POLICIES & PROCEDURES

OF SUNSHINE ESTATES PROPERTY OWNERS, INC.

 

 

POLICIES AND PROCEDURES OF

SUNSHINE COUNTRY CLUB ESTATES

APPROVED BY ITS BOARD OF DIRECTORS

March 20, 2019

All previous standing rules are null and void after this date

 

AUTHORITY for these policies and rules is contained in Section 2.1 and Section 8.1 of the Covenants and Section 4.1 of the Bylaws which provide that the affairs of Sunshine Country Club Estates shall be managed by its Board of Directors and that the Board shall have the responsibility and authority to prescribe rules and regulations covering the use of the common areas, streets, utilities and any other portions of the properties.

 

The Sunshine Estates Property Owners Association does not and shall not discriminate on the basis of race, color, religion, gender, national origin, disability, marital status, sexual orientation or military status, in any of its activities or operations.

As a senior community, we specifically reaffirm our policy of nondiscrimination and welcome any and all new property owners and residents in the future on this same basis.

 

The term ‘Common Area’ refers to all real property contained in Sunshine Country Club Estates, Units 1, 2, & 3 other than numbered lots and includes the central area buildings and grounds, golf course, streets, RV storage area, maintenance area, woodshop and all other property deeded to SEPO.

 

USE OF COMMON AREA

  1. Guests other than immediate family shall pay green fees for golfing.

  2. Only owners, their guests, and their employees shall have access to the RV storage area.

  3. Only owners and SEPO employees shall have access to the maintenance area.

  4. Only owners and their guests shall have use of the tennis courts, pickle ball courts, shuffleboard courts, pool, and hot tub.

  5. Persons in charge of scheduled events in the Lounge, Retzlaff Hall or in any other common building shall determine if they wish to invite persons other than owners to attend their function.

  6. Persons holding private parties or other events shall determine if they wish to invite persons other than owners to attend their function.

  7. Streets shall be open to the public during the hours the front gate is open.

  8. Residents of ENCORE RV PARK located in Harlingen, TX (hereinafter called ENCORE) shall be allowed to walk or bike on SSCC streets at all times.Bicycles and golf carts must use lights at night.

  9. Rollerblading, roller skating or skateboarding is NOT allowed.

  10. ENCORE residents wearing their badges may use the golf course during open hours by filling out a green fee tag, displaying it on their bag and depositing the correct green fees in the white pipe located at Number One tee.All outdated green fee tags must be removed from their golf bag. Use of the golf course by ENCORE residents will be reviewed at least annually by the Board of Directors and will be restricted or eliminated if the Board finds the course is overcrowded or such restriction is needed for any other reason.

  11. Organizers of approved golf tournaments shall be allowed to invite persons other than owners to enter and play golf in tournaments subject to paying the appropriate green fees. In the event an Owner is the single owner/occupant of a home, then he or she is allowed to invite one guest to accompany him or her in the use of the common facilities at any time.

 

ON-STREET PARKING

  A. Streets defined: Any and all streets, right-of-ways, or thoroughfares platted as part of SSCC.

  B.  Vehicle defined: Any motorized or non-motorized vehicle or conveyance designed to move on wheels, ie. Cars, trucks, boat trailers, golf carts, motor homes, motorcycles, etc.

  1. Pursuant to Article VI, Sec. 6.6 of the Covenants, there is to be no overnight parking of vehicles on the streets except that RVs may be parked on the street for up to three days for the purpose of loading or unloading.An extension may be granted for unusual circumstances or in the case of overnight guests as to parking on the street.Apply in the office for permission.

  2. No vehicle may be used at any time for the purpose of residence, temporary residence, or additional living space or used as any type of living quarters when parked on any street or driveway or the storage area in SCCE.

  3. Failure to comply with any or all of the above will result in the vehicle being tagged, showing date, time and violation.The owner will then be responsible for a $20.00 per day fee for each violation.This fee will be due by the 10th day of the month following the violation.All violation fees not paid within 30 days of due date will be assessed an 18% per annum penalty and possibly result in SEPO filing a lien against the owner’s property.

  4. SEPO is authorized to have a commercial towing service remove any vehicle of a nonresident in violation of these regulations 24 hours after posting notice of noncompliance on said vehicle.

