selection and next steps. Tony – Requested approval to obtain feedback with google forms or other methods: Allowing immediate family to play golf in insolation and/or Allow immediate family to utilize the pool and hot tub. If approved, the information would be compiled and would be reported back to Board for potential reconsideration. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Committee could be Directors only or a mix of resident and Directors. Document deliverable is a 2-3 page Excel Spreadsheet listing equipment and other capital-intensive projects, like; pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc. The spreadsheet should contain a timeframe for such expenditures. We need to identify a method to fund / replace expenditures within our reserve fund. 8. Adjournment Attachments: February 25, 2021 Unapproved Minutes of Board Meeting Women's Club Activities (2021-2022) Policies & Procedure – proposed heading change SEPO & Covid-19 (Attachment 1) February 25, 2021 Unapproved Minutes of Board Meeting (click this link ) (Attachment 2) WOMENS CLUB ACTIVITIES (for approval) 2021-2022 FRIDAY, OCT 29, 2021 - MEXICAN FIESTA CHAIR - NANCY LUELLEN THURSDAY, NOV 11, 2021 - VETERAN’S Day CO-CHAIRS - LENORE COMBS & MARION YOUNG SUNDAY, NOV 21, 2021 - GOOFY GOLF CO-CHAIRS - DEREK & JANIS MCFEE THURSDAY, NOV 25, 2021 - THANKSGIVING CHAIR - ?? FRIDAY, DEC 3, 2021 - CRAFT AND BAKE SALE CO-CHAIRS - TERRY DEBACKERE AND ?? SATURDAY, DEC 25, 2021 - CHRISTMAS CHAIR - ?? THURSDAY, JAN 20, 2022 - NEW HOMEOWNERS CO-CHAIRS - VICKIE JONES & SHERRI GARDNER SUNDAY, FEB 6, 2022 - SUPER BOWL PARTY CO-CHAIRS - EILEEN ANDERSON & PAM LACY FRIDAY, FEB 25, 2022 - CASINO NIGHT CO-CHAIRS – ROY & DEBBIE ROBINS (????) TUESDAY, MARCH 8, 2022 - HILLBILLY HOG ROAST CHAIR - CAROLYN ANDERSON Sue Swidryk Women's Club Activities Director (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 Previous Policies & Procedures are replaced by this Update of February 25,2021 (Attachment 4) SEPO & Covid-19 Board Meeting (Regular) Agenda (2021-03-08) ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall (Board Only w/Social Distancing) Call to Order President Tony Tramel called the meeting to order at 3:30 PM Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Summary This notice is to inform the community that an Executive Board Meeting was held on Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks were required. This was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. The board defined several issues/problems, discussed them at length and determined either a resolution or action plan to address. Respectively submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Board Executive Session: Notes (2021-02-25) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall President Tramel has called an Executive Board Meeting to be held this Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This Executive Board Meeting Agenda follows. Consideration of adjusting Annual Leave for SEPO employees who were unable to report to work the week, of February 15-19, 2021. Various alleged SEPO violations and agreeing on an action plan to address each issue. Examine a situation related to definition of “Renters”. Identify process of resolving complaints from Residents or others. Other related items from Directors regarding personnel and or litigation. Discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-02-25) Board Meeting (Special) Minutes (2021-02-25) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only (APPROVED on Mar 8, 2021 w/Amendments) Call to Order President Tony Tramel called the meeting to order at 1:30 PM Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Agenda On Feb 22,2021 @ 4 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On Feb 23, 2021 @ 1 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded (except for the first seven minutes) and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohihKlAUoThhrC1elK7EQ . President Tony Tramel asked if there were any amendments or additions to the posted Agenda. a. Mecca Henry asked that the following items be added: i. Address the approving of check signers. This needs to be in the minutes in order for the bank to accept/make any changes. i. Obtain a Sam’s Club membership. b. Mecca Henry motioned these two items be added to the agenda. Lenore Combs seconded the motion. The vote was a unanimous yes from those present at the meeting. Discussion of Added Agenda Items Check Signers: Jean Burgoine asked that the various accounts be explained. Mecca Henry indicated we have our Checking account at Wells Fargo, CD at BBV, Checking and Money Market at Frost and Money Market at Rio. President Tony Tramel asked that Mecca Henry provide a listing what each account is, the dollar amount of each account and how often the accounts are used. (Attachment 1) Mecca Henry made a motion and Beth Parrish seconded it to list the following Board members on these accounts as follows: Wells Fargo Check signers would be in order of 1st to 4th: Tony Tramel (president), Lyn Swonger (1st VP), Larry Keller (2nd VP) and Mecca Henry (Treasurer). BBVA, Frost and Rio: Tony Tramel (president) and Mecca Henry (Treasurer) The vote was a unanimous yes from those present at the meeting. 2. Sam’s Club Membership: Often times items needed for SEPO, such as chlorine pellets and office supplies, can be purchased at Sam’s cheaper than at other stores. This would be a Business Account and Lupe and Manny would be given Sam’s credit cards. Mecca Henry moved we open a Sam’s Club business account so that items can be purchased there for SEPO. Jean Burgoine seconded the motion and it passed unanimously by those present at the meeting. Approval of Previous Meeting Minutes President Tony Tramel noted that it was not a requirement to approve the Feb 16, 2021 Annual Meeting of Shareholders minutes at this meeting, although that could be done. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 Annual Meeting of Shareholders. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 SEPO Board Meeting. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Reports of Officers: Lyn Swonger - Golf Course Lyn Swonger was not present at the meeting. However, Tony Tramel indicated Dan Boardman is coordinating activities with the SEPO employees pertaining to the golf course. Resaca water is currently unavailable due to reconstruction of a bridge upstream from Sunshine. The water should be restored Saturday or Monday. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings: The hot water tank in the Sunburst building was replaced. Pool supplies have been purchased. A lock was replaced. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave: He and Lalo and Neil Morehead have been reviewing the streets and drainage areas and are trying to determine why some have been deteriorating. Larry has initiated some contact with a contractor to do the patch work. Finding a qualified contractor to look at Indiana Circle is a challenge. Due to the recent cold weather lots of our bushes and plants died. Some of the residents have volunteered to select and maintain the plants ongoing. It has been brought up to possibly have a contest of ideas on how to revitalize and modernize Texas Avenue. A second container for dog waste is being purchased. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard: Lenore has met with Jerry Drost (who was previously responsible for these areas). The weather has hindered doing much of anything yet. You should not be using the woodworkers shop unless there is a monitor present. No high heels on Tennis/Shuffleboard/Pickleball courts. No NASCAR racing around the sheds. Easter is not far away. Folks will be heading up-north. Please make sure your shed area is tidy and is secure in case we are challenged by bad weather. Mecca Henry - Treasurer - Financial Status / Reports: Was not asked to report at this time. Beth Parrish – Secretary: Beth thanked everyone for their input into the last minutes that were approved earlier in this meeting. Tony Tramel – President: President Tony Tramel acknowledged he has received information of potential SEPO Covenant violations pertaining to people, locations and personnel. The board will be meeting at 3:30 today to discuss these items in a closed session. It’s possible these issues may require litigation. New Business: Tony - SEPO Board 101 Education Discussion Some of you are familiar with the SEPO Rules – Covenants – Master documents. They override anything that ever comes up. Bylaws – These are related to the organization, how we establish the board, the election process, the assessments etc. It’s the administrative aspect of how we deal with these types of items. Policies & Procedures – These have evolved over time and can be modified by the Board by a majority vote after a motion is made and seconded, with discussion. President Tony Tramel is proposing the board conduct surveys of residents prior to decisions directly affecting residents. We are required to operate under the Texas Legislature HOA Rules. There is no ‘grandfathering’ allowed. If the Architectural Control Committee (ACC) denies a change request from a resident and the resident appeals it to the board, the board cannot override anything that would go against the Covenants. Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2) . Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. Mecca Henry then made a motion to incorporate her proposal into the Policies & Procedures. Jean Burgoine seconded the motion. It was passed unanimously by those present at the meeting. Tony - Assignment of two Directors to each director position, as Primary and a Secondary / Backup Position. Tony stated he would like to have concurrence in having backup persons for each board position. He had prepared a chart of proposed backups (Attachment 3) and read it at the meeting. Since this was the first time the board members had seen the proposed backups Mecca Henry motioned that we ‘table’ this item until the next meeting to give everyone the chance to review the proposed listing and to let the new board first become familiar with their new responsibilities. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 4. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. President Tony Tramel requested we start a plan to get resident input/communication before we act upon decisions that affect the community. The discussion concluded that we should start with these two issues to obtain resident’s opinions. Then we could see what other items present themselves as survey candidates. The answer to Mecca Henry’s question of – would these be in additional to the informational meetings – was yes. The next step would be to develop a Google Form and send it out via e-mail to the community to gather input. We may need to do this as a paper document also. Beth Parrish motioned that we move forward with surveying the community in order to compile the data received prior to the board moving forward on issues/changes. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 5. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies. President Tony Tramel stated that some of the language in these documents is incorrect and needs to be addressed. He was thinking a committee of 3-5 people should take this on. He had some names in mind but none of those people had been approached. He had included board members in this list. Mecca stated she didn’t think anyone from the board should be on this committee. Jean Burgoine would like to see the residents come up with proposed changes. They could come to board members for clarity. Mecca Henry proposed we table this until the March Board Meeting. However, Larry Keller moved to proceed with getting this committee, consisting of no more than six people, formed quickly. The board would decide if the committee would contain any board members. Each board member (excluding President Tony Tramel) would submit a name to Tony for consideration. Mecca Henry seconded the motion. Additional discussion concluded with all names submitted to Tony must be agreed upon by the board before approaching the potential committee member. The board can do an electronic vote as long as it is communicated to the community. The board can also vote on this after the fact. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Discussion of development of a 3-5-year capital improvement program. President Tony Tramel believes the community would welcome such a plan. It could just be a 1-2 page document listing potential projects, i.e., redoing the pump system at the Resaca that pumps water onto the golf course. Mecca Henry indicated this would need to include equipment. Mecca Henry moved and Lenore Combs seconded to form a committee that would be put together using the same process as discussed above to review SEPO rules. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Review of Sunshine Covid-19 Policies. It was agreed we would not address this at this time. Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. 6. Lenore & Tony - Inventory of SEPO residents who would like assistance with obtaining their Covie-19 shots. Open discussion. The board would like to determine how big of an issue this is. Those age 65 and over who have not received their shots but want them are who the focus would be on. Lenore has reached out to some government officials. A possible plan for the distribution of vaccinations right here at Sunshine will be determined after we know how many people we are talking about needing/wanting the vaccination. It was moved by Lenore Combs and seconded by Larry Keller to take action to inventory those who still need and want to receive the vaccine. The motion was passed unanimously by all present at the meeting. 7. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. 8. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. 9. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. Items 7, 8 & 9 have previously been addressed in that the board will develop a process using Google Forms to gather data, questions and other input. Results will be compiled and relayed to the board and community prior to board action being taken. Unfinished Business The next board meeting on the schedule is Monday, March 8, 2021. The March meeting is always scheduled by the previous year’s board during their March meeting. It is customary at the March meeting for the board to schedule their meetings for the next winter season. Then they review or reject the following which should have been submitted to the board for approval. Dates for Good Neighbor Golf Tournament Women's Club list with dates of ‘next season’ activities/events Proposed dates for other golf activities Adjournment Mecca Henry moved the meeting be adjourned. Lenore Combs seconded the motion. It passed unanimously by those present at the meeting. The meeting was adjourned at 2:58 PM. Respectively submitted, Beth Parrish SEPO Board Secretary Attachments: List of SEPO Bank Accounts Proposed Fiscal Policies Proposed Board Backups ***************************************************************** 2021 SEPO BOARD (SPECIAL) MEETING VIDEO Thursday, February 25, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Feb 25, 2021 was Virtual, using Google Meet, and was recorded (except for the first seven minutes). HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days or sooner. If you have any questions about or issues with viewing this video, let me know. (And yes - I have ANOTHER e-mail strictly for board issues. But I am still monitoring the rest of the SEPO Communication e-mails.) Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Special) Meeting (2021-02-25) ***************************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verifiy the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 16, 2021 Annual Meeting of Shareholders (below ) 5. Review and consideration of approving the February 16, 2021 SEPO Board Meeting Minutes (below ) 6. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 7. New Business: Tony - SEPO Board 101 Education Discussion Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Tony - Assignment of two Directors to each director position, as Primary and a Secondary/Backup Position. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/ Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies Discussion of development of a 3-5-year capital improvement program. Review of Sunshine Covid-19 Policies Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. Lenore & Tony - Inventory of SEPO residents who have had vaccines and develop a program to help those who have not received their shots. Open discussion. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. 8. Unfinished Business. 9. Adjournment Attachments: February 16, 2021 Unapproved Minutes of 2021 Annual Meeting of Shareholders (below ) February 16, 2021 Unapproved SEPO Board Meeting Minutes (below ) ***************************************************************** 2020 SEPO ANNUAL MEETING OF SHAREHOLDERS and 2021 SEPO BOARD FIRST MEETING Tuesday, February 16, 2021 Link to Virtual Google Meet Video Both the SEPO Annual Board meeting and the first Board meeting of the new 2021 board were held on Feb 16, 2021 starting at 3 PM and ending at 3:38 PM. These meetings were both Virtual using Google Meet and were recorded. HERE is the link to the recording which everyone is welcome to view. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary 314-960-6710 ***************************************************************** SEPO BOARD MEETING MINUTES: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders (Approved @ Feb 25, 2021 Board Meeting) The 2021 Board convened their first board meeting immediately after the Feb 16, 2021 Annual Meeting of Shareholders was adjourned, using the same Google Meet login. The meeting was also recorded and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA . You can fast forward to the beginning of this meeting, which is approximately 27 minutes into the recording. This meeting was moderated by Tony Tramel. He called the first meeting of the 2021 Board to order. Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Next Steps Tony Tramel has put together a list of potential policy-related issues for consideration and assignment in the next year. The board will ultimately decide if these issues or any others need to be addressed during this time period. The initial list of items was in the Agenda (attached) but none were discussed at this meeting. Election of Directors & 1st and 2nd Vice Presidents The process to elect directors is to entertain a motion and vote on that motion. Larry Keller made the motion and Beth Parrish seconded it to nominate Tony Tramel for the position of President. The vote was unanimous from those board members present at the meeting. Tony accepted the position. The appropriate motions were made and unanimously accepted by those present at the meeting to nominate the remaining board members to the director positions listed below. A discussion followed as to the 1st and 2nd Vice President (VP) positions. Mecca Henry stated that the President, Secretary and Treasurer could not hold either of these positions. The responsibility of a VP is to take over the responsibilities of the ranking officer(s) if that person(s) is unable to perform them. It was agreed we should have Lyn Swonger decide if he did or did not want to retain the title of 1st VP. Beth Parrish motioned that Lyn Swonger remain as 1st Vice President at this time. The vote was unanimously yes from those present at the meeting. Lenore Combs made the motion and Mecca Henry seconded it to nominate Larry Keller as the 2nd VP. The vote was unanimous from those present at the meeting. Larry accepted the position. The following is the result of the above motions and acceptances. President: Tony Tramel Secretary: Beth Parrish Treasurer: Mecca Henry Golf Course & 1st Vice President: Lyn Swonger Includes Golf Course, Equipment, Irrigation Maintenance & Maintenance Area Common Area 1: Jean Burgoine Includes Offices & Lounge, Pavilion, Pool & Hot tub, Retzlaff Hall & Sunburst Building. Common Area 2 & 2nd Vice President: Larry Keller Includes Drainage and Irrigation Ditches, Streets and Grounds & Texas Ave. Common Area 3: Lenore Combs Includes Storage Lot & Woodshop, Shuffleboard Court & Tennis Court. President Tony Tramel indicated he would like to see a backup director for each of the above positions. This will be a point of discussion in a subsequent board meeting. Future Items for Board to Address President Tony Tramel stated he would like to hold another board meeting within the next two weeks or less and he would like to talk about what is expected of a board. He referred to it as SEPO Board education 101. It’s important for a board as a group to understand SEPO documents – what they say and don’t say. We also need to discuss: Issues dealing with the Covenants and how they are interpreted. The formation of a committee (3-5 people) to actively look at SEPO’s primary documents carefully and make recommendations for consideration. Each change, if any, has various specific requirements to make things happen, according to the Covenants themselves. We will determine a day/date for the next board meeting and do it virtually – unless Covid-19 restrictions change by then. The community will be invited to listen. Approval of Previous Meeting Minutes Beth Parrish brought up the fact that the minutes from the Jan 5, 2021 Board meeting were not approved at the Annual Meeting of Shareholders. President Tony Tramel noted they had been published, so if there were no objections to this board, we could approve them as published. Beth Parrish motioned we approve the Jan 5, 2021 Board minutes as published. Mecca Henry seconded the motion. It passed unanimously by those present at the meeting. Adjournment The meeting was adjourned at 3:38 PM. Respectively submitted, Beth Parrish SEPO 2021 Board Secretary ****************************************************************** SEPO BOARD MEETING AGENDA: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order for New 2021 Board - Roll Call by the Secretary Discussion about Area Assignments and Newly Elected 2021 Directors (Tramel) Listing of potential policy related issues for consideration and assignment - Consideration of having two Directors responsible for each area of assignment. Advocate the use of surveys to seek input from SEPO residents before Board considers actions. Review of Policies, Bylaws, and Covenants and potential modifications. Development of a 3–5-year capital improvement program Review of Covid-19 Polices, Committee Heads selected to address selected policies. 3. Election of Officers: President, Secretary and Treasurer 4. Assignment of Multiple Areas by Other Directors and / or by Officers noted above 5. Schedule Next 2021 Virtual Board Meeting (SEPO Board 101 Education Presentation) 6. Other Unfinished Business 7. Adjournment Board Meeting Minutes: New Board (2021-02-16) Board Meeting Agenda: New Board (2021-02-16) Board Meeting (Special) Agenda (2021-02-25) Video of Annual & New Board First Mtgs (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) ***************************************************************** SEPO Annual Meeting of Shareholders Minutes (print from HERE ) Tuesday, February 16, 2021 3 PM, Virtual Google Meet Only (Approved @ Feb 25, 2021 Board Meeting) The Agenda for the meeting was provided and is below . This was the first ‘totally virtual’ meeting held by the board. Tony alerted everyone that the meeting was being recorded. The recording can be viewed/downloaded at this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA President Jim Kennedy asked if Chuck McEvoy, Elections Committee Chairman, was present, which he was. President Jim Kennedy then asked Chuck if we had a quorum in order to continue with the meeting. Chuck replied that we had a quorum. The Annual Meeting of Shareholders was then called to order by President Jim Kennedy. Role Call was taken. Jim Kennedy, Mecca Henry, Tony Tramel, Frank Tewell, Neil Morehead and Jerry Drost were present. Lyn Swonger was absent, due to medical treatments. Election Results President Jim Kennedy asked Chuck if he would present the election results. Chuck first thanked everyone who had worked on this election process with him. He thanked Valerie Basaldua and indicated she had become much more proficient with her computer skills since last year’s elections and was of extreme help to him. He also thanked Jim & Sue Clifton and his wife Vera who assisted him with mailing the ballots and subsequently counting them. He also thanked Cathy Chajec and Vic Hillman for helping with the vote counting. Chuck indicated that 226 proxies were signed. We needed 157 for a quorum. 75% of the community voted. 25% did not. Chuck said this was one of the closest election results in terms of votes per candidate he could remember. The results were as follows: Larry Keller (206) Jean Burgoine (202) Beth Parrish (202) Lenore Combs (199) Dana Weise (81) President Jim Kennedy thanked Chuck for his hard work and told him how much he is appreciated for the tremendous amount of time he put into this voting process. Approval of Previous Meeting Minutes President Jim Kennedy asked for a motion to be made to approve the Feb 18, 2020 SEPO Annual Meeting of Shareholders Minutes that was posted in the office. Frank Tewell made a motion to accept the minutes that were posted. Mecca Henry seconded the motion. The motion passed unanimously. Director Reports Frank Tewell: Frank did not have a formal report but wanted to thank everyone for their support and helping him to maintain his area of responsibility (Common Area 1). Frank indicated: “the hottub is really hot right now if anyone wants to use it!” He said there were too many things that have been done to these common grounds to list them all here. President Jim Kennedy thanked Frank for his hard work and indicated that Frank has stocked up on supplies, etc so the next person taking responsibility for these areas would have a head start. Neil Morehead: Neil didn’t give a report during the meeting for Common Area 2, as he was unable to unmute his phone when asked during this virtual meeting. Jerry Drost: Jerry indicated he had some ideas he wants to pass along to the next person responsible for Common Area 3. Lyn Swonger: Jim Kennedy reported that Lyn, who is currently undergoing medical treatments, has done a marvelous job on the golf course this last year and was sure everyone appreciates all of his hard work. Mecca Henry: Mecca thanked the board members for the work they have done in the past year. She has the final 2020 reports to send out and post on the Web site after the meeting. Mecca said the CPA did a wonderful job this year. The 2020 tax return is complete and we won’t have to restate the final numbers for 2020. We came in under budget. See Treasurer’s report after these minute for the details. President Jim Kennedy thanked Mecca for the outstanding work she has done this past year. Tony Tramel: Tony thanked everyone for their help and guidance in making the board meetings accessible (via virtual methods) to residents during this Covid-19 pandemic. He appreciates everyone reading the minutes and the fact we have gotten some things done even during this pandemic. Jim Kennedy: Jim started off by saying – This has been quite a year. We started with Covid-19 and are ending with this cold snap. With the help of the community, we have not experienced a case of the virus within Sunshine – to his knowledge. We might be the only community in the RGV who can say that. He has received calls from residents thanking him for keeping them safe. He appreciated those calls. He challenged the new board to keep this up. In Memoriam Ladonna Harvey read the names of all residents (current and former) who had passed away since the previous Annual Meeting of Shareholders. There was a moment of silence observed between each name. Each of those names can be found on the Web site in the ‘In Memoriam ” section. New Directors: Swearing-In Ceremony The newly elected directors were asked to turn their microphones on. President Jim Kennedy then read the “Oath of Office” which was repeated by the new directors. Jim Kennedy then thanked the new directors and informed them there were certificates for each of them in the office, as well as a binder for whomever was elected president of the next board. Adjournment Mecca Henry moved the meeting be adjourned. Tony Tramel seconded the motion. It passed unanimously. The meeting was adjourned at 3:27 PM. Respectively submitted, Tony Tramel SEPO Board Secretary Attachments: Agenda for Feb 16, 2021 Annual Meeting of Shareholders Treasurers Report is below and can also be found here *********************************************** Treasurers Report February 16, 2021 For the year 2020 we came in under budget. There was a net profit of $ 6,915.67. All areas except for General Operations came in under Budget. The overages in that area were due to several things. Payroll was over due to unbudgeted overtime. Payroll taxes were over also due to overtime. Property Taxes and depreciation expense was higher than budgeted but less than 2019. The Golf Cart Paths cost $18,327.21. Of this amount $4,613.29 was expensed in the 2020 Profit and Loss. The remainder came out of fees collected in the past that were not spent on Cart Paths in the amount of $13,713.92. We also purchased two golf carts for a total of $8,600.00. That amount was coded to Fixed Assets. Our Interest Income is down for the year 2020 due to lower interest rates. All bank accounts are now at banks with local branches. As of the end of 2020 the shareholder’s equity is $5,469.57 per Property. This is down slightly from 2019 which was $5,491.86. Overall, we are in good financial shape with $529,378.85 in cash and no long-term debt. If anyone has any questions, please let me know and I will be happy to answer them. Mecca Henry ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS AGENDA Tuesday, February 16, 2021 3:00 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- 1) Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel 2) Chuck McEvoy to provide 2021 SEPO Board Election Results. 3) Review Approved February 18, 2020 Annual Meeting minutes for reference purposes, (Copies of these approved minutes are attached - see below .) 4) Review and consideration of approving the minutes of the January 5, 2021. (Copies of unapproved minutes are attached - see below .) 5) Reports of Officers Lyn Swonger - Golf Course Frank Tewell (Common Grounds/Maint. Area 1) SEPO Buildings Neil Morehead (Common Grounds/Maint. Area 2) Streets, Drainage Streets, Texas Ave Jerry Drost (Common Grounds/Maint. Area 3) Storage & Shop Area Tennis /Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Tony Tramel - Secretary Jim Kennedy - President 6) Memorial of residents we lost in 2020. Names to be read by Ladonna Harvey. 7) Unfinished Business. 8) Elected 2021 SEPO Board members swearing-in ceremony by President. 9) Adjournment of 2020 Board. Attachments: February 18, 2020 Approved Minutes of SEPO Annual Meeting (see below .) January 5, 2021 Unapproved Minutes for Consideration of Approval (see below .) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS MINUTES 'FROM' Tuesday, February 18, 2020 (Approved @ SEPO Annual Meeting of Shareholders on Feb 16, 2021) Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. John Chajec thanked Chuck and his committee for all their hard work. John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. Frank Tewell - Click HERE for the report. Jerry Utterback - Click HERE for the report. Lyn Swonger - Click HERE for the report. Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. · The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. · It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. Share Nelson announced the program on Saturday called “Remember When”. It will be held this Saturday evening and tickets are virtual and $5 each. Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on Meeting was adjourned at 3:44 p.m. ****************************************************************** SEPO Board Minutes Tuesday January 5, 2021 1:30 PM, Retzlaff Hall (Approved @ first "2021 Board" Meeting on Feb 16, 2021) The Agenda for the meeting was provided and follows. Due to some technical difficulties trying to get each Director connected with their cell phone and Google Meet, the meeting did not begin until 1:50 PM. President Jim Kennedy called for a roll call. All board members were present at the meeting which includes Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall at the meeting were Chuck McEvoy, Bill Peterson, and Dawn Rae Leonard. A request was made to consider approving the minutes from the November 30 and December 14, 2020 Board meetings provided to each director by the Secretary via email on January 2, 2021 for their review and comment. Lyn Swonger and Frank Tewell indicated they did not get the minutes and obtained a copy from the Secretary. After Lyn Swonger read the minutes provided to him at the meeting, a passionate discussion between he and Tony Tramel ensued regarding the words and their meaning and context in paragraph 4 in the December 14, 2020 minutes. After this debate, a motion was made to approve the Board minutes for the dates of November 30 and December 14, 2020, by Mecca Henry and seconded by Tony Tramel. Those who voted to approve the motion were Tony Tramel, Mecca Henry, and Jerry Drost, those opposed were Lyn Swonger, Frank Tewell, and Neil Morehead, creating a 3-3 tie vote. President Kennedy voted because of the tie vote and to get these minutes off the table, and he voted affirmatively, meaning the minutes were approved as submitted / printed. Reports of Officers Mecca Henry, Treasure indicated the Board needs to approve the financial reports that have been posted for November. Mecca Henry indicated no board member had provided her any feedback from these published reports. Lyn Swonger moved to accept the reports prepared by the Treasure for the month of November. Tony Tramel seconded the motion, the vote was unanimous to approve. Frank Tewell reported on work accomplished in his area. Jim Kennedy complemented Frank Tewell on his due diligence and made mention they were both at the office at 9:00 PM last night working on an issue. Neil Morehead and Jerry Drost did not provide any new reports on their areas. Lyn Swonger reported that golf course work was primarily related to maintenance right now. In the near future additional cement bags will be used to repair / replace deteriorating wall sections around the ponds on the course. Nominating Committee The Nominating Committee member, Bill Peterson, spoke and formally provided the following list of residents that were selected for the 2021 Board Election, where a total of 4 positions will be voted upon. Bill Peterson read from a statement to formally submit their list of candidates. He said, “Mr. President the Nominating Committee lists the following nominations for the Sunshine Estates HOA Board of Directors positions: Dana Weiss, Daniel Danks, Dawn Rae Leonard and William Peterson.” President Kennedy acknowledged the committee work with a “so received”, comment. Lyn asked that we approve the nomination committee’s recommendations. Tony Tramel indicated he would like to note on the record that we acknowledge receipt of the list of nominations, rather than approving the nominees to ensure the Board is not approving any of the candidates. There was no objection to this modification. There was no vote taken on Lyn Swonger motion and or requested modification for the motion by Tony Tramel. Election Committee Chuck McEvoy has agreed to lead the election process for 2021, as he has done for several years. Chuck briefed the Board on the letter that will be sent to owners, and the need to follow the directions provided in the ballot information packet. For a ballot to count, the ballot envelope must be placed inside the SEPO envelope provided. Tony Tramel asked, “how will you decide which physical address the ballot envelopes will go to, if an owner has two mailing addresses? (i.e., they are not full-time residents). Chuck indicated emails will be sent to those non full-time owners requesting them to advise where they want their ballot to be mailed. When asked - what about owners who have not provided email addresses, Chuck indicated it is a responsibility of the owner to provide their email to the office, for things like this. He acknowledged that there may be a challenge in getting ballots to the Canadians in time for them to respond prior to the 1:00PM, February 16, 2021 deadline for receipt of ballots. He requested information of how to include the details for our “Google Meet” for our Annual Meeting in the proposed letter he provided. Tony Tramel has provided the Google Link for this meeting to him. Chuck indicated there are some slight differences than in the past. He will begin counting the ballots he has received prior to the 1:00 PM deadline, and if the ballots do not reach a quorum level, plus those who would be in our Google Meet, he will not report the findings of the vote tally. It therefore is important that everyone provides a ballot back to SEPO so you can be counted. The 51% or greater number of votes for a quorum, is included in our Bylaws. There are 306 total votes in SEPO, therefore, (306 x.51= 156.06), with the next whole number being 157 or more ballots must be received for there to be a quorum at our Annual Meeting. Floor Nominations President Kennedy, then advised that a table will be set up in the Pavilion to allow persons to “Nominate a Person from the Floor”, from 2:30-3:30 PM on January 5, 2021 by completing a form prepared for this use. Any nominations received at that time plus all other nominations will be passed onto Chuck McEvoy to process them to arrive at a final paper ballot for the 2021 Board election. Other Business Jerry Drost asked President Kennedy if we were going to petition the Cameron County Judge to allow us to have our business meeting, rather than be limited to only 10 persons? Jim Kennedy indicated the County judge has just recently issued a renewal on a maximum of 10 persons and also implemented a curfew. Jerry Drost indicated that Lenore Combs had said she could prepare the documents that would ask the Judges permission to have a business meeting in Retzlaff Hall with social distancing and masks. Jerry Drost again asked if we were going to make a request to the Judge? Lyn Swonger replied no we are not. Jerry Drost stated that is your opinion in response to Lyn Swonger. Jerry Drost asked if we could have an Annual Meeting with 3 people and the Board? We need to at least try to obtain permission for this business meeting. It was pointed out that the 10 max restriction is intended for social gatherings, and that permission for business-type meetings falls into a different category. Jim Kennedy indicated he would check it out with the Judge. Dawn Rae Leonard opined that the Judge will give us approval, however, we must complete the request form. Ms. Leonard provide a copy of the needed form to Jim Kennedy to proceed through the process. It was concluded by the majority of member present after a vote on the issue, (Tony Tramel, Mecca Henry, Jerry Drost, Jim Kennedy voted yes, and Lyn Swonger, Frank Tewell, and Neil Morehead voted no), that this Board wants to proceed with applying to the Cameron County Judge’s Office for a permit to have our 2021 Annual Board Meeting on February 16, 2021 at 3:00 PM. This permit will identify limitations which will be imposed on the meeting, rather than be guided by the maximum of 10 persons. Jim Kennedy indicated he would take action to apply for said permit with the Cameron County Judge’s Office for our scheduled Annual Meeting. Unfinished Business The Board received a request from the Architecture Review Committee to approve David Fleiner as a member of this Architecture Committee as required by our Article V of our Covenants. Tony Tramel, moved to approve David Fleiner to the Architecture Review Committee, seconded by Frank Tewell, the vote was unanimous to approve the motion. David Fleiner has been appointed to the Architectural Committee. No other business was identified, and Lyn Swonger moved to adjourn the meeting, seconded by Frank Tewell, unanimous vote to adjourn the meeting at 2:20 PM Submitted Tony Tramel Board Secretary Attachments: Agenda for 2021 01 05 Board Meeting (see below ) Board Meeting Minutes (2021-01-05) Board Meeting Agenda (2021-01-05) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Tuesday, January 5, 2021 ------------------------------------------------------------------------------------------------------------------------ General resident access into Retzlaff Hall and the Pavilion / Pool area for this meeting is restricted due to Covid-19 Restrictions. Please note a special in person, “Nomination from the Floor”, event for 2021 SEPO Board Nominations is scheduled in the Pavilion area from 2:30-3:30 PM, on January 5, 2021. Residents can complete a form to nominate a SEPO resident for the 2021 Board of Directors election. Alternately you can do this online prior to 5 PM on January 5, 2021, by clicking the following link to access the floor nomination form and follow the directions. CLICK HERE TO GO TO THE LINK ________________________________________________________________________________ This meeting will be made available using Google Meet by clicking the following link beginning at 1:15 PM until 2:30PM on January 5, 2021: https://meet.google.com If needed, o gain access on your Smart Device please use this code . Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you can see the words spoken by everyone during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the revised November 30th, 2020 and the December 14th, 2020 Board Meeting Minutes. Copies are attached. Reports of Officers a. Review and report from Mecca Henry, Treasure, preliminary year-end report, consideration to approve November Financial Reports, which have been posted and provided to residents, and other related issues on the 2020 SEPO Budget. b. Consider approving a resolution acknowledging receipt of the Nominating Committee selection of candidates for the SEPO 2021 Board of Director election. Members of the Nominating committee will be in attendance to formally submit their candidates. Chuck McEvoy will also be in attendance who will be handling the election process itself. c. The Board has scheduled an in-person “Nomination from the Floor” after the Board Meeting. The Board will accept Nominations by residents in person, at a table set up in the Pavilion area between 2:30 PM and 3:30 PM. Residents will be able to Nominate from the Floor by completing a form to complete this nomination process. Social distancing and masks will be required. An alternate method of doing this online prior to 5 PM on January 5 can be accomplished by clicking HERE to go to the link and completing the form and hitting “submit”. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments November 30 Unapproved Revised SEPO Board Minutes December 14 Unapproved SEPO Board Minute Board Meeting Minutes (2020-12-14) ***************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Dec 14 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:10 PM, December 14, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall were David Fleiner, Daniel Danks, Bill Peterson, and Dawn Rae Leonard. Jim Kennedy indicated the Board was here mostly to deal with the 2021 budget and asked Mecca Henry to report on the status of the budget. She reported that she had provided worksheets to various Board members and in the big picture we were out of balance with our anticipated revenues by approximately $6,000. Jim Kennedy asked if this is something that can be resolved by more cutback? Mecca indicated that is the more traditional solution, or the Board can decide to approve the budget being out of balance and anticipate reductions in 2021 spending that would make up for this amount in 2021. Jim Kennedy then asked which Board members are in favor of proceeding with improvements to W Indiana Circle? In response, every Board member raised their hand indicating support to resolving the current conditions on W Indiana Circle. Jim Kennedy then announced that this response answers the question about Board support for this contemplated project for 2021. Jim Kennedy then asked Tony Tramel to brief the members on the effort that has been expended to date, a status report, and the remaining steps needed to complete this anticipated reconstruction project of W Indiana Circle. Tony Tramel indicated that funding for this project or others is identified first. One then typically hires an engineering firm for roadway / drainage type projects. You then identify alternatives, prepare cost estimates, and present those alternatives to the Board for selection. Then detailed plans are prepared, proposed bids or proposals are solicited and evaluated while always considering available funding. Public and or neighborhood meetings are standard practice to keep them aware of the relevant design issues with a project of this type. The Board would accept one or more contractors and execute a contract, construction would begin, testing of materials and construction observation would be needed until the project is completed. Once a final inspection and certification of materials is provided, only then should a final check be paid to the selected contractor. This sequential process can only be accomplished if there is a line item in our 2021 budget for W Indiana Circle. Our By-Laws require an adoption of an annual SEPO budget which includes anticipated expenditure for the next year. If there was no line item for W Indiana Circle in the 2021 Budget, the Board would not be able to move forward. Funding must be identified before the project can proceed. Without a line item in the 2021 budget, this Board would be kicking the can down the road to the next Board for the year 2022. It should be noted the authors of our By-Laws clearly anticipated situations such as W Indiana Circle and others in Section 7.04 of our By-Laws which is reproduced as follows: “Contingency (Reserve) Fund - All funds accumulating in this fund shall be used exclusively for the upkeep and repairs of the Streets and Water System, or the emergency replacement of buildings, located within the Subdivision as the Board of Directors deems necessary. Any exceptions will require the majority vote (51%) of the property owners.” Tony Tramel indicated his best estimate of construction costs, engineering, construction inspections and testing and observations has been completed. This estimate is based on a review of detailed estimates of building materials / bid items used in roadway construction, and the proposed plan to reconstruct the curb and gutter and adjust driveways on the north side of W Indiana Circle to re-establish a proper water flow line to the drop inlet in the Cul-de-sac of W Indiana Circle. The total value of W Indiana Circle is projected to be in the order of magnitude of $65,000. There may be other alternatives that might cost less, and those should be evaluated during the engineering investigations and development of alternates for the 2021 Board’s consideration. Tony Tramel indicated he thought it would be prudent to identify W Indiana Circle as a line item in our 2021 Budget, with a note that this $65,000 would be earmarked as coming from our Contingency Reserve Fund in accordance with our By-Laws. Frank Tewell indicated he liked putting the line item in the budget but not an amount of money identified for W Indiana Circle. Discussion then centered on what had happened previously regarding W Indiana Circle. Frank Tewell indicated a former Board member had received a bid to make some type of improvement for W Indiana Circle for approximately $32,000 and the budget amount was $30,000. Tony Tramel indicated he had not seen what was proposed at that time, and it would be like comparing apples with oranges, the scope was not the same, and Tony Tramel was unable to find any plan or drawings of the proposed improvement. Lyn Swonger added that the Board member had obtained two bids for some work on W Indiana Circle, and because people on W Indiana Circle objected to the type of project proposed, the Board member destroyed all of the related documents regarding this project. Lyn also questioned the need for an engineer for a project of this type, since a contractor that does this all the time should know how to drain water downhill. Tony Tramel pointed out unless you have a set of drawings, and specifications, you cannot compare contractor A with contractor B as it pertains to the quality, quantity, and costs. If an engineer is not used, and we depend on a contractor alone, the solution offered by the contractor might not work. Use of a professional engineer assures SEPO that a plan provided must follow best engineering practices, as required by laws governing Professional Engineers. Tony Tramel indicated with an engineer, alternates would be determined and presented, each with a projected cost to the Board and to W Indiana Circle residents. A determination would be made at that time regarding the scope of effort for the engineer to finalize a set of plans and specification for bidding purposes. Warren Clark had contacted Tony Tramel, and advised him in the last major street reconstruction, that until they hired an engineer, the Board at that time was unable to obtain bids and evaluate any type of proposed street improvement. He stated the key to success in that project was hiring an engineer, as they know how to prepare plans and specifications and how to obtain competitive bids. Jim Kennedy summarized the budget issue in that he asked, “So what we are trying to do is put a monetary amount into our proposed budget for W Indiana Circle for next year so it can proceed to get implemented?”, which was confirmed by Tony Tramel. Neil Morehead asked if we could put $5,000 into a line item to just do the study? Jim Kennedy pointed out that would not allow any implementation in 2021, and would not be enough funding, and we must be realistic to make this project happen. Jim Kennedy confirmed this would be a way to “get this project rolling”. Tony Tramel indicated the Alternatives are simple. 1) If you want to get something underway / completed in 2021, you need to identify W Indiana Circle as a line item, and identify an amount of money for this project, and it is suggested that amount should be $65,000 and earmarked coming from our Contingency (Reserve) Fund. 2) Or alternatively, if the Board wishes to push this project down the road, the Board does not do any of those things identified in number 1. Lyn Swonger indicated that he was all right with the project and agreed with it but must have the language returned to the Board for decisions. Lyn asked for the limits of the anticipated project, which were noted as the eastern most golf cart pathway to the drop inlet In the Cul-de-sac. Jim Kennedy asked for someone to make a motion to add a line item to our proposed 2021 budget for W Indiana Circle. Frank Tewell inquired about how this budget line item and the continency fund are related. Mecca indicated that it would be in a line item with a note that the funds for W Indiana Circle are earmarked to come from the Contingency (Reserve) Fund. Neil Morehead moved to put an W Indiana Circle line item in the budget and later decide how much money should be there. Discussion ensued that an amount of money must be identified if it is part of the budget. There was no second to Neil Morehead’s motion. Tony Tramel, reluctantly, moved to include W Indiana Circle reconstruction in the 2021 budget and identify $65,000 as the amount for this project. This funding shall be earmarked as coming from the Continency Reserve Fund, just like our By-Laws indicate. Lyn Swonger seconded the motion. A vote was taken. Those voting for the motion were, Lyn Swonger, Neil Morehead, Jerry Drost, Mecca Henry, and Tony Tramel. Frank Tewell voted against. The motion was approved. Mecca Henry presented budget documents to Board members, which included expenses exceeding revenues by $6,000. Mecca Henry advised our property tax expenses are now projected to be about $3,000 less than identified in the proposed budget. Therefore, the difference is reduced to only $3,000. Jim Kennedy noted that this Board and others have historically reduced their spending. Therefore, at the end of the year, funding transfers back into our cash accounts, i.e. money allocated for the various line items of the budget were not entirely spent, (which represent a net reduction in annual costs). Mecca Henry said that she will show the W Indiana Circle under a capital expenditure in the new budget because of its uniqueness. She also indicated the Contingency Reserves is associated with our Frost Money Market account which has approximately $100,000. Mecca discussed the reasoning for using this account as being the most rational approach. Mecca Henry moved to accept the proposed Budget presented at the meeting, which included W Indiana Circle as a capital outlay. Tony Tramel seconded the motion. Those voting yes, were Mecca Henry, Tony Tramel, Lyn Swonger and Neil Morehead. Those opposed were Jerry Drost and Frank Tewell. The motion was approved. Jim Kennedy asked if there was a motion regarding the minutes of the last Board meeting? Lyn Swonger moved to have the minutes read aloud at the meeting, which was seconded and approved. Tony Tramel read from the copy of the unapproved minutes of November 30, 2020. During the reading, Tony Tramel noted an oversight regarding the date of the meeting in the first paragraph which was noted as needing to be correct. Mecca moved to accept the minutes with the changes noted by Tony Tramel. During the discussion following the motion, there were comments made by Jim Kennedy. Jim Kennedy indicated he and others felt there was some parts of the meeting that were not summarized in the minutes presented. Tony Tramel indicated that he had used a tape recorder for all minutes since he has been the Secretary. Unfortunately, due to a technical error on his part, he did not have the recording for the last meeting. Tony Tramel apologized to the Board members for that error and indicated he does not plan for it to occur again. Jim Kennedy indicated he thought there was an obvious glaring omission in the minutes of the meeting. There was discussion about W Indiana Circle line item with $65,000 placed in the budget. Jim Kennedy stated that he recalls significant discussion about W Indiana Circle at this meeting, and there was additional information concerning Mecca Henry’s report on the budget which needs to be included in the minutes for the November 30, 2020 Board meeting. Tony Tramel admitted his oversight regarding the issues that Jim Kennedy brought up. Tony Tramel indicated he would review his notes and refresh his memory and would provide an updated / revised set of minutes to each of the Board for them to review and provide their edits for consideration. Members of the 2021 Board Nominating committee were acknowledged by Jim Kennedy. Jim Kennedy proceeded to acknowledge that due to COVID-19 restrictions some changes and adjustments from prior procedures needed to take place and he proposed the following to comply with our By-Laws. The Nomination Committee should provide the listing of names they have determined who wish to be considered in running for a Board position. This Nomination Committee listing should be provided before, Saturday, December 26th. After this list is provided the listing will be posted. On Jan 5th, a Board Meeting is scheduled for 1:30 PM. At that time the Board will also accept “Nominations from the Floor” using the following technique: After the Board meeting on Jan 5th, between 2:30 PM and 3:30 PM, Board members will accept nominations, normally referred to as” Being Nominated from the Floor”. Persons can make this type of nomination by filling out a form created for this purpose at an identified table set up in the pool Pavilion area. All the names, from the Nomination Committee and those that were provided as a “Nomination from the Floor”, who have agreed to run for the Board, will then be posted on a SEPO Library / Office bulletin board for 10 days. After that time, the list will be taken down and paper ballots with those running for the Board will be prepared. The actual election for the 2021 Board members will be Feb 16th, 2021. Chuck McEvoy has again agreed to manage the SEPO Board election process. Mecca Henry noted that persons who will be running will need to prepare a brief resume / background information once they accept a nomination to run for the board. Mecca Henry moved to accept the plan proposed by Jim Kennedy to proceed with the nomination process considering our restrictions with COVID-19. There was some additional discussion that indicated if a person who was unable to provide a nomination from the floor at the time and location noted above, that a nomination could be made via email. The details of who to send the email to and what address is yet to be resolved but will be prior to the date nominations are closed. Mecca Henry’s motion was approved unanimously. Tony Tramel told Jim Kennedy that he was in receipt of a request to speak to the Board from Dawn Rae Leonard, and she indicated she wanted to speak on the Agenda item regarding Nomination Committee. Dawn Rae Leonard was permitted to address the Board by Jim Kennedy for approximately 3 minutes. After she spoke, Jim Kennedy thanked her for her comments. A motion was made and approved to adjourn the meeting at approximately 4:10 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 12 14 Board Meeting (see below) Consideration to Approve Board Minutes Revised from November 30th, Ver2 (see minutes below) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, December 14, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus 3 Persons from Nominating Committee will be in attendance.) Since this meeting attendance is limited to a Maximum of 10, no other residents would be permitted to be in Retzlaff Hall for the Board Meeting. We will be again making this meeting available using Google Meet by Clicking the following link beginning at 2:45 PM until 3:00PM: https://meet.google.com The above link should take you directly to the spot on your Smart Device (phone, computer or pad) where you ‘ask to join’ the meeting. If needed, please use this code to gain access. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for the meeting by Board Members. Review and consideration of approving the minutes of the November 24th Executive Session and November 30th, 2020 Board Meeting. (Copies of unapproved minutes are attached.) Reports of Officers a. Review and discussion on proposed 2021 SEPO Budget, and potential adoption of the 2021 SEPO Budget. b. Nominating Committee discussion - Nomination Committee to submit Nominations a minimum of 10 days before established January 5th, 2021 Board meeting. The deadline to provide the nominations to the Board would therefore be prior to December 26, 2020. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments: Proposed Minutes for consideration of adoption: (See below for Both sets of minutes) November 24th, 2020 Executive Session Board Meeting Minutes November 30th, 2020 Board Meeting Minutes Board Meeting Agenda (2020-12-14) ****************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Nov 30 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, November 30, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall was Patricia Wood and Dawn Rae Leonard. It should be noted that this was a first attempt to have a “Google Meet” of this SEPO Board meeting and instructions were provided in the SEPO NEWS email notifying homeowners of this avenue to view / listen to the meeting live. At one time during the meeting there were some 42 persons who had connected to this meeting. Jim Kennedy indicated he intended to skip around from the posted Agenda. The minutes from the July 20 and November 23rd Board Meeting were ultimately approved as submitted without a reading at the Board meeting. Jim Kennedy indicated he wished for the Board to formally recognize the formation of a Nomination Committee chairman he had selected. It was noted that our By Laws require the Board to make that determination, not the President by himself and or in conjunction with other Board members. A motion was made by Tony Tramel, to accept Dana Wiess as the chairman of the Nominating Committee for Board members elected for 2021, it was seconded by Lyn Swonger. The motion passed with Tony Tramel and Mecca Henry voting no. A Staff report was summarized by Tony Tramel concerning “Trail Fees”. A copy of this report is HERE . These are the fees collected for a permit to allow a golf cart to utilize the pathways on the golf course. They were initiated more than 10 years ago, and with the leadership of Lyn Swonger, a complete system concrete cart pathways were completed this year. Our Policy and Procedures dictate that these fees are to be used exclusively for the maintenance of the concrete pathways. The total fees collected approximate $3,000-$3,500 a year. Little maintenance is anticipated with the concrete pathways. The Board was presented with different policy options: 1) continue collecting the Trail Fees and the money would accumulate for future maintenance, 2) eliminate the fees in their entirely, or 3) expand the purpose of the fee collected to include but not limited to Trail fees shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and lighting improvements, and/or landscaping improvements, all of which shall be within the limits of the golf course. A proposed resolution for the 3rd scenario was provided to the Board. After discussion, the Board supported the option 2, “eliminate Trail Fees”, and to also refund any 2021 Trail Fees that had already been collected. HERE is Board Resolution 2020-02, which causes our Policy and Procedures to be amended by deleting paragraph 18 under Golf in its entirety effective November 30, 2020. Mecca Henry provided copies of budget materials regarding each of the designated portion of the budget managed by Lyn Swonger, Neil Morehead, Frank Tewell, and Jerry Drost. Discussion ensued wherein it was determined that there was still a need to present a balanced budget based on revised revenue projections. Smaller revenues would be recognized in that the canceled Good Neighbor Golf Tournament would not be providing anticipated greens fees, there would no longer be Trail Fees, since the Board deleted those fees for 2021, and reduction in interest rates for our cash accounts, mean less revenue. Staff payroll increases approved by the Board for 2021 also contributed to the need to reduce expenses to match anticipated revenue. The Board had determined that no increase in HOA assessment would be considered for 2021. It was decided that Mecca Henry would reexamine the requests by each director, and hopefully a balanced budget would be able to be approved at our next Board Meeting, currently scheduled for December 14, 2020. The Board considered modifying our COVID-19 restrictions which would allow “immediate family to play on our golf course, however with the restriction that the entire unit play in isolation.” Tony Tramel moved to approve this action, and it was seconded by Mecca Henry. Discussion ensued and there was expressed concern this somehow would put SEPO residents at more risk. The move to approve was defeated, with Neil Morehead, Lyn Swonger, Frank Tewell, and Jim Kennedy voting no, to break a tie vote. A second COVID-19 modification was also considered. A resident asked if we could develop a “Register” where a visitor was staying with resident say for month, after 2 weeks being here and self-quarantining, they would then be able to use SEPO facilities like our current residents do today. Tony Tramel moved to approve this modification, however, the proposed action failed unanimously, 6 to 0. The net result to these two Board actions, results in no changes from our current COVID-19 restrictions . A discussion ensued concerning the need to take action on reconstruction of Indiana Circle and other roadway improvements within SEPO properties. Tony Tramel had prepared a series of engineering concepts and sketches / documents related to Indiana Circle, identified areas where existing asphalt has deteriorated, (i.e., on the north side of Michigan Circle and on Iowa), and the potential of seal coating all or SEPO streets to preserve the pavement. Several questions were posed about how difficult it appears to find reliable and experienced contractors to do this type of work. Tony Tramel indicated he had provided a 20-page document, which had plans and detailed specifications, to 8 contractors, and only 1 has shown any interest. Once contractor indicated only if the project were more than $200, 000 would he even consider submitting a proposal / bid. The engineering documents provided to Board Members showed one alternate to resolve the water in the street issue. That alternate includes removing and reconstruction approximately 570 feet of curb and gutter on the north side of Indiana Circle in order to reestablish the proper / uniform gutter flow line, including having the driveway grades to match the proposed water flow line. Several board members continued to question the potential solution, scope, and/or the projected total cost of $65,000 of the presented proposal. The Budget was presented for discussion. Both Jim Kennedy and Neil Moorehead asked the question about where the Indiana Circle budget of 65,00.00 came from. Neil pointed out that he had not added that to his budget. Mecca Henry noted that discussions earlier in the year had been that we would need to move ahead with Indiana Circle as it had been left out of this year’s budget. It was also noted that Traditionally that Director’s budget is where the project had been. Tony Tramel stated that he had given Mecca the budget amount. After much discussion Lyn Swonger moved that we do not approve the budget submitted. It was seconded by Fran Tewell. A vote was taken, and Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel voted yea, Mecca was the lone no. It was decided that Mecca would give all the budget sheets back to the Directors and they would look at what cuts they could make and return to Meccas to report at the next Board meeting in December. After some heated discussion among Board members, it appeared there was little interest in pursuing Indiana Circle reconstruction from a majority of the Board Members. It is this authors opinion, the consensus of most of the Board members was that Indiana Circle reconstruction project should not be included in the proposed 2021 budget that was being summarized by Mecca Henry. This conclusion was reiterated verbally at the meeting, to make sure this was the position of the Board’s majority. As part of a continued attempt to resolve roadway and drainage related issues on Indiana Circle, a resolution authoring the Board to engage a civil engineering firm, Brown, Leal, & Associates, a professional engineering company was considered. This would have permitted the development of alternative concept for Indiana Circle and assist SEPO in obtaining bid/contractors for needed roadway maintenance for Indiana Circle and other related roadway repairs. President Kennedy felt that he was uncomfortable with this hourly rate proposal. Tony Tramel, who prepared sketches and quantity of materials needed, has solicited feedback and pricing from 8 different roadway construction companies with only 1 company showing any interest, indicated we need professional help to move forward on this issue, and this would be the normal and appropriate way to move forward. This is as standard way one completes civil engineering type projects. You hire a professional engineering firm to prepare plans, obtain bids, review proposed contractors, inspect the work, and provide final inspection and material certification services. A resolution authorizing the Board President to enter into a future hourly rate agreement with an engineering company for Indiana Circle, was voted upon. Those in favor were Mecca Henry and Tony Tramel with Jerry Drost abstaining. Those opposed included Neil Morehead, Lyn Swonger, and Frank Tewell, the motion therefore was defeated. A proposed “Speaker Card” process was discussed for future Board Meetings, and it was concluded that some form of the draft Speaker Card would be made available. Board members were requested to provide comments / edits and Tony Tramel would compile the edits and report back to the board on a final draft for consideration of adoption by the Board. A copy of the Draft Speaker Card is HERE , for ease of reference. Jim Kennedy asked if there were any speakers who had requested time during Public Comments. Ms. Patricia Wood indicated she wanted to speak to the Board. She spoke from a prepared statement. A copy of Patricia Woods words are HERE for reference. A motion was made and accepted to adjourn the meeting at approximately 4:30 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 11 30 Board Meeting Board Minutes from July 20th Approved November 30, 2020 Board Minutes from November 23rd Approved November 30, 2020 Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, November 30, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus Nominating Committee Chairperson, plus 2 more persons. These 2 attendees will be filled on first come first serve basis. Please send email to trtramel@gmail.com to reserve 1 of the 2 seats available!) We hope to make this meeting available using “Google Meet”. To attend, click the following link starting at 2:45 PM for the 3:00 PM meeting: https://meet.google.com/ If needed, please use this code to gain access on your Smart Device. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. Depending on the device you are attending on, you will either see a button at the bottom of the screen noted as “Caption” or you will need to click on the 3 dots on the bottom right side of your screen and turn “Caption” on. This will enable you to see the words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 and November 23, 2020 Board Meeting Minutes Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s)" by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-3 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a "Register” to document “14-day self-quarantine by visiting guests” at Sunshine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD MINUTES - EXECUTIVE SESSION 3:00 PM, Retzlaff Hall, Tuesday, November 24, 2020 The above referenced meeting was called to order by Jim Kennedy. All Board members were present. Compensation for employees were discussed, regarding holiday bonuses to be paid in the month of December, for the 5 SEPO employees. Lyn Swonger moved to provide each employee with a Holiday bonus which was comparable to prior year amounts, which was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Additionally, discussion also included hourly rate adjustments for each employee which would become effective with the 2021 Budget. Lyn Swonger proposed various adjustment / increases for each employee. Frank Tewell moved to make the various employee hourly rate adjustment suggested, and the motion was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Based on the direction of the Board, Mecca Henry would cause the direction of the Board to be implemented. The meeting was adjourned at approximately 3:30PM. Submitted Tony Tramel Board Secretary Board Minutes: Executive Session (2020-11-24) ****************************************************************** SEPO BOARD MINUTES 1:30 PM, Retzlaff Hall, Monday, Nov 23 , 2020 (Approved November 30, 2020) The following minutes from the November 23, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary The Agenda for the meeting was posted, published in SEPO Newsletter and provided to Board Members and is attached for ease of reference. Mecca Henry, Treasure placed at each Board members place copies of monthly financial reports as well as a first summation of 2021 budget numbers. Based on the County Judges Covid-19 Orders, President Kennedy limited the meeting to 10 persons. With seven Board Members, only 3 others could be in Retzlaff Hall for the Board meeting. There was no formal process to “reserve the 3 available places” in Retzlaff. A note was posted on the door of Retzlaff Hall at 10:00 AM indicating that maximum capacity had been reached. Persons present in Retzlaff Hall prior to the scheduled 1:30 meeting, besides the Board, included Lenore Combs, Dawn Rae Leonard, and Patricia Wood. Caroline Cochran also entered later but volunteered to leave once, it was determined that three non-Board persons were already in Retzlaff Hall. Dana Weiss was also present as he has assumed the role of the chairman of the Nomination Committee. The total number of persons in Retzlaff hall exceeded the maximum number of 10 persons. President Kennedy attempted to recruit one of three women to leave, since Dana Wiess was scheduled to be part of the Agenda. There was no agreement on that action. Before calling the meeting to order, a strong discussion ensued between Board member Lyn Swonger and Patricia Wood, about rules related to speaking at Board meetings. Because of this somewhat heated discussion and a general inability to resolve limiting the number of non-Board members to 3 people, President Kennedy indicated that no meeting would be occurring today. A motion was made by Tony Tramel, and seconded by Lyn Swonger to call the meeting to order, and to immediately adjourn the meeting and to schedule another Board meeting, to develop a plan where persons can attend the Board meeting, and establish a Board agreed-to method to resolve verbal conflict at or even prior to a Board meeting before the next Board meeting. The motion passed, with Jerry Drost abstaining, and Mecca Henry voting no. Pursuant to this Board action, there was no business or actions taken at the subject meeting, and no replacement Board meeting has been identified on the day of the meeting. The Board meeting was opened and adjourned/closed at approximately 1:45 PM. Submitted Tony Tramel Board Secretary Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Monday, November 23, 2020 SEPO BOARD MEETING AGENDA 1:30PM, Retzlaff Hall Maximum of only 10 persons can be permitted at meeting (7 Board Members plus 3 more) Monday, November 23, 2020 Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 Board Meeting Minutes (posted HERE ) Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s) by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-02 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a Register” to document “14-day self-quarantined by visiting guests” at Sun Shine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Move into Executive Session to Discuss Personnel Related Matters Discussion Close Executive Session Reconvene Regular Meeting Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD UPDATE Friday, Oct 16, 2020 Greetings- A quick report as to what is happening in our Community The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help and if you would like to help him or volunteer to be considered a member of the Board, please reach out to him, it would be much appreciated!! Visited with Frank this morning, The folks from the gate company met with him this AM and we are still at the mercy of the manufacturer because they are not making any parts at this time. Not only can we not get the part from any where in the US, there is not a new gate available in the whole country. This is due to the virus and the plants are closed. Frank also mentioned that there will be some painting of gutters done around the office area next week. He does keep the buildings looking sharp. Thanks and Stay Safe. Jim Kennedy SEPO Board President ****************************************************************** SEPO BOARD UPDATE (MEETING WAS CANCELLED) Monday, Oct 12, 2020 Residents of Sunshine Country Club Estates Normally we have a scheduled Board Meeting in October and that date would have been Monday the 12th. But as you know, these are far from normal times. After visiting with some Board Members, it has been decided to postpone this meeting till a later date. There was nothing pressing at this time to warrant putting on an agenda. Things have been progressing smoothly and things that do pop up can be handled internally. Frank and Neil have been working on getting the front gate fixed. It has been a struggle getting the necessary electronic part to repair the gate and right now we are at the mercy of the manufacturer, who is, because of the virus, slowing production on these parts. We are also checking on the feasibility of purchasing a new gate. Frank is keeping the pool and office area running very well. He and his helpers are painting and maintaining so things look great. Lyn has been busy as usual with the golf course. The cart paths are all poured and look impressive. Course is in beautiful shape!! Thank you everyone for your patience and understanding through these strange and difficult times. All of our guidelines such as: Residents Only!!, Retzlaff Hall remaining closed, masks, distancing and no groups larger than 10 are asked for our Residence. Please stay safe everyone!!!! Jim Kennedy SEPO President ****************************************************************** Board Update (2020-10-16) Board Update (2020-10-12) Back to Top

