SEPO Activity/Meeting Request

​Sunshine Activities/Meetings Request Process
(Revision 2 on Apr 2, 2021)

- View/Print Request Process HERE 
 

  1. Priority of requesting Activities –

    • Board & Resident Informational meetings.

    • Good Neighbor Golf Tournament.

    • Women's Club activities.

    • Other Golf events –

      • Women’s Golf League

      • Men’s Golf League

    • Other events/meetings (in no particular order).

      • Women's Club Meetings.

      • Neighborhood Watch (NW) Meetings.

      • All others (i.e. Quilters, Line Dancing etc)
         

  2. When Activities are Approved –

    • Yearly March Board Meeting:

      • Board & Resident meetings.

      • Good Neighbor Golf Tournament.

      • Women's Club activities.

    • At Yearly March Board Meeting or when dates become available to approve.

      • Other Golf events –

        • Women’s Golf League

        • Men’s Golf League

        • Women's Club Meetings.

        • Neighborhood Watch (NW) Meetings.

    • When dates become available to approve.

      • All other events/meetings (in no particular order).
         

  3. Process for getting an activity/mtg approved.

    • Requestor:

      • Obtains Activity/Meeting Request Form from the Office or document slot in the Library or Below.

      • Submits Request Form to SEPO Office Mgr.

    • SEPO Office Mgr:

      • Reviews the request to ensure the date(s) requested don’t conflict with anything already scheduled and approved.

      • Obtains formal approval/rejection of the request from the Board Secretary.

      • Notifies the Requestor of Acceptance or Rejection (and reason why, if rejected) of the request. (The requestor should keep a copy of the returned Request Form for their records​.)

      • Files the Request Form in the SEPO Office.

      • Records the activity/meeting –

        • In the SEPO Office calendar

        • In the 2-page activity sheet (that gets posted in the Library)

      • Sends the information to the Sunshine Web site Manager to post on the web.
         

  4. Changes after Approval.
    If anything changes concerning the approved activity/meeting, the original form needs to be amended and approved again by the Board.

 

​Sunshine Activities/Meetings Request Form

(as of Apr 2, 2021)

- View/Print Form HERE -

 
Activities-Mtg Request Form_2021-04-02_R

​Sunshine Activities/Meetings 2-Pager (2021-2022)

- Under Construction -