  5. All lot owners or residents desiring to appeal any assessment for an on street parking violation shall do so in writing to the SEPO Board for consideration at the next Board meeting.

  6. No one under the age of 16 years shall be allowed to operate a golf cart or motorized vehicle of any type unless accompanied by a resident anywhere on SSCC property.

 

GUESTS

  1. An incidental guest is defined as not being a member of your immediate family and who resides within a 50 mile radius.  Guests who wish to play golf must be accompanied by the host resident and no more than three (3) guests may play with the resident.  Such incidental guest is limited to no more than two occasions per year of use of the common facilities.  Private party guests in Retzlaff Hall or the Lounge, Sunburst and the Pavilion are excluded from this rule.  Greens fees are set forth under GOLF.

  2. A temporary guest is defined as not being a member of your immediate family and who resides outside of a 50 mile radius.  Such temporary guest includes those staying with the owner in his home or elsewhere while visiting.  If the guest is staying outside the resident’s home, the resident must accompany the guest while playing.  This temporary guest is limited to use of the common facilities for no more than thirty consecutive days per year.  Greens fees are set forth under GOLF.

  3. A badge is no longer required for in-house overnight guests who are entitled to use all facilities in the common area.All children under age 16 years must be accompanied by an adult.If your in-house guest wishes to play golf you must obtain a yellow tag which must be displayed on the golf bag.The tag must be returned to the SEPO office.If an owner wishes to pay for their house golf guest they may do so by keeping track of the number of times their guest plays and pay the proper amount after the guest leaves.

 

RENTERS

Residents who own a home at Sunshine Estates and rent out their house must instruct the renters to come to the office and fill out the appropriate renter’s forms. Forms will include verification of over 55 years of age and the Renter’s Emergency information form. They must also sign a waiver form that they have received the By-Laws, Covenants and Policies & Procedures and have read them and agree to abide by same.

 

Homeowners are responsible for providing copies of the By-Laws, Covenants and Policies & Procedures to their renters. There are available on our www.sunshinecountryclub.com Web site.

 

PETS

Pets are allowed as long as they do not become a nuisance.  All pets must be kept on leash when not on the owner’s property. At no time can pets be allowed to enter other people’s property without their permission.  Owners are responsible for cleanup or damage caused by their pets.  Never place cleanup (poop) bags into another resident’s garbage can without permission.  Pets are never allowed on the golf course. Pets that are fostered (given temporary shelter and not owned) shall be counted as part of the two pets allowed at any one time (Section 6.10 of the Covenants).  Owners in violation of any of these provisions may be subject to fine or penalty.

 

PROPERTY AND YARD MAINTENANCE

  1. It is the responsibility of all property owners to see that their property or yard is maintained, mowed, and trimmed AT ALL TIMES.If it becomes necessary for SEPO to care for an owner’s property at any time, an assessment of $50.00 for mowing and $75.00 for weeding of rocked yards will be made. There will be an assessment of $75.00 to pick up fruit that has fallen from your fruit tree. All owners must furnish SEPO office personnel with up to date information as to who is responsible for their property during the owner’s absence.

  2. It is a violation of SEPO rules to throw vegetation or refuse into the streets.

  3. All owners desiring to extend their ground care to walkways, utilizing any type of trim enhancement, must have permission from the SEPO Board.The property owners will be asked to sign a release stating if it becomes necessary to use this area with heavy equipment and the two feet of property they are maintaining becomes damaged, they are aware this is SEPO property and there will be no recourse for any damage that may have occurred..

  4. No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allowed without approval of the SEPO Board.

  5. In order to control water pressure for the golf course, owners are prohibited from watering their own yards using Resaca water between the hours of 7 p.m. and 7 a.m.Noncompliance may result in the capping off of the Resaca water to their property.

 

ARCHITECTURAL CONTROL

Owners wishing to make additions or any outside improvements/changes to their property must complete a proposal form obtained at the SEPO office to receive permission from the Architectural Control Committee and may not commence work until the necessary may not commence work until the necessary Architectural Control Committee approval has been obtained.  