BYLAWS OF THE BIRDING & NATURE CLUB As of Mar 2, 2015 Birding & Nature Club Home Page Back to Top

Activities: Clubs & Committees (2022-2023 Winter) Additional Details Woodshop Orientation (Periodic) B&N Club (Ongoing) Woodworkers - Spaghetti Dinner (2023-01-24) NW - Finger Lickin' Chicken (2023-01-16) CANCELED B&N Club (Ongoing) ***************** ONGOING Bi r ding & Nature Club Sent 2023-03-09: Reminder of Butterfly Speaker - Reminder of Birding and Nature & Garden Club Speaker Monday The Garden and Birding and Nature Clubs will be joining together for a March speaker on "Attracting Butterflies-All Year Long". Anita Westervelt, Texas Master Naturalist, author, blogger, photographer and much more, will share colorful butterfly photo's and how to bring beautiful butterflies to your landscape. Date: March 13th Time: 6:00pm. *Note earlier than usual. Place: Retzlaff Hall If you want, a good will donation will be collected to continue Anita's research. Birding and Nature will hold monthly meeting after Anita's presentation. - Susanne Ulrich & Tom Stone Sent 2023-02-15: B&N Events - The birding event scheduled for the 16 & 17 of Feb has been cancelled due to high winds and cold temps. The event will take place on Feb 23. The field trip to Estero Llano Grande State Park Will be on February 23. If you are interested in carpooling or caravanning, meet at Retzlaff Hall @8:00AM. - Bill Peterson, Acting Secretary of the Birding & Nature Club S ent 2023-01-17: Community Bird Walk - There will be a community Bird Walk for all interested community residents starting at 9:00am at the gazebo on Texas Ave. on Thursday, Jan. 19th. Anyone interested in learning about our local bird population is welcome to attend. Tour will include some walking and some carting as we will be going over to Lake Side to view species there. Questions, call Ralph Peterson at 607-590-0606. Sent 2023-01-02: Birding and Nature Club Pot Luck Canceled - Due to unforeseen circumstances, the Birding and Nature Club community Pot Luck supper scheduled for Jan. 9th has been canceled. Instead, the club will hold a regular meeting in the Library at 7:00pm on Jan. 9th. Ralph Peterson Sent 2022-12-28: Christmas Bird Count - The Christmas Bird Count will take place this Saturday, December 31. The Bird Count is a national volunteer event. Every species and bird is counted. Results are tabulated throughout the United States. The results are an indication of how well or poorly the bird population is doing. The Sunshine Birding and Nature Group has participated in this event for many years. We will assemble at the Gazebo on Texas Avenue at 7:30 a.m. We will be divided into groups with assigned areas to cover. We need bird identifiers, bird sighters, and tally keepers. No special talent is needed for the last 2 jobs listed. We will go out on foot, in golf carts, and in cars. Bring binoculars. This event is open to anyone in the community. Please join us. For more information contact Ralph Peterson. Woodshop Orientation (Periodic) Back to Top ******************** PERIODIC Woodshop Orientation Sent 2023-05-21: Wood Shop Orientation Class Thursday May 25th 5 pm - Woodshop Orientation Class Thursday May 25th 5 pm in the wood shop. This will be the last class until Fall. This class is a requirement for using the wood shop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2023-03-06: Wood Shop Orientation Class Thursday March 9th 5 pm - Woodshop Orientation Class Thursday March 9th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2023-01-14: Wood Shop Orientation Class Thursday January 19th 5 pm - Woodshop Orientation Class Thursday Jan 19th 5 pm in the woodshop. This class is a requirement for using the woodshop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Sent 2022-10-18: Wood Shop Orientation Class Thursday October 20th 5 pm - Woodshop Orientation Class Thursday Oct 20th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 with any questions. Woodworkers - Spaghetti Dinner (2023-01-24) Back to Top ******************* COMPLETE Woodworkers Spaghetti Dinner (Jan 24, 2023) Newsletter 2023-02: Woodworkers - Spaghetti Supper - The woodworkers would like to thank everyone who supported our Spaghetti Supper fundraiser. We had a great turn out and everyone seemed to have a great time. Thanks to all the volunteers who made it possible. Those who baked cakes, cooked for two days, kitchen help, hall set up, all the servers and cleanup crew. This endeavor could not happen without all your support. We hope you all enjoyed your meal and look forward to seeing you in the woodshop. - Cathy Chajec, Woodworker Club Treasurer Sent 2023-01-17: SPAGHETTI DINNER UPDATE - Sunshine Estates Woodworkers Spaghetti Fundraiser $10 per person Tuesday Jan. 24th 4:30 to 6 pm Carry outs and delivery available. Spaghetti w/meat sauce, salad, garlic or non-garlic bread, dessert, iced or hot tea, coffee, water. Spaghetti dinner tickets are still available. Contact John Chajec, Pat Harvey, Vic Hillman or Neil Moorehead for tickets. Delivery: 956-893-2508 from 4 to 5:30pm the night of the dinner Or, better yet, 708-280-8940 for advance notice. Carryouts: a server will be at the north door (street) and will assist you. Dining: you may come at any time between 4:30 and 6 pm Process: before taking your seat, pick up your salad and dessert. Your drinks and spaghetti will be served at your table. Please fill out the back of your ticket: name, table# and garlic or nongarlic bread. (pencils will be at the table) A server will pick up your ticket and bring your spaghetti back. Hope to see you there, Cathy Chajec Sent 2023-01-06: WOODWORKERS SPAGHETTI DINNER JAN 24TH - Sunshine Country Club Estates Woodworkers Spaghetti Dinner Tuesday January 24th 4:30 to 6 pm Retzlaff Hall Spaghetti w/meat sauce, salad, garlic or nongarlic bread, dessert, iced or hot tea, coffee, water $10 per ticket Carryouts and delivery available Only 250 tkts available, sells out fast, get your tickets early Tkts available from your friendly Woodworkers. Any questions call Cathy Chajec 708-280-8910 Back to Top NW - Finger Lickin' Chicken (2023-01-16) CANCELED ******************** CANCELED Neighborhood Watch Finger Lickin' Chicken Dinner (Jan 16, 2023) Sent 2023-01-09: Finger Lickin' Chicken CANCELED - I was diagnosed with COVID Sunday morning. No fever No chills, Chest X-Ray is neg. I feel fine except for a little sore throat and body ache. Therefore, for the safety of all of us, I am calling off the Finger LIckin' Chicken Fundraiser until further notice. I have asked Jean Burgoine to clear the board in the Library, open the $$ box and give back your envelopes via Valerie at the Office. Please contact Valerie to pick up your envelope. Thanks for your generosity and Sorry for the disappointment but we will reschedule at a safer time. -- Lenore J Combs 956 245 1276 NW - CERT Coordinator Sent 2023-01-05: RE: Invitation and Fundraiser for Neighborhood Watch - Finger Lickin' Chicken - Dear Friends - Our Neighborhood Watch will soon hold a fundraiser - Monday 16 January 2023 about 4pm Retz Hall. Information and signup etc is in the Library. Eat in or Take out. If you would like to help with this project - please let me know. You do not have to be a NW volunteer to help. There are a variety of "jobs" - before - during & after. Thanks. Lenore Combs 956 245 1276 Back to Top

