SEPO E-News E-Mail Guidelines

Revision 5 - Updated 11-11-2020

Sending Community E-Mails is a ‘public service’ to Sunshine residents performed by a SEPO Resident Volunteer. Guidelines have been developed to help everyone know what WILL and what WILL NOT be sent to Sunshine Residents who are on the SEPO E-News Distribution List.

If you, or any resident you know, isn’t on the distribution list but would like to be, please send the request (which should also include your Sunshine address) to

Thank you for your cooperation with this attempt to provide some structure to the information that will be distributed via e-mail. I do believe the SEPO E-Mails are an excellent form of communication to the Community.

Please call with questions, etc.

Beth Parrish

Sunshine Country Club E-News



1. CAN BE SENT via sepoenews:

  • “Information, reminders about, asking for help with something or needing something for, etc” pertaining to Sunshine Events / Committees / Clubs / Meetings and so forth that are listed on the Sunshine Web site HERE.

  • Notice of a Garage Sale within Sunshine. You should list:

    • Who is having the sale (with Contact Info Optional)

    • Address

    • Days, Dates & Times

    • Type of Items for Sale (optional)

  • Items you may have 'for sale' or that you are 'looking to buy' that have a deadline they need to be sold or purchased by, such as Concert Tickets.

    NOTE: During the Covid-19 Pandemic you may include sale (or give away) of other types of personal items. These items will also be listed on the Web site HERE.

  • Items that have been Lost or Found.

  • Sunshine Resident Home for Sale or Rent:

    • Your Name

    • Address of the home for sale or rent

    • Who to contact (yourself or Reality Company)

    • Include the phone number(s) and/or Web site address (if applicable)

    • Selling price.

    • You may include as many pictures as you want for the Web site.

NOTE: If you have informed the community your home was for sale or rent, it would be appropriate if you inform them when it sells or if you take it off the market.


  • E-mail from a resident that states either one or more of the Board of Directors has ‘said’ or ‘approved’ something:

    • The resident's e-mail sent to SEPO E-News for distribution must contain the signature of the composer/sender and show that the Board member(s) has approved the e-mail being sent to the Community.

      • In other words, include the e-mail(s) from the Board member(s) stating his/her approval.

      • The approval e-mails(s) should be included in the body of the original e-mail or as attachment(s).

3. CAN OR CAN'T be sent via sepoenews concerning COVID-19:

Our residents are responsible enough to keep up on what is going on in the world and how it affects them. The rules concerning the current Covid-19 Pandemic change so frequently that the E-MaiI Admin would constantly be sending out updates that everyone has access to already, i.e. the local news, newspapers, Web sites etc.

The exception to the above is if the Board has an official announcement that directly affects all Sunshine Residents (and their guests) residing within the borders of our community. Examples of this are the notifications that are posted on the Web site HERE.

4. CAN'T BE SENT via sepoenews:

  • Personal opinions.

  • E-mails that do not contain the signature of the composer/sender.