                       

In the event of noncompliance with the foregoing paragraph the Architectural Control Committee shall report such conduct to the SEPO Board who will in turn issue a STOP WORK ORDER until approval is obtained from the ACC.  In the event work continues, then the SEPO Board may impose a FINE in the amount of $5.00 per day and if not collected, a lien may be placed upon the owner’s property.  You may not expand upon or change that work which has been approved without submitting a new plan.

 

As to fences, Exhibit B of the Covenants states in paragraph 16, “no fence, wall or hedge shall be built or maintained nearer than ten (10) feet to the front curb line of any lot, or side curb line on corner lots.  An exception shall be retaining walls of not over twelve inches above the ground.”  Paragraph l7 states, “No fence, wall or hedge or shrub planting which obstructs sight lines shall be placed or permitted on corner lots.”  Paragraph 18 states, “All fences shall be approved prior to construction.”  Paragraph 19 states, in part, “No lot owner shall impair any easement.  No fences, walls or structural improvements shall be built or constructed on any easement.”  For clarification, our lots have a ten foot utility easement from the lot line across the front and a five foot utility easement from the lot line across the back.  That in itself declares no fences will be allowed along the golf course.  Golfers are allowed to go onto an Owner’s property for the purpose of retrieving a stray golf ball and for no other purpose.  They may not strike a ball from within an Owner’s yard.

 

Owners are allowed to erect a barrier for golf ball protection.  They must be approved by the ACC.  Protective measures for golf balls can include a type of netting or other material but cannot be intrusive on neighbors.  All Fences and Barriers must be approved by The ACC prior to installation.

 

CONSTRUCTION

The disposal of any residue from a resident/homeowner’s construction site is the responsibility of the property owner.  It is the responsibility of the property owner to maintain the site in an orderly and safe condition.  Any building material (nail, screw, etc.) originating from the site that might puncture a tire found on an adjacent street or driveway and turned in to the SEPO Office shall result in a fine of $10 per item.  The fine shall be added to the homeowner’s monthly or annually assessed association fees.

 

GOLF COURSE

  1. Sunshine Country Club Estates’ guests (not qualifying as immediate family members of owners) as well as ENCORE residents are required to pay green fees before starting play. The immediate family is defined as follows: mother, father, sons, daughters, grandchildren and spouse of any of the preceding.ENCORE residents must wear their RV name badges and display the green fee tag on their golf bag.

  2. All golfers are required to have their own clubs and bag or other appropriate carrier.

  3. Foursomes are suggested when the golf course is busy except during league play.More than five should never play at one time.

  4. Play is required to start at the number one tee at all times from October 1st through April 30th.However, persons may join players already in progress as long as it is agreeable to those players and does not make more than a foursome.

  5. Use of a tee is required at all times when teeing off.

  6. Practice is not allowed on any part of the golf course except on the putting green by number one tee box.

  7. Keep riding carts on cart paths when teeing off and 20 feet from greens when possible and practical.

  8. Replace divots on tee boxes and fairways.Repair ball marks on greens.

  9. Do not trespass upon owner’s property at any time except to retrieve straying golf balls.Never hit the ball out of an owner’s yard.

  10. Do not rake for balls during active play.

  11. Everyone is required to wear appropriate clothing including shirts at all times on the golf course.

  12. No bicycles or motor scooters are allowed on the golf course.

  13. Anyone wishing to use a riding golf cart to play golf may do so by paying an annual trail fee. A sticker must be purchased each year and placed in plain view on the windshield of the cart.

  14. When the golf course is closed because of excessive rain accumulation or for maintenance procedures, signs will be posted in front of the Office and at the number one tee box.At times when the course does remain open there may be posted restrictions on the use of riding golf carts even though walkers are permitted.If in question, you should check the office area before proceeding to the first hole to play in event you are not starting on the number one tee in league play.

  15. The golf green fee for a temporary guest as defined under GUESTS is $2.00 to play in scramble for nine holes, which includes tournaments and guest days.The green fee for a temporary guest to play nine holes is $5.00.These fees are paid at the office.

  16. The golf green fee for an incidental guest as defined under GUESTS is $10.00 for nine holes and $15.00 for eighteen holes.This same fee will apply to residents of ENCORE.