Tennis / Pickleball / Table Tennis TENNIS Contact: Just Show Up Plays: Every Mon, Wed & Fri from 8 AM to 11 AM Location: Tennis Court Details: We plan to keep playing all summer and into next winter, as we have in the past. We need more tennis players during the summer. We would welcome any resident who is here to come and try it. We only play doubles and have limited skills. We don't care if your good or a new player. Our goal is to get some exercise and have fun. We do tease each other, so be warned. *************** Look at this great group of 'regulars' who play Tennis each week. Come join in on all the fun we have. Pic taken Feb 17, 2024. PICKLEBALL Contact: Just Show Up Plays: Every Tue & Thu from 8 AM to 11 AM Location: Tennis Court Details: Whoever arrives first usually starts the process of setting up the net. As more people arrive we assess the need for another net to go up. It appears there are lots of time slots open for play so if people want to gather up four (4) people to play and put the net up and take it down, we can do that. The court just needs to be reserved in the SEPO Office. Some of us like to play continuous and some like to take a rest between games. We have some windy days so, in the fall, we need volunteers to put up the “wind” screen that will help block a lot of that wind hazard. Many of us want to play more than twice a week, so are considering playing after the tennis group is done. It is a great time to have with fellow members and wonderful exercise. There are all levels of players (NO professionals allowed) HaHa! Come join us. *************** TABLE TENNIS Contact: Jan Kawecki, 719-334-6493 Plays: Every Sat during the Winter Seasons from 1 PM to 3 PM (unless there is another event schedule in the Hall) Location: Retzlaff Hall Details: We would like to announce the startup of table tennis in Retzlaff Hall on Saturday afternoons at 1 PM. We have reserved Saturdays from 1 PM to 3 PM, starting tomorrow, January 20, 2024 . We will not play when other events are scheduled in the hall. All level of players welcome. Paddles for loan are available. Give me a call if you need. *************** Back to Top

