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 SEPO 2023 Election: Ballots 

Sunshine Estates Property Owners, Inc., (SEPO)

governs Sunshine Country Club Estates (SCCE).

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Each Ballot to be voted on (excluding the SEPO Board Candidatesare listed below.

Click on SEPO Covenants & Bylaws to link to these current SEPO Rules documents.
 

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There is one (1) Bylaws Ballot.

The Board of Directors recommends the update to the Bylaws (below)

requiring a majority of a quorum eligible to vote.

There are six (6) Covenants Ballots.

The Board of Directors recommends the updates to the Covenants (below)

requiring not less than sixty-six percent (66%) of the lots owned by OWNERS,

with each OWNER entitled to one (1) vote for each lot owned. 

(This currently means, (0.66 x 306 votes = 201.96, or 202 positive votes needed to amend our Covenants.)

NOTE: If you do not submit any vote for a Covenant, it is counted as a NO vote

toward the 66% requirement to pass.

Click on SEPO Covenants & Bylaws to link to these current SEPO Rules documents.
 

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Newsletter 2023-02: Election Committee (2023 Election) - 

All ballots that were not picked up in the library on the 16th or 17th of January were put in the mail on the 19th.  We had a successful pickup on the two days listed and I would like to thank all who remembered to make an effort to save the committee time and the organization mailing fees. We would like feedback from those who did not pick up your ballots as to what we might do different in order to increase the numbers.

I will have a total in my report on the 21st of February also.“

 

PLEASE REMEMBER TO VOTE!

 

Ballots must be turned in no later than 1:00 PM on Tuesday, February 21, 2023.

And to reiterate - If you do not turn in your vote, it will be counted as a ‘disapprove’ vote.

Thank You. 

- MARLENE HALL, Election Committee Chairperson

Sent 2023-01-25: NOTICE: 2023 Election Ballots - 

All ballots that were not picked up on the 16th or 17th of January were in the mail on the 19th. We had a successful pickup on the two days listed and I would like to thank all who remembered to make an effort to save the committee time and the organization mailing fees. We would like feedback from those who did not pick up their ballots as to what we might do different in order to increase the numbers. I will have a total in my report on the 21st of February also. Thank You.     MARLENE HALL, Election Committee Chairperson

Sent 2023-01-17: FINAL REMINDER - TIME SENSITIVE: SEPO 2023 Election Ballot Pickup in LIBRARY - 

Thanks to the over 100 Homeowners who picked up their ballots in the library today. We know there are many more Homeowners who are physically in Sunshine right now and we are hoping you will be able to pick your ballots up tomorrow.

Board ELection Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:

  • Tuesday- January 17, 2023 1:00pm - 3:00pm


The Homeowner is the only person who will be given the envelope. It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.

--Marlene Hall     Election Committee Chairperson

 

Sent 2023-01-16:  REMINDER - TIME SENSITIVE: SEPO 2023 Election Ballot Pickup in LIBRARY - 

Thanks to those who have already picked up your ballots. 

 

This is a reminder, if you are physically here in Sunshine, please go to the Library to pick up your ballots. You have just under an hour left to do that this morning (Monday) and two hours tomorrow (Tuesday). See below for any additional details you may need.

 

Beth Parrish (for Marlene Hall, Election Committee Chairperson)

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Board Election Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:
 

  • Monday - January 16, 2023 9:00am - 11:00am

  • Tuesday- January 17, 2023 1:00pm - 3:00pm


The Homeowner is the only person who will be given the envelope.It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.

--Marlene Hall,     Election Committee Chairperson

 

Sent 2023-01-14: TIME SENSITIVE: SEPO 2023 Election Ballot Pickup - 

Board Election Ballots as well as Bylaws and Covenants ballots may be picked up in the library on:

  • Monday - January 16, 2023 9:00am - 11:00am

  • Tuesday- January 17, 2023 1:00pm - 3:00pm

The Homeowner is the only person who will be given the envelope.It will require a signature of the homeowner verifying "pickup" and will be co-signed by a member of the election committee or chairperson.