  17. You may only enter or exit the golf course by means of a cart path, never from your backyard or a neighbor’s back yard.There are cart paths leading from each street to enter and exit the course.The course is for playing golf.It is not a shortcut from one street to another.

  18. All Trail Fees collected will be placed in a designated fund for golf trails (concrete paths) and not placed in the general funds. Such funds will be strictly used for maintenance or installation of new golf trails.  

 

TENNIS COURT, PICKLEBALL AND SHUFFLEBOARD

  1. Treatment of courts:Proper footwear is to be worn at all times. Shoes with abrasive soles of any kind and shoes with black soles should not be worn on the courts.Shufflers should walk on the concrete area between the courts when changing ends.Do not use the Courts as a short cut.The green surface is a very specialized cover and may be damaged just by walking.

  2. Any activity other than tennis and pickle ball on the tennis court and shuffling on the shuffleboard lanes is forbidden.

                                                                                                                                           

POOL AND HOT TUB AREA

  1. Shower before using pools to remove any lotions.Soap is not allowed in the showers.

  2. Diving into the pool is not allowed.

  3. Running in the pool area is not allowed.If your guests are young children, keep them under control and have an adult supervising them.

  4. Throwing any object into the pool or pool area is not allowed.

  5. No bicycles or skates are allowed in the pool area.

  6. Anyone displaying rowdy behavior may be asked to leave by any resident owner.


RULES AND PROCEDURES POSTED ON THE LARGE SIGN IN THE POOL AREA ARE ENFORCED AT ALL TIMES.

 

LOUNGE AND RETZLAFF HALL

  1. Reservations for use of either space will be made through the SEPO office.No fee will be charged for private parties if no supplies are used.However, you are responsible for turning off lights, fans, air conditioning and P/A systems so make arrangements for getting help.

  2. Only 300 seated people are allowed in Retzlaff Hall at one time in compliance with the Harlingen Fire Code.

  3. A limited number of older brown tables are available for loan.No white tables may be borrowed.The white chairs may be borrowed at a cost of $1.00 each and must be signed out from the office in advance and returned in 48 hours.Ask at the office for information.Tables will be delivered and picked up by SEPO employees.There is a $2.00 charge per table, a two table limit and a two day table use.

 

The following three areas are all located within the building adjacent to the postal area.

  • POOL ROOM.  Guests under age 16 years must be accompanied by a resident adult when using the Pool Room.  Care and consideration of others should be taken when utilizing the Pool Room and equipment.
     

  • EXERCISE ROOM. Guests under age 16 years must be accompanied by a resident adult when using the Exercise Room. The equipment located in this area must be utilized in the manner for which it was intended. Residents are responsible for themselves and should know their limits to avoid injuries.
     

  • CARD AND ACTIVITIES ROOM.Scheduled card games and other activities occur in this room.  Other than weekly scheduled activities, the room may be reserved by contacting the SEPO office.
     

  • PAVILION. This area is designed to provide a covered space extending beyond the pool for entertaining and lounging and will include storage.  It may be reserved for private parties using the same method as the Lounge and Retzlaff Hall.

 

  • SEPO BUSINESS MEETING ROOM. This room is located within the Pavilion and is to provide a smaller, quiet space for groups to meet and conduct business. It will not be open on a day to day basis and must be reserved through the office.  It will be locked at all other times.  Upon making a reservation a key will be provided and signed for.  It must be returned in a timely manner following the meeting.  For an emergency or spontaneous meeting on a weekend or evening when the office is not open, you may contact a Board Member for availability and a key.  It will be used for but not limited to meetings of the SEPO Board.

 

STORAGE AREA

  1. The storage area is a gated area with the gate operated by the same opener that will open the front entrance gate.

  2. Deposit all brush, clippings, weeds, etc. on the northeast side of the storage area to be picked up by the City of Harlingen every four to six weeks.Harlingen will not pick up any other items such as appliances and pieces of building material.

  3. Do not pull brush across the streets or across the marked areas for RV parking.

  4. All RVs, trailers and storage shed spaces must be assigned from the office.Prices vary according to the lot size.All lots are rented on an annual basis and the rent on your designated lot including those with storage buildings must be paid in full by January 20th each year.Inquire in the office regarding space availability and prices.