Special (Summer 2021) Additional Details Potlucks (Monthly & Special) Potlucks & Happy Hour (Thursdays) Cards (Various) Nail Trimming - Dogs & Cats Garage Sales Bottom of Page Potlucks (Monthly & Special) ************************* ONGOING Summer Monthly & Special Potlucks Dates for ALL Summer 2021 Potlucks (Monthly & Special) chaired by Marian Young can be found HERE . Potlucks & Happy Hour (Thursdays) Back to Top ************************* COMPLETE Thursday Potlucks & Happy Hour in Retzlaff Hall (Summer 2021) Dates for This Event during the Summer 2021 are: June 3, 10, 17 July 1, 8, 15, 22 August 5, 12, 19 September 2, 9 16, 23 2021-06-09: Thursday Night Happy Hour - Our Thursday night Happy Hour starts at 4:00 pm in Retzlaff Hall. Bring your own beverage and if you wish an appetizer to share. Plates, silverware and napkins will be provided or you can bring your own. If your a golfer you can come and still have time to play with the O'Clockers. Everyone is Welcome. Ladonna Harvey Sent 2021-05-26: Thursday Retzlaff Hall Potlucks - Good Morning all. We won’t be having Happy Hour in Retzlaff Hall this Thurs the 27th. We have been approved to have Happy hour in Retzlaff Hall. We will start next Thursday the third of June at 4:00 pm. Bring your beverage of choice and a snack or whatever food you wish to share. You may bring your own table service or there will be plates etc available. Everyone is invited to attend. Please wear name tags as we have so many new residents. Looking forward to seeing everyone again and some new faces. Ladonna Harvey Cards (Various) Back to Top ************************* COMPLETE FOR SUMMER 2021 Friday Night Cards (All Year - Resumed June 11, 2021) Sent 2021-05-25: Friday Night Cards - Friday Night Card Players - Cards will resume on June 11th at 6:45 pm. Play will begin at 7PM. To begin with I am limiting the players to the first 12 to show up. As time goes on I will increase the number of players. I look forward to seeing you guys then. Thanks Mecca Henry (469) 766-4245 meccahen@yahoo.com Back to Top Nail Trimming - Dogs & Cats ************************* COMPLETE Nail Trimming Time (September 22, 2021) Sent 2021-09-19: Nail Trimming Time - Hey Everyone, - Sandra Delaunay will be coming to the Estates to trim our pet's nails this Wednesday. Date: September 22, 2021 Time: Appointments begin at 1 pm Text or call: Marian at 719-468-4556 to set up an appointment Cost: $10 Thanks, Marian Young ************************* COMPLETE Calling All Dogs and Cats (July 30, 2021) Sent 2021-07-24: Calling All Dogs and Cats - Hey everyone - If you need Sandra's nail trimming service for your pet, she will be here next Friday, will start at 1:00 pm, and she will come to your home. Date: July 30th, 2021 Call: Marian Young to set up an appointment Phone: 719-468-4556 Cost: $10 Thanks, Marian ************************* COMPLETE Calling All Dogs and Cats - Summer Addition (June 8, 2021) Sent 2021-06-04: Calling All Dogs and Cats - Summer Addition - Hey Everyone - Sandra Delaunay will be available once again to trim our pet's nails. Sandra will come to your home instead of everyone going to the dog park. Any size dog, or any cat, is welcome. Date: Tuesday, June 8, 2021 Time: Starts at 1 pm until finished Place: Your home Cost: $10 Contact: Marian Young to set up an appointment, 719-468-4556 Thanks, Marian Back to Top Garage Sales ************************* COMPLETE Garage Sale (August 13 & 14, 2021) Sent 2021-08-13: GARAGE SALE: Aug 13 & 14 - Garage sale at 2032 W Montana on August 13 and 14 from 8 to 12. Mary Tamayo ************************* COMPLETE Garage Sale (July 23 & 24, 2021) Sent 2021-07-21: Garage Sale - Garage sale at 4224 N Minnesota St. Friday and Saturday July 23 & 24 from 8 am till 2 pm. Stan and Sylvia Nelson ************************* COMPLETE Garage Sale (June 4 & 5, 2021) Sent 2021-05-27: Garage Sale - We are having an “Everything must go” kitchen, garage & yard sale June 4 & 5. 4348 N. Kansas St. Randy & Linda Nicholas “Make our old used stuff become your old & used stuff😄” Back to Top Bottom of Page

Find a repair person for what you need Mr. Fix-It List If you need to know who your fellow neighbors called on to help them with work around their homes, i.e. Remodeling, Roofing, House Cleaning etc. review the "Mr. Fix-It List" to get info on who to contact or not contact. If you have been pleased or not so pleased with a company or individual who provided you with a service, please email the pertinent information to Jeanette Makowiec at sepofixit@gmail.com . (FYI - Simply click on this email address to create the email to send.)

This page will direct you to the pages that contain E-Mails sent to the SEPO Community from Jan 1, 2024 to Current Day. Click on the ICON depicting the year and month the SEPO E-News E-Mails were sent. 2024 - December 2024 - November 2024 - October 2024 - September 2024 - August 2024 - July 2024 - June 2024 - May 2024 - April 2024 - March 2024 - February 2024 - January Back to Top

Sunshine Country Club Estates Retirement Community. We are a gated 55+ debt free private member owned and operated community. The wide variety of activities offered provides both flexibility and independence for you to create the lifestyle of your choice. Debt Free and Self Governing. Contacts Sunshine Country Club Estates Office 1957 W. Michigan Drive Harlingen, TX 78550-3100 Email: sepo.office@gmail.com Phone: (956) 425-1420 Fax: (956) 425-1420 Sunshine Web Site Administrator Beth Parrish Email: sunshinecountryclubweb@gmail.com

SEPO Forms & Processes Click on the links below to view the Process and Print the form you need. Architectural Control Committee Activity/Meeting Request Access to Kitchen Area Keypad Codes: Various Locations Keys: SEPO Keys Che ckout/Checkin Process Keys: Resident Emergency Key Checkout/Checkin Process SEPO Suggestions/Complaints/Ideas SEPO Board Nominating Committee Process Guide SEPO Board Election Committee Process Guide Renters Emergency Information Media System (TVs etc) in Retzlaff Hall If there are any other Forms/Processes you would like to see here, please contact the Web site Manager at sunshinecountryclub@gmail.com .

Meetings Info (2019-2020) Women'Club Bottom of Page SEPO Other Mtgs SEPO SEPO (2019-2020) Board of Directors and Residents Please take note that the schedule of the various "Mtg Types" differs from past years. Date Day Time Mtg Type Location 10-21-19 Mon 1:00 PM Board of Directors Pavilion Mtg Room 10-28-19 Mon 1:00 PM Residents Retzlaff Hall 11-12-19 Tue 1:00 PM Board of Directors Pavilion Mtg Room 11-19-19 Tue 1:00 PM Residents Retzlaff Hall 12-09-19 Mon 1:00 PM Board of Directors Pavilion Mtg Room 12-10-19 Tue 1:00 PM Residents Retzlaff Hall 01-06-20 Mon 1:00 PM Directors & Residents Retzlaff Hall 01-13-20 Mon 1:00 PM Board of Directors Pavilion Mtg Room 02-17-20 Mon 1:00 PM Board of Directors Pavilion Mtg Room 02-18-20 Tue 1:00 PM Annual Meeting Retzlaff Hall 03-09-20 Mon 1:00 PM Board of Directors Pavilion Mtg Room (*) 03-18-20 Wed 1:00 PM Residents Retzlaff Hall (*) Meeting Cancelled Mar 18 Residents Meeting Cancelled - It has been decided by the board that the Residents Meeting scheduled for March 18th will be cancelled. The CDC recommend no large meetings durng the current health crisis. John Chajec SEPO President Women'Club Back to Top Women's Club (2019-2020) Meetings are normally held the 3rd Friday of each month Oct thru Mar, 9-10 AM, Retzlaff Hall. (*) See exceptions below concerning mtg dates. (**) Mtg Cancelled All Female Sunshine Residents & Renters are welcome and encouraged to attend. Coffee & Treats are available for free. A prize is awarded to one lucky lady each month who is wearing their Sunshine Name Tag. Dates: (*) 10-11-19 11-15-19 (*) 12-20-19 01-17-20 02-21-20 (**) 03-20-20 Women’s Club Mtg, March 20, 2020 CANCELLED (due to Covid-19) - The Women’s Club meeting on Friday March 20 has been cancelled. The executive met and made this decision. Over the summer, the pool furniture will gradually be reupholstered under Linda Jones’s supervision. Thanks Linda and Dick! Vic and Ina Hillman have volunteered to welcome new homeowners over the summer. We appreciate that too! Please contact Marian Young if any resident (man or woman) is ill or bereaved and she will send a card. Most important—Have a Safe Summer and please stay healthy! I look forward to our reunion in the fall. Janis McFee President MEETING NOTICE: Womens' Club 2020-2021 Activities Planning - I know you enjoy attending the Womens' Club (WC) activities each season - RIGHT !!! Well - Those activities don't just 'come out of the blue' and magically happen. Each year we hold a 'planning' session, led by the current WC Activities Director. At this meeting, attendees are given the opportunity to present idea(s) for activities for the upcoming season. Then we discuss pros & cons of these ideas and decide what goes into the calendar. This list of WC proposed events must be presented to the SEPO Board for their approval by the next Board of Directors meeting on Mar 9, 2020. In order to meet this deadline, the planning session is scheduled for March 3rd at 10 AM in the Card Room. This is an open invitation for you to get your ideas out there on the table. And for those of you who are new, it's a great way to meet new residents and learn how this all works behind the scenes. Also - At this meeting it is customary to try and determine who would be willing to chair or work on the committees of these activites or have attendees put forth name(s) of people they think/know would be willing to chair or work on them. Never fear - There are WC Committee Guidelines to assist all Chairperson(s) and Committe members with what needs to be done to plan and carry out an event. These guidelines are availabe in the WC file drawer outside the SEPO Office and also on the Web site HERE . So please come and be heard. Thanks in advance for your assistance. Sue Swidryk Womens' Club Activities Director 847-452-7804 Other Mtgs Back to Top Other Clubs & Committees (2019-2020) Sunshine Birding & Nature Club: (Contact - Jean Burgoine) Meetings are held the 1st Monday of each Month (Nov thru Apr) @ 7 PM in the Library. NOTE: No meeting on Jan 7, 2020. Community Potluck and Speaker from Laguna Atascosa National Wildlife Refuge in Retzlaff Open to all residents in the community. Neighborhood Watch: (Lenore Combs) Meetings are held the 3rd Monday of each Month @ 3 PM in Retzlaff Hall. NOTE: Dec 16, 2019 & Jan 20, 2020 meetings cancelled Open to all residents in the community. Woodworkers: Meetings are held the 2nd and 4th Friday of each Month @ 1 PM in the Woodshop. Men's Golf League Business Meeting: (Steve Phillips) Meetings are held every Tuesday following the 8:30 AM tee time group in Retzlaff Hall. Ladies Golf League Business Meeting: (Contact - Bonnie Fransene) Meetings are held the 3rd Wed of each month (Nov thru Mar) in Retzlaff Hall. Nov 20 @ 10:30am Dec 18 @ 8:30am Jan 15 @ 8:30am Feb 19 @ 8:30am Mar18 @ 10:30am Killer Bees Quilting: (Contact - Diane Tewell) Meet every week on Thursday at 9 AM in Retzlaff Hall. Memorial Committee: (Contact - Irene Phillips) NOTE: This Committee is looking for NEW MEMBERS ASAP M eetings are held as needed. Bi ble Study/Movie Group: (Contact - Warren Hertel) Every Monday 6:00-8:00 p.m. in Retzlaff Hall Jan thru April Women's Club 2020-2021 Planning Session: (Contact - Sue Swidryk) Tuesday, March 3, 10 AM, Card Room Bottom of Page Back to Top

Dates/Days/Time for all recurring mtgs from Apr 2023 thru Oct 2024. Various Meetings Info SEPO Board of Directors and Residents (Apr 2023 thru Mar 2024) When you see 'Hybrid' it means the meeting is in both Retzlaff Hall & on Google Meet. Agendas, Videos & Minutes of these meeting can be found from t his page . 2023 SEPO Board members can be found HERE . 2024 SEPO Board members can be found HERE . Date Day Time Mtg Type Location 04-05-23 Wed 2:00 PM Board (Spec) Hybrid 10-09-23 Mon 1:00 PM Board (Regular) Hybrid 10-10-23 Tue 1:00 PM Residents Hybrid 10-27-23 Fri 1:00 PM Board (Spec) Hybrid 11-13-23 Mon 1:00 PM Board (Regular) Hybrid 11-14-23 Tue 1:00 PM Residents Hybrid 11-28-23 Tue 1:00 PM Board (Spec) Hybrid 12-11-23 Mon 1:00 PM Board (Regular) Hybrid 12-12-23 Tue 1:00 PM Residents Hybrid 12-19-2 3 Tue 1:00 PM Board (Spec) Hybrid 01-02 -24 Tue 1:00 PM Board (Regular) Hybrid 01-04 -24 Thu 1:00 PM Residents & Directors Hybrid Required to be held during first week in January (Announce Nominations) 01-04-24 Thu Aft 1PM Mtg Residents Hybrid 01-11-24 Thu 1:00 P M Board (Spec) Hybrid 02-09-24 Fri 1:00 P M Board (Spec) Hybrid 02-13 -24 Tue 1:00 PM Board (Regular) Hybrid 02-20-24 Tue 1:00 PM Annual Shareholders Hybrid Required to be held the third Tuesday in February (Quorum Determination) 02-20-24 Tue 3:00 PM Annual Shareholders Hybrid Required to be held third Tuesday in February (Results of Election Announced) 02-20-24 Tue Aft 3:00 PM 1st 2024 Board (Regular) Hybrid Required to be held immediately or asap after the Annual Shareholders mtg 03-11-24 Mon 1:00 PM Board (Regular) Hybrid 03-12-24 Tue 1:00 PM Residents Hybrid Board & Residents Back to Top Women's Club (Winter: 2023-2024) Meetings are normally held: Women's Club Board members for 2023-2024 can be found HERE . The 3rd Friday of each month: Oct thru Mar In Retzlaff Hall @ 9am -10am All Female Sunshine Residents & Renters are welcome and encouraged to attend. Coffee & Treats are available for free. A prize is awarded to one lucky lady each month who is wearing her Sunshine Name Tag. Women's Club Mtg Dates: 10-20-23 11-17-23 12-15-23 01-19-24 02-16-24 03-15-24 Back to Top Other Clubs & Committees Other Clubs & Committees (Apr 2023 thru Mar 2024) Architectural Control Committee (ACC): (Terry Lacy) Meetings are held year-round the 1st & 15th of each Month @ 1 PM in the Library. If these days fall on a weekend or holiday, they are held the next business day. Birding & Nature Club: (Tom Stone) Meetings are held the 1st Monday of each Month (Nov thru Mar ) @ 7 PM in the Library. Open to all residents/renters in the community. Fishing Association : (Bill Peterson) Meetings are held 2nd Wednesday of each month (Nov thru Apr) at 6 PM via Google Meet and Retzlaff Hall (Only in Retzlaff Hall during Winter Season). Open to all residents/renters in the community. Garden Club: (Susanne Ulrich) Meetings are held 2nd Tuesday of each month (Nov Thru Mar) at 6:30 PM in the Library. Open to all residents/renters in the community. Gift & Memorial Committee: (Vickie Jones) Meeting Day/Date/Time etc. vary. Golf League Business Meeting (Ladies): (Nancy Lyne) Meetings are held the 3rd Wednesday of each month (Nov thru Mar) in Retzlaff Hall. Golf League Business Meeting (Men): (Dan Boardman) Meetings are held every Tuesday during the Winter Season following the 8:30 AM tee time play in Retzlaff Hall. Neighborhood Watch (NW): (Lenore Combs) Meetings are held year-round the 3rd Monday of each Month @ 3 PM in Retzlaff Hall. Open to all residents/renters in the community. Quilters (Killer Bees): (Jan Baethke) Meetings are held on Thursday in Retzlaff Hall starting at 9:30 AM: until noon - if we don't sew. until 2 PM - i f we do sew. Rock Painting Club: (Cathy Richmond & Anita Spencer) Classes are held the 1st & 4th Monday of each Month from 1 pm to 3 pm in Retzlaff Hall. Open to all residents/renters in the community and immediate 'adult' family members. Woodworkers: (Chuck McEvoy) Meetings are held the 2nd Friday of each Month @ 1 PM during the Winter Season in the Woodshop. Exception: Dec 2023 meeting is scheduled for Wed, Dec 13 @ 1 PM in Woodshop. Back to Top

Agenda (2024-02-05) Birding & Nature Club Meeting Info (2024-2025 Winter Season Nov 4, 2024: Meeting Minutes