There will be a board member present to assist with any questions you may have regarding the process or ballot contents.
--Marlene Hall     Election Committee Chairperson

Sent 2023-01-12: 2023 SEPO Election Ballots: Two of the Seven Ballots have been revised - 

Two of the previously posted seven ballots for the 2023 SEPO Election were revised during the Jan 10, 2023 Board Meeting (Reg). They are: 

  • ARTICLE VI: USE RESTRICTIONS - SECTION 6.1 SENIOR CITIZEN RESIDENTIAL USE (AGE)

  • EXHIBIT "B": ARCHITECTURAL CONTROL COMMITTEE - Building Conditions and Improvement Regulations.

 

The revised ballots are updated on the Sunshine Web site below. Please contact a Board member if you have any questions concerning these revisions. We want the community to be well-informed before submitting their ballot votes.

 

Sincerely,     Your SEPO Board

Sent 2023-01-09: SEPO Office Closure - 

If you go into the office the next several days and the curtain is pulled closed, that indicates the office is closed to all traffic, except emergencies. This will enable Valerie and the Election Committee to work uninterrupted to create the SEPO 2023 Election ballot envelopes for the community. Thanks to the community for your understanding.

- Share Nelson     SEPO Board President

Sent 2022-12-30: NOTIFICATION OF "Information" Meeting on TUESDAY, Jan 3, 2023 - 

On TUESDAY, Jan 3, immediately after the 1 pm Residents meeting, in Retzlaff Hall only, there will be an Information Meeting to answer questions the community may have concerning the proposed amendments to the Bylaws & Covenants, that are being included in this year's voting ballot.

This is NOT a Board meeting. It is an Open Forum for discussion between residents and Board members following many of the same guidelines as in a 'Residents' meeting.

  • Residents can make comments and/or ask questions.

  • When a resident is acknowledged to speak, he/she must wait to be presented with a microphone and then state his/her name before beginning.

  • Anyone speaking should limit their speaking time to be reasonable (2-3 minutes max).

  • If the answer to a question is unknown at meeting time, the topic will be researched and the answer provided to the questioner.

  • There will be no debate with any SEPO Board member.

  • There will be no ‘shout outs’ from residents who haven’t requested to speak.

  • Vulgarity will not be allowed.

  • The speaker shall not make any derogatory comments about any person(s).

  • The speaker will simply state factually what his/her comments / concerns / questions are.


SEPO Board

Sent 2022-12-27: SEPO Election 2023 Ballots: Ready for Resident Review (and questions for the Board) - 

Your SEPO Board of Directors have spent many hours reviewing our governing documents (Covenants and Bylaws) in order to ensure they are in accordance with TX law. We have also been busy preparing changes which we have agreed will benefit our community and that you will have the opportunity to vote on for the Feb 21, 2023 election.

 

You will be receiving your ballots sometime after the Jan 5, 2023 "Residents & Directors" meeting. They are currently available for you to review from the Sunshine Web site in the images below. Links to the current Covenants and Bylaws documents can also be found above.
 

An informational meeting will be held next Tuesday, Jan 3, immediately after the Residents meeting is adjourned to explain these possible changes and to answer any questions you might have. I urge you to be as fully informed as possible before you return your ballots.

SEPO Board

ARTICLE VI: USE RESTRICTIONS - SECTION 6.1 SENIOR CITIZEN RESIDENTIAL USE (AGE)

received Board approval to be updated at the Jan 10, 2023 Board Mtg (Reg)

pending approval by the SEPO lawyer.

The Board received approval from the SEPO Lawyer on Jan 12, 2023.

Below is the revised ballot.

EXHIBIT "B": ARCHITECTURAL CONTROL COMMITTEE - Building Conditions and Improvement Regulations

received Board approval to be updated at the Jan 10, 2023 Board Mtg (Reg).

Below is the revised ballot.

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