Board Election Committee (2023)

SEPO Board Election Committee

For 2023 SEPO Board Election

Sunshine Estates Property Owners, Inc., (SEPO)

governs Sunshine Country Club Estates (SCCE).

(The following information is presented in reverse chronological order.)

Election Committee Activity for 2023 Election

ELECTION COMMITTEE ACTIVITY

Additional information specific to the 2023 SEPO Board Candidates can be found HERE.

Additional information specific to the 2023 SEPO Ballots can be found HERE.

Newsletter 2023-02: Election Committee (2023 Election) -

All ballots that were not picked up in the library on the 16th or 17th of January were put in the mail on the 19th. We had a successful pickup on the two days listed and I would like to thank all who remembered to make an effort to save the committee time and the organization mailing fees. We would like feedback from those who did not pick up your ballots as to what we might do different in order to increase the numbers.

I will have a total in my report on the 21st of February also.

PLEASE REMEMBER TO VOTE!

Ballots must be turned in no later than 1:00 PM on Tuesday, February 21, 2023.

And to reiterate - If you do not turn in your vote, it will be counted as a ‘disapprove’ vote.

Thank You.

- MARLENE HALL, Election Committee Chairperson

Sent 2023-01-25: NOTICE: 2023 Election Ballots -

All ballots that were not picked up on the 16th or 17th of January were in the mail on the 19th. We had a successful pickup on the two days listed and I would like to thank all who remembered to make an effort to save the committee time and the organization mailing fees. We would like feedback from those who did not pick up their ballots as to what we might do different in order to increase the numbers. I will have a total in my report on the 21st of February also. Thank You.

- MARLENE HALL, Election Committee Chairperson

Sent 2023-01-17: FINAL REMINDER - TIME SENSITIVE: SEPO 2023 Election Ballot Pickup in LIBRARY -

Thanks to the over 100 Homeowners who picked up their ballots in the library today. We know there are many more Homeowners who are physically in Sunshine right now and we are hoping you will be able to pick your ballots up tomorrow.

Board ELection Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:

Tuesday- January 17, 2023 1:00pm - 3:00pm

The Homeowner is the only person who will be given the envelope. It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.

--Marlene Hall Election Committee Chairperson

Sent 2023-01-16: REMINDER - TIME SENSITIVE: SEPO 2023 Election Ballot Pickup in LIBRARY -

Thanks to those who have already picked up your ballots.

This is a reminder, if you are physically here in Sunshine, please go to the Library to pick up your ballots. You have just under an hour left to do that this morning (Monday) and two hours tomorrow (Tuesday). See below for any additional details you may need.

Beth Parrish (for Marlene Hall, Election Committee Chairperson)

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Board Election Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:

Monday - January 16, 2023 9:00am - 11:00am
Tuesday- January 17, 2023 1:00pm - 3:00pm

The Homeowner is the only person who will be given the envelope.It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.

--Marlene Hall, Election Committee Chairperson

Sent 2023-01-14: TIME SENSITIVE: SEPO 2023 Election Ballot Pickup -

Board Election Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:

Monday - January 16, 2023 9:00am - 11:00am
Tuesday- January 17, 2023 1:00pm - 3:00pm

The Homeowner is the only person who will be given the envelope.It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.
--Marlene Hall Election Committee Chairperson

Sent 2023-01-09: SEPO Office Closure -

If you go into the office the next several days and the curtain is pulled closed, that indicates the office is closed to all traffic, except emergencies. This will enable Valerie and the Election Committee to work uninterrupted to create the SEPO 2023 Election ballot envelopes for the community. Thanks to the community for your understanding.

- Share Nelson SEPO Board President

Sent 2022-12-26: NEED VERIFICATION by noon, Dec 30, 2022: Directories in preparation for sending SEPO Ballots -

Hi I'm Marlene Hall. I am the Chairperson for the 2023 SEPO Election Committee. The SEPO Directories (sorted by Name & by Address AND a listing of Resident's emails) were updated on the Sunshine Web site yesterday (Dec 25, 2022).

You can find the following on the Sunshine Web site page HERE:

Dir by Name
Dir by Address
Email Addresses

As first steps in preparing to send the ballots to you for the upcoming election, I'm asking you to do two (2) things.

Will you please verify that both your Sunshine address AND your Away address (if you have one) are correct. Please reply 'yes' or 'no' to this item. If 'no' to either or both, please supply the correct information to myself at marlene1947@live.com or to sepoenews@gmail.com.
We will be mailing ballots to all homeowners shortly after the Jan 5, 2023 'Residents & Directors' meeting. The ballots need to be in the Election Committee's hands no later than 1 PM on Feb 21, 2023 or they will not be included in the count.
- Please let us know if you WANT YOUR BALLOT MAILED TO YOUR SUNSHINE or AWAY ADDRESS.
- NOTE: It would be great if you would reply "send to Sunshine Address" OR "send to Away Address". That way we will know who we may need to contact with this question.

If you have any questions about any of the items above, please contact me @ 641-351-9973.

Marlene Hall

2023 SEPO Election Committee Chairperson

Sent via SEPO E-News 2022-09-24: NEED: Volunteers for 2023 SEPO NOMINATING & ELECTION Committees -

The Board is currently looking for volunteers for both the Nominating and Election Committees. Several residents in our community have previously served on one or both of these committees. The Board is confident they will either volunteer again or be available to assist this year's committee members with any questions / issues they may have.

Nominating Committee:

Primary Duties - After determining how many open positions are available for next year’s SEPO Board, the goal of the Nominating Committee is to identify and vet qualified candidates for these open positions.
We need a committee chairperson and from two to four additional committee members.

Election Committee:

Primary Duties - The committee shall prepare the election ballots, stuff envelopes, man the registration tables at the Annual Shareholders Meeting and count votes cast in the ballots provided.
We need a committee chairperson and from five to ten additional committee members.

The plan is to have committee process documents / manuals available in the next couple of weeks to assist each committee.

If you have any interest in being on either of these committees or just have questions right now, please contact any Board member at your earliest convenience.

The Board looks forward to working with the committee volunteers and thanks you in advance for your assistance and supporting this wonderful community.

SEPO BOARD

ELECTION COMMITTEE PROCESS GUIDE

Election Committee Process Guide (APPROVED)

Board Nominating & Election Committees Index

Nominating & Election Committees Index