Activities: Summer (2019) Additional Details COMPLETE: Potluck: (09-26-19) COMPLETE (From SEPO E-News) POTLUCK Dinner - Sent: Tuesday, September 24, 2019 11:54 AM Hello everyone - Our last summer Pot Luck will be this Thursday, September 26th. Social hour will begin at 4:30 pm and dinner at 5:00 pm. Hope to see you there! Marian Young 719-468-4556 Potluck: (09-02-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, August 29, 2019 5:47 PM Hey Everyone, We will be having a Labor Day potluck dinner on Monday, September 2nd at the hall. Social Hour starts at 4:30 and we will eat at 5:00. After the meal, there will be a Shuffleboard Tournament with prizes for the winners. There will be a sign up sheet in the library for teams or singles. Hope to see you there! Marian Young 719-468-4556 Potluck: (08-01-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, July 25, 2019 Save next Thursday, Aug 1 for a POTLUCK. Same as usual, Retzlaff Hall, Social at 4:30. Eat at 5:30. Marian Young and Jean Fredericks Potluck: (07-25-19) COMPLETE (From SEPO E-News) POTLUCK - Sent: Thursday, July 25, 2019 1:10 PM Save next Thursday, Aug 1 for a POTLUCK. Same as usual, Retzlaff Hall, Social at 4:30. Eat at 5:30. Marian Young and Jean Fredericks Konnie Gush - Celebration of Life: (07-13-19) COMPLETE (From SEPO E-News) Celebration of Life: Konnie Gush - Sent: Wednesday, July 3, 2019 10:18 AM There will be a lunch set up by the Family of Mrs. Gush at Retzlaff Hall Saturday, July 13 from 12-3 to celebrate the Life of Konnie Gush. As per Mrs. Gush she did not want a Memorial Service held, but to have all her friends at Sunshine Estates to come together and Celebrate. Valerie Basaldua (From SEPO E-News) Konnie Gush - Celebration of Life this Saturday 12 noon Retzlaff Hall Sent: Wednesday, July 10, 2019 11:59 AM Dear Friends. Plans are in the works for Konnie - via Teresa, her wonderful daughter and family. She wanted us to have some good grub from Longhorn Cattle Company. all out is for desserts - a dozen brownies, a dozen cookies and or a dozen ice cream cups or all three. yum Coffee & Iced Tea is planned. Eulogy. Konnie's wishes are for us to remember her and the fun times, wear a funny hat, big sun glasses and a wig, dress comfortably, have fun and no tears - her words. 😇 Respectfully, Lenore J Combs 956 245 1276 Potluck: (07-04-19) COMPLETE (From SEPO E-News ) 4th of July Potluck! - Sent: Sunday, June 30, 2019 9:45 PM Hey Everyone, We will be having a potluck dinner on Thursday, July 4th. Social hour will start at 4:30 and we will eat at 5:00 pm. Coffee, tea, and plates etc. will be provided. Bring a dish to share with everyone. If you know any new neighbors, or someone who isn't eithor on the SEPO e-mail distribution list or doesn't have e-mail, please let them know. I can be reached at 719-468-4556 if you have any questions or comments. Thanks, and see you on the 4th! Marian Young From SEPO E-News ) Pot Luck: July 4, 2019 - Sent: Wednesday, July 3, 2019 10:07 AM 4th of July Pot Luck - 4:30 Social Hour - 5:00 Dinner - @ Retzlaff Hall Valerie Basaldua Potluck: (06-13-19) COMPLETE (From SEPO E-News ) SUMMER POTLUCK - Sent: Tuesday, June 11, 2019 10:39 PM Apologies for late notice. Our next Potluck will be THIS Thursday the 13th of Jun. Jean Fredericks Ice Cream Social/Fund Raiser for Lupe (06-08-19) COMPLETE (From SEPO E-News) Ice Cream Social/Fund Raiser for Lupe - Sent: Monday, June 3, 2019 11:29 AM Those residents who are physically living at Sunshine right now will be able to attend a Fund Raiser for Lupe at Retzlaff Hall on Saturday, June 8 at 3:30 PM. There will be varieties of homemade Ice Cream and Cookies (YUM). Sherri Gardner & Beth Parrish (From SEPO E-News) Ice Cream Social Turn Out: Sent: Monday, June 10, 2019 2:33 PM A huge thank you to everyone who showed up and participated at the ice cream social for Lupe. There was a great turn out, over 100 residents came by and the homemade ice cream was awesome. Lupe was surprised and very much appreciative of everyone's support. Thank you Valerie Basaldua Jerry Bressler Birthday Party : (05-29-19) COMPLETE (From SEPO E-News) Jerry Bressler Birthday Party Sent: Tuesday, May 28, 2019 7:43 PM Jerry Bressler’s having a 79th Birthday Party! Wednesday, May 29th. 3 -4 pm. Drop by & have a piece of cake at his home at: 2024 W. Michigan Drive Judy Parker Memorial Day Pool Party: (05-27-19) COMPLETE (From SEPO E-News ) Memorial Day: Pool Party And Games - Sent: Saturday, May 25, 2019 1:53 PM Memorial Day Pool Party And Games are planned for Monday 27th. Happy hour 4:30 eats at 5:00. Bring your floats and fill the pool ! We will have hot dogs, baked beans, chips, slaw with cake and homemade ice cream for dessert. We ask that you bring your own drinks and a good will donation to offset the cost of food. Looking forward to a fun filled day that we can all enjoy. Sherri Gardner Potluck: (04-25-19) COMPLETE (From SEPO E-News ) Potluck for April Sent: Wednesday, April 10, 2019 11:22 AM Our First Potluck this Summer will be THURSDAY, APRIL 25. There has been some confusion in getting started this year and some notification may have gone out showing the date as Friday the 19th. I am very fortunate to have had Mariam Young offer to share the load this year. Thank you so much Marian. Jean Fredericks Back to Top

Sunday Night Music w/Ice Cream @ Intermission (This event has been cancelled as of Dec 19, 2021.) Contact: Music - Roy Ridlon Coffee & Ice Cream - Marian Young Location: Retzlaff Hall Frequency: Sunday Evenings Nov 14, 2021 thru Feb 19, 2022 (Has been cancelled as of Dec 19, 2021) 6 PM to 8 PM Details: Music - Classic Country Music for listening/dancing. Special guests will join the band throughout the season. This is NOT a Jam Session. Coffee will be available for Free throughout the evening. Ice Cream Bars (by the Women's Club) will be available during the Band's intermission for $1.00 ******************** News & Notes Sent 2021-12-19: SUNDAY NIGHT MUSIC: Final Evening Cancelled - Dec 19, 2021 - Sorry for this late cancellation, but I am under the weather (so to speak) and should not be out in this nasty cold and rain today. Thank you for your understanding. Roy Ridlon Sent 2021-12-18: Sunday Night Music: Final Night - We have decided tomorrow (Dec 19) will be our last night of Sunday Night Music. Roy Ridlon Sent 2021-11-14: Sunday Night Music @ Retzlaff (starting Nov 14, 2021) - Sunday Night Music - w/Ice Cream @ Intermission Contact: Music - Roy Ridlon Coffee & Ice Cream - Marian Young (Women's Club) Location: Retzlaff Hall Frequency: Sunday Evenings Nov 14, 2021 thru Mar 12, 2022 (Has been cancelled as of Dec 19, 2021) 6 PM to 8 PM Details: Music - Classic Country Music for listening/dancing. Special guests will join the band throughout the season. This is NOT a Jam Session. Coffee will be available for Free throughout the evening. Ice Cream Bars will be available during the Band's intermission for $1.00 Information about this Activity "PRIOR TO" Winter 2021 Sent 2020-02-27: Reminder -- Band Appreciation Potluck - Band Appreciation Potluck In Retzlaff Hall on Sunday, March 1. Doors open at 4:30 p.m. We will eat at 5 p.m. The band will play from 6 to 8 p.m. Donations will be taken at the door for the musicians that have played for free on Sunday evenings during the winter season. Jean Eich Sent 2020-02-24: Save the Date: SUNDAY NIGHT BAND APPRECIATION - On Sunday, March 1, we will have a finger food potluck appreciation night for the musicians who have played classic country music every Sunday evening, except for Super Bowl Sunday, during this winter season. Doors will open at 4:30 p.m. and we will eat at 5 p.m. They have played country music and entertained us for our listening and dancing pleasure, and they have done it all for free! Other places in the Valley they would be paid. Donations will be taken at the door; let's show them how much we appreciate all their efforts. Bring finger food for the buffet; coffee, iced tea, water, paper plates and plastic silverware will be provided. The Band will play for us from 6 to 8 p.m. So, put it on your calendar, March 1, 4:30 p.m., bring finger food. And then come and enjoy the fellowship and the music. Look for more information in the March Newsletter. Jean Eich ******************** Sent 2020-02-09: LOOKING FOR SOMETHING TO DO TONIGHT (Sunday, Feb 9)? - For those of you who like to listen/dance to live Classic Country music, you can do that every Sunday evening at Retzlaff Hall from 6 pm - 8 pm. This week the band has a special guest: Kiley & Company There's NO Cover Charge. Just BYOB and have some fun. OH - And during the band's break, the Women's Club serves Ice Cream for $1. YUM Beth Parrish (for Roy Ridlon & the Women's Club) ******************** Sent 2019-11-11: Sunday Night Music Update - I wanted to thank everyone who came to listen to me play last night in Retzlaff. It looked like everyone was having a good time - sure hope so. I know you were expecting a 3-man band and you ended up seeing me do my solo act. That was because the rest of the band isn't in the valley yet. However, my other two band members will be here by this Friday and will be playing with me next Sunday (1-17). Jim Collins plays base guittar and lives in Lakeside. Chuck Penn does vocals and plays rhythm guittar. He will be renting here in Sunshine this season. So hope to see you next Sunday. Roy Ridlon ******************** Sent 2019-11-09: UPDATE: Sunday Evenings - Ice Cream - With the start of music on Sunday evenings from 6-8 pm, the women’s club will be having ice cream available during intermission, approximately around 7 pm. The cost will be $1.00 a bowl per person Denny and Jean Eich will be getting the ice cream on a weekly basis but we need volunteers to: serve the ice cream make coffee do clean up There will be a sign-up sheet for someone or several people to take a Sunday evening and be responsible for this to happen. This is only a one-time commitment unless you sign up for several Sundays. The sign-up sheet will be available starting this Sunday at the music event in Retzlaff Hall. After that it will be in the library. We hope you will consider this fun event! If you have any questions please give me call. Vickie Jones, Women's Club Activity Director 262-689-7068 ******************** Sent 2019-11-06: IMPORTANT: Sunday Night Music @ Retzlaff - Additional Details & Request for Assistance Those of you who used to attend the Sunday Night music activity in the past are aware that during the band's break there was Ice Cream (YUM) available for $1. Jean and Denny Eich have agreed, at least for this Sunday, there will be Ice Cream for sale at 7 PM during the band's break. However, if noone steps up to assist the Eich's with this ongoing, this Sunday will be the ONLY Sunday Ice Cream will be served. If several residents volunteer, that means the duties of having the pleasure of meeting new folks and conversing with others you already know - all while serving them a delicious treat - won't be your responsibility every week. It will only be periodically, that is unless you want to do it every week. LOL It is my understanding the duties consist of: purchasing the ice cream making coffee serving the ice cream cleaning up the kitchen afterwards The Ice Cream is a Women's Club activity so please step up and contact the Women's Club president Eileen Anderson at 507-317-0296 if you would like to volunteer. Beth Parrish, SEPO Communications, (for Eileen) ******************** Sent 2019-11-05: Sunday Night Music @ Retzlaff - For those of you who like to listen/dance to good Classic Country music, you are going to get your chance to do that starting this Sunday, Nov 10 thru end of Mar 2020, from 6 to 8 PM in Retzlaff Hall. Roy Ridlon (new resident) and two other gentlemen who play with him will be providing musical entertainment for us here at Sunshine. They will also be having special guests join them in the band throughout the season. If any other information is provided, I will send it out via e-mail. So come out this Sunday and support this new Sunshine Activity. Beth Parrish (for Roy Ridlon) SEPO E-Mail E-News Admin E-Mail: sepoenews@gmail.com 314-960-6710 Back to Top

S EPO Community E-Mails: July 2021 Sent 2021-07-30: MARKETPLACE: House For Sale - Please go to the Sunshine MARKETPLACE to see the below add posted today. Sharon & Jim Schaub ***** 1940 W Indiana Circle (New Listing 07-30-2021) Home Owner: Jim & Sharon Schaub Contact: 956 744-8981 Description 2 bedroom 2 bath Brick Home Texas Room Office Work Room On the Golf Course 2 car garage New Roof 3 years ago Whole house remodeled in 2019 Tile throughout House Sent 2021-07-30: MARKETPLACE: For Sale - Household Items: Armoire & Fridge - Please go to the Sunshine MARKETPLACE to see pictures of the items listed “For Sale” Below. Kady Pohlmeyer ****** "FOR SALE" - Armoire - (Added 07-30-2021) Contact: Kady Pohlmeyer 956-642-6003 to set a time to come by Description: Large wooden 2-piece armoire Fits a 42 inch TV Beautiful piece of furniture Pricing: Make Offer "FOR SALE" - Refrigerator - (Added 07-30-2021) Contact: Kady Pohlmeyer 956-642-6003 to set a time to come by. Description: Large side by side Beige colored Great condition Pricing: Make Offer Sent 2021-07-29: Community Alert: Sunshine Meetings/Activities/Events - As meetings/activities/events start ramping up again at Sunshine, this is a reminder to the Sunshine Community, as stated on the Sunshine Web site HERE . We encourage you using your personal decision regarding mask use / attendance at meetings and other activities. We believe each person has to be responsible for themselves. Please do what YOU feel comfortable doing. Not everyone in our community is vaccinated. So when deciding whether you should attend community functions, please do what you feel is best for you. SEPO Board Sent 2021-07-27: Dog Found: Is he yours? - If anyone in Sunshine Estates is missing a wonderful German Shephard dog, we have it at lot 102 in Encore Sunshine RV Resort., He is very well behaved, but has been running free in our park for a couple days. Animal Control is supposed to be coming for him, but if he belongs to someone over there, we’d like to get him home. Sandra Atkinson, Lot 102 309-236-5959 Sunshine RV Resort Sent 2021-07-27: Found glasses - I found a pair of sunglasses the other day in front of my home at 1957 Iowa. They are dark tinted and bifocals. If someone wants to claim them they can call me at 906.290.6777. please leave a message if I don't answer. Larry Lindberg Sent 2021-07-27: It's Time For A Potluck! - Hey Everyone - Start thinking about what to bring to our next Summer Potluck. Bring a dish to share with others. Coffee, tea, and ice will be provided as well as plates, napkins, and utensils. If you wish, you may bring your own plates, drinks, etc. Date: Thursday, July 29, 2021 Place: Retzlaff Hall Time: Social Hour 4:30, Eat at 5:00 This is a chance to meet all of the new residents, and visit with your neighbors. Any questions, call me 719-468-4556 Thanks, Marian Young Sent 2021-07-27: Hot tub - After delays due to defective parts and the heavy rains that threw off the water chemistry, the hot tub is back in operation. The water is currently heating up and you are welcome to use the hot tub. Thanks for your patience. Jean Burgoine Sent 2021-07-26: Updated ACC (Architectural Control Committee) Process and Form (as of 07-14-2021) - Please refer to the Sunshine Web site HERE and click on ‘Architectural Control Committee’ OR go directly to the ACC page HERE . PLEASE NOTE: The ACC Process and Form have been updated. Please read this information/form very carefully and follow this ongoing. You can download the new form from the Web site or obtain it from the SEPO Office. The previous ACC Form will no longer be accepted by the Office. If you have any questions about the updated process or form, please contact one of your ACC Committee Members . If you have any questions about the Web site, please contact the Web site Manager (Beth Parrish). ACC Committee Sent 2021-07-24: Calling All Dogs and Cats - Hey everyone - If you need Sandra's nail trimming service for your pet, she will be here next Friday, will start at 1:00 pm, and she will come to your home. Date: July 30th, 2021 Call: Marian Young to set up an appointment Phone: 719-468-4556 Cost: $10 Thanks, Marian Sent 2021-07-23: Neighborhood Watch meeting notes (19 July 2021) - These meeting notes are available on the NW Page HERE . Sincerely, Lenore J. Combs 956 245 1276 Coordinator NW-CERT Sent 2021-07-21: UNAPPROVED: SEPO Board Meeting Minutes, July 15, 2021 - The UNAPPROVED SEPO Board Meeting Minutes from July 15, 2021 are posted on the Sunshine Web site and can be viewed/printed from HERE . Respectively Submitted, Beth Parrish SEPO Board Secretary Sent 2021-07-21: Garage sale - Garage sale at 4224 N Minnesota St. Friday and Saturday July 23 & 24 from 8 am till 2 pm. Stan and Sylvia Nelson Sent 2021-07-17: MARKETPLACE: Free - decorative river rock and red pavers - The Sunshine MARKETPLACE has been updated with the below. "FOR FREE" - decorative river rock and red pavers - (Added 07-17-2021) Contact: Rick Trout 303-588-9625 4348 N Kansas St. Description: We have decorative river rock and red pavers in our front yard that is free for the taking. If we are around and available, we can help you load up the rock. Pricing: FREE Sent 2021-07-17: Do you have any Paper that needs Shredding? - Hello Homeowners - The office is going to have a company come out and shred paperwork. I am offering the homeowners a chance to get your shredding done at the same time. The way it will work is as follows: Bring boxes to the office between 9am and noon on July 21. Price is $7.00 per copy paper size box. Larger boxes cost more. Pay when dropping off and we will handle the rest. Nothing excepted after noon as I must give a number of boxes to the company. I hope that this is helpful. Thanks, Mecca Henry Treasurer SEPO (469) 766-4255 Sent 2021-07-16: Video of Special SEPO Board Meeting held on July 15, 2021 - The Special SEPO Board meeting held on July 15, 2021 @ 1:00 PM was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from HERE . This same file can also be viewed from the Board Meetings page on the Sunshine Web site HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-07-14: Removal of SEPO Property - It has come to the Board’s attention that a false rumor has been circulating in Sunshine concerning materials and properties located within the SEPO Storage Lot shed area, which is located north of W Iowa Ave. Some of the materials stored in this area are sand for our golf course bunkers, rocks, lumber used to create forms for our golf cart pathways and other stone and brick materials. These items are all SEPO property used by the Board Director in charge of the golf course to operate and maintain our Par 3 nine-hole golf course. Recently a resident donated several stone-like concrete blocks to SEPO for use on the golf course. These blocks were placed in this storage area for future use. We were informed someone removed these blocks from the storage area and placed them in their yard. When they were approached, the resident said it was ok to do so because they had been told by other resident(s) that anything in the Storage Lot shed area could be removed and used by any resident. The resident was informed this is not true and the blocks needed to be returned. In conclusion, this is a friendly reminder (or maybe you are hearing it for the first time) that the materials located in the Storage Lot shed area are not available for use by SEPO residents at their home. This material is owned by SEPO and should not be removed. SEPO Board Sent 2021-07-14: Neighborhood Watch - CERT meeting Monday 19 July 3pm Retz Hall - Dear Friends - Whether you are a volunteer or not, please come to our meeting. We will have a great show 'n tell and meet some special guests that I know you will enjoy. Refreshments served Coffee's on. 😊❤ Watch – CERT Team (Est. 2008) SCCE - Harlingen’s premier NW & CERT Team. Lights On -- Lock Up and Look Out for each other! Lenore J. Combs, Coordinator 956 245 1276 LJCombs44@gmail.com Invitation Reminder to SCCE: Monday 19 July 3pm Retzlaff Hall Meet n Greet, Fellowship, Refreshments and… Special Guests: Harlingen Police Department: Assistant Chief of Police - Miryam Anderson, Sgt. Charles Fechner – Special Services District Representative, NW Liaison Harlingen Fire Department – CERT Team (Station 8) Admin Staff and 109 Firefighters are responsible for Fire & Rescue Services City of Combes Public Safety – Police Department Chief of Police - Patrick Quill South Texas EMS and Paramedic Service Pete Moreno, Director of Support Services & Training Our Neighborhood Watch – CERT Team members take this time to invite all of Sunshine to enjoy this visit. Please come for a short time to meet and welcome our heroes who serve and protect us. They also are staunch supporters of Sunshine’s premier NW-CERT Team. Prior to COVID-19, we had many an interesting meeting with them, classes, practical demonstrations and other joint opportunities such as National Night Out. Let’s take this opportunity to reunite friendships and begin a new start. Great refreshments to be served. Coffee’s always on. You won’t regret this time. We shall also set up a walkaround educational table for Neighborhood Watch, CERT, Citizens Police Academy and more. John will have the AED out, Hands-Only CPR info, First Aid, the STOP- THE - BLEED Bag and other educational information available. Sincerely, Lenore J. Combs 956 245 1276 Coordinator NW-CERT Sent 2021-07-12: TIME SENSITIVE: pool closure - The swimming pool will be closing at 9:00 tonight only. It will reopen tomorrow morning in time for exercise classes. Chemicals will be applied tonight. A new part has been ordered for the hot tub to replace the defective one we received about a month ago. It worked well for 3 weeks. Plans are to get the hot tub up and running as soon as possible. Jean Burgoine Sent 2021-07-12: AGENDA for Board Meeting on Thursday, July 15, 2021 @ 1:00 PM CT - Later today you will be able to view/print the agenda on/from the Sunshine Web site by clicking HERE . Valerie will also be posting it outside her office and on the poolside door to Retzlaff Hall this morning. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-07-11: SEPO June 2021 Financials - Fellow Homeowners, Beth has posted the June Financials on the Sunshine Web site HERE . Please let me know if you have any question regarding the information. Thanks Mecca Henry Treasurer SEPO (469) 766-4245 meccahen@yahoo.com Sent 2021-07-11: MARKETPLACE: Sunshine Home for Rent - This listing has also been posted on the Sunshine Web site HERE . ******************** Now available: prefer a lease for 6 months or more, $$ contingent on length of stay 4332 N Minnesota Street Contact: Marlene @ 641-351-9973 or Nile @ 641-351-8996, email: marlene1947@live.com 2 Bedroom, Brick Home 1 Large K size bedroom, 1 full size bed, closets in both bedrooms 1 ½ bath (walk in shower plus toilet and sinks located between bedrooms) (1/2 bath off of main living area) Open concept of spacious L.R., Dining area, Kitchen All tile floors 55 inch TV Laundry in roomy 1 car garage attached Carefree outside maintenance provided Fully furnished Kitchen cookware, dinnerware, Dining room table and chairs, 2 large sofas Possible golf cart rental available by the month Walk in ready home to enjoy all the events and attractions (golf, pool, tennis, pickleball, shuffleboard, exercise equipment, cards, …) Pictures available via phone request for those seriously interested. Marlene Hall Sent 2021-07-11: MARKETPLACE: Sunshine Home for Sale - This listing has also been posted on the Sunshine Web site HERE . ******************** House for Sale: 4224 N Minnesota St Owner Stan and Sylvia Nelson Phone 956 440 8110 2 bedroom 2 bath brick home 1625 Sq. Ft. Plus texas room Screened in patio Oversized garage New roof 3 years ago Kitchen remodeled 3 months ago Wood tone vinyl floors throughout Never been flooded Stan Nelson Sent 2021-07-07: HELP: Need Sump Pump to prevent house flooding - My house is in danger of flooding if we get the additional rain that is predicted. Does anyone have a sump pump that I could borrow? If so, please call me at 972-567-8665. Mark Owen Sent 2021-07-04: MARKETPLACE: For Sale - 2019 stihl Gas Powered hedge trimmer - See the Sunshine Web site for a new item added to the MARKETPLACE . Pictures Included. Contact: Sam Davis 956-244-4682 or 956-425-4193 cell or home sldtexas@sbcglobal.net (email) Description: 3 yr old gas hedge trimmer, with blade scabbard and user manual. Perfect condition. No more hedges, so don't need Pricing: $100.00 Sent 2021-07-04: UPDATED: Sunshine Directories - It's been a while since the Sunshine Directories have been updated on the Web site. Our community has had several comings and goings since the last update. So please check out the updated directories, dated 06-30-2021, HERE . The 2021 New Resident photo page has also been updated. If anyone has any corrections that need to be made, please let me know. Thx Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-07-04: AGAIN - VOLUNTEER NEEDED: Women's Club SEPO Newsletter Editor - I thought I would send this again to inform you that I haven't heard from anyone concerning taking over as Sunshine Newsletter Editor. What I’m proposing ongoing is that the Primary Newsletter Editor: Prepare the SEPO E-News e-mails to send out for – the initial e--mail notice (sent on the 17th) that Newsletter articles are due by the 24th of the Month. the final e-mail notice (sent on the 23rd) that Newsletter articles are due by the 24th of the Month. These e-mails generally don’t change much, if any, from month to month. Once the editor receives an article ensure the sender is notified within 24 hrs that it was received. This is a canned reply to the sender's e-mail. Review the article for content and accuracy of data and work with the sender to get the article finalized. Combine all of the finalized articles and format/create the Newsletter. Send the ‘final’ newsletter document to the SEPO Communications Manager (Beth Parrish) for publication. The Primary Editor will also be responsible for maintaining the Newsletter Guidelines on the Web site. The next steps I’m proposing is that I, Beth Parrish, (as the Secondary Newsletter Editor & SEPO Communications Mgr): Review the final Newsletter sent to me by the Primary Editor. Add any applicable Web site links or anything else that may be applicable (i.e. attachments). Send out the Newsletter to the community via SEPO E-News e-mail prior to the first of the following month. Send the Newsletter to the SEPO Office to be printed and posted in the Library. Post it on the Sunshine Web site HERE . With all of that said, I will be willing to work with the new Primary Editor for as long as it takes for that person to feel comfortable doing her tasks on her own. The first e-mail that needs to be sent soliciting articles doesn’t need to go out until September 17. I would love to start working with a volunteer by September 1, 2021 at the latest . Please feel free to call me at any time with questions. I look forward to working with one of you ladies on this. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-07-02: MARKETPLACE: For Sale (as priced or offer) - We have several items for sale. They are viewable in the Sunshine Marketplace HERE . Contact: John or Donna Magyar 303-746-8197 or 406-390-2074 (text or call) magyar.johna@gmail.com (email) Sent 2021-07-02: UNAPPROVED: SEPO Board Meeting Minutes, June 24, 2021 - The UNAPPROVED SEPO Board Meeting Minutes from June 24, 2021 are posted on the Sunshine Web site and can be viewed/printed from HERE . Respectively Submitted, Beth Parrish SEPO Board Secretary Sent 2021-07-02: Former Resident Passing - I have been informed that former resident, Jane Gilvin, mother of current resident Terry DeBackere and grandmother of current resident Paula Janson, passed away last Monday, June 28, 2021. Bonnie Fransene Sent 2021-07-02: Hot Tub - Sorry Folks. The hot tub will not be hot for a awhile. You can still sit in the tub and enjoy the bubbly water. The part we ordered last time is defective. We are in the process of returning it and getting another. The pool is fully operational. Jean Burgoine Back to Top