  5. In the event a certain section of the Storage Area becomes filled and there are residents that desire to rent a space in that area, then a list will commence for the opportunity to rent the first available space.Any resident desiring to rent a space in an area that is currently filled must go to the SEPO office and register.In the event a space becomes available the first person whose name is on that list will be notified and given the opportunity to rent the space.The SEPO office must receive rental for the space within fifteen (15) days of notification.If he declines or fails to pay rent when due, the SEPO office will call upon the next name on the list.

 

STORAGE AREA BUILDINGS

  1. All storage area buildings and location thereof must be approved by the Architectural Control Committee.

  2. Storage buildings may be no larger than 10’ x 10’ and sidewalls a maximum height of eight (8) feet and from the skid deck to the peak must be no more than 12’.They must have a gable roof with 5 on 12 pitches, painted or color fast sheet metal sidewalls, a sheet metal or asphalt single roof, wood floor on skids, 2” x 4” frame.Color must be earth tones of tan, brown or gray (Chaparral or Morgan Style Prefabs are acceptable).There must be at least two tie downs on opposite corners of the skids of driven reinforcing steel rod or screw type 36” in length.Buildings must be at least five feet from the rear line and there must be sufficient walk space between the buildings pursuant to the Covenants and placed only on those lots designated for storage buildings.

  3. All storage buildings placed anywhere in the storage area are required to be tied down with Hurricane ties.Gasoline or other flammable materials must be stored only in containers approved for such storage.All boats, utility trailers, camper tops, and anything that might blow away must be tied down and no loose material is to be left outside in the storage area.Anything left loose or not tied down will be removed.

  4. Proof of liability insurance on all storage buildings is required.

  5. Negotiations for any structure existing on a lot that is changing renters must be between the previous renter and the new renter.In the event a previous renter vacates a lot and abandons the structure, it will become the responsibility of the new renter to demolish or maintain and insure the structure.

 

WOODWORKER’S SHOP

  1. All residents of SSCC are entitled to the use of the Woodworkers’ Shop and membership in the Woodworkers’ Club.

  2. Residents may have use of the shop only when a qualified monitor is present.

  3. Prior to the use of the Woodworkers’ Shop a resident must read and accept by signing the Rules and Regulations of the Woodworkers’ Shop.

  4. Entering and using the Woodworkers’ shop when another person is not present is strictly prohibited.

 

GAZEBO

All residents are entitled to use the gazebo located on Texas Avenue when it has not been reserved by others.  Contact the SEPO office for scheduled activities and availability.

 

SMOKING REGULATIONS

All of the buildings of the Common Area are declared to be smoke free as well as the area contained within the walls, gates and fences surrounding the Pool and Pavilion.  Smoking will be allowed on the Golf Course but no cigarette butts may be discarded on the grounds.  Consideration should be given to nonsmokers if riding in the same golf cart.  Extinguished cigarette butts may be placed in the cup holders used for broken tees.

POLICY ON NEPOTISM

SEPO shall not employ, either part of full time, a close relative of an existing employee or member of the board of directors. Close relative includes spouse, sibling, child, parent, grand-parent, aunt, uncle or cousin.

DONATIONS TO SEPO

When an individual, committee or organization purchases “something” for SEPO, then ownership becomes SEPO’s unless explicitly noted otherwise. Once accepted by SEPO (either explicitly or implicitly), future maintenance, usage, replacement or removal will be SEPO’s responsibility and expense. If SEPO has ownership, the board will have sole discretion for its usage and whether replacement or removal is in SEPO interest at that time. There is no guarantee of replacement. If ownership remains with the donor, then future maintenance, usage, replacement and removal will be the owner’s responsibility and expense, however, SEPO may request its removal at any time for any reason or no reason.

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Contact:

    Office (956) 425-1420

    Fax     (956) 425-1420

Address:

1957 W. Michigan Dr.
Harlingen,Texas 78550-3108

Information in this site is authorized by Sunshine Estates Property Owners Association (SEPO) and its residents. This Web site is in it's design stage. Therefore, the information is fluid and constantly being updated at this time. 

©2019 by Sunshine Country Club Estates