Activities: Women's Club "LEGEND" (Winter: 2026-2027) Go To: Completed WC Acty List (Winter 2026-2027) Sunshine Cookbook (Carryover into Fall 2026) Show for Dough (2027-03-07) The Women's Club Activities Committee Signup Sheets are posted i n the SEPO Library. PLEASE REVIEW THEM AND SIGN-UP FOR EVENTS THAT INTEREST YOU. (It's a great way to meet others in the Community.) As Details concerning the various Activities became available, they are posted below. DOWNLOAD (2026-2027 Winter) Mary Hull Women’s Club Activities Director 612-695-1600 mhull1055@gmail.com Back to Top ************************** DATE DAY EVENT Chairperson(s) 2026/2027 N/A Sunshine Cookbook Cindy Mead Deadline for "Recipe Submissions" was June 1, 2026. Sent 2026-06-10: Women's Club History - Calling on Women’s Club members past and present! The Cookbook Committee would like to include the history of the club on some of the blank pages. I am having a difficult time finding out any information, other than the Women's Club Bylaws. It would be great to know when the club was formed, how it came about, a list of presidents, etc. Share Nelson was kind enough to send a community history, but would prefer the Women’s Club. If anyone has any information would you please email to me at: cindympresident@yahoo.com . Thank you. - Cindy Mead, President Sent 2026-05-28: WC, Recipes - Last call for Recipes - Last call for recipes. Thank you so much to those that have already submitted recipes to be included in the Women’s Club cookbook. So far we have received over 300 recipes!!! Wow! How great is that? If you have not submitted a recipe and are still considering doing so, please submit by June 1! Thanks again for all the participation! We are so thankful for all of you! - Lisa Ellicott and Cindy Mead Sent 2026-05-16: WC, Recipes - Deadline Approaching - Recipes! The cutoff to submit recipes for the Women’s Club cookbook is drawing near. June 1st. If you have not yet submitted a recipe please do so before the deadline. Info on how and where to submit it/them is below. Thanks to all those that have already submitted recipes. We have about 300! - Cindy Mead WC President Sent 2026-04-27: Women’s club needs your recipes!! - (From Facebook: Lisa Ellicott) You can submit as many as you like until June 1. Please include your name, city and state you are from, and a phone number, in case we need to verify something. We also need can and box sizes in ounces. Please email or text me at ellicott@swnebr.net or 308-350-0880. Valerie can also scan your recipes to me. Please make sure I text or email you back to make sure I received your recipes. Facebook 2026-03-29: WC, Cookbook Updates - (From Facebook: Lisa Ellicott) Women’s club needs your recipes!! You can submit as many as you like until June 1. Please include your name, city and state you are from, and a phone number, in case we need to verify something. We also need can and box sizes in ounces. Preordering is available in the library. Please pay when you preorder. I will be leaving April 1. Please email or text me at ellicott@swnebr.net or 308-350-0880. Newsletter 2026-03: COOKBOOK COMMITTEE - The Cookbook Committee has had its first meeting, with meeting number 2 coming up soon. Our account has been created, design decided upon and a few recipes already entered. We are well on our way! Just a few notes of interest: Cookbooks will sell for $15.00 each. There is no limit on the number of recipes you can submit. In the event there are 2 identical recipes submitted, one recipe will be included, with multiple names of the persons submitting noted on the recipe. A recipe box is located on the windowsill in the library, along with note cards to copy your recipes and drop in the box. A pre-order sheet and money box are also located in the library and will be there until the end of the season. You can make a copy of your recipe, if you wish, in the front office and the committee with pay the .10 for the copy. Please include your name, along with your hometown and state on your submitted recipe. Recipes can be emailed to either Cindy Mead: cking59@yahoo.com or Lisa Ellicott: ellicott@swnebr.net . You have until June 1, 2026, to get the recipes to us. Please feel free to reach out to either Cindy or Lisa with any questions you may have. - Cindy Mead, Women’s Club President Sent 2025-10-26: Recipes Wanted - The Cookbook Committee is in the beginning stages of creating our community cookbook. For your convenience note cards and a recipe box has been placed in the library. You can drop off your recipes there. Feel free to submit as many as you like. You are also welcome to email them to me: cking59@yahoo.com . Don’t have your recipes here with you? No worries. The deadline for submissions is June 1. You can send to us when you head back home. More information will be available at the WC meeting this month. - Cindy Mead Sent 2026-01-27: WC, Cookbook - From Facebook 01-23-2026: Recipes: The Women’s Club is putting together a community cookbook. Committee sign-up sheet is located in the library. Please see Lisa Ellicott or Cindy Mead for recipe submissions. All recipes welcome. - Cindy Mead From Facebook 01-18-2026: Calling for Recipes: We are ready to begin receiving your recipes for our community cookbook! Please see Cindy King Mead with any questions. They can be hand written or emailed. For those of you with computers, you will be able to upload on your own. Thanks! - Cindy Mead Back to Top ************************** DATE DAY EVENT Chairperson(s) 03-07-27 Sun Show for Dough TBD WC: Save the Date - Show for Dough - Back to Top

Clubs & Committees (Oct 1, 2025 thru Mar 31, 2026) Additional Details Art Painting Club Birding & Nature Club Fishing Association (SCCE) Garden Club (Sunshine) Neighborhood Watch Quilters (Killer Bees) Rock Painting Club (Yearround) Woodshop Events This page contains information about SEPO Club & Committee Activities/Events for the Season specified above. Additional Meeting Info, Pictures and other items of interest for some Clubs can be found under the AMENITIES tab. Go HERE to be directed to each Sunshine Amenity. *************** Art Painting Club (Meeting Info + Other Club News, Events & Pictures can be found HERE .) Calendar: Winter 2025-2026 November 4 November 18 November 25 December 2 December 16 December 23 December 30 January 6 January 13 January 20 January 27 February 3 February 10 February 24 March 3 March 24 March 31 April 7 April 14 April 21 April 28 SEPO Email Sent 2025-11-30: Art Painting Club, is in session weekly - From Beth Parrish: With help from the club creators, Janee Bledsoe and Jane Meehan, I have created an "Art Painting Club" web page under the "AMENITIES" tab HERE for them. It currently shows the Winter 2025-2026 scheduled dates and other info from the Newsletters and SEPO Emails. Between this page and the page at the link above combined, they should show you everything I know about this new Club to date. Keep that info and pictures coming ladies and I bet you'll have that hall filled up soon. From Facebook on Nov 25, 2025 (Janee Bledsoe) Come join us every Tuesday 1pm for a painting/art class where we have fun and plenty of giggles! We have lots of supplies. Back to Top *************** Birding & Nature Club Sent 2026-03-17: TIME SENSITIVE: Birding & Nature Outing - Birding & Nature Club Outing - Thursday 3/17 AM (Click HERE to See Attachment) ALL WELCOME - TRAM TOURS Sign up in the Library - ASAP More info at Library and on both SEPO Facebook groups. - David L'Heureux, President Sent 2026-02-02: Birding & Nature Club Minutes, Dec 1, 2025 - Birding and Nature Club Minutes, Dec. 1. 2025 Call to order by Tom Stone. Speaker, Mike Heep prepared a wonderful presentation on the citrus of the Valley, sharing with us several varieties of local oranges, grapefruit, mandarin, etc. from our area. Very interesting. Meeting: minutes presentation and discussion. Motion to accept; approved. Financial: presented by Jean B. in the absence of Miles. Balance: $2993.74. Discussion Motion to accept; approved Old Business: Bird feeding going well Texas Ave Garden report: weeded and shavings applied. Tree, Shrub signage still in the works. Needs to be weather- proof yet not too pricey. New Business: Nominating committee Upcoming speakers: Keith Hackland Field trip to Resaca de la Palma in March. Fee $4.00 with tram on Wed., Sat. Or Sun. Preferably Wed. End of year bird count: Ralph Next meeting Jan. 5, 2026 Motion to adjourn. - Deb Jones, Secretary Birding and Nature Club Sent 2026-02-02: Birding & Nature Club Friendly Reminder - Birding and Nature Club Friendly Reminder: We are welcoming Keith Hackland, Proprietor, of the Alamo Inn, Alamo, Texas and renowned Host of Birders from around the world. We invite you to come and listen as Keith relates some of his fascinating stories of birding adventures here in the Valley and places unknown. We will meet at 7PM in Retzlaff Hall, Monday, Feb. 2. All are welcome. See you soon, - Deb Jones, Secretary Birding and Nature Club Sent 2026-01-30: REMINDER: Birding and Nature Club Speaker - Reminder: Birding and Nature Club Speaker, Monday, February 2nd will be Keith Hackland, proprietor of Alamo Inn, Alamo, TX, who will be speaking to us on the RGV bird migratory patterns. The meeting will be at 7PM in Retzlaff Hall, Monday, February 2nd. All are welcome. See you soon. - Tom Stone, President Birding and Nature Club Sent 2026-01-29: Birding & Nature Club - Info & Interest Survey - Birding & Nature Club – A legacy of positive impact for SEPO residents Early members played a significant role in making Texas Avenue what you see today. Previously, the swamp covered most of the current grassy areas where the dogs now walk. The club removed trees and other types of vegetation, brought in fill and worked to level the ground. Periodically, new trees and shrubs were planted, and identification plaques were installed. The original butterfly garden and fountain were installed. Berms and plantings were made behind the gazebo. Bird feeders were added and maintained. Last summer the metal mesh fence was installed to support vines. The goal of that area is to have native plants that continue to attract birds and butterflies. The club has held beginning birding classes, led bird walks in the community and around the RV “lakeside”. Field trips have gone to local birding hotspots. Bird books were donated to the library, and a community bird sighting list is maintained there. The club continues to host outside speakers. Some members have even participated in the annual Audubon Bird Count. To help keep the Birding & Nature club relevant to current SEPO residents, we would greatly appreciate it if you would take a couple of minutes to at least review the survey. Just click on the following link. You DO NOT have to sign-in to take the survey. Please click SUBMIT to send us your responses. https://forms.gle/jHRsLsir7nNjzcb29 Thank you!! Reminder: Our next meeting is Monday, February 2nd, 7:00 PM - David L'Heureux Sent 2026-01-17: Birding and Nature Club meeting minutes - Birding and Nature Club Minutes January 5, 2026 Meeting was called to order by President Tom Stone There were 28 people present Unfortunately our speaker John Yochum who was going to speak about the lower RGV Magic did not make the meeting. Last month’s minutes were not available. Financials: the balance of the checkbook is $2990.74 with no activity since last month. Brenda made a motion, 2nd by Ralph to accept the report, motion passed. Old Business: Judy Stone reported on the bird feeding project. Mary will check into different types of signs for the trees and also the cost of signs. New Business: Tom asked for volunteers to head up the nominating committee for 2026-2027. Dave volunteered to head this committee. There is a field trip being planned to go to Resaca De La Palma state park in March of 2026. Tom will set it up with the park so we have a tram. Ralph gave a report on the end of the year bird count, the total species seen was 71. The most numerous bird was the Grackle, 2nd was Black Bellied Whistlers and 3rd was pigeons. They did see 27 green parakeets. Deb Gossman gave a presentation about the new garden that is by the bird feeder. She had a power point showing the whole process The next meeting will be February 2. 2026 in Retzlaff hall. Our speaker will be Keith Hackland from the Alamo Inn. Motion by Miles, 2nd by Ralph to adjourn - Tom Stone Sent 2026-01-17: Birding & Nature Club Speaker - Reminder: Birding and Nature Club Speaker, Monday, February 2nd will be Keith Hackland, proprietor of Alamo Inn, Alamo, TX, who will be speaking to us on the RGV bird migratory patterns. The meeting will be at 7PM in Retzlaff Hall, Monday, February 2nd. All are welcome. See you soon. - Tom Stone, President, Birding and Nature Club Sent 2026-01-12: Birding & Nature - Birding and Nature Club with the help of the Garden Club are asking for community volunteers to help spruce up the Texas Avenue B+N Garden. If you can help, let's meet Thursday, January 15th on Texas Avenue from 12:30 to 1:30. We have some grasses that have embedded themselves into the landscape fabric. The goal is to remove the fabric and expose the nice soil underneath. The sawdust from the woodworkers will be used in this area as it becomes available. Thank you in advance volunteers and woodworkers. Needed: utility knives, garden hoes and rakes. Tom Stone, President of Birding and Nature & See the community hard at work below when they were asked to help. Sent 2026-01-10: Field trip - Attention Birding and Nature Club. We had talked about having the field trip on Wednesday, March 18 in the meeting last Monday. However the tram is available to be reserved on Thursday, March 19 at 9:00 am. So I reserved it for March 19. Thank you for your attention to this matter. - Tom Stone Sent 2026-01-07: Field trip - Birding and Nature Club Field Trip Where: Resaca de la Palma State Park When: March 19, 2026 Meet at Retzlaff Hall at 8:00 am to car pool or at 9:00 am at the park Fee: $4.00 per person A tram will be provided Items to bring: water, insect repellant, sack lunch A tour guide will also be provided. Open to all residents of Sunshine Country Club Estates. Please join us as fun will be had by all. - Tom Stone, President, Birding and Nature Club Sent 2026-01-03: Birding and Nature club speaker - Reminder: Birding and Nature Club Speaker, Monday, January 5th will be John Yochum, Park Ranger at Estero Llano Grande State Park, who will be speaking to us on the Rio Grande Valley magic. This will be of interest, as it pertains to the many unique flora and fauna of the RGV. The meeting will be at 7PM in Retzlaff Hall, Monday, January 5th. All are welcome. See you soon. - Tom Stone, President, Birding and Nature Club Sent 2025-12-01: REMINDER: B&N Club Speaker Mon Evening, Dec 1 - Technology glitch and I hadn't received this from Deb Jones over the weekend, so I hope all who wanted to attend can do so. - Beth Parrish Reminder: Birding and Nature Club Speaker, Monday, Dec 1 will be Local Naturalist and Botany expert, Mike Heep, who will be speaking to us on the topic of Citrus in the Rio Grande Valley. This will be of interest, as many of us have citrus trees nearby. The meeting will be at 7PM in Retzlaff Hall, Monday, Dec 1. All are welcome. See you soon. - Deb Jones, Secretary, Birding and Nature Club Newsletter 2025-10: BIRDING AND NATURE CLUB/GARDEN CLUB EVENT - Birding and Nature Club and Garden Club are joining together for a Garden Cleanup Day and Root Beer Floats. Come join us: November 10th at 10:00 am. We will gather at the Gazebo for a fun filled weeding event. We want to thank all the Sunshine Summer Volunteers and now Winter Volunteers for keeping the gardens in good shape. Thank you so much. - Tom Stone, Birding and Nature / Susanne Ulrich, Garden Club Newsletter 2025-10: Mission Statement: Our mission is to increase the awareness of the variety of birds in our Wetland and to learn about the native plants and animals of the Rio Grande Valley. Planning and care of the Wetlands is our primary focus. Greetings, neighbors! Our lake is full, and the birds are plentiful. It’s time for the Fall and Winter Birding Season to begin. Soon you will be arriving for another beautiful season here in the Valley and the Birding and Nature Club is gearing up for speakers and activities for 2025-2026. Mike Heep, local Naturalist and plant expert will be speaking again this year as well as Keith Hackland, owner/operator of the Alamo Inn, Alamo, Texas, a world-renowned birding destination. Our first meeting is Monday, November 3, 2025, at 7PM in the library. We will be discussing our summer and the upcoming birding season. Come join in the conversation; all are welcome! Happy birding, - Deb Jones, -Secretary Birding and Nature Club Back to Top *************** Fishing Association (SCCE) Sent 2026-01-15: Fishing Club survey - please complete by Monday, February 2nd - The Fishing Club is planning to shift to informal meetings - mainly talking about fishing experiences and getting fishing outings planned. Our meetings have been scheduled on the second Wednesday of each month. We are finding that a number of residents have committed to concerts at the Sunshine RV Park next door. We would very much appreciate it if residents complete the SHORT survey by selecting the link below. We promise it will only take a couple of minutes! Thank you for your input. If you have any questions, please contact one of the following: - Deb DesLauriers-Eich at 715-821-4552 - Bill Petersen at 507-291-7106 - Pat Heinerikson at 816-810-2862 Thank you. https://forms.gle/Hxh1Ehvg3sNjptLJ7 Sent 2026-01-06: Fishing Club Meeting January 14th - Fishing Club News: There will be a fishing club meeting on Wednesday, January 14th at 6:00 pm in Retzlaff Hall. It is important for all fishing club members and those interested in joining the club to attend. Please note that we had planned to take nominations and vote for up to three officers at the December meeting, however, we only had three participants in attendance and did not feel that we should move forward until we had other folks present. Therefore, we postponed the elections to the January meeting. Additionally, we have a $500 gift certificate that we had received after submitting a request to HEB that we would like to share with local (Harlingen) non profit organizations. Please bring your nomination(s) for a local non profit (which includes a description of their services) that you would like to nominate to receive a portion of the certificate and we will vote on this at the meeting. As noted previously we need people to step up for officer positions. We did have a couple express interest. If we don't have enough volunteers at our January meeting, we will need to dissolve the club. If anyone has nominations or questions, please feel free to contact Deb DesLauriers-Eich at 715-821-4552; Bill Peterson at 507-291-7106 or Pat Heinerikson at 816-810-2862. Thank you. Deb DesLauriers-Eich Newsletter 2025-10: The first fishing club meeting will be held on Wednesday, November 5th at 6:00 pm. It is important for all fishing club members and those interested in joining the club to attend. We had planned to have elections this fall, however, with the passing of our founding president and a resignation of another member we only have three officers. We plan to solicit nominations from the floor at the meeting and vote in December. If anyone has nominations or questions, please feel free to contact Deb DesLauriers-Eich at 715-821-4552; Bill Peterson at 507-291-7106 or Pat Heinerikson at 816-810-2862. Thank you. - Deb DesLauriers-Eich Sent 2025-04-28: SCCE Fishing Association Raffle - Pat Heinerikson, Director, Area 1, accepts $400 checks from Bill Peterson, President SCCE Fishing Association to use for improvements/expenses for the billard and the fitness rooms. The donation was made possible from using proceeds from the fishing club raffle held earlier this year. Winners from the raffle were as third prize, dining and pet grooming gift certificates, Larry Jeneson. Tony graciously donated the fishing trip back to the club which allowed us to provide a larger donation to SEPO. Thank you to all to participated and supported the raffle. From Facebook (Deb Eich) Sent 2025-01-28: Fishing Guides - The Fishing Club has put together a "fishing guides" list based on our experiences. You can view it HERE . - Deb DesLauriers-Eich, Fishing Club Secretary Back to Top *************** Garden Club (Sunshine) Sent 2026-04-01: Garden Club: PICTURES - Spring Cleanup - Thank you for helping clean up Texas Ave Gardens. The gazebo should be beautiful for Easter Service. Thank you, Lori and Blaine, Jerry, Brenda, Chris, Sandy, and Dave and Pat. Please look at the pictures below of this effort. - Susanne Ulrich (Sunshine Garden Club) Sent 2026-03-29: PICTURES & THANKS, Front Of Office Renovation - I want to express my sincere gratitude and congratulate the many Sunshine Volunteer Friends & Neighbors who worked so diligently on the beautiful landscaping you now see in front and just to the left of the SEPO Office. All of this work was done on February 16, 19 & 20, 2026. I'm sure the entire community thanks you as well. - Susanne Ulrich (Sunshine Garden Club) BEFORE AFTER Beginning - Middle - End Sent 2026-02-08: REMINDER: Sunshine Garden Club Sunshine Garden Club Gentle Reminder of the "Healthy Lawns and Care" program on Monday, Feb 9th. (See Posters Below) Retzlaff Hall at 4:00 with Dean Minchillo zooming live from Dallas. Snacks will be provided. Thank you, - Susanne and Debbie Sent 2026-02-04: Sunshine Garden Club Sunshine Garden Club Save the date for "Healthy Lawns and Care" on Monday, February 9th. Several of our lawns have struggled since the March flood. Comments I have heard over the years: (2 seasons in the valley, Summer and Winter), (2 types of grass Green and Brown) and after a freeze (Get used to ugly till spring). All are welcome to come hear Dean Minchillo at 4:00 in Retzlaff Hall. Thank you, Susanne and Debbie - Susanne and Debbie S ent 2026-01-10: Reminder of Monday Meeting - Sunshine Garden Club Get Together Water Harvesting Monday, January 12th Retzlaff Hall at 4:00 Presentation “Use Rainwater Instead” with Priscilla Rosas, Texas Master Gardener From the Rio Grande to Lake Travis, from the Ogallala Aquifer to the Red River, Texas water supply is under duress. Due to new industry moving into our three-county area, this may have the potential to push water supplies to the brink (from Texas Tribune 2025/09/11). Please join us to learn how to capture rain using Water Harvesting techniques. See you Monday, - Debbie Gossman and Susanne Ulrich Sent 2025-12-07: Garden Club Presentation on Monday - Sunshine Garden Club Reminder We welcome all to come to the Rose Presentation on Monday, December 8th, at 4:00 in Retzlaff Hall. Not only roses, but plant care in general. Bring your questions and concerns. Please see the attached flyer for additional info. Door Prize, sweet snacks, and beverages. We will have a table of donated plants consisting of cuttings, bulbs, etc. Feel free to bring any excess you may have to share. See you Monday, - Susanne Ulrich Sent 2025-11-14: Garden Club: Thank You - Susanne would like to thank everyone for helping out with the Garden cleanup earlier this week. And she believes everyone enjoyed their Root Beer Floats afterwards. See pictures of the great work everyone did HERE . - Beth Parrish (for Susanne) Sent 2025-11-09: REMINDER: Garden cleanup Monday - Hello everyone, Friendly reminder of a Community Garden Cleanup Morning. Sponsored by the Garden Club and Birding and Nature Club . The temps will be perfect. If you can make it, we sure appreciate the help and the groups appreciate you. Monday, November 10th Time: 10:00 Place: Meet at Texas Avenue Gazebo After Party Rootbeer Floats This will be the November outdoor event for the Garden Club. - Susanne Ulrich Newsletter 2025-10: BIRDING AND NATURE CLUB/GARDEN CLUB EVENT - Birding and Nature Club and Garden Club are joining together for a Garden Cleanup Day and Root Beer Floats. Come join us: November 10th at 10:00 am. We will gather at the Gazebo for a fun filled weeding event. We want to thank all the Sunshine Summer Volunteers and now Winter Volunteers for keeping the gardens in good shape. Thank you so much. - Tom Stone, Birding and Nature / Susanne Ulrich, Garden Club Back to Top *************** Neighborhood Watch Email sent 2026-03-18: NW: Fundraiser - Save the DATE !!! Signup will be in the library March 18 through March 25. Help support your Neighborhood Watch. - Mary Grandy (from Facebook on March 11) Email sent 2026-03-18: NW: Fundraiser - Save the DATE !!! Signup will be in the library March 18 through March 25. Help support your Neighborhood Watch. - Mary Grandy (from Facebook on March 11) Newsletter 2025-10: Reminders - As you are packing to return South, please, remember to pack your old prescription eyeglasses. The Rotary Club recycles them and passes them along to those in need. They want the glasses, not the cases. You can place the eyeglasses in the Rotary box located in the library along the south wall. Since the flood last spring, many of you are driving different vehicles. Please, contact Valerie in the office or me, Jean Burgoine, if you need a Sunshine sticker for your rear windshield. This little sticker identifies your vehicle as belonging in the Sunshine community. This makes it easier for the people on Neighborhood Watch. Several years ago, my car broke down on the expressway. A passing driver from Sunshine noticed my sticker and came to help me. That little sticker does a lot of good. - Jean Burgoine, Neighborhood Watch Back to Top *************** Quilters (Killer Bees) (Meeting Info, Pictures and other items of interest can be found HERE .) Newsletter 2025-10: Thursday Morning Quilting Club - The Killer Bees, Thursday morning quilters will have their first meeting of this season at 9AM on October 2nd. Our first project will be to make pillowcases for the kids at one of the elementary schools in town. A project in association with our Women's Club. Come and check us out! We're NOT your Grandmother's quilting group! Other projects through the season are a fabric woven basket, hexagon placemats, a casserole cozie, and a few days to gather and sew on your own projects. Call or text me with any questions... - Jan Baethke, (956) 357-2218 Back to Top *************** Rock Painting Club ONGOING THROUGHOUT EACH YEAR (Meeting Info, Pictures and other items of interest can be found HERE .) Back to Top *************** Woodworkers Sent 2026-01-17: DON'T FORGET THIS TUESDAY THE WOODWORKERS SPAGHETTI DINNER 4:30 to 6PM - COMPLETE WOODWORKERS SPAGHETTI DINNER 4:30 TO 6 PM TUESDAY JAN 20TH Thanks to all who bought tickets for this dinner. It is sold out. When you enter the hall please pick up your salad and dessert from the tables. Have a seat and select garlic or non-garlic bread on the ticket and raise your hand with the ticket. A woodworker server will pick up your ticket and serve your food and drinks. Relax and enjoy your meal. Please do not lean chairs to save seats. We need clear aisles for serving. Carry-outs and delivery are available. Thank you for supporting the SEPO woodshop. Questions: Cathy Chajec 708-280-8910 Sent 2026-01-04: WOODWORKERS SPAGHETTI TICKETS ARE ON SALE - WOODWORKERS SPAGHETTI TICKETS ON SALE No tickets will be sold at the door. Check with a woodworker to purchase your tickets. Cost: $12 All proceeds support the SEPO Woodshop. Dinner will be held Tuesday Jan 20th 4:30 pm to 6 pm in Retzlaff Hall . The meal consists of homemade Spaghetti, meat sauce, garlic or non- garlic bread, tossed salad w/dressing, and homemade dessert of your choice. Coffee, iced tea, lemonade and water will also be provided. The meal is served to you at your table, by some of your friendly woodworker volunteers. If you choose, you can have your meal delivered to your home or come to the hall and ask for a take-out. Any questions, please call: - Cathy Chajec Sent 2026-01-12: Woodshop Orientation Class - COMPLETE There will be a Woodshop Orientation Class on Thursday, January 1th at 5 pm in the woodshop. A one time attendance is a requirement for use of the woodshop . The shop will be closed during the class. All residents are invited to attend. No signup is necessary. Any questions call John Chajec at 708-280-8940 Sent 2025-12-15: Wood Shop Orientation Class Wednesday December 17th 5 pm - COMPLETE WoodShop Orientation Class Wednesday Dec 17th 5 pm in the wood shop. This class is a requirement for using the wood shop. A one time attendance is required. The shop will be closed during the class. Call John Chajec 708-280-8940 Sent 2025-10-26:Wood Shop Orientation Class Tuesday Oct 28th 5 pm - COMPLETE There will be a Woodshop Orientation Class on Tuesday Oct 28th 5 pm in the wood shop. A one time attendance is a requirement for use of the wood shop. The shop will be closed during the class. All residents/renters are invited to attend. No signup is necessary. Any questions call John Chajec at 708-280-8940 Back to Top

PREVIOUS SEPO BOARD OF DIRECTORS 2020 - 2021 SEPO Officers Terms Vary based on Year Elected SEPO Board of Directors 2020 - 2021: Jim Kennedy (term expired 2021) (NOTE: Jim had replaced a director who resigned.) President Lyn Swonger (term expired 2022) 1st Vice President: Director of Golf Course - Golf Course Equipment Irrigation Maintenance Maintenance Area Frank Tewell (term expired 2022) 2nd Vice president: Director of Common Area 1 - Offices & Lounge Pavilion Pool & Hot tub Retzlaff Hall Sunburst Building Neil Morehead (term expired 2021) Director of Common Area 2 - Drainage and Irrigation Ditches Streets and Grounds Texas Ave Jerry Drost (term expired 2021) (NOTE: Jerry had replaced a director who resigned.) Director of Common Area 3 - Storage Lot & Woodshop Shuffleboard Court Tennis Court Mecca Henry (term expired 2022) Treasurer Tony Tramel (term expired 2022) Secretary Covenants Bylaws Policies and Procedures Back to Top

Rules & Officers SEPO: 2026 Board of Directors Board Nom & Elect Committee SEPO Rules SEPO Forms & Processes Communications: News Sources Guidelines EMail Newsletter Sale/Rent Homes Women's Club: Rules 2026-2028 Officers Bylaws Activities: Director Dir Responsibilities Committee Guide/List NEIGHBORHOOD WATCH: What is NW? Welcome Letter GOLF: Women's Golf: Officers Bylaws Men's Golf: Officers Bylaws Rules of Play O'Clockers Golf: Rules Birding & Nature Club: Bylaws Fishing Association Bylaws Back to Top